HomeMy Public PortalAbout12-06-1999 Regular Session
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184
MINUTES
HILLSBOROUGH TOWN BOARD
DECEMBER 6,1999
7:00 PM, Town Barn
The Hillsborough Town Board held a regular meeting on December 6, 1999 at 7:00 PM in the
Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr., Commissioners
Frances Dancy, Richard Simpson, Evelyn Lloyd, Mark Sheridan, and Kenneth Chavious. Staff
present were Town Manager Eric Peterson, Finance Director Sherry Carter, Police Chief
Nathaniel Eubanks, Planning Director Margaret Hauth, and Town Clerk Donna F. Armbrister.
Mayor Horace H. Johnson, Sr., called the meeting to order at 7:03 PM.
Pastor Nicholson from Jones Grove Church read scripture.
Pastor Graebner form St. Matthews Church gave a prayer.
1. SWEAWNGINCEREMONY
A. Presentation of Appreciation to Out-Going Board Member Catherine Martin.
Commissioner Dancy presented a Resolution and gift from the Town to Out-Going Board
Member Catherine Martin.
B. Presentation of Appreciation to Out-Going Board Member Richard Simpson.
Commissioner Chavious presented a Resolution and gift from the Town to Out-Going Board
Member Richard Simpson.
C. Oaths of Office
1. Mayor Horace H. Johnson, Sr.
2. Commissioner Kenneth E. Chavious
3. Commissioner Evelyn P. Lloyd
4. Commissioner Mark T. Sheridan
Joan Terry, Clerk of Superior Court, administered the Oaths of Office. A copy of the
Oaths of Office are hereby made a part of these Minutes as an Attachment.
Mayor Johnson called a recess and a brief Reception was held to honor the Board.
Mayor Johnson reconvened the meeting at approximately 8:00 PM.
2. PUBLIC CHARGE
Mayor Johnson read the Public Charge.
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3. BOARD APOINTMENT OF MAYOR PRO- TEM
Commissioner Simpson nominated Commissioner Kenneth Chavious for the position of
Mayor Pro-Tern. Commissioner Dancy seconded the motion, and the motion passed with a
4-1 vote with Commissioners Simpson, Chavious, Dancy and Sheridan voting Aye; and
Commissioner Lloyd voting Nay. The motion was declared passed.
4. ADDING ITEMS TO THE PRINTED ADGENDA
Mr. Robert Patterson appeared before the Board to request a stop sign on Bellevue Street.
Town Manager Eric Peterson stated that he already has a meeting scheduled tomorrow with
another resident regarding this intersection and invited Mr. Patterson to attend. Mr. Patterson
agreed.
5. AUDIENCE COMMENTS
A. Matters on the printed agenda
There were no comments.
. B. Matters not on the printed agenda
There were no comments.
6. APPROVAL OF THE MINUTES OF THE NOVEMBER 8TH, 1999 TOWN BOARD
MEETING
Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board
moved to approve the Minutes of the November 8th, 1999 Town Board meeting as presented by
a vote of 5-0. The motion was declared passed.
7. REPORT FROM THE TOWN MANAGER
Town Manager Eric Peterson reported:
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. The Town has won the Chairman's Award from the United Way
. Police Chief Eubanks is increasing officers on patrol for the New Year Holiday
. Two Public Works employees, Doug Flanagin and Billy Leake, took the Town's grapple
loader to Princeville for a weekend of Flood Clean-Up assistance
. The Town's leaf truck has been broken and was not usable until a couple of days before the
Candlelight Tour. The Town ofCarrboro brought over their leaf truck and assisted the
Town staff in preparing for the Tour.
. The Town is resurrecting the Employee Newsletter and is including an "Elected Officials
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Comer" for the Board to share information they may have with the employees.
Commissioner Evelyn Lloyd will be authoring the Elected Officials Comer for the first
edition and the other Board members will rotate in order of tenure on the Board. The
newsletter will be published quarterly.
. The Town Engineer has won the Young Engineer of the Year Award for the second year in
a row.
. NCDOT is finally installing the traffic light at the intersection of Faucett Mill Road and
Hwy 70.
. Staff is conducting a survey on Capital Facilities Fees.
Town Manager Peterson inquired whether or not the Board was interested in having the Town
apply to get MP A students to work on a project for the Town. He suggested a street paving
rating system or a citizen satisfaction survey as possible projects. By consensus, the Board
instructed the Manager to submit both projects for consideration.
8. REPORT FROM THE TOWN ENGINEER
Town Engineer Kenny Keel gave a status report on all current water and sewer projects.
9. REPORTS
A. John Frank with Dixon Odom and Company Auditing Firm will present the Town's Annual
Audit
Mr. John Frank of Dixon Odom and Company presented the Annual Audit showing an
Unreserved fund balance in the General Fund of $954,306; Total General Fund Expenditures of
$3,388,820; and Total General Fund Revenues of$3,716,618. Mr. Frank reported the Town is
making progress in building it's General Fund balance. In addition, the internal controls for the
Town's Financial operation appeared very sound. A General Fund Summary is hereby made a
part of these Minutes as an Attachment.
B. Receive Annexation report regarding Stephens tract
Planning Director Margaret Hauth presented the annexation report for the Board's
consideration.
By consensus, the Board authorized the staff to request a Petition of Annexation from Mr.
Stephens and to schedule a Public Hearing in January at the Joint Public Hearing on the 25th.
10. ITEMS FOR DECISION - CONSENT AGENDA
A. Accept Governor's Highway Safety Program Grant for the Police Department
B. Authorize the Town Engineer to Execute an Agreement to Receive Grant Funds for the
Waste Water Treatment Plant
C. Adopt IRS Vehic1e Mileage Reimbursement Rate of 32.5 cents per mile
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Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the Board
moved to approve Items A, B. and C of the Consent Agenda as presented by a vote of 5-0. The
motion was declared passed.
11. ITEMS FOR DECISION - REGULAR AGENDA
A. Mr. Walter Mayo from 335 W. Orange Street will address the Board to request a 4-Way
Stop Sign at the intersection of Hassell and Orange Streets
Mr. Walter Mayo appeared before the Board requesting a 4-way stop sign at the intersection
of Hassell Street and Orange Street and at the intersection ofOcconeechee Street and
Orange Street.
By consensus, the Board directed the Town Manager to draft an ordinance amendment for
their consideration at the January Board Meeting.
B. Consideration of Water Extension Contract to serve Windfall Subdivision
Town Engineer Kenny Keel presented this contract to the Board for their consideration.
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Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
moved to approve the Water Extension Contract to serve Windfall Subdivision by a vote of
5-0. The motion was declared passed.
C. Discuss Master Parks & Recreation Report from Orange County
This Item was tabled until the January Board Meeting.
D. Consideration of Bids for Repainting & Repair of the US 70 Water Tank
Town Engineer Kenny Keel presented the bids for the Board's consideration. Engineer
Keel recommended the bid from Carver Tank Company, Inc. for $64,352 be approved.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board
moved to approve the Bid from Carver Tank Company, Inc. in the amount of$64,352 by a
vote of 5-0. The motion was declared passed.
E. Set Date for Annual Goal Setting Retreat
By consensus, the Board agreed to hold the Annual Goal Setting Retreat on Saturday,
February 5th, 2000 in the Police Department Training Room.
. F. Consideration of Staff Recommendation for a Water and Sewer Boundary Line with
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18'8
OWASA
By consensus, the Board directed the Manager to bring this Item back for their
consideration at the January Board Meeting.
G. Discuss filling vacant seat on Town Board
By consensus, the Board agreed to take a secret ballot to narrow the choices to the top three
candidates. The results of the ballot were: Mary Lois Bateman, Brian Lowen, and Mariah
McPherson.
By consensus, the Board agreed to hold a special meeting on Tuesday, January 4th, 2000 in
the Police Department Training Room to hold a second round of interviews.
12. APPOINTMENTS
A. Re-appoint Cathleen Turner to the Historic District commission for 2nd full term expiring
October 2002
B. Recommend to Orange County the appointment of Commissioner Mark Sheridan to
represent the Town on the Orange County Soccer Symposium Task Force
Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board
moved to Re-appoint Cathleen Turner to the Historic District commission for 2nd full term
expiring October 2002 and to Recommend to Orange County the appointment of Commissioner
Mark Sheridan to represent the Town on the Orange County Soccer Symposium Task Force by
a vote of 5-0. The motion was declared passed.
13. CLOSED SESSION
A. Closed Session to meet with Town Attorney regarding potential Reservoir Project litigation
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to go into Closed Session'to consult with the Town Attorney regarding potential Reservoir
Project litigation.
14. ADJOURN
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to adjourn the meeting at approximately 10:30 PM by a vote of 5-0. The motion was declared
/pas~~~
~~~mitted,
Donna F. Armbrister, CMC
Town Clerk
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Town
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I, Evelyn P. Lloyd, do solemnly and sincerely swear that I will support the Constitution
of the United States; that I will be faithful and bear true allegiance to the State of North Carolina,
and to the constitutional powers and authorities which are or may be established for the
government thereof; and that I will endeavor to support, maintain and defend the Constitution of
said State, not inconsistent with the constitution of the United States, to the best of my
knowledge and ability; so help me God.
I, Evelyn P. Lloyd, do swear (or affirm) that I will well and truly execute the duties of the
. office of a member of the Hillsborough Town Board, Hillsborough, North Carolina according to
the best of my skill and ability, according to law; so help me, God.
Sworn to and subscribed before me, this the 6th day of December 1999.
~f.~
Evelyn P. Lloyd
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J Terry
Clerk of Superior Court
Orange County, North Carolina
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101 East Orange Street · P.O. Box 429 · Hillsborough, North Carolina 27278
919-732-2104 · Fax: 919-644-2390
Town
of
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190
I, Mark T. Sheridan, do solemnly and sincerely swear that I will support the Constitution
of the United States; that I will be faithful and bear true allegiance to the State of North Carolina,
and to the constitutional powers and authorities which are or may be established for the
government thereof; and that I will endeavor to support, maintain and defend the Constitution of
said State, not inconsistent with the constitution of the United States, to the best of my
knowledge and ability; so help me God.
I, Mark T. Sheridan, do swear (or affirm) that I will well and truly execute the duties of
the office of a member of the Hillsborough Town Board, Hillsborough, North Carolina according
to the best of my skill and ability, according to law; so help me, God.
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Sworn to and subscribed before me, this the 6th day of December 1999.
~y:~
Mark T. Sheqdan .
~1ry
Jo Terry
Clerk of Superior Court
Orange County, North Carolina
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101 East Orange Street · P.O. Box 429 · Hillsborough, North Carolina 27278
919-732-2104 · Fax: 919-644-2390
Town
of
tJfi]~
191
gh
I, Kenneth E. Chavious, do solemnly and sincerely swear that I will support the
Constitution of the United States; that I will be faithful and bear true allegiance to the State of
North Carolina, and to the constitutional powers and authorities which are or may be established
for the government thereof; and that I will endeavor to support, maintain and defend the
Constitution of said State, not inconsistent with the constitution of the United States, to the best
of my knowledge and ability; so help me God.
I, Kenneth E. Chavious, do swear (or affirm) that I will well and truly execute the duties
. of the office of a member of the Hillsborough Town Board, Hillsborough, North Carolina
according to the best of my skill and ability, according to law; so help me, God.
Sworn to and subscribed before me, this the 6th day of December 1999.
JOC};--erry '7
Clerk of Superior Court
Orange County, North Carolina
.
101 East Orange Street · P.O. Box 429 · Hillsborough, North Carolina 27278
919-732-2104 · Fax: 919-644-2390
Town
of
tt.J1ll~
192
I, Horace H. Johnson, do solemnly and sincerely swear that I will support the
Constitution of the United States; that I will be faithful and bear true allegiance to the state of
North Carolina, and to the constitutional powers and authorities which are or may be established
for the government thereof; and that I will endeavor to support, maintain and defend the
Constitution of said State, not inconsistent with the Constitution of the United States, to the best
of my knowledge and ability; so help me God.
I, Horace H. Johnson, do swear (or affirm) that I will well and truly execute the duties of
. the office of Mayor of the Town of Hills borough according to the best of my skill and ability,
according the law; so help me, God.
Sworn to and subscribed before me, this 6th day of December, 1999.
~a+~-
Horace H. Johnson
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Clerk of Superior Court
Orange County, North Carolina
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101 East Orange Street · P.O. Box 429 · Hillsborough, North Carolina 27278
919-732-2104 · Fax: 919-644-2390
Town of Hillsborough 193
General Fund Summary
June 30,1996 through 1999
. 1996 1997 1998 1999
I. Unreserved fund balance-General Fund $634,862 $624,465 $677,559 $954,306
As a percentage of expenditures 23.6% 23.2% 25.8% 28.2%
Total General Fund Expenditures $2,685,946 $2,696,593 $2,623,667 $3,388,820
Total General Fund Revenues $2,336,134 $2,558,245 $2,812,856 $3,716,618
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Town of Hillsborough
General Fund
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