The URL can be used to link to this page

Home My Public Portal AboutChange Order No. 20 to Contract No. 148...82810 - Bike Pedestrian facilities1 Contract No:R -37463 Change Order No.: 020 INDIANA Department of Transportation Page: 1 Construction change order and Time Extension summary Contract Information Contract No.: R -37463 Letting Date:1011212017 District:GREENFIELD DISTRICT AE:Prather, Michael PEIS:Stanley, William Status:Draft Change order Information Change Order No.: 020 EWA: Y or Force Acct: N Date Generated: 05/01/2019 Date Approved: 00/00/0000 Reason Cade: PAYMENT ADJUST, Material Related Description: HMA Material Credit Original Contract Amount $ 5,883,000.00 Current Change Order Amount $ -4,414.56 Percent: -0.075 % Total Previous Approved Changes $-30,119.55 Percent: -0.512 % Total Change To -Date $--34,534.11 Percent: -0.587 % Modified Contract Amount $ 5,848,465.89 Time Extension Information Date Initiated 00/00/0000 Original Contract Time Time Element Description: Current Time Extension Previous Time Approved Revised Contract Time Date Completed 00/00/0000 SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) SS Days 0 SP Days 0 SP Days Value $ 0.00 SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value $ SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 1 7 Contract No:R -37463 1NDIANA Department of Transportation Construction Change order and Time Extension Summary Review and Approval information Required Approval Authority ($ per Change Order) (Days per Contract) Verbal Approval Required? Total Change To-Date>5°/o? Scope/Design Recommendation Required? Change Order No.: 020 Page: 2 AE: M.Prather DCE: - SCE: * DDCM: (-LE$250K-)(-LE$750K-)(--LE$2M--)(--GT$2M--) ( 50 SS days) (100 SS days) (200 SS Days) (GT 200 SS days) N)l N If Y, by G.Steins Date Issued 4/24/19 Y /�]N If Y, Copy to Program Budget Manager Y / N If Y, Referred to Project Manager(PM) Date to PM Date Returned Approval Authority Concurs with PM? Y 1 N If Y, Concurrence by If N,Resolution: Approved Resolved by LPA Signatures Required? CY/ N If Y, Date to LPA 5/1119 FHWA Signatures Required? Y 1 NIf Y, Date to FHWA * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: Date Disapproved Date Date Returned Date Returned Contract No: R -37463 I N DIANA Date:05/0112019 Change Order No:020 Department of Transportation Page: 3 Contract: R -37463 Project: 1382810 - State:138281 OOOLC3 Change Order Nbr: 020 Change Order Description: �HMA Material Credit Reason Code: PAYMENT ADJUST, Materiai Related CLN PCN PLN i#em Code Unit Unit Price CO [sty - Comment - n - Amount Change 0187 1382810 0187 •--1 Qg-04631 DOL 1.000-4414.560 C Amount:S-4.414.56 Item Description: CREDIT TO THE STATE Supplemental Description's : HMA Paver Base Supplemental Description2: Material Credit Total Value for Change order-020 = S-4,414.56 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following. change is recommended. General- or Standard Change order Explanation This change -order credits the project -for unapproved materials placed as HMA paver base. The material wasplaced on December 6 and December 12, 2018 by Decorative Paving. The contractor was unable to produce a Type D certification or an approved job mix formula for the material delivered and placed. The contractor also placed material without notifying the PEIPS or inspection staff. Therefore, the material has been rejected,by the authority of the.AE, Alike Prather. The LPA city representative Greg Steins has agreed to accept the material as to avoid possible damage to the, surrounding work -completed in place. A recent field inspection of the area along 10th Street just south of D, did not reveal any signs of failure or poor performance. The contractor was directed by the AE to provide invoices and supporting documentation which would provide the project with a material only credit. The.tickets and invoices are attached to this Change Order as supporting documentation. Change order Explanation for Specific Line item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: Mil to� Contractors, L-Pa signed By: Date: 3 r ) 9 �#it ########*#**#*## #iP### ##! #* * #t*•f# #M#*#*#it###*######�fi##!1#!1*t4#7r##*�4###*!#**!!'lwlti►rY *i!r*##l�RlftRirfr�►�F#fi##t'*#! f1 4Af[#tlnRt#!r#!r#1t► NOTE: Other required State and FHwA signatures will be obtained electronically through the SiteManager system. Contract No:R .37463 INDIANA Date:0510112019 Change Order No:020 Department of Transportation Page: 4 -It+k*Irlr***riirir**vk####***Ir******ir##***iii***#*iw#i**�4i*i*#ii*###i#i*i*ii**#t4***!t*i*iiiiii�kfi�kf!##*##i*ii�4i�k�kyk#*!r*iieiiriii�kykeF#*iiiiei ' APPROVED FOR LOCAL PUBLIC AGENCY (SIGNATURE) (TITLE) (DATE) (SIGNATURE) (TITLE) (DATE) *** * * �# ii* i *##**ii*i*ii#yti*itek*#*i*iiiieiii*i*!r#**#** * i*iiri+k#**yk*#Ir*#*ir**i#itkykilrlri � • SUBMITTED FOR CONSIDERATION PEIS APPROVED FOR INDIANA DEPARTMENT OF TRANSPORTATION Approval Level Name of Approver- Date Status CHANGE ORDEAREQUEST FORM CONTRACT NO. R•37463-B DATE OF SUBMISSION May 1, 2019.. PROJECT DESCRIPTION ENHANCEMENT, BIDE AND PEDESTRIAN FACILITIES, WAYNE COUNTY ONE MAIN ST, 7TH ST AND-1 OTHST IN THE C_ ITY 'OF (route/intersection/bridge no(s).) RICHMOND,, IN CHANGE, ORDER REQUEST SUMMARY CREDIT FOR ASPHALT PROVIDED 12/611:8 & 12/12/18 DESCRIPTION PROPOSED SOLUTION SUMMARY DECORATIVE PAVING TO PROVIDE'CREDIT FOR -ASPHALT MATERIAL USED ON 121,6/18 & 121121/8 NOTE: Upon request from Engineer, enter detailed description on page 2. ONSET DATE OF CHANGE December 6, 2018 CHANGE ORDER TYPE 104.03 Extra Work PROPOSED- COST AND TIME ADJUSTMENT COST COST INCREASE / (DECREASE): $ -(4,414.56) The cost adjustment shall include lump sum and estimated totaled unit -priced item costs. Attach a separate sheet of unit price items including item description, unit of measurement, estimated quantity and unit price. CHECK APPROPRIATE BOXES PER APPROPRIATE -BASIS OF COST CHANGE: ❑ 109;03 Altered Quantities ® 109.05(a) Agreed Price ❑ 109.05(b) Force Account ❑ 109.05.02 Delay.Cbsts PROPOSED COST CHANGE INCLUDES: ❑ Labor ❑ Material ❑' Equipment ❑ Lease Agreement ® Subcontractor TIME ADJUSTMENT INCREASE / (DECREASE): (work days) 0 CHECK APPROPRIATE BOXES PER APPROPRIATE BASIS OF TIME CHANGE: ❑ 108.08(a) Excusable, Non-Compensable 9 108.08{b}- Excusable, Compensable NOTE:. !f Compensable, attach details based on 309.05.2(a) allowable Delay Costs. SUPPLEMENTAL INFORMATION Aririifinnnl infnrmatinn mau hp PntQrari hu the irnntrartnr_ CHANGE ORDER ORIGINATION: ❑ INDOT/ LPA ® Contractor DOCUMENTS AFFECTED: ❑ Contract Specifications (ref. doc name/no.) N/A ❑ Contract Plans (ref. doc name/no.) N/A CHANGE ORDER AFFECTS DBE PARTICIPATION: ❑ -yes ® no (if yes, attach details) Ver. ''1 0.23.'17 CHANGE ORDER REQUEST FORM CONTRACT NO-. R-37463-B UPON WRITTEN REQUEST FROM THE ENGINEER, PROVIDE ADDITIONAL DETAIL DATE RECEIVED REQUEST FOR SUBMITTAL DATE OF ADDITIONAL DETAIL [Select Date] ADDITIONAL DETAIL [Select Date] DETAILED DESCRIPTION / JUSTIFICATION: (Include-location(s),- actions of contractor, owner, and other stakeholders, key,events and related cause(s), discoveries, discussions, meetings, and effect on the. contract if no action is taken. Also include references to key documents attached or available to support this change order request.) OWNER REQUESTED- CREDIT FOR FIRST TWO LOADS OF ASPHALT MATERIAL THAT WERE DELIVERED AND USED ON 12/6/19 & 12/12/19 THAT CERTS WERE NOT ON THE TRUCKS, PROPOSED SOLUTION —ADDITIONAL DETAILS: (include proposed scope of work, means & methods, materials, equipment, utility relocation required, subcontracted scope and the effect on the contract schedule. Also include references to attached documents including, but not limited to, sketches, calculations, photos, material information, and submittals and meeting minutes.) -OWNER REQUESTED CREDIT FOR FIRST TWO LOADS, OF ASPHALT MATERIAL.THAT WERE- DELIVERED AND USED IN LAYING OF BRICK PAVERS ON THOSE DATES THAT -THE MATERIAL CERTS WERE NOT ON THE TRUCKS. AS REQUIRED. BY INDOT. THE AGREEMENT -IS THAT PAVER S STAY'INPLACE AND, OWNER. GETS CREDIT FOR MATERIAL COSTS OF THE TWO LOADS' USED. .SIGNATURES Contractor: r S ITT A. H ESTFR, Name: (print) r (signature) Date: 05/01/19 Project Engineer/Supervisor: (signoture is to acknowledge receipt of the document and does not signify agreement of the change order) Name: (print) Christopher Miller pg. 2 CHANGE ORDER REQUEST FORM (signature) _� oigitatly signed by Chris K11er Date • 5 / 1 / 19 1 . ON: cn'hris Miller o ou email=chr[LrnUleroucin corn, c=1J5 i sDate. 2019.05.01 16:43:26.84W .NOTE.- The Contractor and PE/S should retain a signed copy of this document for record. 'CONTRACT NO. R-37463-B ATTACHMENT: UNIT PRICE ITEMS DETAIL Attach or paste- a unit price item detail. DECORATIVE PAVING CREDIT 1 LUMP SUM- ($4,414.56) DEFERENCE HARDING MATERIAL INVOICES TO DECORATIVE PAVING (TICKETS BEHIND. INVOICES) #26154 DATED 1216/18 $2,264,63 #26272 DATED 12112/18 $21149.93 A�• 3 Milestone Contractors, L.P. . Extra 1Nork Pricing Summa _ Project No: 184003 Date Requested: TO Date, Submitted.- 5/112019. INDDT R-37463-B BIKEIPED ENHANCE Description of Work: DECORATIVE PAVING (CREDIT FOR ASPHALT PROVIDED 1216 & 12114- Reason for'Extra Work: INDOT REQUESTED Has- Work Already Been Completed? YES When: 6-Dec-18 THROUGH 1 2-Dec-18 - MCLP Project- No. 184003 Cost Activity Code: 184003 Item: Quantity: 'I Units LS. Labor: Cost = $0.00 Markup % a% S - Total $ Equipment.- Cost $0.00 Markup % 4°/fl S. - Total $ _ Materials: Cost $0.00 Markup % . o°I0 S - Total $ - Subcontract: Cost $ (4,414.56) 'markup l o% S - Markup %. a 0 S Total $ (4 941.4.56 ) Trucking: Cost = $ - Markup % 00 S - $ _ $ (41414:56) S - $ (43414.56) Insurance & Bond Cost = $ - Markup % (r/o S - Total Total $ (4,414.56) Unit Price 1 LS -$ (49414.5 Extra Days Requested .f-R .. _ .. .... ..,z-c +'..ti _.w•.. �- .«. 0.0 �. .. •+.- - --. ..-.4„x. • �- _ _� -. -y. _. .. e -__.- -• -_. - -__ ��-..�_.. v,.�-,�..: »r ._ r.—wr-.+....-n+.e - rue^.- �.Y _.-...� ....-... '184003 R 37463. B ' DECORATIVE HARD03 CREDIT ECORATIVE PAN71NG CO 39 Glendale Milford Rd'. Loveland', OH 45140 Nmo To.: Milestone Attn Dot Schlegel 8,24 Dillon. Drive Date, 511I19 Richmond, IN. 47374 Project: R-37463 Bike/Ped Amended Agreement — Purchase Orders as Follows: RFC 9 - Value Mates 1 ($49414-.56) Credit for Sand Mix AS'phalt provided by Larding on-12/6 & 121120 This change order becomes an integral part of the subcontract -purchase order?_ all other terms, cvnditinns� and stipulations remaining in fiill force and effect and applying. hereto. Please sign & return for: our records. Decorative Paving Coi pang: -mile ne: (Authorized signature) (Authorized signature -- title) Schlegel, Dot From: Bryant -Spider <Bryant@DecorativePaving.com> Sent: Wednesday; May 01, 20191:33 PM To: Schlegel, Dot Subject: EEXTERNAL] RE: 184003 R-37463-B Bike/Ped Enhance J DECORATIVE PAVING J Harding Matl Certs Attachments:. Harding Invoice #26154.pdf;'Harding-Invoice #26,272.pdf ****Warning: This is an external email.**** Dot, Here are the two invoices for the asphalt provided from Harding.far Richmond on 12/6 & 12/12. Total Credit would be $4,414.56 Also do you have the inspectors contact information for this job, the one who will be out measuring completed work each -day. When we remobilize we would like this inspector to measure the end of each day -with our foreman or superintendent to ensure accurate measurements so we do not have the quantity discrepancies we -have now. Also -on previous INDOT projects the inspectors have provided a detailed drawing and report identifying their measurements for each item and area they pertain to. Does United provide this? Thanks, Bryant Snider Project Manager / Estimator Decorative- Paving-CompanV 513-576-1222 (Office) EXT: 9006 513-680-6182 (Mobile) 513-716-9006, (Direct) From: Schlegel, Dot <Dot.Schlegei@milestonelp.com> Sent: Wednesday, May 1, 201912:53 PM To: Kevin Piers <Kevin@DecorativePaving.com�; Bryant Snider <Bryant@ Deco rativePaving.com> Subject: FW: 184003 R-37463-B.Bike/Ped Enhance / DECORATIVE PAVING / Harding Matl Certs Kevin, Still need the credit as discussed at meeting. You were going to work on it and get it to me along. with copies of the invoices from Harding for the couple of loads of material etc etc. Send to me as soon as you can as' 1 need to submit request for change order covering the credit. Thank you. dot From: Schlegel, Dot .Sent: Wednesday, April 17, 2019 2:10 PM. To: Bill Stanley <BiII.Stanley@ucindy.com>; Greg Stiens (gstiens@richmondindiana.goy) <gstiens@nchmondindiana.gov>; Jester, Wayne <Wayne.lester@milestonelp.com>; 'Michael Prather' -5mprather@indot.in.gov> Subject: RE: 184003 R-37463-8 Bike/Ped Enhance / DECORATIVE PAVING / Harding Matl Certs Jr H-ARDING NIATERIALS INC. 10 151 Flag�rL Road INVOICE Indiapapolis;-.Indiana. 46- 56 26154 I-844-FIARDING Fax: (317) 570-=1317 INVOICE DATE I-lardin4Group.conf 1 ?f61?41 S BILL TO: SHW TO: DEC200 DECORATIVE PAVIiNG 39 GLENDALI-MILFORD RD LOVELAND, OFI 45140 (513) 259-9966. ORDER DATE: l ?I6I?015 TERMS: Net 0 TAX JUR.IS: EX 6-Dec r ITEM 9 ORDERED SHIPPED DESCRIPTION [SNIT EXT. PRICK 120ON 20:93TN 20.93TN SAND 1%v1IX,1200, 108.20 2-264.63 VIRGIi-N LIQUID; DOT -Sales Tax Deposit Total r� FINAIcr: 01ARGE o[=_ [ "20 IT ��r�ti�` 1I PERIODIC BATE. WHICH Is AN ANNUAL PLEASE REMIT 1,0151 HAGDE -1ZATE. 01= 18% WILL.13E INCURRED ON ALL PAST MI: AMOUNTS. CUSTOINIER.SHAL-I. TO` ROAD BE LIABLE 1-bR ALL. C:US'IS OF CQLI.ECTION r1tD ATTORNEY FEES 1NCUIZIZE[) 13Y -I'l.AIZDING ,*vlA'I'El�IAI,5, INC'I'O EN,I'Q1iL"-'FI.IE,ri:.iiti.ISQF-COLLEC1'i0N: I I'AYI Ci [3Y INDIANAPOLIS. CREDIT CARD A Y% I'.ROCI:SSING I'I:L WILL BE ADDED TO 1TIE TUr AL X ol.IN 1' IN 46256 BEING PAID X171'VNIL 01' PAYANIF.Nl'. mate I n,d i Hac apolas (31 7) 8� Dat-��OG/a18 �- ��_ � Time: 07:05 X** Silo 1 Loadout CuStomer: DEC20 C Decorative Paving g Co. 550 Conover Drive Franklin , OH 45005 937-740-6666 CO-rri er. Pen Pendleton Trucking Truck: Pen317 License: Product: 120ON Sand Mix ia : lilv) Loads: -Date) Loads: 20. 20. 32-76 TN 65520 lb 29.72 11.83 TN 23660 lb 10-73 20.93 TN 41860 lb 18.99 Received By: Weighmaster: NEIL HARDING MATERIALS.INC. 10 15 1 Flaollc Rocid INVOICE # Indianapolis. Indiana 46256' 2627 1-844-I-IARDING I"ax; �J 1 i} �7U-=I 17 INVOICE�DATE 1-1al-d i n oG rollp.colii 12/ 12/2018 BILL TO: SHIIII- TO: D EC200 DECORATIVE PAVING 39 GLENDALE-MILFORD RD. LOVELAND, OH 45140. (S l 3) 289-9966 C7RDER. DATE: 1?f 1 ?f I S TERMS: Net 0 TAX JURIS: EX 17fd Rlchn]Dnd CDC ITEM ORDERED SHIPPED DESCRIPTION UNIT EXT. PRICE 120ON 19.87TN 19.87TN SAND iVIIX,1 ?III, 148.20 2,149.93 VIRGIN LIQUID. DOT Sales .,149.93 Taff 0.00 Deposit 00 Total ?. i = 9. " A FINANCE CIIARGE OF I ""90 I'ER &MOON-1-1 I PERZIOVIC RM'F. WIII(..H IS AN ANNUAI_ PLEASE_ REyIIT 10151' 1-IAGUE RATI: GF i S%.��' IL[_ BE' INCURRED WALL PAS"f DUE A&IOUN'i�S. CIIS'1'Oti-IEII SHALL TO: ROA ❑ BE LIABLE FAR ALL COSTS OF COLLECTION :1 D 111"i'o[ I'Y PEES INCURRED BY I IAft DING XIATI RIAI_S, INC. 'I*O 1:NFORE 'FI 11: 'CI:It%.IS 01- C01-1,ECTION. 11: I'AYlNG BY IitiDIANAPOLIS. CREDIT CART] A 3% PROCESSING FE . WILL 131 AI]l]I !] 'I"[� '!'[!I: '!'[]'I'rLI_ ��1lt]L�ti'I" IN 46256 BEING PAID OF PAYNIENT, Hard 'n9 Materials, Inc, 1015, Hague Road an a p o 1 i s IN 4625E. (31-7) 84E;--7401 O t 3 1 7) 8 4__.g - � 6 6-6 ----- Date: 12/12/18.-- ticket #: N37532�t Time: 07:41 Plant: 100 **K Silo 1 Loadout *** Customer: DEC200 Decorative Paving Co. 550 Conover Drive Franklin OH 45005 937-746-6666 Product: Sand Mix JMF: (Daily) (To -Date) Pen Trucking Pen317 120ON Loads: 1 Loads: �2 Job: 12/6 Richmond P's 0', #: Phase: 1 Crew: ..t. Amount: 19.87 TN A8qO3 Mg AmOUnt: 40.80 TN 37&01 Mg 31.79 TN 63580 lb 28.84 Mg 11e92 TN 23840 lb 10*81 Mg 19087 TN 39740 lb 18*03 Mg