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Home My Public Portal About11-10-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, NOVEMBER 10, 2011 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, November 10, 2011, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were: Greg Stiens, Director of Public Works and Safety and Engineering; Lt. Don Benedict, Traffic Division of the Richmond Police Department; Oscar Abner, Assistant Fire Chief, Kim Vessels, Assistant City Attorney; and, Karen Chasteen, City Clerk. The following business was conducted: CALL TO ORDER: Ms. Robinson called the meeting to order and noted for the minutes that all Board members and legal counsel were present. APPROVAL OF MINUTES: Ms. Lawson moved to approve the minutes of November 3, 2011, supported by Mr. Foster. Upon a vote viva voce, the motion passed. CLAIMS FOR PAYMENT: Mr. Foster moved to approve the financial report as follows: Total claims presented for approval - $203,447.69 This amount includes: Richmond Power and Light - $79,044.29 Milestone - $39,167.15 Bowlin Construction - $32,485.78 This motion was supported by Ms. Lawson. Upon a vote viva voce, the motion passed. Board of Works Minutes November 10, 2011 Page 2 of 5 STREET CLOSURE: Center City Development will host the 22nd Annual Holiday Parade December 2 at 7:00 p.m. Lt. Benedict requested the following: No parking on East Main Street between 5th and 10th Streets beginning at 6:00 p.m. Closure of East Main Street, between 5th and 10th Streets beginning at 6:45 p.m. and reopening at approximately 8:00 p.m. Closure of 6th Street between Main Street & North "A" Street, beginning at 6:00 p.m. to line up parade participants. Ms. Lawson moved to approve the request of Center City Development as recommended by Lt. Benedict, supported by Mr. Foster. Upon a vote viva voce, the motion passed. TRAFFIC CONTROL: The request for approval of a traffic control plan and lane closures along South "N" Street near the intersections of 5th 6th and 8th Streets for the installation of a 12" water main and abandonment of existing water mains within the project area was postponed until 2012. HIRING LIST: Assistant Chief Abner presented the 2012 Hiring List for the Richmond Fire Department. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. ADDENDUMS: • Presented by Mr. Stiens, Addendum No. 1 to contract No. 73 -2010 with GAI Consultants, Inc. for Salisbury Road Project, Phase 2. Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion passed. • Presented by Mr. Stiens, Addendum No. 1 to Contract 197 -2010 with Joe Buckler to provide specialized Engineering Services. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. CONTRACTS: • Contract No. 154 -2011 with Buckland & Association for Appraisal Services — Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. • Contract No. 160 -2011 with Todd Knight for Engineering Services — Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion passed. Board of Works Minutes November 10, 2011 Page 3 of 5 • Contract No. 161 -2011 is an Interlocal Agreement with Wayne County for Weights and Measures Inspections for the City and County — Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. • Contract No. 162 -2011 with McGull Roofing, Inc., to replace the rood on Fire Station No. 1 — Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion passed. • Contract No. 163 -2011 which is the District Six Mutual Aid Agreement that allows the City of Richmond to participate with other jurisdictions to provide support and aid in the event of an emergency — Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion passed. RESOLUTION: • RESOLUTION NO. 8 -2011 — A RESOLUTION APPROVING THE DISTRICT SIX MUTUAL AID AGREEMENT (CONTRACT NO. 163 -2011) This Resolution authorized the Richmond Board of Public Works and Safety to enter into the District Six Mutual Aid Agreement. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. BID OPENINGS: • City of Richmond Website: Bids were received from: Summit Computer Systems Vision Internet Active Network All three bids were opened but not read and referred to the Department of Information & Technology for due diligence. • Gasoline and Fuel Oil for 2012: One bid was received from Harvest Land for Gasoline and Fuel Oil (Terminal Rack 11/3). Per gallon prices are as follows: BASE BID: Premium Unleaded: Transport - $2.972 Tank wagon - $3.072 Pump - $3.022 Regular Unleaded: Transport - $2.757 Tank wagon - $2.857 Pump - $2.807 Board of Works Minutes November 10, 2011 Page 4 of 5 Diesel: Transport - $3.342 Off Road Diesel: Transport - $3.345 #1 Fuel Oil: Transport - $3.611 Tank wagon - $3.442 Tank wagon - $3.445 Tank wagon - $3.711 #2 Fuel Oil: Transport - $3.310 Tank wagon - $3.410 ALTERNATE fixed pricing: January 1- December 31, 2012 — 100,000 gallon guarantee Premium Unleaded Road Diesel: Transport - $3.178 Tank wagon - $3.278 Regular Unleaded Road Diesel: Transport - $2.928 Tank wagon - $3.028 Premium Road Diesel: Transport - $3.415 Off Road Diesel: Transport - $3.418 #1 Fuel Oil: Transport - $3.699 Tank wagon - $3.515 Tank wagon - $3.518 Tank wagon - $3.799 Pump - $3.392 Pump - $3.395 Pump - $3.228 Pump - $2.978 Pump - $3.465 Pump - $3.468 #2 Fuel Oil: Transport - $3.383 Tank wagon - $3.483 This bid was referred to the Purchasing Department for due diligence. MISCELLANEOUS BUSINESS: Lt. Benedict reported the work stabilizing the brick facade at 197 Fort Wayne Avenue will be complete on Friday, November 11. Board of Works Minutes November 10, 2011 Page 5 of 5 ADJOURNMENT: There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Karen Chasteen Karen Chasteen, IAMC, MMC City Clerk