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HomeMy Public PortalAbout2020.12.17 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall--Legion Hall AND TEAMS Virtual December 17,2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Presentation Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Callan, Council Member Maciaszek, and Council Member Nielsen all answered roll call. Council Member Holmes was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner;Morgan Bessaw,City Planner;Rick Stein,Airport Manager;Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; McCall Public Art Advisory Committee members present were Karla Eitel,Chair;Cynthia Dittmer Also, in attendance were Bill Flood, Cultural Consultant; Erica and Jaime Laidlaw, Laidlaw Design Co.; Diane Kushlan, Kushlan Associates; Lindsey Harris, McCall Area Chamber of Commerce; Brian Foote, Horrocks Engineers; Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Maciaszek moved to approve the agenda as submitted. Council Member Nielsen seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA MCCALL CITY COUNCIL Page I of 15 December 17, 2020 Regular Meeting Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Special Minutes—October 30, 2020 2. City Council Special Minutes—December 2, 2020 3. Payroll Report for period ending November 13, 2020 4. Warrant Register—GL 5. Warrant Register—Vendor 6. AB 20-339 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications,other than certain circumstances involving catering permits,which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application.Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. The Clerk Report is for the last two weeks and reflects closed businesses received during the renewal period so far.Action: Council review the License report. 7. AB 20-350 Review of the Treasurer's Report as Required by IC 50-208: Treasurer's report of accounts and activity of office during the month of November 2020 regarding care, management or disposition of moneys, property or business of the City. Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 8. AB 20-347 Request to Approve a New Lease for Hangar 550 with Central Coast Emergency Physicians Inc.401(k)Profit Sharing Trust FBO Thomas Ronay,Thomas G. Ronay et al, Trustees and Terminate the existing Hangar 550 Lease with Joseph F. McDonough and Anne E. McDonough: Hangar 550 has been purchased by Central Coast Emergency Physicians, Inc. The new owner has requested a new lease. The existing lease consists of 1,512 square feet of property. The current lease rate is$0.305, or$461.90 annually. The FY21 lease payment has not been received at the time of this writing. The new lease will be effective October 1, 2020 for a period of 20 years, with an additional 2 (two) 10-year options. The McDonoughs have requested a Hangar 550 lease termination. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. Staff has requested a $200 transaction fee. The contract has been reviewed, and comments incorporated, by the City Attorney. Action: Approve a New Lease for Hangar 550 with Central Coast Emergency Physicians Inc. 401(k)Profit Sharing Trust FBO Thomas Ronay, Thomas G. Ronay et al, Trustees and Terminate the existing Hangar 550 Lease with Joseph F. McDonough and Anne E. McDonough, and to authorize the Mayor to sign all relevant documents. 9. AB 20-351 Request to Approve the FY20 Annual Road and Street Financial Report: Pursuant to IC §40-708, it is state policy that highway user revenues accruing to the state highway account be spent exclusively for the maintenance, construction and development of highways and bridges in the state highway system. All moneys apportioned to cities MCCALL CITY COUNCIL Page 2 of 15 December 17, 2020 Regular Meeting from the proceeds from the imposition of tax on fuels and from any tax or fee for the registration or operation of motor vehicles for general highway construction and maintenance,bridge and culvert moneys, will be accounted for as to the actual expenditure to the state controller, as dedicated funds through the Annual Road and Street Financial Report. This report is for the preceding fiscal budget year and is published once as a legal notice between January 1 and January 15. Action: Approve the FY20 Annual Road and Street Financial Report and authorize the Mayor to sign all necessary documents. 10. AB 20-349 Request to Adopt Resolution 20-31 to Authorize the City Treasurer to Pay Routine City Bills: The regularly scheduled Council meeting for December 24 was moved to December 17 to accommodate the Christmas holiday. This change results in nearly a month between Council Meetings,causing delay in the City's ability to pay bills in a timely manner. Staff has compiled a list of vendors that provide ordinary and necessary goods and services to the City;such as lease obligations,utilities,propane,Visa bill,attorney services, postage, fuel, etc. Upon the approval of Council, the Treasurer will pay the bills for the purpose listed in the resolution.A warrant register for the bills paid between December 17, 2020 and January 14, 2021 will be submitted to the Council for ratification at the January 14, 2021 meeting. Action: Adopt Resolution 20-31 Authorizing the City Treasurer to pay Certain Vendors prior to submitting to the Council as necessary and authorize the Mayor to sign all necessary documents. Council Member Nielsen moved to approve the Consent Agenda as submitted. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Nielsen,Council Member Maciaszek,Mayor Giles,and Council Member Callan all voted aye,and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:34 p.m. Hearing no comments,Mayor Giles closed the comment period at 5:34 p.m. PRESENTATION JOINT SESSION WITH THE PUBLIC ART ADVISORY COMMITTEE AB 20-343 Request to appoint Cynthia Dittmer to the McCall Public Art Advisory Committee Economic Development Planner Delta James presented the appointment of Cynthia Dittmer to the McCall Public Art Advisory Committee. The mission of the McCall Public Art Advisory Committee(PAAC)is to make recommendations to City Council regarding public art projects and policies within the City of McCall. The Public Art Advisory Committee was formed in 2012 by resolution of City Council (Resolution 12-13), consisting of five members appointed by City Council. Resolution 19-10, adopted by City Council on June 13, 2019, expanded the committee size from five (5) to seven (7) members. Members are appointed to three-year terms and are allowed to serve two consecutive terms. Claire Remsberg's current term of service on the committee expired November 30, 2020 and she has completed two full consecutive terms on the committee so is not eligible to serve an additional term at this time, thereby creating a position vacancy. MCCALL CITY COUNCIL Page 3 of 15 December 17, 2020 Regular Meeting The committee vacancy was advertised for two weeks in the Star News and via City social media outlets. One letter of interest was received from McCall-Donnelly High School art teacher Cynthia Dittmer(attached). Ms. Dittmer previously served on the PAAC as a founding member from 2012 to 2018. Having left the committee for several years, she is now eligible to serve again. At its November 30, 2020 regularly scheduled meeting, PAAC members unanimously recommended that City Council appoint Cynthia Dittmer to the committee for a three-year term. Cynthia Dittmer introduced herself and thanked the City for this opportunity to serve. There were no questions from Council. Council Member Callan moved to appoint Cynthia Dittmer to the McCall Public Art Advisory Committee for a three-year term expiring December 2023. Council Member Nielsen seconded the motion. In a roll call vote Council Member Callan, Council Member Nielsen,Mayor Giles,and Council Member Maciaszek all voted aye,and the motion carried. AB 20-344 Cultural consultant Bill Flood will provide an update on the progress of the McCall Public Art Plan—Presentation only Economic Development Planner Delta James introduced Bill Flood, Cultural Consultant who provided an update on the progress of the McCall Public Art Plan. Since the City of McCall's public art program was established by City Council in June 2012,the McCall Public Art Advisory Committee (PAAC) has overseen the successful implementation of several public art projects. In early 2020, the committee identified the need to engage the community in development of a plan to guide the placement, content, selection and development of future public artworks within the McCall area. To that end, City Council approved a contract with Cultural Consultant Bill Flood to prepare a McCall Public Art Plan with the following scope of work: • Community outreach to fully engage residents, stakeholders, and the community at large in shaping and defining a vision and priorities for McCall's public art collection. • Review of existing public art guidelines,policies, and processes. • Identification of potential public art project sites. • Prioritized action strategies for future public art projects with estimated budget. • Identification of public and private funding models for public art. • Standards for maintenance, upkeep and replacement or decommissioning of public artworks. Mr. Flood gave an update on community outreach results and plan components to date. He stated that plan process and outreach efforts included the following: review of City plans and future projects; research on public art programs in comparable Idaho communities; stakeholder interviews; meetings with high school classes, Chamber, Rotary, artists, Parks and Recreation Advisory Committee; Monthly reviews with Public Art Advisory Committee; On-the-ground review of sites; City GIS map site survey(140 responses); and Coordination with Urban Renewal Public Art Plan and Erica and Jamie Laidlaw; social media posts, newspaper ads, hotline ads, and posters. The community was asked three sets of questions. He compiled the findings from each question: What's your vision for the McCall Public Art Program and Collection and what can you envision? • Link public art with broader community vision • Place high value on inclusion, engagement, connection, accessibility • Include many kinds of artwork MCCALL CITY COUNCIL Page 4 of 15 December 17, 2020 Regular Meeting • Represent local history What do you treasure about McCall that should be represented in public art? • Deep connection with natural environment • People here are friendly, work hard, resilient • We value humor, whimsy, fun,beauty • We are aware of others, forward-thinking Where would you like to see public art in McCall? • Most traveled corridors (especially 3rd and Lake Streets) • Schools • Downtown core • Parks Next, Mr. Flood shared the vison and goals of the PAAC, stating that those goals include the following: expanding the reach of the public art program and collection; telling the stories of all people who have shaped McCall and the region; deepening the collection's connection with the natural environment;expanding the range of artworks and participating artists;creating memorable gathering places and generate community economic development; and sustaining a high-quality public art program and collection. The priority sites for new public art are segregated into three categories of Top Priority, Second Priority, and Third Priority. Top Priority would be schools, Downtown Open-Air Mural Gallery, 2nd Street and 3rd Street at the Lake. Second Priority would be new library and Historical Museum. Third Priority would be Riverfront Park, bike/pedestrian pathways, and gateways. Other elements of the plan include funding options, the Urban Renewal Area Public Art Plan, site selection criteria, questions for checking alignment of projects with the public art plan and vision, recommendations for integrating indigenous artists with projects, recommendations for engaging local artists, and policies/procedures and resources. Mr. Flood asked the Council for their vision of the Public Art Program and Collection. Council Member Maciaszek liked what was presented and had nothing extra to add. Council Member Callan really liked the Blackfoot Pathway samples, the interaction of art, and the idea of a downtown art alley. Council Member Nielsen liked the public outreach efforts and feels art should be practical and functional. Mayor Giles feels the master plan and overview was great. Mr. Flood went over the next steps that included public review, PAAC final review and changes, and then to bring back to Council for review and adoption. He shared the Blackfoot Pathways was inspired by Lincoln, Montana and told the Council the art there was a favorite of many visitors and highly visited this last year. The Council was in unanimous support of the direction of the PAAC and had no further questions. Staff and Council thanked Mr. Flood for all his efforts during these trying times of a pandemic. AB 20-342 Request to approve "Our Confluence" as fmal design for public artwork on 2nd Street by Erica and Jamie Laidlaw Economic Development Planner Delta James presented the final design for public artwork on 2nd Street by Erica and Jamie Laidlaw. In the fall of 2019, City Council authorized the issuance of a Call to Artists (RFQ) seeking an artist or artist-team to create public artwork for the newly reconstructed 2"d Street, stipulating that the artwork be functional and/or interactive. In January 2020, City Council followed the unanimous recommendation of the Public Art Advisory MCCALL CITY COUNCIL Page S of 15 December 17, 2020 Regular Meeting Committee and chose McCall artists Erica and Jamie Laidlaw for the project from a pool of fifteen qualified artist-applicants. Although challenged and slightly delayed by the onslaught of the COVID-19 pandemic, the Laidlaw team conducted extensive public outreach to inform three design proposals for functional seating for 2°d Street. A second round of public outreach indicated a strong public preference for the public art bench design called "Our Confluence," an impactful 16 ft. long concrete and metal seating structure that references the nearby confluence of the South Fork into the Main Salmon River. At its November 30, 2020 meeting, at the recommendation of the project-specific five member Artwork Selection Committee,the Public Art Advisory Committee unanimously recommended to City Council that the "Our Confluence" artwork design proposal by Erica and Jamie Laidlaw be selected for fabrication and installation. Karla Eitel, PAAC chair, spoke to the process and shared her thoughts about the art. Erica and Jamie Laidlaw, Laidlaw Design Co.,presented their public outreach efforts and feedback from the community.The public wanted something beautiful,reflect the environment and culture, and be practical. They shared how they came up with the designs and materials. Council thanked them for their presentation. Council Member Nielsen moved to approve "Our Confluence" as final design for public artwork on 2nd Street by Erica and Jamie Laidlaw as recommended by the McCall Public Art Advisory Committee. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nielsen, Council Member Maciaszek, Mayor Giles, and Council Member Callan all voted aye, and the motion carried. The Council recessed for short break at 6:30 Am. The Council reconvened at 6:34 p.m. PUBLIC HEARING AB 20-346 Request to Approve Resolution 20-23 to Adopt Airport Fee Schedule Mayor Giles continued the public hearing for Resolution 20-23 to Adopt an Airport Fee Schedule at 6.35 p.m. Airport Manager Rick Stein presented the Resolution 20-23 to Adopt Airport Fee Schedule. At the November 19, 2020 City Council meeting, a duly noticed Public Hearing was opened on Airport Fees. The City complied with Idaho Code 63-1311A,by placing a Public Notice in the Star-News November 5, 2020 and November 12, 2020 announcing a public hearing on November 19, 2020 to consider changes to the Airport Fees. A detailed description of the proposed changes wa presented to Council in an Airport Fees Memo. The Airport Advisory Committee (AAC) met on December 4, 2020 for consideration and recommendation of Resolution 20-23. Staff provided information on proposed Airport Rates and MCCALL CITY COUNCIL Page 6 of 15 December 17, 2020 Regular Meeting Charges. AAC Member Charles Jones stated that the $50 fee for lease termination duplicated the new lease charge and requested that the fee be removed.AAC Member Rick Fereday agreed.AAC Chair Mike Weiss motioned to recommend to City Council to approve the Airport Rates and Charges, with the modification of removing the Lease Cancellation fee. Mark Thorien provided a 2nd.The vote was 4-1 to recommend. Mayor Giles asked for the reason of the decenting vote, and staff stated that person did not agree with raising any fees. The Council had no questions for staff and expressed appreciation of the input of the AAC. Mayor Giles called for public comment at 6:39 p.m. No written comments had been received and no verbal comment was given and therefore Mayor Giles closed the public comment period. Mayor Giles closed public hearing at 6.41 p.m. The Council each agreed with the AAC recommended action to remove the new termination fee. Council Member Nielsen moved to amend Resolution 20-23 to remove the new termination fee.Council Member Callan seconded the motion.In a roll call vote Council Member Nielsen, Council Member Callan, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. Council Member Nielsen moved to approve Resolution 20-23 as amended adopting the McCall Airport fee schedule and authorize the Mayor to sign all necessary documents. Council Member Callan seconded the motion. In a roll call vote Council Member Nielsen, Council Member Callan, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. AB 20-332 Request to Approve CA-20-03 Zoning Code Amendments to Title 3 and Title 9 related to General Development Standards Mayor Giles opened the public hearing for CA-20-03 Zoning Code Amendments to Title 3 and Title 9 related to General Development Standards at 6.50 p.m. Community&Economic Development Director Michelle Groenevelt presented CA-20-03 Zoning Code Amendments to Title 3 and Title 9 related to General Development Standards. During their regularly schedule November 3,2020 meeting,the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended these amendments to the McCall City Council for approval. In early 2019, the City launched a series of amendments to the McCall Area Code. The public hearings scheduled before the McCall City Council on December Yd and the Valley County Commissioners on December 7t' are the next in this series of amendments and additions to development standards for the City of McCall and the McCall Area of City Impact. Included are changes in Title III Planning and Zoning and Title IV Subdivision and Development. These amendments are proposed for several reasons: • To implement the goals and policies of the 2018 McCall Area Comprehensive Plan,McCall in Motion; MCCALL CITY COUNCIL Page 7 of 15 December 17, 2020 Regular Meeting • To codify provisions of the 2006 McCall Design Guidelines and simplify the process for design review; • To reflect administrative interpretations and practices; and • To clean-up, re-organize and eliminate inconsistencies and redundancies in the code. Over the summer three workshops were held with the McCall City Council, Valley County Commissioners and the McCall Area Planning and Zoning Commission. The proposed changes have also been vetted through city and county staff and other agencies with jurisdiction. Diane Kushlan of Kushlan Associates and staff presented the code changes. They explained the reason for the code updates and went through each chapter explaining those changes as follows: Chapter 2—Meanings of Terms or Words • Adds new terms used in design review. • Adds definitions for"side loaded garage", "structure size" and"wall". • Amends current definitions of"building height"and "utilities". Chapter 3 —Residential Zones & Standards • Amends the table of general dimensional requirements: o Adds alley setback requirement of 3'. o Establishes a maximum single-family residential unit size of 10,000 square feet. o Defines how maximum square feet is determined. • Adds a new section which incorporates design standards for building design and scale from the McCall Design Guidelines Chapter 4—Commercial Zones & Standards • Adds a new section which incorporates design standards from concepts in the McCall Design Guidelines. • Standards are included for building design, building scale, pedestrian scale, pedestrian oriented storefronts,building additions, and snow country design. Chapter 5 —Industrial and Business Parks Zones & Standards • Deletes and relocates standards for driveway surfacing to 3.8.061(E). Chapter 7—Special Districts: Shoreline, and River Environs Zone • Adds new provisions for design review to include assessment of the visual impact of development. • Clarifies and adds additional restrictions in the 50' setback including non-native turf lawns, perched beaches, patios, walls and fences. Chapter 7—Special Districts: Scenic Route Zone • Deletes Boydstun Street and Deinhard Lane, extends Lick Creek Road to Davis, and adds Samson Trail to the boundary of the Area of City Impact. • Adds new landscaping provisions. • Adds service stations as a prohibited use. Chapter 8—General Development Standards • Timber Harvest—Revises the thresholds for tree removal and the role of the City Arborists in review of tree removal. • Fire Hazard Mitigation Standards—New section identifying provisions of a site design that shall be assessed to address fire mitigation. MCCALL CITY COUNCIL Page 8 of 15 December 17, 2020 Regular Meeting • Parking and Internal Circulation— Added new landscaping and screening provisions and standards from the McCall Design Guidelines • Driveways — New driveway width standards and changed maximum driveway grade changed from 15%to 12% • Fencing and Walls o Added new standards for walls from the McCall Design Guidelines. o Clarifications including permit requirements. o Added provisions from Title IX Subdivision. o Added administrative approval required for synthetic materials. • Landscaping and Buffering—Added new standards from McCall Design Guidelines with new 10%limitation on lawn areas, except for use of native grasses. • Snow Storage and Drainage Summary—Adopts requirement that 33% of the site area be designated for snow storage, consistent with Title IV Subdivision. • 3.8.23: Site Design—A new section that establishes standards to minimize the modification of natural drainage systems and land. • Design, Location and Screening of Service Areas—New section with standards to protect adjacent properties. Chapter 15 Procedure, Appeals, and Action • Clarifies the timing and way administrative appeals are considered. Chapter 16—Design Review • Expands the Administrator's authority in the design review process. Additions are certain in-fill commercial and single-family residences, and landscaping plans with no structures. • Clarification and new requirements to the application requirements. • Adds new findings for all applications and for special districts. Title IX Subdivision and Development • Revisions for consistency with the Zoning Code for residential driveways. Staff answered questions regarding the intent of the 50' setback on the shoreline and river environ zone, the scenic routes and service stations, and clarified the Administrator's authority in design review. Mayor Giles called for public comment at 7:44 p.m. City Clerk BessieJo Wagner read the following written comment: David Simmonds,of the Big Payette Lake Water Quality Council,McCall wrote: The Big Payette Water Quality Council is pleased to support the proposed amendments to Title 3 with regard to lakeshore environs,vegetation and stonmwater. The 1997 Big Payette Lake Management Plan and Implementation Program relies primarily on local and State regulation, and adherence to, or improvement of, best management practices to manage and limit the eutrophication potential of Payette Lake. The Plan is one that the City, County and State have either endorsed or codified. Therefore, a strong City zoning code is key to a strong plan. The proposed amendments are generally a good move in that direction. The sustainability of Payette Lake should be an easy goal for all of us to rally around, and given the increasing pressures of development and growth, and our growing knowledge of what works to protect water quality, adaptation of local regulation should be a given. MCCALL CITY COUNCIL Page 9 of 15 December 17, 2020 Regular Meeting Specific Comments: 1. Proposed changes to section 3.7.02.(C)3c provide for a more meaningful and effective implementation of a 50 foot setback to protect water quality and the integrity of natural shorelines, which have the inherent resilience that thousands of years of climate and geologic adaptation have conferred. Hardscaping, including patios and walls, within 50 feet of the lake present a risk to adjacent shorelines from accelerated runoff, so such prohibition seems warranted. Property rights do have certain limits when impacts may extend beyond private property, and particularly where an overwhelming public good is at stake. This is a reasonable change. 2. The addition of provisions in 3.8.03.(A)2, (B) and(D)with regard to retention of tree cover is a positive change with regard to mitigating thermal pollution of runoff into the lake, thus helping to maintain a healthy cold water biota, one of the specific beneficial uses of the waters of Payette Lake. Tree canopies can also lessen surface erosion from precipitation, and diversify snow melt patterns,both of benefit to decreasing the generation of upland pollutants. State and federal BMPs for forest practices have long recognized the importance of shading in stream buffer zones for similar reasons, and Payette Lake is showing some stress that may be related to increased temperatures over a longer period of the year. 3. The provisions of 3.8.13.(C) for preservation and use of natural vegetation and native species would appear to benefit water quality generally, and particularly in lakeshore and near-lakeshore development, where stormwater impacts may have the greatest effect on the public good. This is a good opportunity to note that agencies, residents and other observers have, in the last several years, been seeing disturbing and as-yet unexplained new signs of impacts to the lake, including novel and unpleasant algae blooms along with surprising evidence of cyanobacteria in remote imaging data. Protection of the watershed, and in particular the nearshore zone lands, may need to gain a new urgency.The City's timing is good.The overarching spectre of massive changes and potential development of State endowment lands puts extra emphasis on having appropriately strong development standards in our watershed. We hope to be a constructive partner with the City in assuring a sustainable Payette Lake. No other written comments were received, and no verbal comments were given, therefore Mayor Giles closed the public comment period. Mayor Giles closed the public hearing at 7:53 p.in. Council Member Callan expressed concerns with the prohibition of gas stations. Council Member Nielsen was also concerned with outright prohibition of gas stations on the scenic route,the 10,000 sq.feet limitation on houses,and driveway change that was not presented to the Planning&Zoning Commission.Both Mayor Giles and Council Member Maciaszek do not have an issue with the gas station prohibition. Community & Economic Development Director Groenevelt addressed the driveway change. It was missed by an oversight and is currently the standard being used. She also clarified that it is not uncommon of mountain towns applying prohibitions on gas stations on their scenic route and the thought process behind the change is that it is not conducive to have a gas station next to an outdoor restaurant, for example. Existing gas stations would not be affected. She explained any gas station must meet all the standards of a conditional use permit. There was a brief discussion MCCALL CITY COUNCIL Page 10 of 15 December 17, 2020 Regular Meeting about commercial zone lines and gas stations. City Attorney Bill Nichols suggested to leave this portion as a conditional use permit until this piece can be honed down. The Council was split on this piece of the code and the ordinance would stall. Council Member Nielsen does not like the word prohibit but is torn about the issue. Mayor Giles suggested to table the agenda item until all 5 members are present. City Clerk BessieJo Wagner shared how the Council can move this item to another meeting. Council Member Nielsen asked for clarification on how staff would deal with a request if passed and staff stated there would have to be a zone change. City Attorney Nichols suggested to table the item and bring back with some different language. City Clerk BessieJo Wagner pointed out the public hearing would need to be reopened so there will need to be two motions. Council Member Nielsen moved to reopen the public hearing for the CA-20-03 Zoning Code Amendments to Title 3 and Title 9 related to General Development Standards. Council Member Callan seconded the motion. In a roll call vote Council Member Nielsen, Council Member Callan,Mayor Giles,and Council Member Maciaszek all voted aye,and the motion carried. Council Member Callan moved to continue the public hearing CA-20-03 Zoning Code Amendments to Title 3 and Title 9 related to General Development Standards to January 14, 2021 with deliberation to follow. Council Member Nielsen seconded the motion. In a roll call vote Council Member Callan, Council Member Nielsen, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. BUSINESS AGENDA AB 20-340 McCall Area Chamber of Commerce Winter Carnival Update Lindsey Harris, Executive Director of the McCall Area Chamber of Commerce, gave an update. The Chamber has been promoting local business, Mountain Holidays guide, Dining guide, and their Takeout Restaurant photo contests. She thanked City staff for all their efforts in the Christmas Tree lighting and Santa visits. She shared that the 2021 Winter Carnival is being carried on in spirit and they are promoting 10 weeks of Winter Safety. The Chamber is looking at hosting a block party to honor the community for persevering once it is safe to congregate again. The money from the Local Option Tax funds that were slated for the fireworks would be used. The Chamber will present to Council, once they have the details worked out, to reallocate those funds. Ms. Harris will be hosting the 4 h St. Luke's Townhall meeting which will focus on the vaccine and mental health. She encouraged the community to please remember to treat each other with respect and kindness through this difficult time. The Council thanked Ms. Harris for her positivity and dedication. AB 20-341 Request for approval to submit a FY21 Certified Local Government Grant application to support update of the McCall Historic Preservation Plan Economic Development Planner Delta James presented the FY21 Certified Local Government Grant application to support the update of the McCall Historic Preservation Plan. The Idaho State Historic Preservation Office (SHPO) administers federal funds for historic preservation projects, MCCALL CITY COUNCIL Page I of 15 December 17, 2020 Regular Meeting nominations to the National Registry of Historic Places, and updates to local Historic Preservation Plans through the Certified Local Government (CLG) program. The City of McCall is a certified local government and is eligible to apply for funding. Members of the McCall Historic Preservation Commission (HPC) wish to request $3500 in grant funding to hire a professional consultant to help facilitate an update to select sections of the 2011 McCall Historic Preservation Plan. Specifically, the historic preservation professional will engage the HPC and the interested public to update the strategies and actions of the plan, and to define a set of deliverables for the next three years for committee implementation. The total project cost is $7000. $3500 will be requested from the CLG grant program, and this request will be matched by $3500 allocated in the FY21 City of McCall budget to the McCall Historic Preservation Commission. Council Member Nielsen moved to approve submittal of a Certified Local Government Grant application and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Nielsen,Council Member Maciaszek,Mayor Giles,and Council Member Callan all voted aye,and the motion carried. AB 20-345 Request to Approve the Engineering Services Term Agreement Renewal with Horrocks Engineers Public Works Director Nathan Stewart and Brian Foote of Horrocks Engineers presented the Engineering Services Term Agreement Renewal with Horrocks Engineers. In 2011,the consulting team lead by Horrocks Engineers was selected using Idaho's Quality Based Selection (QBS) process and the request for qualifictions (RFQ) advertized by the City. This team consists of Horrocks Engineers, SPF Water Engineering, Crestline Engineers, Secesh Engineering, and additional specialty subconsultants (i.e. landscape designers, geotechnical engineers, etc.) needed to complete complex engineering designs and deliver completed construction of these designs to City. Since 2011, the City has authorized three (3) engineering service contract extensions with Horrocks (in 2013, and 2015, and 2018). Each subsequent contract principally served as a "renewal" with defined term deadlines revised. They now have over nine (9) years of experience with work in and for the City. The institutional knowledge gained during this time is beneficial to their efficiency and cost effectiveness for current and future projects. There are a number of currently ongoing, multi-year City projects that the Horrocks Team has been authorized to work on including but not limited to: Downtown Core Phase 1, 2 and 3; Spring Mountain Boulevard pavement rehabilitation; MRA-Lake St / Brown Park Waterfront Improvements; multiple water main and system upgrades; RAPID conduit design; SH-55 / Deinhard Corridor Study; and PW Facility Improvements. These projects will result in millions of dollars of investment by the City while allowing the City to complete projects without hiring additional staff. To maintain continuity, quality, and efficiency, staff is recommending a contract renewal for an additional three years until January 14,2024. Attached is the proposed new three(3)year contract. Staff has negotiated with Horrocks to a rate cost multiplier of(2.8), which is on the low end of the industry as well as other provisions that are favorable to the City including no mark-up on sub- consultant costs. MCCALL CITY COUNCIL Page 12 of 15 December 17, 2020 Regular Meeting Council Member Callan moved to approve the proposed Professional Engineering Services Term Agreement with Horrocks Engineers and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Callan,Council Member Maciaszek,Mayor Giles,and Council Member Nielsen all voted aye, and the motion carried. AB 20-348 Discussion of the Number of Council Meetings to be Scheduled for 2021 and Direction to Staff City Clerk BessieJo Wagner presented the schedule of Council Meetings for 2021. McCall City Code §1-8-2 states that regular Council meetings will be held on the second and fourth Thursdays of each month except as may be modified by resolution of the Council. Considering that many of the Council meetings are exceeding 3 hours and, in an effort to ensure that City business is accomplished in a timely fashion, staff is recommending adding an additional meeting a month to the Council's regular meeting's schedule. Staff has prepared a draft code amendment to reflect adding an additional meeting a month. Also, in this draft there has been some recommended changes to clarify the process used to call a special meeting and to clarify the start times of the meetings. If the Council chooses to make these recommended changes, an Ordinance and Resolution will be prepared and brought back to the Council for adoption at their January 14`h meeting making the changes effective February 1,2021. It is also staff s recommendation that Council maintain their Friday work sessions once a month as a Special meeting giving the Council the flexibility to cancel when the meeting is not needed. Council Member Maciaszek would prefer to add an extra special meeting rather than adding another regular meeting to the month. Council Member Callan liked the idea of an extra regular meeting but also liked Council Member Maciaszek's suggestion as well. Council Member Nielsen also leaned towards an extra special meeting. City Clerk Wagner explained it is more difficult to plan special meetings with scheduling conflicts. Mayor Giles preferred setting up the three scheduled meetings. Council Member Maciaszek felt it more efficient to schedule a special meeting on the 1" Thursday of the month and if it is not needed, it can be canceled. There was some brief discussion.Council Member Maciaszek would like to involve Council Member Holmes in the decision. Council directed staff to prepare documents to show a special meeting on the Is' Thursday of the month. There was some discussion of ordinance language to adopt the code amendment altering the Council meeting days. AB 20-338 City Manager Annual Performance Evaluation Discussion Human Resources Manager Traci Malvich presented the City Manager Annual Performance Evaluation process. This is the time of year when all City employees participate in the Annual Performance Evaluation process.As the City Manager is a direct report of the Council,the Council will complete an annual performance evaluation of the City Manager's performance during 2020. The Performance Evaluation process used by City Council has been as follows: Phase I The City Manager will complete an Employee Self Feedback assessment and submit it to Human Resources. Human Resources (HR) will forward the self-assessment to City Council for use during the evaluation. Phase II MCCALL CITY COUNCIL Page 13 of 15 December 17, 2020 Regular Meeting Each of the City Manager's direct reports will complete a supervisor evaluation form where they have an opportunity to evaluate their manager in an anonymous manner. The Supervisor Evaluation forms will be submitted to HR who will compile all feedback into one document that will be sent to all Council members. Phase III Council will use the prior year evaluation, position description, self-feedback, and supervisor evaluation forms to complete the Annual Performance Evaluation. Each Council member will have the opportunity to submit feedback and establish goals for the upcoming year. Phase IV Council will work with the HR Manager to summarize and formalize performance review documents to be presented to the City Manager in a future meeting as the Annual Performance Evaluation for 2020. She asked for one Council member to begin the evaluation process for the City Manager, be responsible for collecting comments from Council, and completing the performance evaluation documents. An executive session to deliver 2020 performance evaluation to the City Manager will need to be scheduled at a future meeting prior to February 01, 2021. Mayor Giles volunteered to be the lead on this project. Council Member Maciaszek stated he is willing as a second if necessary. There was Council consensus to proceed as discussed. COVID-19 Update and follow-up to the Central District Health Order Chief Justin Williams presented the COVID-19 update which included a follow-up to the Central District Health order. He stated that the State remains in Stage 2 regression. The vaccine has become available and the State has determined who will be the first to receive the vaccine. The first to receive it will be Group 1 A—health care and long-term care facility workers, then Group 1B — police, fire, and jail staff, grocery and convenience store workers, and other previously identified essential workers. It is expected that the State will have about 91,000 doses of the Pfizer vaccine by the end of December. The State has identified 130,000 of Group IA to be vaccinated before moving on to the next tier and it is projected that long-term care workers will begin getting the vaccine next week. Rural areas will more than likely get the Moderna vaccine because it can be shipped in small quantities and does not need to be kept in cold storage.Virus infection numbers are beginning to stabilize. The Central District Health Order did not pass but most of what was in the order are still in effect due to the State's Stage 2 mandate. He explained the details of that mandate. The only thing not addressed by the State mandate is businesses or school activities. They do not expect an emergency City order but would like to see a resolution passed by the Council. The Health District is more concerned about other counties over than Valley county. His recommendation is to follow the lead of the Central District Health and continue the community outreach.City Manager Anette Spickard stated if the Council has a desire for a resolution,to please give direction. Communications Manager Erin Greaves gave an update on the community communication efforts. The efforts have concentrated on three main active orders: State Stage 2 Rebound, the mask mandate, and health advisory. Staff has partnered with St. Luke's McCall with the messaging,still passing out mask signs as well as masks, and talking with businesses. She is working with Mayor Giles on video messages. MCCALL CITY COUNCIL Page 14 of 15 December 17, 2020 Regular Meeting Police Chief Williams felt it imperative that the City staff and Council members lead by example and follow their own recommendations to not give a bad example to the community. It is important to be diligent until this is over. He clarified that the third death was a full time McCall resident but could not give any further information due to HIPPA laws. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 9:39 p.m. OF"Af. 9 / & ATTEST: obert S. Giles, Mayor n ♦ a ? 110 s BessieJo W gner, Citf Clerk MCCALL CITY CO UNCIL Page 15 of 15 December 17, 2020 Regular Meeting