HomeMy Public PortalAbout2020.07.24 Special Council Minutes MINUTES
McCall City Council
Special Meeting
McCall City Hall
VIA MS TEAMS
July 24, 2020
Call to Order and Roll Call
Work Session
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Council President Nielsen called the special meeting of the McCall City Council to order at
9:03 a.m. Council Member Holmes, Council Member Maciaszek, Council Member Nielsen,
and Council Member Sowers all answered roll call. Mayor Giles was absent at rollcall but
joined the meeting at 11:03 a.m.
City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk;
Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Meg
Lojek, Library Director; Chris Curtin, Information Systems Manager; Nathan Stewart, Public
Works Director; Eric McCormick,Golf Course Superintendent;Traci Malvich,Human Resources
Manager; Richard Stein, Airport Manager; Justin Williams, Police Chief, Kurt Wolf, Parks and
Recreation Director
Valley County Commissioner present was Sherry Maupin
McCall Area Planning & Zoning Commissioners present were Fallon Fereday, Scott Tunnell,
Samuel Thomas, and Robert Lyons
Also, in attendance was Dian Kushlan, Kushlan Associates
JOINT WORK SESSION with the McCall Area Planning & Zoning Commission and the
Valley County Board of Commissioners
AB 20-217 McCall Area Code Update Overview with Diane Kushlan
Community&Economic Development(CED)Director Michelle Groenevelt presented the McCall
Area Code Update. She gave a brief overview and introduced Ms. Kushlan. At their December 13,
2018 meeting, the City Council approved a contract with Diane Kushlan of Kushlan Associates
for the project management of the McCall Area Code Update. Since 2018, numerous code updates
have been accomplished. She explained that this work session kicks off the next round of code
updates and provides an overview and an opportunity for communication of the topics to members
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from McCall Area Planning and Zoning Commission (PZC), City Council, and Valley County
Commissioners.
Ms. Kushlan presented the code updates. She shared the purpose of the Code Updates is to
implement the McCall Area Comprehensive Plan which includes Economic Development, land
acquisition, a local housing program, design requirements, urban renewal; Infrastructure;
Subdivision Regulations; and Zoning Code. Other purposes for the updates are to clean-up
language, re-organize, reduce administrative interpretations, and simplify processes.
She gave a brief Zoning 101 explaining that zoning is an exercise of the police power to protect
the health, safety, and welfare of the community. Police power is an authority granted to local
government by the Idaho Constitution and the broadest authority granted to local government. It
is the same authority as police and fire protection and is enacted through ordinances or laws of the
local government, a chapter in the City Code. Without the police power, there would be no traffic
control, health codes, building codes, parking restrictions or zoning. Zoning is the power of local
government to restrict and regulate private action (use of land) for the common good. "Common
good" originates from the Comprehensive Plan and is the pivot point at which community wide
interests are balanced with individual rights. The Comprehensive Plan is visionary and driven by
policies of the community and meant to be used as a guide. Zoning is the law. A Comprehension
Plan is focused on the future and Zoning Code is focused on today to be enforced and enacted.
The Comprehension Plan leads the way and the Zoning Code follows. In the same vein, the
Comprehensive Land Use Map is not a Zoning Map and vice versa. The Idaho State Supreme
Court has held that a comprehensive plan does not operate as a legally controlling zoning law,but
rather serves to guide and advise the government responsible for making zoning decisions. The
goal is for the two pieces to work cohesively together. Ms. Kushlan explained the Zoning Map and
Zoning Districts for different land uses and Zoning Districts as lined out below:
The Zoning Map and Zoning Districts for different land uses:
• Residential • Open space/agriculture
• Commercial • Public uses
• Industrial • Undesignated
• Mixed Use
Types of Zoning Districts:
• Base District- the underlying zoning district
• Overlay District—a district superimposed over the base district where there are additional
requirements. Identified on the Zoning Map.
o NAVIGABLE WATER ZONE
o SHORELINE AND RIVER ENVIRONS ZONE
o SCENIC ROUTE ZONE
• Floating District — a district described in the Zoning Ordinance but not identified on the
map until a development meets the requirements of the floating zone.
o PLANNED UNIT DEVELOPMENT
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Next,Ms.Kushlan went through the seven basic elements of the Anatomy of a Zoning Code which
are:
1. Uses: the purpose for which land or buildings are utilized such as uses by right, prohibited,
by permit, principal use, accessory use, special use, and temporary use
2. Non-conformities: uses and lots or structures that were legal when started but no longer
comply with the existing zoning regulations
3. Standards: Types and Application
Types
• Density/Intensity Environmental Protection
o Units/acre o Riparian buffers
o Setbacks o Wetlands
o Site Coverage o Steep slopes
o Height o Building
o Building Size limitations • Design
• Operations of the use o Site lay out
o Hours of operation o Building
o Interior-exterior activities • Other
o Property maintenance o Fences and walls
• Infrastructure o Parking
o Streets,driveways, access o Signs
o Storm drainage o Noise
o Utilities o Lighting
• Green Space o Dark sky
o Landscaping o Animals
o Buffers and screening o Sustainability
o Tree preservation
Application
• For all uses
• For specific zones
• For specific uses
4. Permit evaluation criteria: how it is determined on what items require a public hearing
and what needs to be approved by City Council
5. Procedures: how the application is reviewed and approved including a rezone, variance, or
special use permit
6. Definitions: provides clear and succinct definitions of terminologies used in zoning code
that are not typical vernacular used everyday
7. The Zoning Map: shows how different areas are zoned
Ms. Kushlan explained what the Code Amendments to date are, the work in progress items, and
future code updates as listed below:
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Code Amendments to Date
• Non-conformities Telecommunications
o Standards o Uses
o Process o Standards
o Definitions o Evaluation criteria for permit
• Airport o Procedures
o Uses o Definitions
o Standards Title 2 Building Regulations
o Evaluation Criteria for permit o Standards
o Process o Evaluation criteria for permit
o Definitions o Procedures
• Housing o Definitions
o Uses
o Standards
o Evaluation criteria for permit
o Procedures
o Definitions
At this point, Ms. Kushlan paused the presentation and asked for feedback from the Council and
PZC. The Council did not have any comments at this point but PZC Chair Fallon Fereday shared
that the Commission felt the greatest value has been in the non-conformity revisions to give them
better tools in how to apply design guidelines. PZC Member Scott Tunnell asked for the design
review standards process to include formal language that allows the Commission to approve and
then allow City staff to oversee completion so the applicant does not have to bring it back before
the PZC for final approval cutting back on long delay issues for applicants. PZC Member Robert
Lyons asked for a presentation on building requirements and feels a more simplified code would
be helpful. Ms. Fereday stated the PZC has not had time to see how the new changes will affect
the planning process.
Work in Progress: Standards & Procedures
• Design Standards Design Review Procedures: this is to
o Residential streamline the process to save time and
o Commercial frustration for applicants, PZC, and staff
o Shoreline and Environs o Clarify
o Scenic Route o Simplify
o Fire hazard mitigation
o Parking and loading design
o Driveways
o Fences and walls
o Landscaping and buffering
o Snow storage and drainage
o Site design
o Service area design and
screening
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Staff asked for feedback on Design Standards and Design Review Procedures in this section.
Valley County Commissioner Sherry Maupin is very interested in the scenic byway standards and
would like to see a coordinated effort with the County to address those applications. She has asked
the Scenic Byway Committee to work on this as well. Also, she would like to see the heavy
industrial commercial areas stay off the scenic byway and wanted to know if the City was
addressing those issues. She asked that the code be clearer on what an administrative permit is for
the City vs. the County in the impact zone so there is no duplication. CED Director Groenevelt
stated there will be more discussion on the impact zone and floodplain administration and agreed
with coordinating with the County on those items. Council Member Sowers wanted to know if
there will be discussion about boundaries with floodplains and asked about addressing construction
work hours to be extended because he felt it creates higher costs and reduces affordable housing.
He is concerned about the design standard changes adding more costs. Staff explained there has
been many relaxations to reduce costs to applicants and builders and they are continuing to work
on those issues as they do not want projects to be cost prohibitive. Mr. Lyons pointed out
engineering standards and asked for some review there as well to reduce costs. Staff stated this is
on their list of items.
Future Code Updates:
• Uses in Zoning Districts Title 8—Public Ways & Property
o Live-work o Inclusion of graveled
o Hostel driveway/parking square footage in
o Agricultural uses the calculations towards stormwater
o Clarifications BMPs.
• Standards o Street side swales and culverts within
o Camping public ROW and required water
o Minimum parking service prior to construction
o Animals o Grading and surfacing permit
o Fencing Title 9—Subdivision
o Trash storage, collection, and o Allow pathways to qualify for park
disposal requirement.
o Vendors and food trucks o Look at parking requirement for in-
o Minimum parking for short term fill.
rentals o Eliminate minimum square footage
for manufactured housing
CED Director Groenevelt shared that staff is looking at adding a permit for the items that do not
require a building permit to give the property owner flexibility and allows oversight by City staff.
There was a discussion about swales and drainage code requirements. Commissioner Maupin
shared that the County will be creating code on sheds being used as homes as the sheds do not
meet Idaho building standards. She is concerned about safety issues with snow load for example.
CED Director Groenevelt stated there are no hard restrictions on tiny homes and shared the
building inspector has taken the time to go to the indieDwell manufacturing plant to learn how
their tiny homes are made. She answered questions about sewer hookups challenges and shared
land prices are deterring affordable home projects.
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Moving into the Approach to the Scope of Work, Ms. Kushlan explained the steps used:
• Review: Identify adopted policy direction, public input and issues.
• Research: Undertake research and comparative analysis, as needed.
• Evaluate: Evaluate alternative implementation strategies for code changes.
• Draft: Draft proposed code changes.
• Confirm: Gather additional stakeholder input. Study Session with P&Z.
• Adopt: Formal public hearings and adopt code changes.
At this point,the floor was opened for questions and comments.Council Member Maciaszek asked
for some discussion on commercial property use when it changes ownership multiple times. He is
leaning toward a form-based code as it relates to those kinds of commercial properties. Ms.
Kushlan first explained that a form-based code is more focused on the form of the building as it
relates to its surroundings and the public realm. She shared that applying form-based code to an
existing community like McCall downtown would be very difficult because it works better in an
area being built from scratch. A discussion ensued on remodeling and renovation issues regarding
code. Commissioner Maupin asked about enforcement of commercial in residential areas in the
impact zone and staff explained the procedures followed for code complaints. There needs to be
more discussion and communication on commercial operations in residential zones.Commissioner
Maupin asked for a future land use planning discussion on the DeBoer parcels that were sold in
the impact zone so the County is prepared to deal with projects when they start showing up and
requested to work with the City on future regional planning.
And to wrap up the presentation, Ms. Kushlan went over the next steps calendar as follows:
• August and September: Workshop on current code work
• October and November: Planning and Zoning Public Hearings
• November and December: City Council and Board of County Commissioners Public
Hearings
There was a brief discussion on the schedule. There were no more questions or comments from
the attendees.
Council recessed at 10:45 a.m.for a 15-minute break
BUDGET BUSINESS AGENDA
Mayor Giles joined and reconvened the meeting at 11:03 a.m.
City Treasurer Linda Stokes opened the Budget Session and explained the purpose of the meeting
was to review and adopt the tentative budget for FY21.
Review of personnel costs comparisons
Human Resource Manager Traci Malvich gave an overview of personnel cost with an emphasis
on the Police Department. When she researched the market data for sworn police officer wages,
the City wages are lagging other agencies in the State by 14.6% overall. She believes this has
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contributed to the department's lack of ability to recruit new officers and thus the police staff have
been working shorthanded for over a year and reaching burnout. This makes the City's largest
local competitor an attractive option. She described the new Law Enforcement Compensation plan
which included a step increase plan and an Incentive Pay Program and a Night Shift Differential.
This plan will put the wages at 1%over the other agencies. She shared the costs of implementation
will be approximately $46,000 and answered questions about the proposed step wage chart,
hourly/salaried positions, compensation market rate, comparison to other department wages, and
clarified the proposed budget shows the increase in wages for the Police Department. City Manager
Anette Spickard shared how the staff who worked on this project came up with the proposal.There
was more clarification of how the step plan works, how many officers are currently on staff, and
budget amounts.
Overall, Council was in support of the new compensation plan for law enforcement.
Review FY21 LOT Funding Recommendations
City Manager Spickard updated the Council and reviewed the Local Option Tax (LOT)
Commission funding recommendations. There was extensive discussion regarding Treasure
Valley Transit (TVT) and the Library allocation recommendations. There was clarification that
there was a TVT request of$119,000 from the City's line item budget and is reflected there. When
TVT presented their budget request, the request included the standard match contribution for the
Redline and Greenline. Also presented was the amount it would take to add the additional service
the Council had requested, which included a weekend route. Additionally,TVT requested a small
contribution of$15,000 towards the purchase of a new bus that Brundage was also chipping in on
and the bus would be shared locally in the community with the new route. TVT split their budget
request between a request for general fund dollars, which was $119,000 and is included in the
general fund budget, and then also requested money through the local option tax application
process.
The LOT Commission split their award recommendation between$40,000 on the priority funding
and $49,000 on the contingency funding. At the last budget work session, Council asked staff if
they could figure out how to fund that $49,000 in the general fund. However, in preparing the
budget for Council review and with the goal of presenting a base budget that does not use a three
percent property tax levy increase, it was not possible to fund the contingency amount out of the
general fund. City Manager Spickard recommended that,based on last night's discussion regarding
the library, the Council could consider swapping the $50,000 for the new library building to
contingency and bringing the $49,000 for the bus out of contingency into priority funding. She
also stated that if the Council was considering taking the three percent property tax increase then
the$49,000 could be funded with that money and removed from the LOT funding altogether.
The Council shared their thoughts and the consensus was to go with the recommendation of the
use of LOT funds and to not take the three percent property tax increase. It was decided to delay
making an action until the end of the meeting.
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Review of Draft Capital Improvement Projects (CIP)
City Treasurer Stokes gave a brief overview of the CIP projects and explained the funding sources.
Council Member Nielsen asked about the funds budgeted for the Public Works facility repairs and
Brown Park regarding the Parks department relocation. City Manager Spickard stated staff could
prepare a more in-depth discussion on that topic at a future meeting and answered questions about
budgeting for electric vehicles. The Council was fine with what was proposed for the CIP budget.
Council took a short recess at 12:10 p.m.
Mayor Giles reconvened the meeting 12:1 S p.m.
City Treasurer Stokes reported on the Water Treatment and Distribution CIP. She explained the
funding and clarified items on the chart. There were no questions currently.
Property Tax Allocation
Next, City Treasurer Stokes briefly explained the property tax allocations. The proposal has no
foregone and no 3% increase in the Draft Budget and assumes Participation in CARES Act
Funding for Public Safety. She discussed the letter of intent to participate in the public safety
proposal sent to the Governor's office and City Manager Spickard shared information on the status
of the CARES Act Funding. Staff answered questions regarding Airport budget changes due to
grant expenditures, clarified the 3% is independent of the CARES Act funding. City Manager
Spickard gave a summary of the budget and payroll expenditures and status of a variety of City
projects.There was discussion of how the foregone works. Staff recommends retaining and accrue
the foregone. The Council was in support of that recommendation.
City Council Deliberation
The Council did not have any further questions of staff. They felt the draft budget was well done
and was ready to move forward with the actions.
Council Member Holmes moved to approve both Capital Improvement Projects as
presented.Council Member Sowers seconded the motion. In a roll call vote Council Member
Holmes, Council Member Sowers, Mayor Giles, and Council Member Maciaszek all voted
aye, Council Member Nielsen voted no, and the motion carried.
Council Member Maciaszek moved to approve the Local Option Tax Commission's
Recommendations for Local Option Tax Funding for FY21 as amended. Council Member
Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council
Member Holmes, Mayor Giles, Council Member Nielsen, and Council Member Sowers all
voted aye, and the motion carried.
Council Member Holmes moved to set the City of McCall's Tentative budget for FY21 at
$26,326,083. Council Member Nielsen seconded the motion. In a roll call vote Council
Member Holmes, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and
Council Member Sowers all voted aye, and the motion carried.
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FY21 Budget Development Next Steps
City Treasurer Stokes shared the next steps as follows:
FY21 Budget Public Hearing on August 13, 05:30PM
FY21 Budget Adoption on August 13
The Council thanked the staff for their efforts to put the draft budget together and giving clear
explanations. They had no further questions.
ADJOURNMENT
Without further business, Mayor Giles adjourned the meeting at 12:54 p.m.
ATTEST: files, Mayor
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