HomeMy Public PortalAbout01-10-2000 Regular Session
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MINUTES
HILLSBOROUGH TOWN BOARD
JANUARY 10,2000
7:30 PM, Town Barn
The Hillsborough Town Board held a regular meeting on January 4,2000 at 7:00 PM in the
Hillsborough Town Barn. Present fodhe Board Meeting were Mayor Horace H. Johnson, Sr.,
Commissioners Frances Dancy, Evelyn Lloyd, Mark Sheridan, Brian Lowen and Kenneth
Chavious. Staff present were Town Manager Eric Peterson, Finance Director Sherry Carter,
Town Clerk Donna Armbrister, Planning Director Margaret Hauth, Police Chief Nathaniel
Eubanks, and Town Engineer Kenny Keel.
SWEARING-IN CEREMONY FOR NEW TOWN BOARD MEMBER
Mayor Horace H. Johnson, Sr., administered the Oath of Office to Commissioner Brian J.
Lowen. A copy of the Oath of Office is hereby made a part of these Minutes as an Attachment.
1. PUBLIC CHARGE
Mayor Johnson read the Public Charge.
2. ADDING ITEMS TO THE PRINTED AGENDA
Mayor Johnson added to the printed agenda as Item 9.D ofthe Consent Agenda a Resolution to
Release the town's share of the Economic Development Monies from the State Budget Office to
the Triangle J Council of Governments.
Town Manager Eric Peterson added as Item 7.A an address to the Board by Susan Frankenburg.
2. AUDIENCE COMMENTS
A. Matters on the printed agenda
There were no audience comments.
B. Matters not on the printed agenda
There were no audience comments.
4. PRESENTATION
A. Award presentation from the Orange County Rape Crisis Center to the Town, presented
by Mr. Brendan Moylan
Mr. Brendan Moylan presented the "Mary Ann Clap" Award from the Orange County
Rape Crisis Center. Mayor Johnson received the Award on behalf of the Town.
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5. APPROVAL OF THE MINUTES OF THE SEPTEMBER 8, 1999 JOINT MEETING
WITH ORANGE COUNTY, THE NOVEMBER 29, 1999 SPECIAL MEETING,
THE DECEMBER 6, 1999 TOWN BOARD MEETING AND THE JANUARY 4,
2000 SPECIAL MEETING
The Board noted that on the November 29, December 6, and January 4 Minutes
Commissioner Martin's name was listed as being present and directed the Clerk to correct
these Minutes to reflect that Commissioner Sheridan was present.
Commissioner Sheridan requested that the wording of the last paragraph on page 1 of the
January 4,2000 Minutes be amended to read "Manager Peterson announced the results of
the straw poll indicated that Brian J. Lowen received 3 recommendations; and that Mariah
G. McPherson received 2 recommendations."
Upon a motion by Commissioner Lloyd, seconded by Commissioner Sheridan, the Board
moved to approve the Minutes of the September 8, November 29, December 6, 1999 and
January 4,2000 Minutes as presented including the aforementioned corrections and
amendment by a vote of 5-0. The motion was declared passed.
6. REPORTS
A. Diane Reid, Director of the Orange County Economic Development Commission will
update the Board on recent development activity in Hillsborough
Diane Reid presented an update on recent development activity in Hillsborough. The
Board requested that Ms. Reed have her Department work more closely with the
Hillsborough Planning Department. Ms. Reid agreed.
B. Receive draft of revised Vision 2010
Mr. Bob Rose appeared before the Board and reviewed the revised Vision 2010
document for the Board. Commissioner Sheridan commended the efforts of the staff on
developing such a comprehensive document.
7. REPORT FROM THE TOWN MANAGER
Town Manager Eric Peterson reported that as was discussed at last month's Board meeting,
he has submitted an application to have a team ofUNC MP A students work on a street
repaving plan for the Town. He informed the Board that after discussing the project options
with the Institute, it was decided that the Paving Survey would probably be the most
appropriate project to submit. The Institute has received many requests for students this
year, so statistically the Town does not have a very good chance of receiving students.
Manager Peterson informed the Board that the Town has revived the Employee Newsletter.
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Peterson advised the Board that the service the Town provides in the Town Cemetery has
really place a huge burden on the staff over the years since we are on-call 7 days a week,
365 days a year. A meeting was scheduled to meet with all the area funeral homes that
utilize the Town Cemetery and they were all notified by way of Certified Letter. It was
hoped that they would work with us to develop a solution as opposed to us just telling them
what we were going to do. None of the funeral homes sent a representative to the meeting.
Considering that fact, we plan to bring this issue and some recommendations to the Board
during the retreat.
Finance Director Sherry Carter reported that the Town has been banking with Hillsborough
Savings Bank for the past 4 years. Due to the fact that they will be selling out to an Out-of-
State Bank, the Finance Director requested the Board's permission to put the Town's
banking out for bid. After a brief discussion and by consensus, the Board approved
requesting bids.
7.A. ADDED ITEM - SUSAN FRANKENBURG
Susan Frankenburg addressed the Board regarding the need for a guardrail on Dimmocks
Mill Road near the Railroad Crossing. After some discussion, the Board authorized Town
Manager Eric Peterson to write a letter from them under the Mayor's signature to NCDOT
requesting that they either reconsider installing a guardrail or allowing the Town to install a
guardrail on Dimmocks Mill Road near the Railroad Crossing.
. 8. REPORT FROM THE TOWN ENGINEER
Town Engineer Kenny Keel presented a status report on all current water/sewer projects.
9. ITEMS FOR DECISION - CONSENT AGENDA
A. Consider approval of an Amendment to the Town Code, Chapter 6 Motor Vehicles and
Traffic, Section 6A-6 to make the Intersection of Collins Ave. & Benton St. a Three-
Way Stop
B. Consider approval ofan Amendment to the Town Code, Chapter 6 Motor Vehicles and
Traffic, Section 6A-12 to make the Speed Limit on Collins Avenue 25 MPH
C. Consider approval of an Amendment to the Town Code, Chapter 6 Motor Vehicles and
Traffic, Section 6A-6 to make the Intersection of Hassel St. & Orange St. a Four-Way
Stop
D. ADDED ITEM - Consider approval ofa Resolution to Release the town's share of the
Economic Development Monies from the State Budget Office to the Triangle J Council
of Governments.
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Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
moved to approve Consent Agenda Items A, B, C, & D as presented by a vote of 5-0. The
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motion was declared passed. Copies ofthe Town Code Amendments and the Resolution are
hereby made a part of these Minutes as Attachments.
10. ITEMS FOR DECISION - REGULAR AGENDA
A. Ms. Linda Shambley will address the Board requesting the Town pay for a gas leak
which she claims the Town is responsible
Ms Shambley was not present at the meeting.
B. Ms. Michelle Harris will address the Board regarding in-town and out-of-town water
rates
Ms. Harris was not present at the meeting.
C. Consideration of Preliminary Plan approval for Owl's Wood, a 6 lot non-residential
subdivision on 24.95 acres located at NC 86 and US 70A .
Planning Director Margaret Hauth presented the Preliminary Subdivision Plan for Owl's
Wood. She explained that this is the former Hines Liner property that was annexed into
the Town and zoned General Industrial in May of 1998. The discussions with the
Planning Board focused on the length of the cul-de-sacs and a connection to
Meadowlands that was requested by the members and refused by the applicant. A
unified stormwater management plan for this site is still needed and should be a
condition of approval. Such a plan is more useful when at least some of the site uses are
known.
Hauth reported that the Planning Board recommends approval with the condition that a
right-of-way be reserved to provide access from the short cul-de-sac to Lot I. The vote
was 8-1. (Note that the applicant has chosen to pursue approval without offering this
right-of-way reservation)
Mr. Jim Parker, Callemyn-Parker, Inc., responded to questions from the Board.
Upon a motion by Commissioner Chavious, seconded by Commissioner Dancy, the
Board moved to approve the Preliminary Plan for Owl's Wood, a 6 lot non-residential
subdivision on 24.95 acres located an NC 86 and US 70A by a vote of 5-0. The motion
was declared passed.
D. Consideration of Preliminary Plan approval for Meadowlands Phase 4, a 7 lot non-
residential subdivision between the pond and Meadowland Drive
Planning Director Hauth presented the Preliminary Subdivision Plan for the Board's
consideration. She stated that this is the remaining undivided vacant acreage in the
Meadowlands development. All of the lots are zoned High Intensity Commercial. This
is a somewhat unusual subdivision since the entire infrastructure is in place. A 20'
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drainage pipe was installed in the low area shown on the plans when the site was graded.
The pipe was sized by the engineers to provide adequate flow for stormwater. The
existing pond acts as a stormwater detention device for the majority ofthe development.
The Planning Board unanimously recommended approval.
Upon a motion by Commissioner Chavious, seconded by Commissioner Lowen, the
Board moved to approve the Preliminary Plan approval for Meadowlands Phase 4, a 7
lot non-residential subdivision between the pond and Meadowland Drive as presented
by a vote of 5-0. The motion was declared passed.
E. Discuss removing Fairview Police Substation sign on the comer of Riddle & Harper
Avenues
Upon a motion by Commissioner Chavious, seconded by Commissioner Lowen, the
Board moved to remove the Fairview Police Substation sign on the comer of Riddle &
Harper Avenues by a vote of 5-0. The motion was declared passed.
F. Discuss Master Parks & Recreation Plan from Orange County
By consensus, the Board agreed that this is a good document and that the Town should
begin to set aside funds to begin implementing some of the ideas mentioned as soon as
the Town is in better financial condition. In the meantime, the Board agreed that the
Town should continue to work with the County on these efforts.
G. Discuss and consider staff recommendation for a Water & Sewer Boundary Line with
OWASA
Mayor Johnson informed the Board there is an Assembly of Governments Meeting
scheduled for May 18; 2000. The location will be announced closer to that time. A
copy of the amended 2000 Town Board Meeting Schedule is hereby made a part of
these Minutes as an Attachment.
Town Manager Peterson lead a discussion outlining the staffs recommendation of a
Water & Sewer Boundary Line with OWASA. By consensus, the Board agreed with the
proposed Water & Sewer Boundary Line, but requested that staff also include the Camp
New Hope area.
By consensus, the Board authorized the Town Manager to send the revised map of the
proposed Water & Sewer Boundary Line with OW ASA and a narrative to OW ASA.
H. Discuss Legal and Land Acquisition Costs for the Reservoir
Manager Peterson stated that it had been his intent to provide the Board with a
spreadsheet outlining the various parcels of property and settlement amounts but due to
time constraints was not able to have the information prepared for this meeting.
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Commissioner Sheridan asked the Manager whether or not there had been any action
taken on the two cases the Town Attorney reviewed with them in December. Manager
Peterson said that he had not received any information on those cases, but that he would
contact the Attorney's office and have that information prepared for the Board.
I. Consider Authorizing the Town Attorney to appeal the Hillsborough v. Williams case
Commissioner Lloyd made a motion to authorize the Town Attorney to appeal the
Hillsborough v. Williams case. Commissioner Dancy seconded the motion.
Commissioner Sheridan recommended that the Board re-think this issue and evaluate
whether or not the cost of the appeal and retrial vs. the immediate payout is more
feasible. From the time the Judgment is entered, the Town will have 30 days from that
date to appeal.
Manager Peterson stated that he would check with the Town Attorney and find out the
date the Judgment was entered by the trial court and will update the Board on his
findings.
Commissioner Lloyd withdrew her motion.
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Commissioner Dancy withdrew her second.
11. APPOINTMENTS
A. Appointment of Town Board member to serve as Town's representative on the Tourism
Board
By consensus, the Board appointed Commissioner Mark Sheridan to serve as the
Town's representative on the Tourism Board.
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B. Appointment of Town Board member and alternate to serve on the Transportation
Advisory Committee (T AC)
By consensus, the Board appointed Commissioner Brian Lowen to serve on the
Transportation Advisory Committee; and appointed Commissioner Frances Dancy to
serve as an alternate.
C. Appointment of Board member to serve as the Town's representative on the Orange
Rural Fire Department Board
By consensus, the Board appointed Commissioner Evelyn Lloyd to serve as the Town's
representative on the Orange Rural Fire Department Board.
. D. Discuss and consider appointment of Town Board member to serve on the Downtown
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Parking Committee
By consensus, the Board appointed Commissioner Chavious to serve on the Downtown
Parking Committee.
12. ADJOURN
Upon a motion by Commissioner Chavious, seconded by Commissioner Dancy, the Board
moved to adjourn at approximately 9:50 PM by a vote of 5-0. The motion was declared
passed.
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Donna F. Armbrister, CMC
Town Clerk
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I, Brian J. Lowen, do solemnly and sincerely swear that I will support the Constitution of
the United States; that I will be faithful and bear true allegiance to the State of North Carolina,
and to the constitutional powers and authorities which are or may be established for the
government thereof; and that I will endeavor to support, maintain and defend the Constitution of
said State, not inconsistent with the constitution of the United States, to the best of my
knowledge and ability; so help me God.
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I, Brian 1. Lowen, do swear (or affIrm) that I will well and truly execute the duties of the
offIce ofa member of the Hillsborough Town Board, Hillsborough, North Carolina according to
the best of my skill and ability, according to law; so help me, God.
Sworn to and subscribed before me, this the 10th day of January 2000.
41.tJ Jd1A~
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Horace H. JohnsonYSr., Mayor
Town of Hillsborough
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101 East Orange Street. P.O. Box 429 · Hillsborough, North Caroli1Ul 27278
919-732-2104 · Fax: 919-644-2390
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A'ITACHMENT 9.A
AN ORDINANCE AMENDING SECTION 6 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF mLLSBOROUGH
ORDAINS:
Section 1.
Section 2.
Section 3.
Section 6A-6 of the Hillsborough Town Code is hereby amended to add the
following as a three way stop:
Intersectin~ Streets
Collins Avenue and Benton Street
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
This ordinance shall become effective upon adoption.
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D nna F. Annbrister, Town Clerk
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ATTACHMENT 9. B
AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEmCLES AND TRAFFIC
APPENDIX A, SECTION 6A-12 OF THE HILLSBOROUGH TOWN CODE
The Board of Commissioners of the Town of Hillsborough ordains:
SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6,
Appendix A, Section 6A-12 Speed Limits.
SECTION 2. Section 6A-12 Speed Limits
SPEED
LIMIT (MPH)
2S
Section 2.
Section 3.
In accordance with Subsection 6-20(b), the following speed limit is amended from 35
MPH to 25 MPH for the street indicated:
ON STREET
FROM
TO
Collins Avenue
W. King Street
Eno Street
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this /aA day of ",-r Ana /9;t!/ ~fbj
Ayes: 5"
Noes: ~
Absent or Excused ~
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. onna F. Armbrister, Town Clerk
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A'ITACBMENT 9. C
AN ORDINANCE AMENDING SECTION 6 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1.
Section 6A-6 of the Hillsborough Town Code is hereby amended to add the
following as a four way stop:
Intersecting Streets
Hassel Street and Orange Street
Section 2.
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this /~><< day of::J/I7)tt~;;(m .
Ayes: .5
Noes: -B-
Absent or Excused ~
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Donna F. Armbrister, Town Clerk
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RESOLUTION 99/ob
BY
HILLSBOROUGH
WHEREAS, in North Carolina the Lead Regional Organizations, as voluntary
organizations serving municipal and county governments, have established productive
working relationships with the cities and counties across the state; and
WHEREAS, the General Assembly continued to recognize this need through
the appropriation of $990,000 to help the Lead Regional Organizations assist local
governments with grant applications, economic development, community development,
and to support local industrial development activities and other activities as deemed
appropriate by their local governments; and
WHEREAS, these funds are not intended to be used for payment of members'
dues or assessments to Lead Regional Organization or to supplant funds appropriated
by the member governments; and
WHEREAS, in the event that a request is not made by a unit of government for
release of these funds to our Regional Council, the available funds will revert to the
State's General Funds; and
WHEREAS, in Region J funds in the amount of $55,000 will be used to carry
out the economic development plan approved by the. COG Board of Delegates and
especially to improve the economy of the counties and towns of the Region by
strengthening ties to, and consequently, the benefits of the Research Triangle Park.
NOW THEREFORE BE IT RESOLVED, that HILLSBOROUGH requests the
release of its $367.33 share of these funds to the Triangle J Council of Governments at
the earliest possible time in accordance with the provisions of section 16.27 of House
Bill 168, the 1999 ratified budget bill. Adopted this /PM day of .::MAJl.dlRj ,2000 at
"1J'6' ..:TJ9,A/tt/'1:;ej/ ;e~ut/I;e /Jje,!!h/tlf ",c~.e #'U5B~~t:Jt/1"
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TOWN OF HILLSBQROU6H
BOARD OF COMMISSIONERS
Adopted 11-08-1999
Amended 12-06-1999
Amended 01-10-2000
2000 MEETING SCHEDULE
(*All meetings will be held in the Town Barn, unless otherwise noted. Times and dates are subject to
change.)
Tuesday, January 4, 2000
Monday, January 10,2000
Tuesday, January 25, 2000
Tuesday, January 31, 2000
Saturday, February 5, 2000
Monday, February 14, 2000
Monday, March 13, 2000
Thursday, March 30, 2000
Monday, April 10, 2000
Tuesday, April 25, 2000
Monday, May 8, 2000
Thursday, May 18,2000
TBA
TBA
Special Meeting for 2nd Round Interviews for Board
Appointment (7:00 PM)
*(Police Department Training Room)
Regular Board Meeting (7:30 PM)
Quarterly Joint Public Hearing with Planning Board (7:00 PM)
Joint Meeting with Orange County Commissioners (7:30 PM)
*(Government Services Building)
Annual Board Goal Setting Retreat (12:00 PM [NOON])
* (Police Department Training Room)
Regular Board Meeting (7:30 PM)
Regular Board Meeting (7:30 PM)
Meet with agencies requesting contributions from the Town of
Hillsborough. Opportunity for input from citizens on how they feel tax
monies should be spent (7:30 PM)
Assembly of Governments Meeting (7:30 PM)
*(Southern Human Services Building)
RE: Facilities
Regular Board Meeting (7:30 PM)
Quarterly Joint Public Hearing with Planning Board (7:00 PM)
Regular Board Meeting (7:30 PM)
Presentation of proposed budget
Assembly of Governments Meeting (7:30 PM)
*(Southern Human Services Building)
RE: Shaping Orange County's Future
Budget Work Session (7:00 PM)
Public Hearing and Optional Budget Work Session (7:00 PM)
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TBA Annual Employee Picnic (12:00 Noon) 210
· (Ruffm Roulhac Grounds)
. TBA Budget Work Session (7:00 PM)
Monday,June 12,2000 Regular Board Meeting (7:30 PM)
Adoption of 1999-2000 Budget
Friday, June 30, 2000 Year End Budget Meeting (8:30 AM)
*(Police Department Training Room)
Monday, July 10, 2000 Regular Board Meeting (7:30 PM)
Tuesday, July 25, 2000 Quarterly Joint Public Hearing with
Planning Board (7:00 PM)
August Meeting Cancelled
Monday, September 11,2000 Regular Board Meeting (7:30 PM)
Monday, October 9,2000 Regular Board Meeting (7:30 PM)
Tuesday, October 24, 2000 Quarterly Joint Public Hearing with Planning Board (7:00 PM)
Monday, October 30, 2000 Assembly of Governments Meeting
· (Time and Location TBA)
Tuesday, November 14, 2000 Regular Board Meeting (7:30 PM)
. Monday, December 11, 2000 Regular Board Meeting (7:30 PM)
C:\MyFiles\Town Board\2000MTGSCH.doc
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MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
AND
HILLSBOROUGH TOWN COMMISSIONERS
January 31, 2000
Tne orange County Board of Commissioners met in joint session with the Hillsborough Town
Commissioners on Monday, January 31, 2000 at 7:30 p.m. in the Government ServIces Center,
Hillsborough, North Carolina.
COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr. and Commissioners Margaret W.
Brown, Stephen H, Halklolls, and Barry Jacobs
COUNTY COMMISSIONER ABSENT: Commissioner Alice Gordon
HILLS BOROUGH TOWN COMMISSIONERS PRESENT: Mayor Horace Johnson and Town
Commissioners Kenneth Chavious, Francis L. Dancy, Evelyn Lloyd, Brian Lowen, and Mark Sheridan
COUNTY ATTORNEY PRESENT: Geoffrey Gledhill
COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Rod
Visser, and Clerk to the Board Beverly A. Blythe (all other staff members will be identified appropriately
below)
TOWN STAFF PRESENT: Town Manager Eric Peterson and Planning Director Margaret Hauth
NOTE:
ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT
AGENDA f!bg lli IH& CLERK'S OFFICE. ALL RECORDINGS QE THE MEETING W!U.
~ KEPT f.QB ~ YEARS.
Mayor Horace Johnson Introduced his Board members. Chair Carey introduced the County
Commissioners and announced that Commissioner Gordon could not be here because of Ihe weather,
The items on the agenda were reordered.
OPENING COMMENTS
Commissioner Brown said that she looks forward to working with the Hlllsborough Town
Commissioners. She distributed a notice about an upcoming meetIng with Senator Edwards and a press
release on the Shearon Harris Issue. She said that all municipalities and counties in the surrounding
area would be gettIng a lener requesting consideration of financial support for tile Shearon Harris suit.
COUNTYITOWN ISSUES OF MUTUAL CONCERN
L 140/0ld ~ Ii Economic Develogment District CooDerative Efforts
County Manager John Link said that the background material provides a brief summary of the
plans for this Economlc Development District.
Planning Director Craig Benedict showed the EDD on a map. The Interest of the Economic
Development Districts was to create a node of Increased nonresidential development with Increased
trafflc activity. Along with the map was an EDD design manual. The County also has two other EDDs-
one at Buckhom Road and 1-85 and the other at the US 7011-85 corridor in the Durham area. The activity
has been very slow in the various EDDs in the County.
Mayor Johnson made reference to the Meadowlands development and asked how much the
County panicipated in that effort and John Unk said he thought It was around $65,000.
Commissioner Brown said that she has always been Interested in the entranceway from 1-40
to Old NC 86 and she would like to work with the appropriate group to improve this entranceway.
Commissioner Jacobs said that one of the successes was through the Town and the County
working together on Corbin Downs. He hopes that what came out of that process was the identification of
Issues that need to be addressed. The concerns about the entranceways were part of these issues that
were identified. He hopes a small group can be put together to determine how this area should look. He
said that there has even been talk about using the transfer of development rights In this area. He
explained how this would work to protect other areas of the counties, This would put high density where it
is wanted and protect some of the natural areas and open space.
Evelyn Lloyd said that she would serve on a committee if such a committee were established,
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Mayor Johnson suggested that the board be named as soon as poSSible. Commissioners
Jacobs and Halkiotis volunteered to serve on this committee as well as Town Commissioners Mark
Sheridan and Ken Chavious. The two Planning Directors would participate as well as the EDC Director
as exofficio. Margaret Haulh will convene this committee.
Margaret Hauth said that NCDOT has a request to do a feasibility study on the entranceway
to Hlllsborol!gh.
~ 1-85/ ~ r.& n el!ni YJWa
Margaret Hauth said that shortly after the implementation of the two EDDs. the Boards met
and agreed to add this as the third EDD. A committee was fonned, but because of conflicts In meeting
dates, It was not continued. She said that, at this time, the property is zoned "general industry.'
Chair Carey said that this could be referred to the same committee that was established
above. It was the consensus to refer lhis issue to the group established above.
f: Adeauate ~ Facilities Ordinance
Craig Benedict said that the Adequate Public Facilities Ordinance would make sure there is
enough money in the capital improvement program to build schools. There are various plans within the
ordinance. Part of the ordinance would provide a level of service. He has met with both school systems
and will be meeting with the towns to discuss and answer questions about the ordinance. Craig showed 8
graph on how the ordinance would provide a mechanism to plan ahead for schools.
Chair Carey ask.ed if there is a timeframe for bringing this ordinance to all the jurisdictions
and was told by Craig Benedict that there is a meeting scheduled in May where this would be presented
at an Assembly of Govemments meeting.
. Mayor Johnson asked if this ordinance has been tested In court. He emphasized that the
Town has to look at Its cash flow. He made reference to the problem of water in planning for the schools
and future development.
Craig Benedict said that Adequate Public Facilities Ordinances are used around the United
States. He said that if there is not enough water capacity, development should be stopped. He said that
the interesting part about the ordinance is that It would not affect the nonresidential, industrial offICe park
that the Town is trying to attract to create a good employment base.
!L rl!BI !!li ~ Boundary AQreement Issues
Chair Carey said that he received a letter from the Town Manager related to a request for a
water/sewer service boundary line. He said that the Water and Sewer Boundary Committee did reach
consensus on some of the items In the agreement. One item the committee agreed on was the bounda~
lines. The committee also discussed land use issues on which the group did not reach consensus. The
adverse emergency part of the agreement was good and met with a great deal of consensus. The end
result was a document that has some parts that were agreed upon by a consensus and some parts that
were agreed upon by a majolity vote, The Town of Carrboro does not want to support the document at
this time. The Town of Chapel Hili agreed to support the document In concept. The Board Of County
Commlssionern reviewed the document and referred it to two of the advisory boards for comment before
lInal action Is taken. The Town of HllIsborough does not want any part of this agreement. Chair Carey
recently met with the mayors and ask.ed that this document be brought back to salvage those parts to
improve the way public health issues are addressed. He made reference to the letter from the Town of
HiIlsborough and their comments about this agreement.
Erio Peterson said that it is hoped that this letter would generale some level of disO\Jssion.
Mayor Johnson explained the Town's reason for not agreeing with the line as Indicated in the
agreement. The map attached to the letler included the New Hope area because there was a problem in
this area with bad water.
Commissioner Halklotis said that the County looked at the Camp New Hope property with the
intention of purchasing this property. The owners of the property told the Commissioners that this facility
was not being fully utilized. He feels that if there is a situation where water is needed and It is In the
County's jurisdiction, there needs to be joint discussions before running water to Camp New Hope.
Commissioner Jacobs saId that one of the underlining purposes for having the water and
sewer agreement was to designate where lines could be extended. One of the reasons is to be sure that
once the lines are extended that the extension supports the County's Land Use Plan. He feels that If this
is an adverse public heath condition, It Is covered in the boundary agreement. He said that the Board Is
going to look at the water and sewer boundary agreement. He urged Hillsborough to revisit the document
because there are parts that are beneficial to the Town of Hillsborough. He made reference to
attachment D-3 and strongly urged Hillsborough to not put the blue area in the way they have it. One part
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is zoned one unit per two Heres because it is a protected wdtershed. This area also includes a historic
site.
Evelyn Lloyd said that the main concern of the Town Commissioners was to be able to
provide water to the Grady Brown School which is adjacent to the area the Town presently serves.
Chair Carey said that one thing the committee had consensus on very earty was the location
of the lines, He agrees with the concem of the document constraining the Town's ability to get water and
share water. He plans to take another look at that par1. He asked if the Town CommissIoners would
agree to take another look at it.
Evelyn Lloyd said that she is more concerned about the school having additional water lines
than seNing the New Hope area.
Mayor Johnson gave an historic perspective of providing water to schools in the area.
Geoffrey Gledhill said that the genesis of the water and sewer boundary agreement was that
the eleded officials on the committee decided how their towns would look and that these would be
distinguished from the County portion of Orange County where public water and sewer would not go until
it would address an adverse public condition, The agreement allows the govemments to be effective in
their land use planning In specific areas. He said that the area HlIlsborough has described is the area
that Hillsborough wants to provide services In the future.
Mark Sheridan asked about the next step for this. agreement.
Chair Carey said that the County Commissioners have asked him and Commissioner Gordon
to work on 8 revised draft of the document and he invited Mark Sheridan to help work on this revised draft
to go back to all the towns.
Commissioner Brown said that she has an interest in working on the adverse public health
condition part of this agreement.
Mayor Johnson said that Hillsborough's main disagreement is the constraint the agreement
has on the Town buying water from Durham.
Evelyn Uoyd said that ner main concern Is providing water to the schools.
Commissioner Halklotls said that the present S" line Is not large enough to provide water to
. the elementary and proposed high school In that area.
Geoffrey Gledhill said that one of the advantages of this agreement is that it protects the land
use plan,
Eric Peterson said that the staff has done an analysis on how much Hlllsborough Is going to
expand and how much water there is. He said that this analysis would give them a reasonable idea of
when the reservoir needs to be expanded.
It was decided that Evelyn Uoyd and Mart Sheridan would serve on this committee from the
Town and that Chair Carey and Commissioner Gordon would seNe from the County.
L :l2.i.Il1 Recreation Possibilities
John Link summarized the joint efforts presently being pursued by the Town and the County.
including the study of the Falrvlew Park area tha' has previously been used as a landfill.
Paul Thames said that Phase I will include looking back at past records to see what has
happened on the Fairview Park property. Aerial photographs will be used to see If an historical
perspective of what was put in this landfill can be determined. Phase II wllllnClude the staff meeting with
citizens from the community to get input from the residents. The tests will begin by drilling holes (50).
some of which will be on the Fairvlew Park property and some on the Town's property. Some of the
material from the geotechrTical testing will be sent to labs for speCific testing. This testing should be
completed by March 1St. The written report should be available after the first of April.
Brian Lowen clarified that there would be a meeting with the residents of the community.
Paul Thames said that a notice of the meeting would be placed on everyone's door.
John Link said that before any written material is sent out to the citizens. It would be shared
with'ihe County and Town Commissioners.
Eric Peterson said that he Is waiting on this report because the Town's present motor pool
has been flooded several times and the Town is looking for a place to relocate the motor pool.
Commissioner Jacobs said that baseball season would begin in April. He feels that the
County Commissioners should have some kind of plan in place to provide a place for this community to
continue this adivity. He emphasized that there needs to be a backup plan.
Chair Carey said that the County Commissioners have asked the County staff to come up
with an alternative facility to provide for this community.
Evelyn Uoyd said that she attended many baseball games on this site and there was a Jot of
paren' interest In this activity. The Town wants to support the effort that has been put forth by Mr.
Stewart who built this baseball field.
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Commissioner Brown asked about the Hillsborough recreation department and the long-
range plan for recreation, She asked if it was the expectation that the County provide recreation services
for HiUsborough citizens.
Mayor Johnson said that the Town does not own any property that would be large enough for
8 baseball field.
Commissioner Brown said that the Parks Task Force has finished their work and given a
presentation to the other towns and would like to give this report to the Town of Hillsborough.
Margaret Hauth said that Hlllsborough does not have a recreation department but they have
a plan that was adopted in 1992.
Commissioner Halkiotis said that the Central Elementary School and the Hillsborough
Elementary School facilities might be avaftable. He would like for the County staff to bring back a plan
within the next two weeks and get something going as en interim ball field In a safe area.
Paul Thames referred to the map In the agenda and said that the light area was the old
landfill. The darker areas are tree areas. He said that some cf the erea Is steep. There is another area
that may be suitable for a ball field.
Chair Carey asked that the two Managers work together and bring back a recommendation
for a ball field by February 14th. He asked that Mr. Stewart also be included in these discussions,
John Link said that land could be cleared and a ball field could be built, but it is still a public
facility to be used by the public. It would not be only a community ball field. The reason this is being
discussed with the superintendent is that there are ball fields that are used by a number of groups.
Ken Chavious'l:iIsked about the signage on the properly, and if the County had planned to
build a park in the Fairview area,
John Link said that he could say that there is not any County plan to build a recreational
facility in the Fairview area.
Mayor Johnson said that in the late '70's, there was a federal grant to build a park in the
Fairview area. and somewhere along the way In rehabilitating the community, the funds ran out and there
was no park built.
t County l::U!m.!n Services In ~ Buildina In 1ll! Fairview Community
Eric Peterson said that discussion would continue in the next few months on what human
service activities could be located in this facility. He said that an architect has been hired and there have
been meetings with many of the County departments that may be using this facility. After this input, he
will meet with John LInk and receive his input. He Is stili hoping to make this very affordable for all
partners In thIs project. The building will be 2500 square feet.
Commissloner Brown asked who would have a permanent presence In this facility. Eric
Peterson said that community poiicing would use the facility for about two hours a day. All activities will
be coordinated between the City and the county functions. Community POlicing will be permanently
located in this facility. There will be a policy for the community using the facility that will be developed by
a committee of County and City officials. .
Frances Dancy said that there is room for expanding. Also, meetings can be held in this
facility.
9.: gng Bb!!! f.i!U YR.l!m!
Th Is item was not d iscu ssed.
h. Justice Facility/Downtown HiIlsborouah Parklna Update
This Item was not discussed.
i: Coordination g1 County Comprehensive Plan with HlIIsborouQh 2010 Plans
This item was not discussed.
i. Watershed Protection in 1bt Y.1mlr En2
This item was not discussed.
ADJOURNMENT
The meeting was adjourned at 9:30 due to the weather. The next meeting on the meeting calendar will
be held on February 1, 2000 at 7:30 p.m. in the F. Gordon Battle Courtroom in Hillsborough, North
Carolina.
Moses Carey, Jr., Chair
Beverly A. Blythe, Clerk.