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HomeMy Public PortalAbout2020.07.24 Special Council Minutes MINUTES McCall City Council Special Meeting McCall City Hall VIA MS TEAMS July 24, 2020 Call to Order and Roll Call Work Session Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Council President Nielsen called the special meeting of the McCall City Council to order at 9:03 a.m. Council Member Holmes, Council Member Maciaszek, Council Member Nielsen, and Council Member Sowers all answered roll call. Mayor Giles was absent at rollcall but joined the meeting at 11:03 a.m. City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Nathan Stewart, Public Works Director; Eric McCormick,Golf Course Superintendent;Traci Malvich,Human Resources Manager; Richard Stein, Airport Manager; Justin Williams, Police Chief, Kurt Wolf, Parks and Recreation Director Valley County Commissioner present was Sherry Maupin McCall Area Planning & Zoning Commissioners present were Fallon Fereday, Scott Tunnell, Samuel Thomas, and Robert Lyons Also, in attendance was Dian Kushlan, Kushlan Associates JOINT WORK SESSION with the McCall Area Planning & Zoning Commission and the Valley County Board of Commissioners AB 20-217 McCall Area Code Update Overview with Diane Kushlan Community&Economic Development(CED)Director Michelle Groenevelt presented the McCall Area Code Update. She gave a brief overview and introduced Ms. Kushlan. At their December 13, 2018 meeting, the City Council approved a contract with Diane Kushlan of Kushlan Associates for the project management of the McCall Area Code Update. Since 2018, numerous code updates have been accomplished. She explained that this work session kicks off the next round of code updates and provides an overview and an opportunity for communication of the topics to members Page 1 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting from McCall Area Planning and Zoning Commission (PZC), City Council, and Valley County Commissioners. Ms. Kushlan presented the code updates. She shared the purpose of the Code Updates is to implement the McCall Area Comprehensive Plan which includes Economic Development, land acquisition, a local housing program, design requirements, urban renewal; Infrastructure; Subdivision Regulations; and Zoning Code. Other purposes for the updates are to clean-up language, re-organize, reduce administrative interpretations, and simplify processes. She gave a brief Zoning 101 explaining that zoning is an exercise of the police power to protect the health, safety, and welfare of the community. Police power is an authority granted to local government by the Idaho Constitution and the broadest authority granted to local government. It is the same authority as police and fire protection and is enacted through ordinances or laws of the local government, a chapter in the City Code. Without the police power, there would be no traffic control, health codes, building codes, parking restrictions or zoning. Zoning is the power of local government to restrict and regulate private action (use of land) for the common good. "Common good" originates from the Comprehensive Plan and is the pivot point at which community wide interests are balanced with individual rights. The Comprehensive Plan is visionary and driven by policies of the community and meant to be used as a guide. Zoning is the law. A Comprehension Plan is focused on the future and Zoning Code is focused on today to be enforced and enacted. The Comprehension Plan leads the way and the Zoning Code follows. In the same vein, the Comprehensive Land Use Map is not a Zoning Map and vice versa. The Idaho State Supreme Court has held that a comprehensive plan does not operate as a legally controlling zoning law,but rather serves to guide and advise the government responsible for making zoning decisions. The goal is for the two pieces to work cohesively together. Ms. Kushlan explained the Zoning Map and Zoning Districts for different land uses and Zoning Districts as lined out below: The Zoning Map and Zoning Districts for different land uses: • Residential • Open space/agriculture • Commercial • Public uses • Industrial • Undesignated • Mixed Use Types of Zoning Districts: • Base District- the underlying zoning district • Overlay District—a district superimposed over the base district where there are additional requirements. Identified on the Zoning Map. o NAVIGABLE WATER ZONE o SHORELINE AND RIVER ENVIRONS ZONE o SCENIC ROUTE ZONE • Floating District — a district described in the Zoning Ordinance but not identified on the map until a development meets the requirements of the floating zone. o PLANNED UNIT DEVELOPMENT Page 2 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting Next,Ms.Kushlan went through the seven basic elements of the Anatomy of a Zoning Code which are: 1. Uses: the purpose for which land or buildings are utilized such as uses by right, prohibited, by permit, principal use, accessory use, special use, and temporary use 2. Non-conformities: uses and lots or structures that were legal when started but no longer comply with the existing zoning regulations 3. Standards: Types and Application Types • Density/Intensity Environmental Protection o Units/acre o Riparian buffers o Setbacks o Wetlands o Site Coverage o Steep slopes o Height o Building o Building Size limitations • Design • Operations of the use o Site lay out o Hours of operation o Building o Interior-exterior activities • Other o Property maintenance o Fences and walls • Infrastructure o Parking o Streets,driveways, access o Signs o Storm drainage o Noise o Utilities o Lighting • Green Space o Dark sky o Landscaping o Animals o Buffers and screening o Sustainability o Tree preservation Application • For all uses • For specific zones • For specific uses 4. Permit evaluation criteria: how it is determined on what items require a public hearing and what needs to be approved by City Council 5. Procedures: how the application is reviewed and approved including a rezone, variance, or special use permit 6. Definitions: provides clear and succinct definitions of terminologies used in zoning code that are not typical vernacular used everyday 7. The Zoning Map: shows how different areas are zoned Ms. Kushlan explained what the Code Amendments to date are, the work in progress items, and future code updates as listed below: Page 3 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting Code Amendments to Date • Non-conformities Telecommunications o Standards o Uses o Process o Standards o Definitions o Evaluation criteria for permit • Airport o Procedures o Uses o Definitions o Standards Title 2 Building Regulations o Evaluation Criteria for permit o Standards o Process o Evaluation criteria for permit o Definitions o Procedures • Housing o Definitions o Uses o Standards o Evaluation criteria for permit o Procedures o Definitions At this point, Ms. Kushlan paused the presentation and asked for feedback from the Council and PZC. The Council did not have any comments at this point but PZC Chair Fallon Fereday shared that the Commission felt the greatest value has been in the non-conformity revisions to give them better tools in how to apply design guidelines. PZC Member Scott Tunnell asked for the design review standards process to include formal language that allows the Commission to approve and then allow City staff to oversee completion so the applicant does not have to bring it back before the PZC for final approval cutting back on long delay issues for applicants. PZC Member Robert Lyons asked for a presentation on building requirements and feels a more simplified code would be helpful. Ms. Fereday stated the PZC has not had time to see how the new changes will affect the planning process. Work in Progress: Standards & Procedures • Design Standards Design Review Procedures: this is to o Residential streamline the process to save time and o Commercial frustration for applicants, PZC, and staff o Shoreline and Environs o Clarify o Scenic Route o Simplify o Fire hazard mitigation o Parking and loading design o Driveways o Fences and walls o Landscaping and buffering o Snow storage and drainage o Site design o Service area design and screening Page 4 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting Staff asked for feedback on Design Standards and Design Review Procedures in this section. Valley County Commissioner Sherry Maupin is very interested in the scenic byway standards and would like to see a coordinated effort with the County to address those applications. She has asked the Scenic Byway Committee to work on this as well. Also, she would like to see the heavy industrial commercial areas stay off the scenic byway and wanted to know if the City was addressing those issues. She asked that the code be clearer on what an administrative permit is for the City vs. the County in the impact zone so there is no duplication. CED Director Groenevelt stated there will be more discussion on the impact zone and floodplain administration and agreed with coordinating with the County on those items. Council Member Sowers wanted to know if there will be discussion about boundaries with floodplains and asked about addressing construction work hours to be extended because he felt it creates higher costs and reduces affordable housing. He is concerned about the design standard changes adding more costs. Staff explained there has been many relaxations to reduce costs to applicants and builders and they are continuing to work on those issues as they do not want projects to be cost prohibitive. Mr. Lyons pointed out engineering standards and asked for some review there as well to reduce costs. Staff stated this is on their list of items. Future Code Updates: • Uses in Zoning Districts Title 8—Public Ways & Property o Live-work o Inclusion of graveled o Hostel driveway/parking square footage in o Agricultural uses the calculations towards stormwater o Clarifications BMPs. • Standards o Street side swales and culverts within o Camping public ROW and required water o Minimum parking service prior to construction o Animals o Grading and surfacing permit o Fencing Title 9—Subdivision o Trash storage, collection, and o Allow pathways to qualify for park disposal requirement. o Vendors and food trucks o Look at parking requirement for in- o Minimum parking for short term fill. rentals o Eliminate minimum square footage for manufactured housing CED Director Groenevelt shared that staff is looking at adding a permit for the items that do not require a building permit to give the property owner flexibility and allows oversight by City staff. There was a discussion about swales and drainage code requirements. Commissioner Maupin shared that the County will be creating code on sheds being used as homes as the sheds do not meet Idaho building standards. She is concerned about safety issues with snow load for example. CED Director Groenevelt stated there are no hard restrictions on tiny homes and shared the building inspector has taken the time to go to the indieDwell manufacturing plant to learn how their tiny homes are made. She answered questions about sewer hookups challenges and shared land prices are deterring affordable home projects. Page 5 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting Moving into the Approach to the Scope of Work, Ms. Kushlan explained the steps used: • Review: Identify adopted policy direction, public input and issues. • Research: Undertake research and comparative analysis, as needed. • Evaluate: Evaluate alternative implementation strategies for code changes. • Draft: Draft proposed code changes. • Confirm: Gather additional stakeholder input. Study Session with P&Z. • Adopt: Formal public hearings and adopt code changes. At this point,the floor was opened for questions and comments.Council Member Maciaszek asked for some discussion on commercial property use when it changes ownership multiple times. He is leaning toward a form-based code as it relates to those kinds of commercial properties. Ms. Kushlan first explained that a form-based code is more focused on the form of the building as it relates to its surroundings and the public realm. She shared that applying form-based code to an existing community like McCall downtown would be very difficult because it works better in an area being built from scratch. A discussion ensued on remodeling and renovation issues regarding code. Commissioner Maupin asked about enforcement of commercial in residential areas in the impact zone and staff explained the procedures followed for code complaints. There needs to be more discussion and communication on commercial operations in residential zones.Commissioner Maupin asked for a future land use planning discussion on the DeBoer parcels that were sold in the impact zone so the County is prepared to deal with projects when they start showing up and requested to work with the City on future regional planning. And to wrap up the presentation, Ms. Kushlan went over the next steps calendar as follows: • August and September: Workshop on current code work • October and November: Planning and Zoning Public Hearings • November and December: City Council and Board of County Commissioners Public Hearings There was a brief discussion on the schedule. There were no more questions or comments from the attendees. Council recessed at 10:45 a.m.for a 15-minute break BUDGET BUSINESS AGENDA Mayor Giles joined and reconvened the meeting at 11:03 a.m. City Treasurer Linda Stokes opened the Budget Session and explained the purpose of the meeting was to review and adopt the tentative budget for FY21. Review of personnel costs comparisons Human Resource Manager Traci Malvich gave an overview of personnel cost with an emphasis on the Police Department. When she researched the market data for sworn police officer wages, the City wages are lagging other agencies in the State by 14.6% overall. She believes this has Page 6 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting contributed to the department's lack of ability to recruit new officers and thus the police staff have been working shorthanded for over a year and reaching burnout. This makes the City's largest local competitor an attractive option. She described the new Law Enforcement Compensation plan which included a step increase plan and an Incentive Pay Program and a Night Shift Differential. This plan will put the wages at 1%over the other agencies. She shared the costs of implementation will be approximately $46,000 and answered questions about the proposed step wage chart, hourly/salaried positions, compensation market rate, comparison to other department wages, and clarified the proposed budget shows the increase in wages for the Police Department. City Manager Anette Spickard shared how the staff who worked on this project came up with the proposal.There was more clarification of how the step plan works, how many officers are currently on staff, and budget amounts. Overall, Council was in support of the new compensation plan for law enforcement. Review FY21 LOT Funding Recommendations City Manager Spickard updated the Council and reviewed the Local Option Tax (LOT) Commission funding recommendations. There was extensive discussion regarding Treasure Valley Transit (TVT) and the Library allocation recommendations. There was clarification that there was a TVT request of$119,000 from the City's line item budget and is reflected there. When TVT presented their budget request, the request included the standard match contribution for the Redline and Greenline. Also presented was the amount it would take to add the additional service the Council had requested, which included a weekend route. Additionally,TVT requested a small contribution of$15,000 towards the purchase of a new bus that Brundage was also chipping in on and the bus would be shared locally in the community with the new route. TVT split their budget request between a request for general fund dollars, which was $119,000 and is included in the general fund budget, and then also requested money through the local option tax application process. The LOT Commission split their award recommendation between$40,000 on the priority funding and $49,000 on the contingency funding. At the last budget work session, Council asked staff if they could figure out how to fund that $49,000 in the general fund. However, in preparing the budget for Council review and with the goal of presenting a base budget that does not use a three percent property tax levy increase, it was not possible to fund the contingency amount out of the general fund. City Manager Spickard recommended that,based on last night's discussion regarding the library, the Council could consider swapping the $50,000 for the new library building to contingency and bringing the $49,000 for the bus out of contingency into priority funding. She also stated that if the Council was considering taking the three percent property tax increase then the$49,000 could be funded with that money and removed from the LOT funding altogether. The Council shared their thoughts and the consensus was to go with the recommendation of the use of LOT funds and to not take the three percent property tax increase. It was decided to delay making an action until the end of the meeting. Page 7 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting Review of Draft Capital Improvement Projects (CIP) City Treasurer Stokes gave a brief overview of the CIP projects and explained the funding sources. Council Member Nielsen asked about the funds budgeted for the Public Works facility repairs and Brown Park regarding the Parks department relocation. City Manager Spickard stated staff could prepare a more in-depth discussion on that topic at a future meeting and answered questions about budgeting for electric vehicles. The Council was fine with what was proposed for the CIP budget. Council took a short recess at 12:10 p.m. Mayor Giles reconvened the meeting 12:1 S p.m. City Treasurer Stokes reported on the Water Treatment and Distribution CIP. She explained the funding and clarified items on the chart. There were no questions currently. Property Tax Allocation Next, City Treasurer Stokes briefly explained the property tax allocations. The proposal has no foregone and no 3% increase in the Draft Budget and assumes Participation in CARES Act Funding for Public Safety. She discussed the letter of intent to participate in the public safety proposal sent to the Governor's office and City Manager Spickard shared information on the status of the CARES Act Funding. Staff answered questions regarding Airport budget changes due to grant expenditures, clarified the 3% is independent of the CARES Act funding. City Manager Spickard gave a summary of the budget and payroll expenditures and status of a variety of City projects.There was discussion of how the foregone works. Staff recommends retaining and accrue the foregone. The Council was in support of that recommendation. City Council Deliberation The Council did not have any further questions of staff. They felt the draft budget was well done and was ready to move forward with the actions. Council Member Holmes moved to approve both Capital Improvement Projects as presented.Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Giles, and Council Member Maciaszek all voted aye, Council Member Nielsen voted no, and the motion carried. Council Member Maciaszek moved to approve the Local Option Tax Commission's Recommendations for Local Option Tax Funding for FY21 as amended. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried. Council Member Holmes moved to set the City of McCall's Tentative budget for FY21 at $26,326,083. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye, and the motion carried. Page 8 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting FY21 Budget Development Next Steps City Treasurer Stokes shared the next steps as follows: FY21 Budget Public Hearing on August 13, 05:30PM FY21 Budget Adoption on August 13 The Council thanked the staff for their efforts to put the draft budget together and giving clear explanations. They had no further questions. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 12:54 p.m. ATTEST: files, Mayor 0 ' � 0 IDN- BessieJo Wag er, City Cl '11""" Page 9 of 9 MCCALL CITY COUNCIL July 24,2020 Special Meeting