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08092021 AGENDA PACKET
COOPER CHARTER TOWNSHIP BOARD 1590 West D Ave, Kalamazoo MI 49009 269-382-0223 August 9, 2021 REGULAR MEETING 7:00 p.m. A G E N D A 1. Call to Order 2. Pledge of Allegiance 3. Approval of Consent Agenda: a) Board Meeting Minutes of July 12, 2021 b) Receipts and Disbursements Report c) Constellation Trust 1st Quarter Statement 4. Additions or deletions to agenda, approval of agenda: 5. Citizens Comments on Non-Agenda Items. THE BOARD WELCOMES CITIZENS’ COMMENTS. ANYONE WISHING TO ADDRESS THE BOARD SHOULD STATE THEIR NAME, ADDRESS, AND LIMIT THEIR COMMETNS TO THREE MINUTES. 6. Fire Department Reports. • Chiefs Reports 7. Consideration of 2020/2021 Financial Statements from Auditors 8. Discussion – 20th Street, Remus, Beverly Flooding 9. Discussion – John Crumb with GLSW re: Sewer Install at 5410 Collingwood 10. Discussion – Replacement Sign Across from Township Hall 11. Continued Discussion: Kalamazoo City Free Water Project 12. 2021/2022 Road Projects Payment Progress Report 13. Resolution 21-204 Supporting the Federal Procurement Conflict of Interest Policy Set Forth by MTA in Preparation for ARPA Funds. (Roll Call Vote). 14. Resolution No. 21-202 for 2nd Reading and Adoption of Ordinance 260 (Roll Call Vote). 15. Resolution No. 21-205 for Introduction of Proposed Zoning Ordinance 261 (Roll Call Vote). 16. Trustee Comments 17. Adjourn THE CHARTER TOWNSHIP OF COOPER Regular Township Board Meeting July 12, 2021 The regular meeting of the Cooper Charter Township Board was held on Monday, July 12th, 2021. MEMBERS PRESENT: Supervisor, Jeff Sorensen Clerk, DeAnna Janssen Treasurer, Carol DeHaan Trustee, Jim Frederick Trustee, Dan Williams Trustee, Adam Tuinstra Trustee, Fred Vlietstra MEMBERS ABSENT: Also present was Chief Emig and 13 interested people. Supervisor Sorensen called the meeting to order at 7:00 pm. CONSENT AGENDA: Items on the consent agenda: a) Board Meeting Minutes of June 14, 2021 b) Receipts and Disbursements Report - pulled c) Renewal of 3 Year 24 Hour Accidental Death & Dismemberment FD Insurance- pulled d) Renewal of 3 Year Accident and Health Insurance for FD-pulled e) Treasurers Report f) 2021/2022 Road Projects Payment Progress Report- pulled out The board and citizens were asked if they wanted any items removed from the consent agenda. Trustees Frederick (f) and Williams(b-e) asked for several items to be pulled from the consent agenda and added to the regular agenda for discussion. Motion by Frederick supported by Vlietstra to approve the consent agenda as amended. Motion carried 7-0. ADDITIONS OR DELETIONS TO AGENDA: Motion by Janssen, supported by Williams to approve the agenda as amended. Motion carried 7-0 CITIZEN COMMENTS: - Shirley Collins – asking why can Cooper not get a post office box out in this area? Mail is getting stolen from mailboxes and we need a secure option locally! - Marc Rowlson – Asked about tires that were picked up on the side of the road. CONSIDER FIRE DEPARTMENT REPORTS: • Chiefs Reports • Assistant Chiefs Report Motion by Vlietstra supported by Williams to approve the reports and the hiring of the 4 fire personnel that Chief Emig was requesting permission to hire. Motion carried 7-0 RESOLUTION NO. 21-201 FOR 1ST READING OF ORDINANCE 260: Motion by Frederick, supported by Vlietstra to adopt Resolution No. 21-201. Roll Call Vote: Yes: Frederick, Janssen, Sorensen, DeHaan, Tuinstra, Williams, Vlietstra No: none Absent: none Motion carried 7-0 PROPOSED AMENDMENT TO THE PERSONNEL POLICY: Motion by Janssen, supported by Vlietstra to approve. Motion carried 7-0 CONSIDERATION OF THE 2020-2021 FINANCIAL STATEMENT DRAFT: Motion by Vlietstra supported by Williams to approve. Motion carried 7-0 DISCUSSION: KALAMAZOO CITY FREE WATER PROJECT: Photos provided to the board, by Trustee Frederick, at the meeting. Brian Vilmont of Prein Newhof spoke to the board about the project….with an August 26, 2021 completion date … with the exception of the Roosevelt and Travis area. REQUEST FOR SPLIT/COMBINATION – 117 LITTLE RANCHES NO 3: Motion by Frederick supported by Williams to approve. Motion carried 7-0 AFFIRMATION OF PRINCIPLES OF GOVERNANCE PLEDGE: Motion by Vlietstra, supported by DeHaan to affirm. Motion carried 7-0 DISCUSSION: CEMETERY HEADSTONE CLEANING: Motion by Janssen, supported by Vlietstra to not allow without permission from stone owners or family. Will also offer to put his name and/or phone number on the cemetery section of the website for residents to reach out to him if interested in his services. Motion carried 7-0 DISCUSSION: FRONT OFFICE Motion by Vlietstra, supported by DeHaan to approve changing Mindy Becker’s part time position to full time effective fall 2021, with no increase in hourly wage at this time. Motion carried 7-0 RESOLUTION N0. 21-203 TO WAIVE 3% PENALTY FOR LATE TAX PAYMENTS FOR 2021 TAX SEASON: Motion by Williams, supported by Vlietstra to adopt Resolution No. 21-203. Motion carried 7-0. Roll Call Vote: Yes: Frederick, Janssen, Sorensen, DeHaan, Tuinstra, Williams, Vlietstra No: none Absent: none Motion carried 7-0 2021/2022 FISCAL YEAR 1ST QUARTER BUDGET REPORT: Motion by Frederick, supported by Williams to approve. Motion carried 7-0 DISCUSSION: MEETING ROOM RENTALS: Motion by Frederick, supported by Williams to hold off on resuming the acceptance of rental applications until at least the first of 2022. Motion carried 7-0 DISCUSSION ITEMS PULLED FROM CONSENT AGENDA: - 2021/2022 Road Commission Projects Payment Report - June Receipts and Disbursements Report - Renewal of 3 year 24 Hour Accidental Death & Dismemberment FD Insurance - Renewal of 3 year Accident and Health Insurance for FD - Treasurers Report Motion by Sorensen, supported by Frederick to approve all pulled line items. Motion carried 7-0 TRUSTEE COMMENTS: Vlietstra – informed the board that he had picked up the discarded tires and disposed of them. Janssen – informed the board that the State has given the townships the green light to move forward with ARPA application process. Sorensen – informed the board that he has been meeting with a group to collaborate on a broadband countywide project. ADJOURN There being no further business to come before the board, the meeting was adjourned at 8:20pm. ________________________________ ________________________________ DeAnna Janssen, Clerk Attested: Jeff R. Sorensen, Supervisor I, the undersigned DeAnna Janssen, the duly qualified and elected Clerk for the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board of said Township at a regular board meeting held on the 12th day of July, 2021. ________________________________ DeAnna Janssen, Clerk Cooper Charter Township RECEIPTS & DISBURSEMENTS ** GENERAL, FIRE, SEWER & WATER FUNDS ** 07/01/2021 - 07/31/2021 RECEIPTS: Current RE & PP Tax $3,315.00 Property Tax Admin Fee $22.53 Summer Tax Collection Fee $11,000.00 Misc: County of Kalamazoo $6.19 The Warren Group $100.00 State Shared Revenue $164,065.00 Franchise Fees $3,423.44 Interest on Deposits $1,770.57 Election Reimbursment from Kalamazoo County $8,567.90 Grave Openings $950.00 Foundation Requests $1,260.00 Burial Rights Purchases $400.00 Trailer Park Fees $38.00 Zoning Permit Jerryolyn Ranney $1,500.00 Holly Bishop $200.00 Sewer/Water Interest $93.12 Total $196,711.75 DISBURSEMENTS: 7/8/2021 Payroll - Office/Boards $13,827.66 7/22/2021 Payroll - Office/Boards $14,074.10 7/8/2021 Payables $55,070.03 7/22/2021 Payables $43,567.61 Total $126,539.40 07/06/2021 10:27 AM Check Da te Bank Check Register Report For Cooper Cha rte r Township For Pa yr oll ID: 476 Chec k Date: 07/08/2021 Pa y Pe riod End Date: 07/04/2021 Check Nu mber Na me Check Gross Physica l Chec k A mount Page 1 of 1 Direc t Deposit Sta tus 07/08/2021 GEN 07/08/2021 GEN 07/08/2021 GEN 07/08/2021 GEN 07/08/2021 GEN 07/08/2021 GEN 07/08/2021 GEN 07/08/2021 GEN 07/08/2021 GEN DD2583 DD2584 DD2585 DD2586 DD2587 DD2588 DD2589 DD2590 DD2591 A DAMS, STARR E BECKER , MINDY G DEHAAN, CA ROL S HERW EYER, CONNIE M HOLTMAN, DEBORA H A JA NSSEN, DEANNA D KARS-BOS, KIMBERLY A SORENSEN, JEFFREY R WOOD, JA CK C 1,556.94 602.38 2,358.08 532.00 1,297.10 2,358.08 1,890.00 2,358.08 875.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 939.04 530.70 1,324.84 447.22 972.73 1,806.06 1,254.17 1,866 .12 720 .87 Processi ng Pro cessing P rocessing P ro cessing Processing Pro cessing P ro cessi ng P rocessing Processing To tals: Number of Chec ks: 009 Total Physical Chec ks: Total Check Stubs: 9 13,827.66 0 .00 9,861.75 07/19/2021 09:54 AM Check Date Ba nk Check R egister Report For Cooper Charter Township For Payroll ID: 477 Check Da te : 07/22/2021 Pay Per io d End Date : 07/18/2021 Chec k Numbe r Na me Che ck Gr oss Physical Check Amount Pa ge 1 of 1 Dir ect De posit Status 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 07/22/2021 GEN 13538 DD2592 DD2593 DD2594 DD2595 DD2596 DD2597 DD2598 DD2599 DD2600 DD2601 DD2602 DD2603 FREDERICK, JAMES B ADA MS, STA RR E BECKER, M INDY G DEHA AN, CAROL S HERWEYER, CONNIE M HOLTMAN, DEBORAH A JANSSEN, DEANNA D KARS-BOS, KIMBERLY A SORENSEN, JEFFREY R TUINSTRA, ADA M L VLIETSTRA, FRED J W ILLIAMS, DANIEL L WOOD, JACK C 140. 00 1,556.95 457. 50 2,358. 08 280.00 1,255.41 2,358.08 1,890.00 2,358.08 140.00 140.00 140.00 1,000.00 129.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 939.04 403.06 906.10 246.68 940.18 1,806.04 1,254.18 1,866.12 129.29 123.34 129.29 827.54 Processing Proc essing Pr ocessing P rocessing P roc essing Pro cessing Pr ocessing Processing P rocessing Processing Pro cessing Pr ocessing Pr ocessi ng To tals: Number of Che cks: 013 Total Physica l Ch ec ks: 1 To ta l Chec k Stubs: 12 14,074.10 129.29 9,570.86 07/07/2021 01:52 PM User: DHOLTMAN DB: Coo pertwp Vendor Code Ref # Vendor name A ddress City/State/Zip INVOICE APPROV AL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/08/2021 - 07/08/2021 BOTH JOURNA LIZED AND UNJOUR NALIZED BOTH OPEN AND PA ID Post Date Invo ice Ban k Invo ice Description CK Run Date PO Hold Disc . Da te Disc. % Sep CK Due Da te 1099 Page: 1/9 Gross Amount Discount Net Amount 000120 10498 Paid GL NUM BER 101-215-933.00 APPLIED IMA GING SYSTEMS 7718 SOLUTION CENTER CHICA GO IL, 60677-7007 DESCRIPTION EQUIP MA INTENANCE 07/08/2021 1768953 07/08/2021 / / 0. 0000 07/08/2021 GEN N N N RICOH/M PC5503 (6-6-2021 TO 7-5-2021 286.47 0.00 286.47 AMOUNT 286. 47 VENDOR TOT AL: 286.47 000908 10499 Paid GL NUMBER 101-289-817.00 A UNALYTICS, INC. 460 STULL STREET SUITE 200 SOUTH BEND IN, 46601 DESCR IPTION GENERAL COMPUTER SERVICES 07/08/2021 07/08/2021 / / 07/08/2021 29945689 0. 0000 GEN BUSINESS CLOUD - SMBA N N N AMOUNT 93.60 93.60 0.00 93.60 VENDOR TOT AL: 93.60 07/07/2021 01:52 PM User: DHOLTMAN DB: Coo pertwp IN VOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK R UN DA TES 07/08/2021 - 07/08/2021 BOTH JOURNA LIZED AND UNJOURNALIZED BOTH OPEN A ND PAID Pa ge : 2/9 Ve ndo r Code V endor name Po st Date Invo ic e Ba nk Invoic e De scr iptio n Re f # Addres s CK Run Date PO Hold City/Sta te/Zip Disc. Da te Disc. % Sep CK Du e Da te 1099 Gross Amount Discount Net Am ount 000047 BD OF CO ROAD COMMISSION 10500 OF KAL COUNTY 3801 KILGORE ROAD KA LAMAZOO M I, 49001 Pa id GL NUMBER DESCRIPTION 101-444-782.00 ROAD MA INTENANCE 07/08/2021 ' 53266 GEN AB AVE-12TH ST TO DOUGLAS (2021 CRA 07/08/2021 N / / 0. 0000 N 07/08/2021 N AM OUNT 14,870.50 14,870.50 0.00 14,870.50 000047 BD OF CO ROAD COMMISSION 07/08/2021 '53267 GEN HUNTERS CROSSING TO WILDFLO WER (202 10501 OF KA L COUNTY 07/08/2021 N 71.61 3801 KILGORE ROAD KALA MA ZOO MI, 49001 / / 0.0000 N 0.00 07/08/2021 N 71.61 Pa id GL NUMBER 101-444-782.00 DESCRIPTION AMOUNT ROAD MA INTENA NCE 71 .61 000047 BD OF CO ROAD COMMISSION 07/08/2021 53268 GEN SP ARRO W AVE TO ROLLRIDGE (2021 CRAC 10502 OF KAL COUNTY 07/08/2021 N 45.25 3801 KILGORE ROAD KALA MAZOO M I, 49001 / / 0.0000 N 0.00 07/08/2021 N 45.25 Paid GL NUM BER 101-444-782.00 DESCRIPTION AMOUNT ROAD MAINTENANCE 45.25 000047 BD OF CO ROAD COMMISSION 07/08/2021 53269 GEN STONY AVE TO ROCKY RD (2021 CR ACK F 10503 OF KAL COUNTY 07/08/2021 N 45.25 3801 KILGORE ROAD KALAM AZOO M I, 49001 / / 0.0000 N 0 .00 07/08/2021 N 45.25 Pa id GL NUMBER 101-444-782.00 DESCRIPTION AMOUNT ROAD MAINTENANCE 45.25 VENDOR TOTAL: 15,032.61 07/07/2021 01:52 PM User : DHOLTMA N DB: Coopertwp Vendor Co de R ef # Vendor na me Addre ss City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/08/2021 - 07/08/2021 BOTH JOURN ALIZED AND UNJOURNA LIZED BOTH OPEN AND PAID Po st Date Invoice Ba nk Invoice Descr iption CK Run Date PO Hold Disc. Date Disc. % Se p CK Du e Da te 1099 Page: 3/9 Gross Amo unt Disco unt Net Amo unt 000275 BESCO WATER TREATMENT INC 07/08/2021 07-01-21 GEN BOTTLED WATER 10504 P 0 BOX 1310 07/08/2021 N 25.75 BATTLE CREEK MI, 49016 / / 0.0000 N 0.00 07/08/2021 N 25 .75 Pa id GL NUM BER DESCRIPTION 101-215-728.00 SUPPLIES 101-340-766.00 TOOLS & SUPPLIES A MOUNT 16.75 9.00 25.75 VENDOR TOT AL: 25.75 000920 BUZZ CUTTER TREE SERVICE 07/08/2021 6-24-21 GEN REMOVE & TRIM TREES, STORM DAM AGE & 10505 34112 WHISKEY RUN 07/08/2021 N 1,500 .00 MA TTAWAN MI, 49071 / / 0.0000 N 0.00 07/08/2021 Y 1,500.00 Pa id GL NUMBER DESCRIPTION AMOUNT 101-276-732.00 CEM MA INT 1,500.00 VENDOR TOTAL: 1,500 .00 000128 CHARTER COMMUNICATIONS 07/08/2021 0088266062221 GEN PHONE, INTERNET, TV : FD ST#2 10506 PO BOX 94188 07/08/2021 N 269.02 PALATINE IL, 60094 / / 0 .0000 N 0.00 07/08/2021 N 269.02 Paid GL NUM BER DESCRIPTION AMOUNT 101-340-853.00 TELEPHONE 269.02 VENDOR TOTAL: 269.02 07/07/2021 01:52 PM Use r: DHOLTM AN DB: Co opertwp Vendor Code Ref # Ve ndor na me Addr ess City/State /Zip INVOICE APPROVAL BY INV OICE REPORT FOR COOPER TOW NSHIP EXP CHECK RUN DA TES 07/08/2021 - 07/08/2021 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PA ID Po st Date Invoice Bank Invoic e Descr iption CK Run Da te PO Hold Disc. Date Disc. % Sep CK Due Da te 1099 Pa ge: 4/9 Gross Amount Discount Net Am ount 000005 CONSUMERS ENERGY 10507 PA YMENT CENTER P.O. BOX 740309 Paid 07/08/2021 V ARIOUS GEN CEM ETERIES,REC. BARN,FD ST2,PARKING 07/08/2021 N CINCINNATI OH, 45274-0309 / / 0.0000 N 07/08/2021 N GL NUMBER DESCRIPTION AM OUNT 101-276-921.00 ELECTRICITY 30.92 101-276-921.00 ELECTRICITY 29.28 101-265-921. 00 UTILITIES 31.81 101-340-920. 00 UTILITIES 350.01 101-265-921.00 UTILITIES 261.32 861-000-920. 00 ST LIGHTS 5,495.36 861-000-920.00 LED LIGHTS 363.57 101-444-928.00 TWP SHARE OF ST LIGHTS 42.37 101-265-921.00 UTILITIES 541.49 101-340-920.00 UTILITIES 362.00 101-265-921.00 UTILITIES 35.72 7,543 .85 7,543.85 0 .00 7,543.85 VENDOR TOT AL: 7,543.85 000782 HADAW AY CLEANING AND RESTORATION 07/08/2021 3580 GEN OFFICE, H ALL & FD - WINDO W CLEANING 10508 2500 MILLCORK 07/08/2021 N 242.50 KA LAMA ZOO MI, 49001 / / 0.0000 N 0.00 07/08/2021 N 242.50 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-930.00 BLDG MAINT 182 .00 101-340-930.00 BLDG & GROUNDS MA INT 60.50 242.50 VENDOR TOT AL: 242.50 07/07/2021 01:52 PM Use r: DHOLTMA N DB: Coopertwp V endor Code Ref # Vendor na me A ddres s City/State/Zip INVOICE APPROVA L BY INVOICE R EPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/08/2021 - 07/08/2021 BOTH JOURNA LIZED AND UNJOURNA LIZED BOTH OPEN AND PAID Post Date Invo ice Bank Invo ic e Descr iptio n CK Run Da te PO Hold Gross Am ount Disc . Da te Disc . % Sep CK Dis count Due Da te 1099 Net Amount Page : 5/9 000038 INTEGRITY BUSINESS SOLUTIONS LLC 07/08/2021 2229169-0 GEN ENVELOPE M OISTENERS 10510 4740 TA LON CT., SE, SUITE 8 07/08/2021 N 20.42 GRA ND RA PIDS MI, 49512 / / 0. 0000 N 0.00 07/08/2021 N 20.42 Pa id GL NUMBER 101-215-728.00 DESCRIPTION SUPPLIES AM OUNT 20. 42 000038 INTEGRITY BUSINESS SOLUTIONS LLC 07/08/2021 2229169-1 GEN MAGNIFIER 10509 4740 TALON CT., SE, SUITE 8 07/08/2021 N 15.42 GRAND RAPIDS M I, 49512 / / 0. 0000 N 0.00 07/08/2021 N 15.42 Paid GL NUMBER DESCRIPTION 101-215-728.00 SUPPLIES AMOUNT 15.42 VENDOR TOT AL: 35.84 000255 JIFFY PRINT 07/08/2021 22035 GEN WINDO W ENVELOPES (2500) 10511 381 W. ALLEGAN STREET 07/08/2021 N 272.00 OTSEGO MI, 49078 / / 0.0000 N 0.00 07/08/2021 N 272.00 Paid GL NUM BER 101-215-728.00 DESCRIPTION AMOUNT SUPPLIES 272.00 VENDOR TOTAL: 272.00 000960 JULIE A JOHNSTON 07/08/2021 6 GEN PL ANNING/ZONING HRS. (6-1-2021 TO 6 10512 P.O. BOX 10 07/08/2021 N 1,300.00 PLAINW ELL MI, 49080 / / 0.0000 N 0.00 07/08/2021 Y 1,300 .00 Pa id GL NUMBER DESCRIPTION A MOUNT 101-805-822.00 PLANNER 1,300.00 VENDOR TOT AL: 1,300.00 07/07/2021 01:52 PM User : DHOLTMA N DB: Co opertwp V endor Co de Ref # Vendor name A ddr ess City/State/Zip INVOICE APPROVAL BY INV OICE REPORT FOR COOPER TOW NSHIP EXP CHECK RUN DATES 07/08/2021 - 07/08/2021 BOTH JOURNA LIZED AND UNJOURNALIZED BOTH OPEN AND PA ID Po st Da te Invoice Bank Invoice Descriptio n CK Run Date PO Hold Gross Amount Disc . Date Disc. % Sep CK Discount Du e Date 1099 N et Am ount Page: 6/9 000866 KALA MAZOO OIL CO 07/08/2021 CFSI-1047 GEN FUEL - FIR E TRUCKS 10513 2601 N. BURDICK ST. 07/08/2021 N 427 .07 KA LAMAZOO MI, 49007-1874 / / 0.0000 N 0.00 07/08/2021 N 427.07 Paid GL NUMBER 101-340-867.00 DESCRIPTION GAS, OIL A MOUNT 427. 07 VENDOR TOT AL: 427.07 000057 MI M UN TREAS A SSN 07/08/2021 4085 GEN 2021 MMTA FALL CONFERENCE 10514 P. O. BOX 324 07/08/2021 N 359.00 TAWA S CITY MI, 48764 / / 0.0000 N 0.00 07/08/2021 N 359.00 Paid GL NUM BER DESCRIPTION AMOUNT 101-253-959.00 TRA INING & CONFERENCES 359.00 VENDOR TOTAL: 359.00 000929 NAPA 07/08/2021 633096 GEN F.D. 10515 155 N. MA IN ST. 07/08/2021 N 23.97 PLAINW ELL MI, 49080 / / 0 .0000 N 0.00 07/08/2021 N 23.97 Pa id GL NUM BER 101-340-939.00 DESCRIPTION AMOUNT V EHICLE MA INT 23.97 VENDOR TOTAL: 23.97 07/07/2021 01:52 PM User : DHOLTMAN DB: Co opertwp Vendor Code Ref # Ve ndo r na me A ddr ess City/State /Zip INV OICE A PPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/08/2021 - 07/08/2021 BOTH JOURNALIZED AND UNJOURNA LIZED BOTH OPEN AND PAID Po st Date Invo ice Ba nk Invoic e Descriptio n CK Run Date PO Hold Disc. Date Dis c. % Sep CK Due Date 1099 Page: 7/9 Gross Am ount Disc ount Net Amount 000932 PR OPERTY REV OLUTION, LLC 07/08/2021 5159 GEN MOW ING & ROUND UP - HALL, FD'S, CEM 10516 720 BROOKSIDE DR. 07/08/2021 N 5,462.50 OTSEGO MI, 49078 / / 0.0000 N 0 .00 07/08/2021 Y 5,462.50 Pa id GL NUMBER DESCRIPTION AM OUNT 101-265-931. 00 GROUNDS MAINTENANCE 1,318.75 101-340-930.00 BLDG & GROUNDS MAINT 618.75 101-276-732.00 CEM MAINT 3,525.00 5,462.50 VENDOR TOT AL: 5,462 .50 000002 R I STAFFORD EXCAVA TING 07/08/2021 2103 GEN FOUND ATION ( ALLRED) GRAVE OPENING & 10520 7290 EA ST D AV ENUE 07/08/2021 N 1,046.00 RICHLA ND M I, 49083 / / 0.0000 N 0.00 07/08/2021 Y 1,046.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-276-734.00 GR OPEN & CLOSE 830.00 101-276-731.00 CEM FOUNDATIONS 216.00 1,046 .00 000002 R I STA FFORD EXCAVATING 07/08/2021 5-2-21 GEN FOUNDATIONS (SEE IN VOICE) GRAVE OPE 10521 7290 EA ST D AVENUE 07/08/2021 N 6,520.20 RICHLA ND MI, 49083 / / 0.0000 N 0.00 07/08/2021 Y 6,520.20 Pa id GL NUMBER DESCRIPTION AMOUNT 101-276-734.00 GR OPEN & CLOSE 3,200.00 101-276-731.00 CEM FOUNDATIONS 3,320.20 6,520.20 VENDOR TOTAL: 7,566.20 07/07/2021 01:52 PM Use r: DHOLTMAN DB: Coopertwp Ve ndor Code Re f # V endor name Addr ess City/State /Zip INVOICE A PPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/08/2021 - 07/08/2021 BOTH JOURNALIZED A ND UNJOUR NALIZED BOTH OPEN AN D PAID Po st Date Invoice Bank Invoice Descriptio n CK Run Date PO Hold Gross Amou nt Disc . Da te Dis c. % Sep CK Dis count Due Da te 1099 Net Amount Page: 8/9 000159 REPUBLIC SERV ICES #249 07/08/2021 0249-007154376 GEN RECYCLING 10518 3432 GEMBRIT CIRCLE 07/08/2021 N 13,333 .45 KALAMA ZOO MI, 49001-4614 / / 0.0000 N 0 .00 07/08/2021 N 13,333 .45 Paid GL NUMBER DESCRIPTION 892-000-802.00 DISPOSAL & RECYCLING COST AMOUNT 13,333. 45 VENDOR TOT AL: 13,333.45 000451 REPUBLIC SERVICES #249 07/08/2021 0249-007149539 GEN DUMPSTERS @ EAST & WEST CEMETERIES 10517 P.O. BOX 9001099 07/08/2021 N 203.82 LOUISV ILLE KY, 40290-1099 / / 0.0000 N 0.00 07/08/2021 N 203.82 Pa id GL NUMBER DESCRIPTION A MOUNT 101-276-732.00 CEM MA INT 203.82 000451 REPUBLIC SERV ICES #249 07/08/2021 0249-007151363 GEN SM. & LRG DUMPSTERS @ T WP H ALL 10519 P.O. BOX 9001099 07/08/2021 N 745 .45 LOUISVILLE KY, 40290-1099 / / 0.0000 N 0 .00 07/08/2021 N 745.45 Pa id GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MA INTENANCE 745.45 VENDOR TOTAL: 949.27 000177 TDS METROCOM 07/08/2021 07-07-21 GEN PHONE: SIREN - FD 10522 P. O. BOX 94510 07/08/2021 N 346.93 PALATINE IL, 60094-4510 / / 0.0000 N 0.00 07/08/2021 N 346.93 Pa id GL NUM BER DESCRIPTION AMOUNT 101-215-853.00 TELEPHONE 253.26 101-340-853.00 TELEPHONE 93.67 346.93 VENDOR TOT AL: 346.93 07/07/2021 01:52 PM User : DHOLTM AN DB: Cooper twp Vendor Co de Ref # Vendo r name A ddr ess City/State/Zip INVOICE APPROVA L BY INV OICE REPORT FOR COOPER TOWNSHIP EXP CHECK R UN DATES 07/08/2021 - 07/08/2021 BOTH JOURNA LIZED AND UNJOURNA LIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Descriptio n CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Am ount Page: 9/9 TOTA L - ALL VENDORS: 55,070.03 07/21/2021 02:39 PM User: DHOLTMAN DB: Coo pe rtwp V endor Code Re f if Ve ndor name Addr ess City/State/Zip INV OICE A PPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DA TES 07/22/2021 - 07/22/2021 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN A ND PAID Po st Date Invoic e Bank In vo ic e De sc ription CK Run Da te PO Hold Disc . .Date Disc . % Sep CK Due Da te 1099 Page : 1/8 Gross Amount Di scount Net Am ount 000016 AMERICAN GAS & OIL, INC 07/22/2021 06-30-21 GEN FUEL - TW P VEHICLES 10523 P.O. BOX 247 07/22/2021 N 84.09 SPARTA MI, 49345 / / 0.0000 N 0.00 07/22/2021 N 84.09 Paid GL NUMBER DESCRIPTION 101-215-867.00 GAS, OIL A MOUNT 84.09 VENDOR TOTAL: 84.09 000312 BA UCKHAM, SPA RKS,THALL, SEEBER & 07/22/2021 6628, 6616 & 66 GEN ORDINANCE LEGAL FEES 10524 07/22/2021 N 1,935.91 470 W. CENTRE AVE., SUITE A PORTA GE MI, 49024 / / 0.0000 N 0.00 07/22/2021 Y 1,935.91 Pa id GL NUM BER DESCRIPTION AMOUNT 101-380-826.00 LEGAL FEES 1,935.91 VENDOR TOTAL: 1,935 .91 000979 BETHEL BAPTIST CHURCH 07/22/2021 4 GEN 1/2 COST TO DISINFECT CHURCH AFTER 10525 5701 MT. OLIVET 07/22/2021 N 87 .75 KA LAM AZOO MI, 49004 / / 0.0000 N 0 .00 07/22/2021 N 87 .75 Pa id GL NUM BER DESCR IPTION AMOUNT 101-190-728.00 SUPPLIES 87.75 VENDOR TOTAL: 87.75 07/21/2021 02:39 PM User: DH OLTMA N DB: Coo pe rtwp INVOICE APPROVA L BY INVOICE REPORT FOR COOPER TOWNSHIP EX P CHECK RUN DATES 07/22/2021 - 07/22/2021 BOTH JOURNA LIZED AND UNJOURNALIZED BOTH OPEN AND PA ID Pa ge : 2/8 Ve ndor Code V endor name Post Date Invoice Ba nk Invoice Description Ref # Address CK Run Date PO Hold City/Sta te/Zip Disc. Da te Disc. % Sep CK Due Da te 1099 Gross Amount Dis count N et Amount 000013 BLUE CROSS BLUE SHIELD OF M ICHIGAN 07/22/2021 AUGUST2021 GEN HEA LTH INS. 10526 P 0 BOX 674416 07/22/2021 N 4,668.27 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 07/22/2021 N 4,668.27 Paid GL NUMBER DESCRIPTION AMOUNT 101-925-910.00 HEA LTH A ND LIFE 3,769.38 101-000-214.29 DUE TO HEA LTH INSURA NCE 898.89 4,668.27 VENDOR TOTAL: 4,668.27 000332 BONNIE SYTSMA 07/22/2021 JULY2021 GEN HEALTH INS. REI MBURSEMENT 10527 393 FINEVIEW 07/22/2021 N 568.56 KALAMA ZOO MI, 49004 / / 0.0000 N 0.00 07/22/2021 N 568.56 Paid GL NUMBER DESCRIPTION AMOUNT 101-925-911.00 RETIREE HEALTH CA RE 568.56 VENDOR TOT AL: 568.56 000213 10528 Paid BS&A SOFTW ARE 07/22/2021 135972 GEN ANNUAL SERVICE/SUPPORT : CEM. MGT., 14965 ABBEY LA NE 07/22/2021 N 3,733.00 BA TH MI, 48808 / / 0.0000 N 0.00 07/22/2021 N 3,733.00 GL NUMBER DESCRIPTION AMOUNT 101-289-817.00 GENERA L COM PUTER SERVICES 3,733.00 VENDOR TOTAL: 3,733.00 07/21/2021 02:39 PM User : DHOLTMAN DB: Co opertwp Ven dor Code Ref # V en dor name Addr ess City/State /Zip INV OICE APPROV AL BY INVOICE REPOR T FOR COOPER TOWN SHIP EXP CHECK RUN DATES 07/22/2021 - 07/22/2021 BOTH JOUR NA LIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoic e Ba nk In voice Descr iption CK Run Da te PO Ho ld Gross Am ount Disc . Date Disc. % Sep CK Discount Due Da te 1099 N et Am ount Page : 3/8 000130 BURNHAM & FLOW ER AGENCY INC. 07/22/2021 06-30-21 GEN PROV IDENT - ACCIDENT &HE ALTH POLIC 10529 315 SOUTH KA LAMAZOO MALL 07/22/2021 N 10,156.00 KALA MAZOO MI, 49007-4806 / / 0.0000 N 0.00 07/22/2021 N 10,156.00 Paid GL NUMBER DESCRIPTION 101-925-910.00 HEA LTH A ND LIFE AM OUNT 10,156.00 000130 BURNHAM & FLOW ER AGENCY INC. 07/22/2021 06-30-21 GEN PROVIDENT - 24 HR. ACCIDENTAL DEATH 10530 315 SOUTH KA LAMA ZOO M ALL 07/22/2021 N 657.00 KALA MAZOO M I, 49007-4806 / / 0.0000 N 0 .00 07/22/2021 N 657 .00 Paid GL NUMBER DESCRIPTION AMOUNT 101-925-910.00 HEALTH AND LIFE 657.00 VENDOR TOT AL: 10,813.00 000128 CHARTER COMMUNICATIONS 07/22/2021 0034716070121 GEN PHONE, TV, INTERNET : H ALL, OFFICE, 10531 PO BOX 94188 07/22/2021 N 180.30 PALATINE IL, 60094 / / 0.0000 N 0.00 07/22/2021 Y 180.30 Paid GL NUM BER DESCRIPTION AMOUNT 101-215-853.00 TELEPHONE 90.15 101-340-853.00 TELEPHONE 90.15 180.30 VENDOR TOTAL: 180.30 000015 CRYSTA L FLASH ENERGY PAW 07/22/2021 001094708 GEN LP T ANK LE ASE 10532 P.O. BOX 1804 07/22/2021 N 95.00 GRA ND RAPIDS MI, 49501-1804 / / 0 .0000 N 0.00 07/22/2021 N 95.00 Paid GL NUM BER 101-265-931. 00 DESCRIPTION AMOUNT GR OUNDS MAINTE NANCE 95.00 VENDOR TOTAL: 95.00 07/21/2021 02:39 PM User: DHOLTM AN DB: Co oper twp V endor Code Ref # Ve ndor name A ddr es s City/Sta te/Zip INVOICE APPR OVAL BY INVOICE REPORT FOR COOPER TOWN SH IP EXP CHECK RUN DATES 07/22/2021 - 07/22/2021 BOTH JOURN ALIZED AN D UNJOURNA LIZED BOTH OPEN A ND PA ID Po st Da te Invo ic e Bank Invo ice Descr iption CK Run Date PO Hold Disc. Date Disc . % Sep CK Due Date 1099 Pa ge: 4/8 Gross Amount Disc ount Net Amount 000059 FOSTERSWIFTCOL LINS&SMITH 07/22/2021 812559 GEN M UN . GEN.. PFAS REMEDIATION 10533 313 SOUTH WA SHINGTON SQR. 07/22/2021 N 1,460 .00 LANSING MI, 48933 / / 0.0000 N 0.00 07/22/2021 Y 1,460.00 Pa id GL NUMBER DESCRIPTION 101-203-826.00 LEGAL FEES 101-805-826. 00 LEGA L FEES 591-000-826.00 LEGA L FEES AMOUNT 440.00 360.00 660.00 1,460.00 VENDOR TOT AL: 1,460.00 4 I T RIGHT, INC. 07/22/2021 20169006 GEN RENE WAL OF SER VICES 10534 P.O. BOX 160 07/22/2021 N 6,199 .80 BATH MI, 48808 / / 0.0000 N 0 .00 07/22/2021 N 6,199.80 Paid GL NUMBER DESCRIPTION AMOUNT 101-289-817.00 GENERA L COMPUTER SERV ICES 6,199.80 VENDOR TOT AL: 6,199.80 07/21/2021 02:39 PM User : DHOLTM AN DB: Coo pe rtwp INVOICE A PPROV AL BY INV OICE REPOR T FOR COOPER TOW NSHIP EXP CHECK RUN DATES 07/22/2021 - 07/22/2021 BOTH JOURNA LIZED AN D UN JOURNALIZED BOTH OPEN AND PAID Page: 5/8 Ve ndo r Co de V endo r n ame Post Date Invo ic e Bank Invoice Desc riptio n Re f # Addre ss CK Run Da te PO Hold City/Sta te/Zip Disc. Date Disc. % Sep CK Due Da te 1099 Gross Amount Discount Net Amount 000097 KA L CO HEA LTH & COMMUNITY SERVICES 07/22/2021 14-0024933 GEN V ETERA NS FLAGS & MARKERS 10536 07/22/2021 N 201 W. KALA MAZOO AV E. STE. 402 KA LAMA ZOO M I, 49007 Pa id GL NUMBER DESCRIPTION 101-276-766.00 TOOLS & SUPPLIES / / 0.0000 N 07/22/2021 N AMOUNT 444.82 444.82 0.00 444.82 000097 KA L CO HEA LTH & COMMUNITY SERVICES 07/22/2021 14-0024951 GEN HHW MONTHY FEES - JUNE 2021 10535 07/22/2021 N 486.74 201 W. KA LAMA ZOO AVE. STE. 402 KA LAMA ZOO M I, 49007 / / 0.0000 N 0.00 07/22/2021 N 486.74 Pa id GL NUMBER DESCRIPTION AMOU NT 892-000-801.00 HAZARDOUS W ASTE CONTRA CT 486.74 VENDOR TOTAL: 931.56 000943 MA RA NA GROUP 07/22/2021 457927 GEN BAL. FOR MAILING TAX BILLS - SUM MER 10537 P.O. BOX 19166 07/22/2021 N 786.06 KA LA MAZOO M I, 49019-0166 / / 0.0000 N 0.00 07/22/2021 N 786.06 Pa id GL NUMBER DESCRIPTION AMOUNT 101-253-730. 00 POSTA GE 786 .06 VENDOR TOTAL: 786.06 07/21/2021 02:39 PM Use r: DHOLTMA N DB: Coope rtwp Ve ndo r Code Ref # Ve ndor name Addre ss City/State /Zip INVOICE A PPROVAL BY INVOICE REPOR T FOR COOPER TOWNSHIP EXP CHECK RUN DA TES 07/22/2021 - 07/22/2021 BOTH JOURNALIZED A ND UNJOURNALIZED BOTH OPEN A ND PAID Post Da te Invo ice Ban k In voic e Descriptio n CK Run Date PO Hold Disc. Date Disc . % Sep CK Due Da te 1099 Page: 6/8 Gross Amount Disc ount Net Amount 000012 10538 Paid M LIVE M EDIA GR OUP DEPT. LOCKBOX 77571 P 0 BOX 77000 DETROIT MI, 48277-0571 GL NUMBER DESCRIPTION 101-215-903. 00 LEGAL NOTICES 101-805-903.00 LEGAL NOTICES 07/22/2021 0002736559 GEN PUBLIC NOTICE, AFFIDAVIT 07/22/2021 N / / 0.0000 N 07/22/2021 N AM OUNT 69.83 325.70 395.53 395.53 0.00 395.53 VENDOR TOTAL: 395.53 000336 PETTY CA SH 07/22/2021 07-13-21 GEN ELECTION SUPPLIES, OFFICE SUPPLIES, 10539 A DDRESS 1 07/22/2021 N 48.03 , 49004 / / 0.0000 N 0.00 07/22/2021 N 48.03 Paid GL NUMBER DESCRIPTION AMOUNT 101-190-728.00 SUPPLIES 11.25 101-215-730.00 POSTA GE 6.44 101-209-730.00 POSTAGE 6 .45 101-215-863.00 V EHICLE MA INT 5 .00 101-215-728.00 SUPPLIES 18.89 48 .03 VENDOR TOT AL: 48.03 07/21/2021 02:39 PM Use r: DHOLTMA N DB: Coopertwp Ve ndor Co de Vendor name Ref % Address City/State/Zip INVOICE APPROV AL BY INV OICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/22/2021 - 07/22/2021 BOTH JOURNALIZED AND UNJOURNA LIZED BOTH OPEN AN D PAID Post Date Invo ice Ba nk Invoice Descr iptio n CK Ru n Date PO Ho ld Gross Amount Disc. Date Disc . % Sep CK Disc ount Due Da te 1099 N et Am ount Page: 7/8 000009 PREIN & NEWHOF INC. 07/22/2021 61960 GEN UPDATING LAND VALUE MAPS 10540 3355 EV ERGREEN DRIVE NE 07/22/2021 N 331.00 GRAND RA PIDS MI, 49525 / / 0.0000 N 0.00 07/22/2021 N 331.00 Paid GL NUMBER DESCRIPTION 101-209-836.00 SPLITS & MA PPING AMOUNT 331.00 000009 PREIN & NEWHOF INC. 07/22/2021 62013 GEN SITE PLAN REVIEW - COOPERS LANDING 10541 3355 EVERGREEN DRIVE NE 07/22/2021 N 609.75 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 07/22/2021 N 609.75 Paid GL NUM BER DESCRIPTION AMOUNT 101-805-821.00 ENGINEERING 609.75 VENDOR TOTAL: 940.75 000028 SIEGFRIED, CRA NDALL, P.C. 07/22/2021 106646 GEN FIN AL AUDIT YR END 3-31-2021, SERVI 10542 246 EAST KILGORE ROAD 07/22/2021 N 9,750.00 KALAMAZOO M I, 49002-5599 / / 0.0000 N 0 .00 07/22/2021 N 9,750 .00 Pa id GL NUMBER DESCRIPTION AMOUNT 101-230-808.00 A UDIT 9,750.00 VENDOR TOTAL: 9,750.00 000713 TNT BUILDING SERV ICES INC 07/22/2021 6155 GEN JANITORIAL CONTRACT, SET UP FOR MEE 10543 2511 MOUNT OLIV ET ROAD 07/22/2021 N 890 .00 KALA MAZOO MI, 49004 / / 0.0000 N 0.00 07/22/2021 N 890.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-930.00 BLDG MA INT 415.00 101-340-930.00 BLDG & GROUNDS MAINT 375.00 101-215-728.00 SUPPLIES 55.00 101-340-766.00 TOOLS & SUPPLIES 45.00 890.00 07/21/2021 02:39 PM Use r: DHOLTMAN DB: Cooper twp Vendor Co de R ef # Vendor na me A ddress City/State /Zip INVOICE APPROV AL BY INV OICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/22/2021 - 07/22/2021 BOTH JOURNA LIZED AND UNJOURNA LIZED BOTH OPEN AN D PAID Po st Date Invoic e Bank Invoice Description CK Run Date PO Ho ld Disc. Date Disc . % Sep CK Du e Date 1099 Page: 8/8 Gross Amount Dis count N et Amount VENDOR TOTA L: 890.00 TOTA L - ALL VENDORS: 43,567.61 Burnham and Flowers House Account 17605 Wright Street orrlaha, NE 68130 Quarterly Performance Evaluation for 4/1/2021 to 6/30/2021 The Cooper Charter Township Section 115 Trust 1590 West D Avenue Kalamazoo, MI 49009 0 OR011086-000522- er Township Section 115 Trust / SEC115. i4P AdvisorOne Hybrid -75 Strategy Please refer to CLS's Form ADV Part 2A for a description of your strategy. Registration Portfolio Allocation as of 6/30/2021 Large -Cap Core Intermediate/Long-Term Bonds Large -Cap Value Large -Cap Growth Short -Term Bonds Small/Mid-Cap Value Developed International High Yield Bonds Emerging Markets International Bond Additional Risk Categories ::. 8.07% 7.85% i 6.90% 6.88% 5.69% 4.55% 3A6% 6.73% 100.00% Registration Portfolio Value Summary Beginning Market Value Deposits/Transfers In Withdrawals/Transfers Out Net Dividends/Interest/Gains Withdrawn Advisory Fees Paid Miscellaneous Charges Market Value Increase/Decrease Ending Market Value OR011086-000522-03-03-00 • tai as 15.77% ova $195,833.20 x188,244.43 $0.00 x0.00 $0.00 $0.00 $0.00 $0.00. ($241.44) ($478.03) ($6.25) ($12.50) $8,275.86 $16,107.47 $203,861.37 $203,861.37 i4 5.65% 0.48% 5.45% 4.28% 4.68% 1.52% 100.00% 12.25% Performance Summary QTD YTD 2020 2019 2018 2017 2016 Since Inception li°"au1\ 16.41% 4.10% 8.30%' 11.33% 18.73% -6.74%. 15.11%. 9.93% 8.25%'. Performance returns are shown net of advisory fees. When displaying performance for periods greater than one year, results are annualized. Cooper Charter Township Section 115 Trust / SEC115 Value Summary for the Period 4/1/2021 - 6/30/2021 0 R011086-000522-02-03-00 For your assets held at Constellation Trust Supermarket AdvisorOne Hybrid -75 Strategy CLS Flexible Income N CLS Global Aggressive Equity N Schwab 1000 Index Inv JP Morgan US Small Company Select American Growth Fund of America F3 CLS Growth & Income N Principal Inv Ptr LargeCap Value Instl Constellation Trust Cash TOTAL 6320.81 $10.67 $67,443.09 33.08 % 2765.55 $20.02 $55,366.31 27.16 % 407.42 $95.82 $39,038.70 19.15 525.35 $24.21 $12,718.60 6.24 % 141.11 $75.07 $10,592.83 5.20 % 755.36 $12.41 $9,373.98 4.60 % 422.57 $20.08 $8,485.29 4.16 % 842.57 $1.00 $842.57 0.41 % $203,861.37 100.00 % PORTFOLIO TOTAL $203,861.37 100.00 % Cooper Charter Township Section 115 Trust / SEC115 Transactions for the Period 4/1/2021 - 6/30/2021 For your assets held at AdvisorOne Hybrid -75 Strategy 04/06/2021 Constellation Trust Cash 04/29/2021 CLS Flexible Income N 04/30/2021 Constellation Trust Cash 05/27/2021 CLS Flexible Income N 05/28/2021 Constellation Trust Cash 06/02/2021 CLS Global Aggressive Equity N 06/02/2021 Constellation Trust Cash 06/03/2021 Constellation Trust Cash 06/29/2021 CLS Flexible Income N 06/30/2021 Constellation Trust Cash Management Fee Dividend Reinvested Interest Reinvested Dividend Reinvested Interest Reinvested Sell Exchange Buy Exchange Administrative Fee Dividend Reinvested Interest Reinvested (241.44) 8.80 0.03 8.90 0.02 (0.31) 6.25 (6.25) 10.05 0.01 $1.00 $10.66 $1.00 $10.69 $1.00 $20.18 $1.00 $1.00 $10.67 $1.00 ($241.44) $93.77 $0.03 $95.16 $0.02 ($6.25) $6.25 ($6.25) $107.28 $0.01 Page 3 Quarterly Performance Evaluation Disclosure Your Quarterly Performance Evaluation is designed to report performance and portfolio activity in a clear, concise and accurate format. For your convenience, your Quarterly Performance Evaluation contains both household client information and individual account information. Below are descriptions and definitions of the headings contained in the Quarterly Performance Evaluation Household Portfolio Value Summary and Registration Portfolio Value Summary These tables report the combined information for all your accounts under management by CLS Investments, LLC ("CLS") (household summary) or by registration (registration summary) during the reporting period, including beginning market value, deposits, withdrawals, net dividends/interest/gains withdrawn, advisory fees paid, and ending market value. Not all statements include a Household Portfolio Value Summary page. Household Portfolio Allocation and Registration Portfolio Allocation These charts show your allocation as of the recently completed calendar quarter broken down into risk categories. The following asset classes are generally included as applicable in each of the risk categories, but each decision is made on a fund by fund basis and is subject to change. Not all statements include a Household Portfolio Allocation page. Balanced - funds that combine a stock component, a bond component and, sometimes, a money market component, in a single portfolio. Commodities - funds that consist primarily of securities of basic goods used in commerce that are interchangeable with other commodities of the same type. Emerging Markets - funds that seek capital appreciation by investing primarily in equity securities issued in emerging markets worldwide and/or small companies worldwide. The majority of the dollars in these funds are in foreign securities. Global - funds that can invest in companies located anywhere in the world, including the investor's own country. These funds provide more global opportunities for diversification and can act as a hedge against inflation and currency risks. High -Yield Bonds - funds that seek income by generally investing 80% or more of their assets in bonds rated below BBB. High -yield bond funds function neither quite like taxable bond funds nor like equity funds. Intermediate/ Long -Term Bonds - bonds that seek income by investing in a blend of government and/or corporate securities with an average maturity of generally more than 2 years. International - funds that seek capital appreciation by investing heavily in foreign equity securities; U.S. stocks may or may not be held. International Bonds - funds that seek income by investing in foreign government and/or foreign corporate debt securities Inverse - funds that are constructed by using various derivatives for the purpose of profiting from a decline in the value of an underlying benchmark. Large -Cap Core - funds that invest in large companies, including both growth and value management styles with the flexibility to weight the portfolio more heavily toward whichever style is favored by market conditions. Large -Cap Growth - funds that consist primarily of common stocks or related securities of larger companies with the objective of long- term growth through capital appreciation. Large -Cap Value - funds that invest in larger companies that appear to be overlooked or out of favor with the objective of capital appreciation with some income. Real Estate - funds that invest in real estate directly, either through properties or mortgages. Short -Term Bonds / Cash - bonds that seek income by investing in a blend of government and/or corporate securities with an average maturity of generally less than 3 years or assets that can be converted into cash immediately. Small/Mid-Cap Core - funds that invest in small -sized U.S. growth and value stocks with the objective of long-term capital appreciation. Small/Mid-Cap Growth - funds with the objective of capital appreciation that invest in companies with a market capitalization of between $300 million and $10 billion and reinvest their earnings into expansion, acquisitions, and/or research and development. Small/Mid-Cap Value - funds with the objective of capital appreciation with some income that invest in companies with a market !capitalization of between $300 million and $10 billion and reinvest their earnings into expansion, acquisitions, and/or research and development. Unassigned - funds that do not fit under the other categories listed in this glossary. Zero Coupon Bonds - a debt security that doesn't pay interest (a coupon) but is traded at a deep discount, rendering profit at maturity when the bond is redeemed for its full face value. Additional Risk Categories - Asset classes that constitute a small percentage of the portfolio are combined to make up this category. Page 4 Quarterly Performance Evaluation Disclosure (cont.) O O M 9 0 0 O a O CO CO 0 Performance Summary The Performance Summary shows the performance of the applicable account. Any investment should be evaluated over many years, as opposed to short periods of time. The Performance Summary section reports a time -weighted return ("TWR") for several indicated time periods. The Global Investment Performance Standards ("GIPS"®) requires the use of Time Weighted Return. Transaction for the Period Summary These tables report the transactions for the reporting period affecting the account, including the date, asset, transaction description, shares, price per share, and market value. Value Summary The Value Summary section shows the market value of your assets held at each of the indicated custodians for the advisory service you have selected. Report Disclaimer This statement of account shows the value of your account at Constellation Trust Company and the transactions that occurred during the reporting period indicated. Constellation Trust Company does not sponsor nor endorse any investment product nor are your investments FDIC insured or guaranteed. Your investments may lose value and you assume sole responsibility for the success or failure of your investments. We strive to ensure your statement is as accurate as possible. Valuations appearing on this statement reflect the last known value reported by the investment sponsor or the original cost of the investment. Please review your statement promptly and notify Constellation Trust Company immediately in writing at 17605 Wright Street, Suite 3, Omaha, Nebraska 68130 of any discrepancies or contact us by phone at (402) 891-6186. Any concerns with the information presented on this statement must be reported to Constellation Trust Company within 45 days following the reporting period indicated or the information shall be deemed to be accurate and Constellation Trust Company shall be relieved of all liability for relying on the accuracy of such information. O 0 7/12/2021 7:54:05 PM Page 5 DeAnna Janssen From: terry emig <chief2902001 @yahoo.com> Sent: Sunday, August 1, 2021 10:53 AM To: clerk@coopertwp.org; Brian Klok; Carol; DeAnna Janssen; jell Subject: July Chiefs Report Chiefs Report CHIEFS REPORT JULY 2021 1. We requested four new firefighters last month. Out of the four we accepted three. We are waiting on the results of their physicals and agility tests. Once we receive the results they will be fit with gear and be able to start making calls and training. 2. Last month the department ran 58 calls. 2- burn complaints 2- false alarms 35- medical 3- Pi's 11- special service 2- river rescues 3- assist's to other departments 3. Repaired a tire on 252. 1 Calls For Service Month YTD Station 1 District 34 148 Station 2 District 45 215 19 63 Not Recorded 18 51 Total 79 363 39 126 18 95 Types of Incidents Month YTD 4 32 100 (All fire Incidents)6 32 3 28 111 (Building Fires)2 5 1 3 300 (EMS)41 226 (Vehicle Accidents)2 23 Primary Action Taken 400 (Haz. Conditions)17 31 (Most Common) 500 (Service, burn Comps.)4 16 19 113 600 & 700 (Cancelled & False)10 57 10 65 Aid Given Incidents 7 42 18 61 Aid Received Incidents 7 21 3 24 Average Response Times Month YTD COVID a Factor To Date Avg. dispatch to arrive 06:53 07:50 27 Avg. on scene time 36:40 31:10 1 Longest total incident time 2:09:52 2:09:52 658 143 Incident Count by 4 Hr Range Month YTD 00:00-3:59 7 28 04:00-7:59 7 41 08:00-11:59 11 49 12:00-15:59 22 77 28 158 16:00-19:59 17 90 17 92 20:00-23:59 15 51 34 113 Avg. Personnel on Incident Month YTD 00:00-3:59 3 4 04:00-7:59 6 6 08:00-11:59 5 8 12:00-15:59 7 7 16:00-19:59 11 11 20:00-23:59 10 9 Overall Average 8 8 Provide Manpower Avg. of total people responded for Incident Month YTD Provide first aid Extinguish/ contain fire Investigate Cooper Unit on Scene Before Ambulance Month YTD Yes No No Ambulance on Scene Yes, COVID was suspected Yes, COVID was confirmed No, COVID was not a factor Boats Cooper Fire Department Monthly June 2021 Apparatus Used on Incidents Month YTD 211 212 251 252 261 272 Unknown Started tracking data for COVID 3/22/20 Training Topics Confined Space FDC, Fare Alarms and Stand Pipes Charter Township of Cooper Kalamazoo County, Michigan FINANCIAL STATEMENTS Year ended March 31, 2021 CONTENTS Page INDEPENDENT AUDITOR’S REPORT 3 - 4 MANAGEMENT’S DISCUSSION AND ANALYSIS 5 - 10 BASIC FINANCIAL STATEMENTS Government-wide financial statements: Statement of net position 11 Statement of activities 12 Fund financial statements: Balance sheet - governmental funds 13 Statement of revenues, expenditures, and changes in fund balances - governmental funds 14 - 15 Statement of fiduciary net position - custodial funds 16 Statement of changes in fiduciary net position - custodial funds 17 Notes to financial statements 18 - 31 REQUIRED SUPPLEMENTARY INFORMATION Budgetary comparison schedules: General Fund 32 - 33 Water and Sewer Fund 34 Recycling Fund 35 Street Lighting Fund 36 Schedule of changes in the Township’s Net OPEB liability and related ratios 37 Schedule of Township OPEB contributions 38 - 39 INDEPENDENT AUDITOR’S REPORT Board of Trustees Charter Township of Cooper, Michigan We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the Charter Township of Cooper, Michigan, as of and for the year ended March 31, 2021, and the related notes to the financial statements, which collectively comprise the Township’s basic financial statements, as listed in the contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Charter Township of Cooper, Michigan, as of March 31, 2021, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. Board of Trustees Charter Township of Cooper, Michigan Page 2 Other Matters Required supplementary information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, the budgetary comparison information, and the schedules for the postemployment healthcare plan, as listed in the contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. June 24, 2021 MANAGEMENT’S DISCUSSION AND ANALYSIS Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS Our discussion and analysis of the Charter Township of Cooper’s (the Township) financial performance provides a narrative overview of the Township’s financial activities for the fiscal year ended March 31, 2021. Please read it in conjunction with the Township’s financial statements. FINANCIAL HIGHLIGHTS • The Township’s total net position decreased by $320,563 as a result of this year’s activities. • Of the $6,400,427 total net position reported, $4,493,999 is available to be used to meet the Township’s ongoing obligations to its citizens and customers, without constraints established by debt covenants, enabling legislation, or other legal requirements. • The General Fund’s unassigned fund balance at the end of the fiscal year was $3,826,343, which represents 298 percent of the actual General Fund expenditures for the current fiscal year. Overview of the financial statements The Township’s annual report is comprised of three parts: management’s discussion and analysis, the basic financial statements, and required supplementary information. The basic financial statements include two kinds of statements that present different views of the Township: • The first two statements are government-wide financial statements that provide both long-term and short-term information about the Township’s overall financial status. • The remaining statements are fund financial statements that focus on individual parts of the Township government, reporting the Township’s operations in more detail than the government-wide financial statements. o Governmental funds statements explain how government services, like general government, public safety, and public works, were financed in the short-term, as well as what remains for future spending. o Fiduciary funds statements provide information about the financial relationships in which the Township acts solely as a custodian for the benefit of others to whom the resources in question belong. The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The financial statements are followed by a section of required supplementary information that further explains and supports the information in the financial statements. A comparative analysis of the government-wide financial statements for 2021 and 2020 is also presented. Government-wide financial statements The government-wide financial statements report information about the Township as a whole using accounting methods similar to those used by private-sector companies. The Statement of Net Position includes all of the Township’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources. All of the current year’s revenues and expenses are accounted for in the Statement of Activities, regardless of when cash is received or paid. -5- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) The two government-wide statements report the Township’s net position and how it has changed. Net position (the difference between the Township’s assets and deferred outflows of resources, and liabilities and deferred inflows of resources) is one way to measure the Township’s financial health, or position. • Over time, increases or decreases in the Township’s net position are an indicator of whether its financial health is improving or deteriorating, respectively. • To assess the overall health of the Township, you need to consider additional nonfinancial factors, such as changes in the Township’s property tax base and the condition of the Township’s capital assets. The government-wide financial statements present governmental activities. These activities include functions most commonly associated with government (e.g., general government, public safety, public works, etc.). Property taxes and intergovernmental revenues generally fund these services. Fund financial statements The fund financial statements provide more detailed information about the Township’s most significant funds - not the Township as a whole. Funds are accounting devices that the Township uses to keep track of specific sources of funding and spending for particular purposes. • Some funds are required by state law and bond agreements. • The Township Board establishes other funds to control and manage money for particular purposes or to show that it is properly using certain other revenues. The Township has two types of funds: • Governmental funds. All of the Township’s basic services are included in its governmental funds, which focus on (1) how cash, and other financial assets that can be readily converted to cash, flows in and out, and (2) the balances left at year end that are available for spending. Consequently, the governmental funds statements provide a detailed short-term view that helps determine whether there are more or fewer financial resources that can be spent in the near future to finance the Township’s programs. Because this information does not encompass the additional long-term focus of the government-wide statements, we provide additional information that explains the relationship between them. • Fiduciary funds. These funds are used to account for the collection and disbursement of resources, primarily taxes, for the benefit of parties outside the Township. The Township is responsible for ensuring that the assets reported in the fiduciary funds are used for their intended purposes. The Township’s fiduciary balances and activities are reported in the Statement of Fiduciary Net Position and Statement of Changes in Fiduciary Net Position. We exclude these activities from the Township’s government-wide financial statements because the Township cannot use these assets to finance its operations. -6- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) FINANCIAL ANALYSIS OF THE TOWNSHIP AS A WHOLE Net position Total net position at the end of the fiscal year was $6,400,427. Of this total, $1,719,688 is invested in capital assets and $186,740 is restricted for public works and public safety. The remaining unrestricted net position was $4,493,999. 2021 2020 Current and other assets 4,877,122$ 5,088,636$ Capital assets 1,719,688 2,017,636 Total assets 6,596,810 7,106,272 Deferred outflows of resources 15,528 44,072 Current and other liabilities 54,016 157,202 Long-term debt 135,000 270,000 Total liabilities 189,016 427,202 Deferred inflows of resources 22,895 2,152 Net position: Investment in capital assets 1,719,688 2,017,636 Restricted 186,740 169,910 Unrestricted 4,493,999 4,533,444 Total net position 6,400,427$ 6,720,990$ activities Governmental Condensed financial information Net position Changes in net position The Township’s total revenues were $2,229,633. Approximately 42 percent of the total comes from state shared revenue, 29 percent comes from charges for services, and 12 percent comes from property taxes. The total cost of the Township’s programs was $1,807,236. Approximately 40 percent of the Township’s expenses relates to the provision of general government costs, 20 percent relates to public safety, and public works amounts to 38 percent of the Township’s total expenses. A special item was recorded as the result of a water service agreement with the City of Kalamazoo. The net loss due to the transfer of assets amounts to $742,960. -7- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) 2021 2020 Program revenues: Charges for services 639,762$ 551,215$ Operating grants and contributions 223,344 9,537 Capital grants and contributions - 2,396 General revenues: Property taxes 263,142 255,329 State shared revenue 935,495 941,534 Franchise fees 138,310 138,948 Investment return 29,580 89,947 Total revenues 2,229,633 1,988,906 Expenses: General government 725,240 503,837 Public safety 368,322 353,383 Public works 678,555 478,918 Community and economic development 32,265 66,439 Interest 2,854 5,507 Total expenses 1,807,236 1,408,084 Special item - transfer of assets (742,960) - Changes in net position (320,563) 580,822 Net position, end of year 6,400,427$ 6,720,990$ activities Governmental Condensed financial information Changes in net position -8- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) Governmental activities Governmental activities decreased the Township’s net position by $320,563 compared to a $580,822 increase last year, reflecting an increase in total revenues and expenses in 2021 compared to 2020. Revenues increased by $240,727, as the Township’s operating grants increased by $213,807 in the current period, primarily due to a $184,854 operating contribution related to PFAS remediation. Total expenses had a net increase of $399,152, as general government expenses increased by $221,403 because the net change in post-employment benefits of $72,144 (liability, deferred inflows and outflows) was $225,742 less than 2020. A special item related to assets transferred to the City of Kalamazoo, totaling $742,960, was recorded as the result of a water services agreement signed during the current fiscal year. The total cost of governmental activities this year was $1,807,236 (excluding the special item). After subtracting the charges to those who directly benefited from the programs ($639,762) and operating grants ($223,344), the “public benefit” portion covered by taxes, state revenue sharing, and other general revenues was $944,130, compared to $844,936 in 2020. FINANCIAL ANALYSIS OF THE TOWNSHIP’S FUNDS At March 31, 2021, the Township’s governmental funds reported combined ending fund balances of $4,740,150, an increase of $350,613 from the prior year. The General Fund is the primary operating fund of the Township. Its fund balance was $3,946,135 at the end of the fiscal year, which represents a $278,924 increase, as revenues ($1,612,145) exceeded expenditures ($1,283,221) and transfers to other funds ($50,000). The Water and Sewer Fund had an increase in fund balance of $77,336 as revenues ($355,695) exceeded expenditures ($247,216) and transfers to other funds ($31,143). Fund balance at year end was $603,896. The Recycling Fund’s fund balance increased by $12,442, as revenues ($185,733) and transfers in ($50,000) exceeded expenditures ($223,291). The ending fund balance was $56,552. The Street Lighting Fund’s fund balance increased by $11,222, as revenues ($79,032) exceeded expenditures ($67,810). The ending fund balance was $125,960. General Fund budgetary highlights The Township amended its General Fund budget to increase expenditures by $47,100 for anticipated increases in general government, public safety, and capital outlay costs. Actual revenues were $108,945 more than budgeted, while expenditures were $371,929 less than the amounts appropriated. Revenues showed positive variances in all areas except interest and rentals, which were $920 less than projected. All of the budgeted functional expenditure categories were lower than expected in total, which resulted in a $480,874 positive budget variance and a $278,924 increase in fund balance compared to a budgeted decrease of $201,950. CAPITAL ASSETS AND DEBT ADMINISTRATION Capital assets The Township’s investment in capital assets for its governmental activities as of March 31, 2021, amounts to $1,719,688 (net of accumulated depreciation). This investment includes several different types of assets, including land, buildings, and equipment. The Township’s investment in capital assets decreased by $297,948 for the current year, as $73,208 in asset acquisitions were offset by $127,665 in depreciation expenses, disposals of $531, and transfers of $242,960. More detailed information about the Township’s capital assets is presented in Note 5 of the notes to the basic financial statements. -9- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) Debt At the end of the fiscal year, the Township had total long-term bonds payable outstanding in the amount of $135,000, a decrease of $135,000 after scheduled payments on outstanding sewage system bonds. The debt is backed by the full faith and credit of the Township. More detailed information about the Township’s noncurrent liabilities is presented in Notes 7 of the notes to the basic financial statements. ECONOMIC FACTORS AND NEXT YEAR’S BUDGETS AND RATES The Township expects to be able to use current revenues to provide essential services that will allow current fund balances to be maintained. The Township plans to maintain all ongoing programs for 2022. The ongoing costs of providing essential services for the citizens of the Township will need to be closely monitored in order to maintain the financial condition and operational capabilities of the Township. CONTACTING THE TOWNSHIP’S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, customers, investors, and creditors with a general overview of the Township’s finances and to demonstrate the Township’s accountability for the resources it receives. Questions regarding any information provided in this report or requests for additional financial information should be addressed to: Jeff Sorensen, Township Supervisor Phone: (269) 382-0223 Charter Township of Cooper 1590 West D Avenue Kalamazoo, MI 49009-6321 -10- BASIC FINANCIAL STATEMENTS Charter Township of Cooper STATEMENT OF NET POSITION March 31, 2021 Governmental activities ASSETS Current assets: Cash 4,538,413$ Receivables, net 243,692 Prepaid expenses 13,313 Total current assets 4,795,418 Noncurrent assets: Receivables, net 3,456 Net other postemployment benefit asset 78,248 Capital assets, not being depreciated 156,526 Capital assets, net of accumulated depreciation 1,563,162 Total noncurrent assets 1,801,392 Total assets 6,596,810 DEFERRED OUTFLOWS OF RESOURCES - OPEB 15,528 LIABILITIES Current liabilities: Payables 54,016 Current maturities of long-term debt 135,000 Total liabilities 189,016 DEFERRED INFLOWS OF RESOURCES - OPEB 22,895 NET POSITION Investment in capital assets 1,719,688 Restricted for: Public safety 55,172 Public works 131,568 Unrestricted 4,493,999 Total net position 6,400,427$ See notes to financial statements -11- Charter Township of Cooper STATEMENT OF ACTIVITIES Year ended March 31, 2021 Net (expenses) revenues and change in net position Operating Charges for grants and Governmental Expenses services contributions activities Functions/Programs Governmental activities: General government 725,240$ 173,912$ -$ (551,328)$ Public safety 368,322 - 28,000 (340,322) Public works 678,555 440,596 195,344 (42,615) Community and economic development 32,265 22,916 - (9,349) Interest 2,854 2,338 - (516) Total governmental activities 1,807,236$ 639,762$ 223,344$ (944,130) General revenues: Taxes 263,142 State grants 935,495 Franchise fees 138,310 Investment income 29,580 Total general revenues 1,366,527 Special item - transfer of water related assets to the City of Kalamazoo (742,960) Change in net position (320,563) Net position - beginning 6,720,990 Net position - ending 6,400,427$ Program revenues -12- See notes to financial statements Charter Township of Cooper BALANCE SHEET - governmental funds March 31, 2021 Total Water and Street Nonmajor governmental General Sewer Recycling Lighting fund funds ASSETS Cash 3,741,409$ 605,236$ 61,978$ 129,790$ -$ 4,538,413$ Receivables 223,135 5,608 8,699 2,099 7,607 247,148 Prepaid items 13,313 - - - - 13,313 Total assets 3,977,857$ 610,844$ 70,677$ 131,889$ 7,607$ 4,798,874$ LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCES Liabilities - payables 31,522$ 1,340$ 14,125$ 5,929$ -$ 52,916$ Deferred inflows of resources: Unavailable special assessment revenue - 5,608 - - - 5,608 Unavailable interest revenue 200 - - - - 200 Total deferred inflows of resources 200 5,608 - - - 5,808 Fund balances: Nonspendable - prepaid items 13,313 - - - - 13,313 Restricted for: Public safety 55,172 - - - - 55,172 Public works - - - 125,960 - 125,960 Debt service - - - - 7,607 7,607 Assigned for: Public works - 603,896 56,552 - - 660,448 Capital acquisitions - fire equipment 15,667 - - - - 15,667 Capital acquisitions - general 35,640 - - - - 35,640 Unassigned 3,826,343 - - - - 3,826,343 Total fund balances 3,946,135 603,896 56,552 125,960 7,607 4,740,150 Total liabilities, deferred inflows of resources, and fund balances 3,977,857$ 610,844$ 70,677$ 131,889$ 7,607$ 4,798,874$ Reconciliation of the balance sheet to the statement of net position: Total fund balance - total governmental funds 4,740,150$ Amounts reported for governmental activities in the statement of net position (page 11) are different because: Capital assets used in governmental activities are not reported in the funds.1,719,688 Deferred outflows of resources, related to the OPEB plan, relate to future years and, therefore, are not reported in the funds.15,528 Other postemployment assets are not reported in the funds.78,248 Unavailable accrued interest on investments is not reported in the funds. 200 Long-term liabilities are not reported in the funds.(135,000) Deferred inflows of resources, related to the OPEB plan, relate to future years and, therefore, are not reported in the funds.(22,895) Certain special assessments and interest receivable are not available to spend and, therefore, are deferred in the funds.5,608 Accrued interest payable is not due in the current period and, therefore, is not reported in the funds.(1,100) Net position of governmental activities 6,400,427$ -13- See notes to financial statements Charter Township of Cooper STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - governmental funds Year ended March 31, 2021 Total Water and Street Nonmajor governmental General Sewer Recycling Lighting fund funds REVENUES Taxes 377,063$ -$ -$ -$ -$ 377,063$ State grants 973,985 - - - - 973,985 Licenses and permits 159,385 - - - - 159,385 Charges for services 40,200 353,792 - - - 393,992 Interest and rentals 39,880 1,285 - - 3,338 44,503 Other 21,632 618 185,733 79,032 75,162 362,177 Total revenues 1,612,145 355,695 185,733 79,032 78,500 2,311,105 EXPENDITURES Current: General government 729,233 - - - - 729,233 Public safety 301,026 - - - - 301,026 Public works 164,078 247,216 223,291 67,810 - 702,395 Community and economic development 32,265 - - - - 32,265 Capital outlay 56,619 - - - - 56,619 Debt service: Principal - - - - 135,000 135,000 Interest - - - - 3,954 3,954 Total expenditures 1,283,221 247,216 223,291 67,810 138,954 1,960,492 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 328,924 108,479 (37,558) 11,222 (60,454) 350,613 OTHER FINANCING SOURCES (USES) Transfers in - - 50,000 - 31,143 81,143 Transfers out (50,000) (31,143) - - - (81,143) Net other financing sources (uses)(50,000) (31,143) 50,000 - 31,143 - NET CHANGES IN FUND BALANCES 278,924 77,336 12,442 11,222 (29,311) 350,613 FUND BALANCES - BEGINNING 3,667,211 526,560 44,110 114,738 36,918 4,389,537 FUND BALANCES - ENDING 3,946,135$ 603,896$ 56,552$ 125,960$ 7,607$ 4,740,150$ See notes to financial statements -14- Charter Township of Cooper STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - governmental funds (Continued) Year ended March 31, 2021 Reconciliation of the statement of revenues, expenditures, and changes in fund balances to the statement of activities: Net change in fund balance - total governmental funds (page 14)350,613$ Amounts reported for governmental activities in the statement of activities (page 12) are different because: Capital assets: Assets acquired 73,208 Provision for depreciation (127,665) Basis of asset dispositions (243,491) Long-term debt: Principal repayments 135,000 Deferred outflows of resources: Net decrease in deferred outflows of resources - OPEB (28,544) Deferred inflows of resources: Net decrease in unavailable special assessments (570,172) Net decrease in unavailable interest revenues (11,300) Net increase in deferred inflows of resources - OPEB (20,743) Changes in other assets/liabilities: Net increase in other postemployment liabilities 121,431 Net decrease in interest payable 1,100 Change in net position of governmental activities (320,563)$ See notes to financial statements -15- Charter Township of Cooper STATEMENT OF FIDUCIARY NET POSITION - custodial funds March 31, 2021 Retiree Medical Tax Trust Collections ASSETS Cash -$ 755$ Investments 195,833 - Receivables - 228 Total assets 195,833 983 LIABILITIES Due to other governments - 983 NET POSITION Held in trust for retirees' health benefits 195,833$ -$ See notes to financial statements -16- Charter Township of Cooper STATEMENT OF CHANGES IN FIDUCIARY NET POSITION - custodial funds Year ended March 31, 2021 Retiree Medical Tax Trust Collections ADDITIONS Contributions - employer 14,861$ -$ Property taxes collected for other governments - 10,890,604 Net appreciation of market value 57,778 - Total additions 72,639 10,890,604 DEDUCTIONS Benefits paid 14,861 - Property taxes distributed to other governments - 10,890,604 Advisory fees paid 845 - Total deductions 15,706 10,890,604 NET CHANGE IN FIDUCIARY NET POSITION 56,933 - NET POSITION - BEGINNING 138,900 - NET POSTION - ENDING 195,833$ -$ See notes to financial statements -17- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies of the Charter Township of Cooper, Michigan (the Township), conform to accounting principles generally accepted in the United States of America (hereinafter referred to as generally accepted accounting principles) as applicable to governmental units. The following is a summary of the more significant accounting policies. Reporting entity: As required by generally accepted accounting principles, these financial statements present only the Township (located in Kalamazoo County), as management has determined that there are no other entities for which the Township is financially accountable. Government-wide and fund financial statements: The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the Township. The effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include: (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function; and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and the fiduciary funds, even though the latter are excluded from government-wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements. Measurement focus, basis of accounting, and financial statement presentation: The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenues as soon as all eligibility requirements imposed by the provider have been met. Governmental funds financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available if they are collected within the current period, or soon enough thereafter, to pay liabilities of the current period. For this purpose, the Township generally considers revenues to be available if they are expected to be collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, expenditures relating to compensated absences, and claims and judgments are recorded only when payment is due. State grants, licenses and permits, charges for services, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable only when cash is received by the Township. -18- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Measurement focus, basis of accounting, and financial statement presentation (continued): The Township reports the following major governmental funds: The General Fund is the Township’s primary operating fund. It accounts for all financial resources of the Township, except those required to be accounted for in another fund. Revenues are primarily derived from property taxes and state shared revenue. The Water and Sewer Fund accounts for financial resources used for the expansion and maintenance of water and sewer lines within the Township. Revenues are primarily derived from connection fees and special assessments. The Recycling Fund accounts for financial resources used for the operation of the recycling center and seasonal collections within the Township. Revenues are primarily derived from special assessments. The Street Lighting Fund accounts for financial resources used for street lighting within the Township. Revenues are primarily derived from special assessments. The Township also reports fiduciary funds, which account for assets held by the Township as a custodian for individuals, private organizations, and other governments. The Township currently reports two fiduciary funds (Retiree Medical Trust Fund and Tax Collections Fund). Amounts reported as program revenues include: (1) charges to customers or applicants for goods, services, or privileges provided; (2) operating grants and contributions; and (3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Assets, deferred outflows of resources, liabilities, deferred inflows of resources, and equity: Bank deposits - Cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. Investments - Investments are reported at fair value, with changes in value recognized in the operating statements of each fund. Receivables - In general, outstanding balances between funds are reported as “due to/from other funds.” No allowance for uncollectible accounts has been recorded, as the Township considers all receivables to be fully collectible. Prepaid items - Certain payments to vendors reflect costs applicable to future fiscal years and are recorded as prepaid items in both government-wide and fund financial statements. Capital assets - Capital assets, which include property, plant, equipment, and infrastructure assets (water and sewer systems, and similar items), are reported in the government-wide financial statements. Capital assets are defined by the Township as assets with an initial, individual cost of more than $1,000 ($10,000 for infrastructure assets) and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value as of the date received. Governments can elect to account for infrastructure assets either retroactively to June 15, 1980, or prospectively. The Township has elected to account for infrastructure assets prospectively, beginning April 1, 2004. -19- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, deferred outflows of resources, liabilities, deferred inflows of resources, and equity (continued): Capital assets (continued) - Capital assets are depreciated or amortized using the straight-line method over the following useful lives: Buildings and improvements 15 - 40 years Equipment 3 - 10 years Vehicles 3 - 20 years Deferred outflows of resources - The statement of net position includes a separate section for deferred outflows of resources. This separate financial statement element reflects a decrease in net position that applies to a future period. The related expense will not be recognized until a future event occurs. The Township has one item in this category. The deferred outflows, related to the defined benefit other postemployment benefit plan, are discussed in Note 13. No deferred outflows of resources affect the governmental funds financial statements. Deferred inflows of resources - The statement of net position and the governmental funds balance sheet include a separate section for deferred inflows of resources. This separate financial statement element reflects an increase in net position that applies to a future period. The related revenues will not be recognized until a future event occurs. The Township has three items that are included in this category: special assessments, interest, and defined benefit other postemployment benefit plan. Special assessment and interest revenues, which are not recognized until available (collected not later than 60 days after the end of the Township's fiscal year), are deferred and recognized as an inflow of resources in the period that the revenues become available. The deferred inflows, related to the defined benefit other postemployment benefit plan, are discussed in Note 13. Net position - Net position represents the difference between assets and deferred outflows of resources, and liabilities and deferred inflows of resources. The Township reports three categories of net position, as follows: (1) Investment in capital assets consists of net capital assets reduced by outstanding balances of any related debt obligations and deferred inflows of resources attributable to the acquisition, construction, or improvement of those assets; (2) Restricted net position is considered restricted if its use is constrained to a particular purpose. Restrictions are imposed by external organizations, such as federal or state laws or buyers of the Township’s debt. Restricted net position is reduced by liabilities and deferred inflows of resources related to the restricted assets; (3) Unrestricted net position consists of all other net position that does not meet the definition of the above components and is available for general use by the Township. Net position flow assumption - Sometimes, the Township will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted - net position and unrestricted - net position in the government-wide financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the Township’s policy to consider restricted - net position to have been depleted before unrestricted - net position is applied. Postemployment benefits other than pensions - For purposes of measuring the net OPEB liability, deferred outflows of resources and deferred inflows of resources related to OPEB, and OPEB expense, information about the fiduciary net position of the Cooper Charter Township Retiree Medical Plan and additions to/deductions from the plan fiduciary net position have been determined on the same basis as they are reported by the plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. -20- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, deferred outflows of resources, liabilities, deferred inflows of resources, and equity (continued): Fund equity - Governmental funds report nonspendable fund balance for amounts that cannot be spent because they are either a) not in spendable form, or b) legally or contractually required to be maintained intact. Restricted fund balance is reported when externally imposed constraints are placed on the use of resources by grantors, contributors, or laws and regulations of other governments. The Township Board retains the authority to assign fund balances as to purpose. Unassigned fund balances are amounts that do not fall into any other category above. This is the residual classification for amounts in the General Fund. In other governmental funds, only negative unassigned amounts are reported, if any, and represent expenditures incurred for specific purposes exceeding the amounts previously restricted or assigned to those purposes. When the Township incurs an expenditure for purposes for which various fund balance classifications can be used, it is the Township’s policy to use the restricted fund balance first, followed by assigned fund balance, and, finally, unassigned fund balance. Property tax revenue recognition - Property taxes are levied as of December 1 on property values assessed as of December 31 of the prior year. The billings are due on or before February 14, at which time the bill becomes delinquent and penalties and interest may be assessed by the Township. The Township considers property taxes levied December 1 to be revenue of the current year. Use of estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the period. Accordingly, actual results could differ from those estimates. NOTE 2 - STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY Budgetary information - Annual budgets are adopted on a basis consistent with generally accepted accounting principles for governmental funds. The budget document presents information by fund, function, and department. The legal level of budgetary control adopted by the governing body is the function level. All annual appropriations lapse at the end of the fiscal year. Excess of expenditures over appropriations - The following schedule sets forth reportable budget variances: Fund Function Budget Actual Variance Water and Sewer Other financing uses -$ 31,143$ 31,143$ Recycling Public works 214,300 223,291 8,991 -21- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 3 - CASH Cash and investments, as shown in the government-wide statement of net position and the fiduciary fund statement of net position, were as follows: Governmental Fiduciary activities activities Totals Cash 4,538,413$ 755$ 4,539,168$ Investments - 195,833 195,833 Total cash and investments 4,538,413$ 196,588$ 4,735,001$ Composition of cash and investments: Deposits with financial institutions 4,538,363$ 755$ 4,539,118$ Cash on hand 50 - 50 Investments - 195,833 195,833 Totals 4,538,413$ 196,588$ 4,735,001$ Deposits - State statutes and the Township’s investment policy authorize the Township to make deposits in the accounts of federally-insured banks, credit unions, and savings and loan associations. The Township’s deposits are in accordance with statutory authority. Custodial credit risk is the risk that, in the event of the failure of a financial institution, the Township will not be able to recover its deposits. The Township’s investment policy does not specifically address custodial credit risk for deposits. At March 31, 2021, $1,838,456 of the Township’s bank balances of $4,559,517 was exposed to custodial credit risk because it was uninsured and uncollateralized. All interest earned on pooled deposits has been assigned to the General Fund. Investments, retiree health plan - The investments of the Township’s other postemployment benefit (OPEB) trust fund are maintained separately from the Township’s pooled cash and investments and are subject to separate investment policies and state statutes. Accordingly, the required disclosures for the OPEB trust fund investments are presented separately. The Michigan Public Employees Retirement Systems’ Investment Act, Public Act 314 of 1965, as amended, authorizes the other postemployment benefit trust to invest in stocks, governmental and corporate securities, mortgages, real estate, and various other investment instruments, subject to certain limitation. The Township Board has the responsibility and authority to oversee the investment portfolio. The Township has contracted the Constellation Trust Company to assist in managing the OPEB trust fund’s assets. Specific fund holdings at March 31, 2021, consisted of the following: -22- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 3 - CASH (continued) Fair value Mutual Funds: CLS Flexible Income 66,643$ CLS Global Aggressive Equity 52,883 Schwab 1000 Index 35,971 JP Morgan US Small Company 12,346 American Growth Fund of America 9,773 CLS Growth and Income 9,049 Principal Inv Ptr Large Cap Value Instl 8,084 Constellation Trust Cash 1,084 Total 195,833$ Investment type The Township’s investments are subject to several types of risk, which are discussed below: Custodial credit risk. Custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g. broker-dealer) to a transaction, the Township will not be able to recover the value of its investment or collateral securities that are in the possession of an outside party. State statutes and the Township’s OPEB investment policy require that investment securities be held in trust by a third-party institution, in the name of the benefit trust. The Trust fund holdings are not exposed to custodial credit risk because their existence is not evidenced by securities that exist in physical form. Credit risk. Credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This risk is measured by the assignment of a rating by a nationally recognized statistical rating organization. Investments in mutual funds and qualified investment pools, including those within the Trust, are not considered to have credit risk. Concentration of credit risk. Concentration of credit risk is the risk of loss attributable to the magnitude of the Township’s investment in a single holding. The Township’s OPEB investment policy places no limitations on the amount that can be invested in any one issuer. Interest rate risk. Interest rate risk is the risk that the value of an investment will decrease as a result of an increase in market interest rates. Generally, longer investment maturities generate more sensitivity to changes in an investment’s fair value due to changes in market interest rates. The Township’s OPEB investment policy has no specific limitations with respect to maturities of investments. The Trust holdings have no maturities. Fair value measurement - The Township categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs. The Township has the following recurring fair value measurements as of March 31, 2021: • Cooper Charter Township Section 115 Trust, with a balance of $195,833 at March 31, 2021, which is valued using observable fair values of similar assets (Level 1). -23- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 4 - RECEIVABLES Receivables as of March 31, 2021, for the Township’s individual major funds and nonmajor fund, in the aggregate, were as follows: Special Inter- Property assess-govern- Accounts taxes ments Interest mental Totals General 31,932$ 16,604$ -$ 14,000$ 160,599$ 223,135$ Water and Sewer - - 5,608 - - 5,608 Recycling - - 8,699 - - 8,699 Street Lighting - - 2,099 - - 2,099 Nonmajor - - 7,607 - - 7,607 Totals 31,932$ 16,604$ 24,013$ 14,000$ 160,599$ 247,148$ Noncurrent portion -$ -$ 3,456$ -$ -$ 3,456$ Fund All receivables are considered fully collectible. NOTE 5 - CAPITAL ASSETS Capital asset activity for the year ended March 31, 2021, was as follows: Beginning Ending balance Increases Decreases balance Governmental activities: Capital assets not being depreciated - land 156,526$ -$ -$ 156,526$ Capital assets being depreciated: Buildings and improvements 804,403 6,411 (420) 810,394 Equipment 670,451 24,952 (10,113) 685,290 Vehicles 850,530 - - 850,530 Infrastructure 1,213,448 41,845 (338,302) 916,991 Subtotal 3,538,832 73,208 (348,835) 3,263,205 Less accumulated depreciation for: Buildings and improvements (587,392) (13,644) 420 (600,616) Equipment (584,279) (29,679) 9,582 (604,376) Vehicles (417,752) (57,745) - (475,497) Infrastructure (88,299) (26,597) 95,342 (19,554) Subtotal (1,677,722) (127,665) 105,344 (1,700,043) Total capital assets being depreciated, net 1,861,110 (54,457) (243,491) 1,563,162 Governmental activities capital assets, net 2,017,636$ (54,457)$ (243,491)$ 1,719,688$ -24- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 5 - CAPITAL ASSETS (continued) Depreciation expense was charged to functions of the Township as follows: Governmental activities: General government 50,469$ Public safety 59,191 Public works 18,005 Total governmental activities 127,665$ NOTE 6 - PAYABLES Payables as of March 31, 2021, for the Township’s individual major funds and the nonmajor fund were as follows: Accounts Payroll Totals General 11,274$ 20,248$ 31,522$ Water and Sewer 1,340 - 1,340 Recycling 14,125 - 14,125 Street Lighting 5,929 - 5,929 Totals 32,668$ 20,248$ 52,916$ Fund NOTE 7 - LONG-TERM DEBT Long-term debt at March 31, 2021, is comprised of a single issue, the 2012 $1,195,000 Refunding bonds (limited tax obligation), payable in annual installments of $135,000, plus interest at 1.96%, through May 2021. The Township has pledged its full faith and credit for repayment of these bonds. Long-term debt activity for the year ended March 31, 2021, was as follows: Amounts Beginning Ending due within balance Additions Reductions balance one year Governmental activities - bonds payable 270,000$ -$ (135,000)$ 135,000$ 135,000$ At March 31, 2021, debt service requirements on long-term debt were as follows: Principal Interest 135,000$ 1,308$ Governmental activitiesYear ended March 31, 2022 -25- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 8 - INTERFUND TRANSFERS Fund Transfer in Fund Transfer out Recycling 50,000$ General 50,000$ Collingwood Debt Service 31,143 Water and Sewer 31,143 Totals 81,143$ Totals 81,143$ The transfer out of the General Fund represents operational support for the Recycling Fund. The transfer out of the Water and Sewer Fund represents support to cover debt requirements in the Collingwood Debt Service Fund. NOTE 9 - PROPERTY TAXES The 2020 taxable valuation of the Township approximated $307,234,000, on which ad valorem taxes levied consisted of 0.8473 mills for operating purposes, raising approximately $260,000. This amount is recognized in the respective fund financial statements as property tax revenue. NOTE 10 - RISK MANAGEMENT The Township is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Township has joined together with other local governmental units in the State to form the Michigan Municipal League Insurance Pool (MML), a public-entity risk pool currently operating as a common risk management and insurance program for local governmental units within the State. The Township pays an annual premium to MML for all of its insurance coverages. MML is self-sustaining through member premiums and will reinsure through commercial companies for claims in excess for each insured event. NOTE 11 - DEFINED CONTRIBUTION PENSION PLAN The Township contributes to the Cooper Charter Township Group Pension Plan, a defined contribution pension plan, which is administered by a third-party administrator. The plan covers all elected officials or full-time employees, who are eligible to participate six months after they are elected or hired. Benefit terms, including contribution requirements, for the Plan are established, and may be amended, by the Township Board. In a defined contribution plan, benefits depend solely on amounts contributed to the plan, plus investment earnings. Employees are eligible to participate as described above. The Township contributes annually 15% of the participant’s base salary or $100, whichever is more. For the year ended March 31, 2021, the Township made contributions of $45,270. At March 31, 2021, the Township reported no amount as accrued liability as part of the contributions to the plan. The Township’s contributions for each employee (and investment earnings allocated to the employee’s account) are fully vested after twenty months of service. Forfeitures may be used to reduce or reallocate employer contributions. There were no forfeitures during the current fiscal year. The Township is not a trustee of the defined contribution pension plan, nor is the Township responsible for investment management of the pension plan assets. Accordingly, plan assets, and changes therein, are not reported in these financial statements. -26- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 12 - JOINT VENTURE The Township is a member of the Southwest Michigan Building Authority (the Authority), which is a joint venture of the Charter Townships of Oshtemo and Cooper. The administrative board of the Authority consists of members appointed by each participating unit and a member at-large. The Authority was established to administer and enforce the Michigan State Construction Code within its constituent municipalities. The inter-local agreement governing the Authority does not convey an explicit and measurable equity interest to its members. The Township is unaware of any indication that the joint venture is accumulating significant financial resources or is experiencing fiscal stress that may cause an additional financial benefit or burden on the Township in the near future. Complete audited financial statements for the Authority can be obtained by contacting the Authority at 7275 W. Main, Kalamazoo, MI 49009. NOTE 13 - POSTEMPLOYMENT HEALTHCARE PLAN Plan description: The Cooper Charter Township OPEB Plan (the Plan) is a single-employer plan established and administered by Cooper Charter Township and can be amended at its discretion. Funding policy: The Plan provides lifetime healthcare insurance for eligible retirees and their spouses through the Township’s group health insurance plan, which covers only retired members. Six individuals are eligible for postemployment health benefits under the current plan. The retiree health plan does not issue a publicly available financial report. The Township pays the full cost of coverage of these benefits for retirees and their dependents on a pay-as-you-go basis for health care coverage through private insurers. Retirees are not obligated to make contributions to the plan at this time. As of March 31, 2021, Plan membership consisted of the following: Active participants - Inactive participants - Retirees and beneficiaries 2 Total participants 2 Contributions: The Cooper Charter Township OPEB Plan was established and is being funded under the authority of the Township. The plan's funding policy is that the employer will contribute any required amounts as determined by an annual actuarial valuation as a reference but not as a definitive requirement. Active participants do not make contributions to pre-fund the Plan. There are no long-term contracts for contributions to the plan. The plan has no legally required reserves. Actuarial Assumptions: The total OPEB liability was determined by an actuarial valuation as of March 31, 2021, rolled forward to the measurement date. The following actuarial assumptions were used in the measurement: Inflation Included in investment rate of return Salary increase Not applicable Investment rate of return 7.00% (including inflation) 20-year Aa Municipal bond rate 1.74% (S&P Municipal Bond 20-Year High Grade Rate Index) Mortality Public General 2010 Employee and Healthy Retiree, headcount weighted with MP-2019 improvement scale -27- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 13 - POSTEMPLOYMENT HEALTHCARE PLAN (Continued) The long-term expected rate of return on retirement plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of retirement plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the Plan’s target asset allocation as of March 31, 2021, are summarized in the following table: Long-Term Expected Asset Class Target Allocation Real Rate of Return Global Equity 64.00%8.00% Global fixed income 26.00%5.50% Real Assets 5.00%6.20% Diversifying strategies 5.00%2.75% The sum of each target allocation times its long-term expected real rate, plus inflation, is 7.00%. Discount rate: The discount rate used to measure the total OPEB liability was 7.00%. The projection of cash flows used to determine the discount rate assumed that the Township will make no further contribution to the trust and that assets will be used to pay benefits. Based on this assumption, the retirement plan’s fiduciary net position was projected to be sufficient to make all projected future benefit payments of current plan members. For projected benefits that are covered by projected assets, the long-term expected rate was used to discount the projected benefits. From the year that benefit payments were not projected to be covered by the projected assets (the “depletion date”, not applicable for this plan), projected benefits were discounted at a discount rate reflecting a 20-year AA/Aa tax-exempt municipal bond yield. A single equivalent discount rate that yields the same present value of benefits is calculated. This discount rate is used to determine the Total OPEB Liability. As of March 31, 2021, the discount rate used to value OPEB liabilities was 7.00%. Changes in the net OPEB liability: Total OPEB Plan fiduciary Net OPEB liability net position liability (asset) (a)(b)(a) - (b) Balances at March 31, 2020 182,083$ 138,900$ 43,183$ Changes for the year: Service cost - - - Interest 8,820 - 8,820 Experience (Gains)/Losses (1,558) - (1,558) Change in plan terms (41,442) - (41,442) Change in assumptions (15,457) - (15,457) Contributions - employer - 14,861 (14,861) Net investment income (loss)- 57,778 (57,778) Benefit payments Benefit payments; including refunds of Employee Contributions (14,861) (14,861) - Administrative expenses - (845) 845 Net changes (64,498) 56,933 (121,431) Balances at March 31, 2021 117,585$ 195,833$ (78,248)$ Increase (decrease) -28- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 13 - POSTEMPLOYMENT HEALTHCARE PLAN (Continued) Sensitivity of the net OPEB liability to changes in the discount rate: The following schedule presents the net OPEB liability (asset) of the Township, calculated using the discount rates 1% higher and lower than the current rate: 1% decrease Current rate 1% increase Net OPEB liability (asset)(70,962)$ (78,248)$ (84,719)$ Sensitivity of the net OPEB liability to changes in the trend rate: The following schedule presents the net OPEB liability (asset) of the Township, calculated using healthcare cost trend rates 1% higher and lower than the current rate: 1% decrease Current rate 1% increase Net OPEB liability (asset)(79,740)$ (78,248)$ (77,205)$ OPEB expense, deferred outflows of resources, and deferred inflows of resources related to OPEB Plan: Components of Township’s OPEB Expense for the Fiscal Year Ending March 31, 2021 Below are the components of the Total OPEB Expense: Fiscal Year Ending 3/31/2021 Service Cost -$ Interest on Total OPEB Liability 8,820 Experience (Gains)/Losses (2,107) Change in plan terms (41,442) Change in assumptions (10,139) Projected earnings on OPEB plan investments (9,693) Investments earnings (gains)/losses (3,567) Administrative expenses 845 (57,283)$ OPEB Plan Fiduciary Net Position: The OPEB Plan Fiduciary Net Position as of March 31, 2021 is $195,833. Deferred Inflows and Outflows of Resources Related to OPEB Plan: Deferred Outflows Deferred Inflows of Resources of Resources Experience (gains)/losses -$ 1,603$ Change in assumptions 15,528 - Investment earnings (gains)/losses - 21,292 Total 15,528$ 22,895$ -29- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 13 - POSTEMPLOYMENT HEALTHCARE PLAN (Continued) Amounts reported as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in OPEB expense as follows: Year Ended Amount March 31,Recognized 2022 1,202$ 2023 1,204 2024 (156) 2025 (9,617) 2026 - Thereafter - (7,367)$ Reconciliation of Net OPEB Liability (Asset): Net OPEB Liability (Asset) Net OPEB Liability March 31, 2020 43,183$ Total OPEB expense (57,283) Contributions (14,861) Change in deferred outflows of resources (28,544) Change in deferred inflows of resources (20,743) Net OPEB Liability (Asset) March 31, 2021 (78,248)$ Total OPEB liability by participant status: Total OPEB Liability Active participants -$ Inactive participants - Retirees and beneficiaries 117,585 Total 117,585$ -30- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 14 - PENDING ACCOUNTING PRONOUNCEMENT Governmental Accounting Standards Board (GASB) Statement No. 87, Leases, was issued by the GASB in June 2017 and will be effective for periods beginning after June 15, 2021. The objective of this Statement is to increase the usefulness of governments’ financial statements by requiring recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. It establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use the underlying asset. Under this Statement, a lessee is required to recognize a lease liability and an intangible right-to-use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments’ leasing activities. -31- REQUIRED SUPPLEMENTARY INFORMATION Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE - General Fund Year ended March 31, 2021 Variance with final budget Original Final positive budget budget Actual (negative) REVENUES Taxes 353,000$ 353,000$ 377,063$ 24,063$ State grants 906,400 906,400 973,985 67,585 Licenses and permits 158,500 158,500 159,385 885 Charges for services 39,500 39,500 40,200 700 Interest and rentals 40,800 40,800 39,880 (920) Other 5,000 5,000 21,632 16,632 Total revenues 1,503,200 1,503,200 1,612,145 108,945 EXPENDITURES General government: Legislative 11,800 11,800 6,997 4,803 Supervisor 74,000 74,000 63,487 10,513 Election 37,800 45,800 24,582 21,218 Assessor 98,000 111,000 93,223 17,777 Clerk 103,100 103,100 88,529 14,571 Treasurer 81,300 81,300 70,464 10,836 Board of review 3,600 3,600 845 2,755 Cemetery 71,500 71,500 41,264 30,236 Professional services 44,000 44,000 28,591 15,409 Buildings and grounds 69,750 69,750 46,854 22,896 General operations 284,000 293,000 264,397 28,603 Total general government 878,850 908,850 729,233 179,617 Public safety: Fire protection 293,500 309,600 269,458 40,142 Building inspections 1,000 1,000 - 1,000 Ordinance enforcement 50,000 50,000 31,568 18,432 Total public safety 344,500 360,600 301,026 59,574 Public works - highways and streets: Highways and streets 200,000 200,000 163,066 36,934 Street lights 1,000 1,000 570 430 Drains 1,000 1,000 442 558 Total public works 202,000 202,000 164,078 37,922 Community and economic development - planning and zoning 70,700 70,700 32,265 38,435 -32- Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE - General Fund (Continued) Year ended March 31, 2021 Variance with final budget Original Final positive budget budget Actual (negative) EXPENDITURES (Continued) Capital outlay 112,000$ 113,000$ 56,619$ 56,381$ Total expenditures 1,608,050 1,655,150 1,283,221 371,929 EXCESS (DEFICENCY) OF REVENUES OVER EXPENDITURES (104,850) (151,950) 328,924 480,874 OTHER FINANCING USES Transfers out (50,000) (50,000) (50,000) - NET CHANGES IN FUND BALANCES (154,850) (201,950) 278,924 480,874 FUND BALANCES - BEGINNING 3,667,211 3,667,211 3,667,211 - FUND BALANCES - ENDING 3,512,361$ 3,465,261$ 3,946,135$ 480,874$ -33- Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE - Water and Sewer Fund Year ended March 31, 2021 Variance with final budget Original Final positive budget budget Actual (negative) REVENUES Charges for services 269,854$ 269,854$ 353,792$ 83,938$ Interest 500 500 1,285 785 Other - special assessments 6,000 6,000 618 (5,382) Total revenues 276,354 276,354 355,695 79,341 EXPENDITURES Public works 250,854 250,854 247,216 3,638 EXCESS OF REVENUES OVER EXPENDITURES 25,500 25,500 108,479 82,979 OTHER FINANCING USES Transfer out - Collingwood Debt Service - - (31,143) (31,143) NET CHANGES IN FUND BALANCES 25,500 25,500 77,336 51,836 FUND BALANCES - BEGINNING 526,560 526,560 526,560 - FUND BALANCES - ENDING 552,060$ 552,060$ 603,896$ 51,836$ -34- Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE - Recycling Fund Year ended March 31, 2021 Variance with final budget Original Final positive budget budget Actual (negative) REVENUES Other - special assessments 185,000$ 185,000$ 185,733$ 733$ EXPENDITURES Public works 214,300 214,300 223,291 (8,991) DEFICIENCY OF REVENUES OVER EXPENDITURES (29,300) (29,300) (37,558) (8,258) OTHER FINANCING SOURCES Transfers in 50,000 50,000 50,000 - NET CHANGES IN FUND BALANCES 20,700 20,700 12,442 (8,258) FUND BALANCES - BEGINNING 44,110 44,110 44,110 - FUND BALANCES - ENDING 64,810$ 64,810$ 56,552$ (8,258)$ -35- Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE - Street Lighting Fund Year ended March 31, 2021 Variance with final budget Original Final positive budget budget Actual (negative) REVENUES Other - special assessments 69,000$ 69,000$ 79,032$ 10,032$ EXPENDITURES Public works 71,700 71,700 67,810 3,890 NET CHANGES IN FUND BALANCES (2,700) (2,700) 11,222 13,922 FUND BALANCES - BEGINNING 114,738 114,738 114,738 - FUND BALANCES - ENDING 112,038$ 112,038$ 125,960$ 13,922$ -36- Charter Township of Cooper SCHEDULE OF CHANGES IN THE TOWNSHIP'S NET OPEB LIABILITY AND RELATED RATIOS Year Ended March 31, 2021 2021 2020 2019 Total OPEB liability: Service cost -$ 26,965$ 23,423$ Interest 8,820 23,966 20,609 Changes in plan terms (41,442) (434,665) - Difference between expected and actual experience (1,558) 10,670 (3,249) Changes in assumptions (15,457) (18,964) 31,482 Benefit payments, including refunds (14,861) (14,383) (14,017) Net change in total OPEB liability (64,498) (406,411) 58,248 Total OPEB liability, beginning of year 182,083 588,494 530,246 Total OPEB liability, end of year 117,585$ 182,083$ 588,494$ Plan fiduciary net position: Contributions: Employer 14,861$ 14,383$ 14,017$ Employee - - - Net investment income 57,778 (14,260) 8,016 Benefit payments, including refunds (14,861) (122,216) (14,017) Administrative expenses (845) (974) (1,273) Net change in plan fiduciary net position 56,933 (123,067) 6,743 Plan fiduciary net position, beginning of year 138,900 261,967 255,224 Plan fiduciary net position, end of year 195,833$ 138,900$ 261,967$ Township's net OPEB liability (asset), end of year (78,248)$ 43,183$ 326,527$ Plan fiduciary net position as a percent of total OPEB liability 166.55%76.28%44.51% Covered payroll -$ -$ 273,889$ Township's net OPEB liability as a percentage of covered payroll 0.00%0.00%119.22% Note: This schedule is being built prospectively after the implementation of GASB 75 in 2019. Ultimately, ten years of data will be presented. -37- Charter Township of Cooper SCHEDULE OF TOWNSHIP OPEB CONTRIBUTIONS Year Ended March 31, 2021 2022 2021 2020 Actuarially determined employer contributions Normal costs -$ -$ 26,965$ Amortization of unfunded liability (78,248) 43,183 36,899 Interest cost (5,477) 2,181 2,516 Actuarial determined employer contribution, not less than $0 (83,725) 45,364 66,380 Employer contributions (benefit payment)TBD 14,861 14,383 Contribution deficiency/(excess)TBD -$ -$ Covered payroll -$ -$ -$ Contribution as a percentage of covered payroll NA NA NA Assumptions Used in Calculation of Actuarially Determined Contribution Valuation date March 31, 2021 Actuarial methods: Cost method Entry age normal (level percent) Asset valuation method Equal to market value of assets Actuarial assumptions: Discount rate - 7.00% for March 31, 2021 liability and 2022 contribution Rationale - blended rate based on long term expected return and the 20-year Aa Municipal Bond rate 20 year Aa Municipal Bond rate - 1.74% Rationale - 20-year bond rate (S&P Municipal Bond 20-year High Grade Rate Index as of March 31, 2021) Salary scale - N/A Rationale - all participants are retired Return on plan assets - 7.0% Rationale - Provided by investment manager Mortality rates - Public General 2010 Employee and Health Retiree, headcount weighted, MP-2019 improvement Rationale - Most current mortality rates available for municipalities Utilization - actual coverage used for non-active Rationale - Historical Termination Rates - Not applicable Rationale - All participants are retired Disability Rates - Not applicable Rationale - All participants are retired -38- Charter Township of Cooper SCHEDULE OF TOWNSHIP OPEB CONTRIBUTIONS (Continued) Year Ended March 31, 2021 Retirement Rates - Not applicable Rationale - All participants are retired Marital assumption - actual marital status used Rationale - consistent with experience Claims Costs - see rates (monthly) below: Rationale - actual post-65 premiums Medicare Dental & Vision Part D (Rx) Supplement Supplement Medicare Coverage 1 (single)315.40$ 50.56$ 14.50$ Coverage 1 (dual)678.30 101.12 42.50 Coverage 2 (single)182.79 45.82 33.40 Coverage 2 (dual)351.91 91.64 66.80 Implicit Subsidy - Not applicable; all participants have post-65 coverage Medical trend rates: Pre-Medicare, not applicable Post-Medicare, 6.5% graded down to 5.75% after one year and then by .25% per year to an ultimate rate of 4.5% Rationale - Based on State of Michigan trend survey Data Collection Date and form of data - all personnel and asset data was prepared by the Plan sponsor or a representative and was generally relied upon as being correct and complete without audit by Watkins Ross Changes since prior valuation Discount rate changed from 5.05 to 7.00% Medical trend updated -39- The executive committee met with the Kalamazoo County Drain Commissioner, Jason Wiersma and five Kalamazoo County Road Commission employees to discuss the flooding in the 20th Street area following the excessive rain event in late July. Dan Williams supplied pictures that were included in the board meeting packet. It was discussed in the meeting that the houses in this area historically have flooding issues during excessive rain events. Supervisor Sorensen indicated that after 24 hours, the water had pretty much dissipated Into the ground. The drainage issues are compounded by a high-water table, being close to the Kalamazoo River, and the way many of the homes are set in low areas on 20th Street. The Township is limited as far as what we can do for this area. What we can do is as follows: • The Kalamazoo County Road Commission (KCRC) will work with Consumers Power to examine and clean out the Consumers Power Culvert that is North of Roosevelt Road; there was also discussion of enlarging this culvert to potentially ease some of the flooding. It was discussed at the meeting that this should be the first step in this plan. • The KCRC will check the road ditches on 20th Street and clean them out where necessary. • The residents in this area have an option to ask the Kalamazoo County Drain Office to initiate a drainage project to alleviate the flooding. The costs for this would be paid by the residents as a drainage assessment on their property and would be very expensive. The KCRC assured us that they will formulate a plan to get this work accomplished and communicate with the Supervisor to keep our office informed. ,I :;‘,11,0 - Miiiii11111p,t1911 , July 21, 2021 EP T ET + F PU LIC SE VICES Harrison Street Facility Water Resources Division 1415 N. Harrison St. Kalamazoo, Michigan 49007-2565 (269) 337-8701 FAX (269) 337-8535 Mr. John Crumb Gull Lake Sewer & Water Authority 7722 N. 37th St. Richland, MI 49083 RE: 5410 Collingwood Ground Water Discharge to Sanitary Sewer Approval Dear Mr. John Crumb: This letter is in response to communications received, indicating that the home at 5410 Collingwood is discharging ground water to the yard surface area. Some of the discharged ground water may be entering the Storm Sewer. The home is located within the PFAS action area of Cooper/Parchment. City of Kalamazoo Department of Public Services has received and reviewed the information submitted for discharge approval of groundwater 5410 Collingwood into Collection system. The information supplied is considered complete and approval to discharge the groundwater into the Sanitary Sewer System is granted under the following conditions and agreements: 1 The downstream sanitary sewer is metered before entering City of Kalamazoo jurisdiction. Flow contributions exceeding the same REU average contribution by month for 2020 may be credited up to 820 cubic meters per month back to Cooper Township. Flow credit shall not be used to reduce flow below 2020 average REU contribution by month. Flow credits will cease starting on the effective date of the 2023 rate year. 2. Reasonable consideration shall be taken by Gull Lake Sewer & Water Authority (GLSWA) to observe flows in the area sanitary sewer to identify any hydraulic factors potentially contributing to Sanitary Sewer Overflow (SSO) incidents and Hydraulic Back-ups within the sanitary sewer. The approval to discharge from this dewatering project will expire on December 1, 2026. A request to extent the approval to discharge to the sanitary sewer shall be sent to this office no later than 10 business days before the expiration date of the approval. 4. All wastewater discharged must comply with the Kalamazoo Water Reclamation Plant (KWRP) Discharge Limitations and Chapter 28 of the City of Kalamazoo's Sewer Use Ordinance. 5. The City of Kalamazoo reserves the right to sample the discharge to the sanitary sewer system at any time. 6. Gull Lake Sewer & Water Authority and/or the City of Kalamazoo reserves the right to revoke this permission whenever the discharge interferes with the operation of the City of Kalamazoo Sanitary Sewer System, Cooper Township Sanitary Sewer System, the information provided does not accurately reflect the actual conditions of the project or the condition of the approval are not adhered to. This approval shall be considered non -precedent setting and is based upon community benefit, public health, and environmental protection factors. Should you have any questions, please contact me at 269-337-8736. Sincerely, James J. Baker, PE Public Services Director and City Engineer C/c: Mr. Jim Cornell, Wastewater Division Manager Mr. Ryan Stoughton, PE, Asst City Engineer Wastewater Mr. Sohil Manjiyani, Sr. Civil Engineer Wastewater Mr. Steve Rochow, Environmental Compliance Specialist Mr. Jeff Sorensen, Cooper Township Supervisor Commercial Office, Billing 12" 88" 88 option 25X88 EMC phut 269-382-5152 3929 Ravine Road, kd"Namazoo, CLIENT: Cooper Township 1590 W. D Ave Kalamazoo, MI 49009 CONTACT: Jeff DATE: 2/5/20 PHONE: 269-382-0223 e-mail: supervisor @coopertwp.org JOB DESCRIPTION: monument sign w EMC Option B- 12" x 36" x 88" double sided electric sign with 30" x 88" pole skirt, painted one color Sign illuminated with LED lights. Sign faces are PAINTED NOT VINYL OVERLAY pan formed painted two colors. Electronic Message Center or EMC manufactured by THINK signs, 2pc 10mm full color 25" x 88" EMC to fit inside monument sign opening. Sign supported by 2pc 4" x 4" square poles Sign cost $28,785.00 Installation cost $950.00 Set-up wireless remote cost $250.00 Sign permit by township Customer to supply power from building to sign area, if new electric is being run two separate lines would be best so that the top sign is not one during the day time hours. Total cost $29,985.00 PROJECT COMPLETION: 4-6 weeks Any changes in job description & specifications as shown may result in additional charges. No returns will be accepted without written authorization of Sign Impressions. TERMS: 50% down, balance upon completion SUBMITTED BY Paul Havenaar DATE 2/5/20 This Quotation & Contract is valid for 30 days. The above prices, specifications, conditions and terms of this contract are hereby accepted. Sign Impressions is authorized to perform the work as specified. Signed: Date: (Please sign & return, thank you) 3929 Ravine Road ® Kalamazoo, Michigan 49006 Ph. (269) 382-5152 Fax ® (269) 382-6822 Crafters 1.11170-PaZi7e Si9715 & mire 101 N. Riverview Dr. Kalamazoo, NI 49004 (269) 343-4644 Cooper Township Hail Faux rock base and cap Led lit tvvo sided sign cabinet Tw.> 9.5mm digital message boards includes installation ( need 2 110 power supplied Total cost $27,575 Approved for: By: Date: This is an original unpublished drawing, submitted for your use in connection with a project being planned for you by Sign Crafters. It is not to be reproduced , copied or exhibited in any fashion without written permission of Sign Crafters Project Description Project Total Cooper Township Share Remaining Cooper Share Project Under by Project Over by F I N A L ? pymt date invoice #pymt amount Total Paid 14th - E Ave to D Ave $155,018.00 $77,509.00 $0.00 $77,509.00 AB Ave - 12th St to Douglas $83,759.00 $41,879.50 7/8/2021 53266 $14,870.50 8/5/2021 53350 $18,914.56 $33,785.06 $8,094.44 $29,913.00 $14,956.50 7/8/2021 53267 $71.61 8/5/2021 53351 $12,948.60 $13,020.21 $1,936.29 $65,619.00 $32,809.50 7/8/2021 53268 $45.25 8/5/2021 53352 $15,563.45 $15,608.70 $17,200.80 Stoney Ave, Quartz St, Granit Ave, Rocky Rd $57,681.00 $28,840.50 7/8/2021 53269 $45.25 8/5/2021 53353 $13,815.24 $13,860.49 $14,980.01 Pattie Circle $8,565.00 $8,565.00 Crack Fill, Double Chip Seal, Fog Seal 8/5/2021 53422 $3,214.06 (added by supervisor) $3,214.06 $5,350.94 $204,560.00 $79,488.52 2021/2022 ROAD PROJECTS AND PAYMENTS Cooper Payments (Invoice Date) HMA Overlay Crack fill, HMA Wedging, Chip Seal, Fog Seal Crack Fill, Chip Seal, Fog Seil Crack Fill, Double Chip Seal, Fog Seal Hunters Crossing, Woodview Grover, Wild Flower Path Sparrow Ave, Oriole St, Wren St, Rollridge Ave Crack Fill, Double Chip Seal, Fog Seal Cooper Charter Township Federal Procurement Conflict of Interest Policy I. Purpose The purpose of this policy is to establish conflicts of interest guidelines that meet or exceed the requirements under state law and local policy when procuring goods (apparatus, supplies, materials, and equipment), services, and construction or repair projects paid for in part or whole by federal funds and required under 2 C.F.R. § 200.318(c)(1). II. Policy This policy applies when procuring goods (apparatus, supplies, materials, and equipment), services, and construction or repair projects funded in part or whole with federal financial assistance (direct or reimbursed). This policy also applies to any subrecipient of the funds. The employee responsible for managing the federal financial assistance award shall review the notice of award to identify any additional conflicts of interest prohibitions or requirements associated with the award, and shall notify all employees, officers, and agents, including subrecipients, of the requirements of this policy and any additional prohibitions or requirements. A. Conflicts of Interest. In addition to the prohibition against self-benefiting from a public contract under Public Act 317 of 1968 and other applicable state law, no officer, employee, or agent of Cooper Charter Township may participate directly or indirectly in the selection, award, or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. A real or apparent conflict exists when any of the following parties has a financial or other interest in or receives a tangible personal benefit from a firm considered for award of a contract: 1. the employee, officer, or agent involved in the selection, award, or administration of a contract; 2. any member of his or her immediate family; 3. his or her partner; or 4. an organization which employs or is about to employ any of these parties. Any officer, employee, or agent with an actual, apparent, or potential conflict of interest as defined in this policy shall report the conflict to his or her immediate supervisor. Any such conflict shall be disclosed in writing to the federal award agency or pass-through entity in accordance with applicable Federal awarding agency policy. B. Gifts. In addition to the prohibition against accepting gifts and favors from vendors and contractors under state law state law, officers, employees, and agents of Cooper Charter Township are prohibited from accepting or soliciting gifts, gratuities, favors, or anything of monetary value from contractors, suppliers, or parties to subcontracts. Items of nominal value which fall into one of the following categories may be accepted: 1. promotional items; 2. honorariums for participation in meetings; or 3. meals furnished at banquets Any officer, employee or agent who knowingly accepts an item of nominal value allowed under this policy shall report the item to his or her immediate supervisor. III. Violation Employees violating this policy will be subject to discipline up to and including termination. Contractors violating this policy will result in termination of the contract and may not be eligible for future contract awards. COOPER CHARTER TOWNSHIP KALAMAZOO COUNTY, MICHIGAN RESOLUTION NO. 21-204 RESOLUTION SUPPORTING THE FEDERAL PROCUREMENT CONFLICT OF INTEREST POLICY SET FORTH BY MTA IN PREPERATION FOR ARPA FUNDS. Whereas, in July of 2021 Cooper Township made application with the State of Michigan for their proposed share of the ARPA Federal Funds; and Whereas, the Michigan Townships Association composed and suggested the use of the Federal Procurement Conflict of Interest Policy by all jurisdictions applying to receive said funds; and Whereas, the ARPA funds would be used to benefit Cooper Township and its residents. Now therefore be it hereby resolved that the Cooper Charter Township Board of Trustees supports and promises to adhere to the Federal Procurement Conflict of Interest Policy when procuring goods, services, and construction or repair projects paid for in part or whole by federal funds. Motion was made by XXXXXX supported by XXXXXX adopt the foregoing Resolution. Upon roll call vote the following voted “Aye”: ____________________________________________________________ The following voted “Nay”: __________________ The following were absent: ___________________ The Supervisor declared the motion carried and the resolution duly adopted. CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted at a regular meeting of the Cooper Charter Township Board held on August 8, 2021, that the meeting was conducted and public notice of the meeting was given pursuant to and in compliance with the Michigan Open Meetings Act; that a quorum of the Board was present and voted in favor of the resolution; and that the minutes of the meeting will be or have been made available as required by the Open Meetings Act. ___________________________ DeAnna Janssen Cooper Charter Township Clerk Kalamazoo County, Michigan 1590 West D Avenue Kalamazoo, MI 49009-6321 (269) 382-0223 STAFF MEMO Meeting Date: August 9, 2021 ______________________________________________________________________________ Date: July 25, 2021 To: Township Board From: Julie Johnston, AICP Planner/Zoning Administrator Regarding: Resolution No. 21-202 to Adopt Ordinance No. 260 – Amendments to the Noncommercial Keeping of Livestock and Honeybees Ordinance _____________________________________________________________________________________ Dear Township Board Members, This is the final reading and adoption of the amendments to the Noncommercial Keeping of Livestock and Honeybees Ordinance. The amendments are as follows: 1. To allow occupants as well as property owners the right to keep livestock. 2. As occupants are now allowed to keep livestock, the regulation related to the property owners residing in the primary residence is no longer needed. 3. The acreage requirements and zoning review for small animals has been removed. Language has been added that parcels and/or lots should be large enough to accommodate the small animals without ancillary nuisances, like noise, odor, insects, etc., impacting adjacent neighbors. 4. The acreage requirement for honeybees has been better clarified. 5. Additional setbacks for just required for moderate- and large-sized animals. New language was added to allow the use of existing accessory buildings if they were constructed prior to the adoption date of this ordinance. 6. The requirement for a special exception use for lots within subdivisions/site condominiums has been removed. 7. Finally, the zoning review section only refers to moderate- and large-sized animals. As stated, the Planning Commission held their public hearing on June 16th. Two members of the public were in attendance and spoke on the amendments. Both indicated their support of the changes and Township Board Ordinance No. 260 August 9, 2021 2 thanked the Planning Commission for their continued work on the ordinance. The Township Board approved Resolution No. 21-201 to introduce Ordinance No. 260 at your July 12th meeting. Staff recommends approval of Resolution No. 21-202 to adopt Ordinance No. 260 and permit the publication of the notice of adoption. Thank you, Julie Johnston, AICP Planner/Zoning Administrator Attachments: Resolution #21-202 Draft Ordinance #260 Notice of Adoption CHARTER TOWNSHIP OF COOPER RESOLUTION NO. 21- 202 RESOLUTION ADOPTING ORDINANCE NO. 260, AN ORDINANCE TO ADOPT AMENDMENTS TO THE TOWNSHIP ZONING ORDINANCE A Resolution made and adopted at a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo County, State of Michigan, held on August 9, 2021, at 7:00 P.M. PRESENT: __________________________________________________________________ __________________________________________________________________ ABSENT: __________________________________________________________________ __________________________________________________________________ The following Resolution was offered by________________________________ and seconded by________________________________. WHEREAS, pursuant to the Michigan Zoning Enabling Act, Public Act 110 of 2006, MCL 125.3101 et seq. ("MZEA"), the Charter Township of Cooper ("Township") has authority to adopt and amend zoning ordinances regulating the use of land in the Township; and WHEREAS, the Township desires to consider amending its Zoning Ordinance to update the Noncommercial Keeping of Livestock and Honeybees ordinance to allow owners and occupants to keep livestock and honeybees, remove small animals from zoning review, allow one-quarter acre per honeybee colony for the first acre, only require additional setbacks for shelters of moderate- and large-sized livestock, allow the use of existing accessory structures constructed prior to the date of this ordinance to house livestock, and eliminate the need for a special exception use for property within subdivisions/site condominiums; and WHEREAS, upon giving notice in accordance with the MZEA, the Township Planning Commission ("Planning Commission") held a public hearing regarding the proposed zoning ordinance amendments on June 16, 2021; and WHEREAS, following the public hearing, the Planning Commission recommended that the proposed zoning ordinance amendments be approved; and WHEREAS, on July 12, 2021, the Township Board introduced an Ordinance to adopt amendments to the Township Zoning ordinance (the “Ordinance”); and WHEREAS, the Township wishes to consider an ordinance approving the proposed zoning ordinance amendments. NOW, THEREFORE, the Township Board of the Charter Township of Cooper resolves as follows: 1. Ordinance No. 260, an Ordinance to adopt amendments to the Township Zoning Ordinance (the "Ordinance," attached as Exhibit A) is hereby adopted. 2. The Ordinance shall be filed with the Township Clerk. 3. The Township Clerk shall publish a summary of the Ordinance in a newspaper of general circulation in the Township within 15 days. 4. Any and all resolutions that are in conflict with this Resolution are hereby repealed to the extent necessary to give this Resolution full force and effect. YEAS: __________________ NAYS: __________________ STATE OF MICHIGAN ) ) COUNTY OF KALAMAZOO ) I, the undersigned, the duly qualified and acting Clerk of the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board at a regular meeting held pursuant to the Open Meetings Act on the 9th day of August 2021. ________________________________________________ DeAnna Janssen Clerk, Cooper Charter Township EXHIBIT A COOPER CHARTER TOWNSHIP ORDINANCE NO. 260 AN ORDINANCE TO ADOPT AMENDMENTS TO THE TOWNSHIP ZONING ORDINANCE ENTITLED “NONCOMMERICAL KEEPING OF LIVESTOCK AND HONEYBEES” The Charter Township of Cooper ordains: SECTION 1. AMENDMENT OF SECTION 120.480 Sec. 120.480. A. Purpose of the “Noncommercial Keeping of Livestock and Honeybees” is hereby amended as follows: A. Purpose. The purpose of this Ordinance is to: 1. Allow property owners and occupants to keep livestock and honeybees for their private enjoyment on a noncommercial basis as an accessory use to the primary residence. SECTION 2. AMENDMENT OF SECTION 120.480 Sec. 120.480. C. Primary Residence of the “Noncommercial Keeping of Livestock and Honeybees” is hereby removed. Section numbers following are updated to be sequential. SECTION 3. AMENDMENT OF SECTION 120.480 Sec. 120.480. D. Acreage of the “Noncommercial Keeping of Livestock and Honeybees” is hereby amended as follows: C. Acreage. Acreage requirements are exclusive, and the minimum required acreage must be provided for each animal, as follows: 3. Small animals. Small animals (generally under 35 pounds at maturity), including chickens, ducks, turkeys, rabbits, or similar animals are permitted with no specific acreage requirements. However, parcels and/or lots should be large enough to accommodate the small animals in a manner that allows the maintenance of the property and the condition of the animals to be such that ancillary nuisances such as noise, odor, attraction of insects and predators, unsanitary conditions, or other public health concerns are mitigated. 4. Honeybees. One-quarter acre per colony for the first acre. One additional colony shall be permitted for each additional one-half acre. Section numbers following are updated to be sequential. SECTION 4. AMENDMENT OF SECTION 120.480 Sec. 120.480. F. Shelter of the “Noncommercial Keeping of Livestock and Honeybees” is hereby amended as follows: E. Shelter. A shelter shall be constructed to house the livestock or honeybees, as follows: 5. Setbacks. If noted below, livestock shelters and beehives shall have additional setbacks beyond what is required for a residential accessory structure. a. Livestock shelters for moderate- and large-sized animals shall be at least 50 feet from any property line and 150 feet from any neighboring pre-existing dwelling. b. Beehives shall be setback 25 feet from any property line and 50 feet from any neighboring pre-existing dwelling. c. The use of existing accessory buildings constructed prior to the date of this ordinance to house livestock may be utilized and additional setback requirements waived. d. Small animal shelters shall meet the requirements under Section 120.140: Accessory Uses or Buildings. Section numbers following are updated to be sequential. SECTION 5. AMENDMENT OF SECTION 120.480 Sec. 120.480. K. Special Exception Use of the “Noncommercial Keeping of Livestock and Honeybees” is hereby removed. Section numbers following are updated to be sequential. SECTION 6. AMENDMENT OF SECTION 120.480 Sec. 120.480. M. Zoning Review of the “Noncommercial Keeping of Livestock and Honeybees” is hereby amended as follows: K. Zoning Review. Zoning Administrator review is required for all moderate- and large-sized animals. The application shall include the following: 1. Property address and parcel number. 2. Zoning of property. 3. Total number of acres. 4. Requested number of animals. 5. Waste management plan. 6. Sketch plan that includes property lines; the location of existing buildings on the property; the location of residential dwellings within 200 feet of the property; the dimensions of any new structures; and, the distance of any structure, fence enclosure, and waste storage area from property lines. SECTION 7. VALIDITY AND SEVERABILITY. Should any portion of this Ordinance be found invalid for any reason, such holding shall not be construed as affecting the validity of the remaining portions of this Ordinance. SECTION 8. REPEALER. All other ordinances inconsistent with the provisions of this Ordinance are hereby repealed but only to the extent necessary to give this Ordinance full force and effect. SECTION 9. EFFECTIVE DATE. This Ordinance shall be published and take effect seven days after publication as provided by law. Approved this _____ day of _____________, 2021. EXHIBIT B CHARTER TOWNSHIP OF COOPER NOTICE OF ADOPTION OF AMENDMENTS TO THE “NONCOMMERCIAL KEEPING OF LIVESTOCK AND HONEYBEES” To the residents and property owners of the Charter Township of Cooper, Kalamazoo County, Michigan, and all other interested persons: On August 9, 2021, the Charter Township of Cooper (the “Township”) adopted Ordinance No. 260, Ordinance to Adopt Amendments to the Noncommercial Keeping of Livestock and Honeybees Ordinance. The following is a summary of the Ordinance. A true copy of the Ordinance, including any exhibits, is available for inspection at the Township Hall, 1590 West D Avenue, Kalamazoo, Michigan 49009, and is posted on the website at www.coopertwp.org. • To allow owners and occupants to keep livestock and honeybees. • Remove small animals from zoning review. • Allow one-quarter acre per honeybee colony for the first acre. • Only require additional setbacks for shelters of moderate- and large-sized livestock., • Allow the use of existing accessory structures constructed prior to the date of this ordinance to house livestock. • Eliminate the need for a special exception use for property within subdivisions/site condominiums. Should any portion of this Ordinance be found invalid for any reason, such holding shall not be construed as affecting the validity of the remaining portions of this Ordinance. All other ordinances inconsistent with the provisions of this Ordinance are hereby repealed but only to the extent necessary to give this Ordinance full force and effect. This Ordinance shall be published and take effect seven (7) days after publication as provided by law. DEANNA JANSSEN, Clerk Cooper Charter Township Hall 1590 West D Avenue Kalamazoo, MI 49009 (269) 382-0223 1 1590 West D Avenue Kalamazoo, MI 49009-6321 (269) 382-0223 STAFF REPORT Meeting Date: August 9, 2021 ______________________________________________________________________________ Date: August 2, 2021 To: Township Board From: Julie Johnston, AICP Planner/Zoning Administrator Applicant: Kelly Lind Resolution: Resolution No. 21-205 to introduce Ordinance No. 261 Request: Rezone R-3: Residence District, Single- and Two-Family property to C-2: Commercial District, General Owner: Bernard Deweese & Carrol A Trust (under contract with Mr. Lind) Location: Brackett Ave one lot south of Riverview Drive Address: Unassigned Parcel No.: 02-35-410-050 Section(s): 120.140 – R-3: Residence District, Single- and Two-Family 120.210 – C-2: Commercial District, General 120.31 – Amendment to Boundaries of Zoning District _____________________________________________________________________________________ Application Overview The applicant, Kelly Lind, is requesting approval from the Township Board to rezone a 0.38-acre lot from the R-3: Residence District, Single- and Two-Family to the C-2: Commercial District, General. The property is located just south of Riverview Drive on Brackett Avenue. The lot has 100 feet of frontage on Brackett Avenue, meeting the C-2 District requirement, which is 82.5 feet. There is no minimum size for a C-2 zoned lot, however any construction must meet all setbacks and lot coverage requirements. Resolution to Introduce Lind Rezoning August 9, 2021 2 The applicant would like to construct a commercial building that would house a contractor’s workshop, which is a principal permitted use in the C-2 District. However, the change in zoning would allow all C-2 uses to be permitted on the lot, so an analysis of the full impacts of the rezoning is needed. Rezoning Considerations Master Plan Designation The Cooper Township Future Land Use Map indicates this property as Medium Density Residential, as well as all the properties southeast of Riverview Drive and southwest of Brackett Avenue. Please see the attached Future Land Use Map. The Medium Density Residential future land use designation is intended to support single- and two-family homes, as well as lower density multiple family developments within proximity of commercial and other residential areas. This land use designation is planned in areas where there is existing or future proposed infrastructure that helps to support more density. The Master Plan indicates the R-3 or R-4 zoning districts are appropriate to implement this future land use category. In addition, the Medium/High Density Residential Future Land Use Goal is to site more intensive residential development where it can be served by public services. The existing zoning designation for this property meets both the intent of the Future Land Use Map and the medium density residential Goal of the Master Plan. With that said, the Master Plan also indicates the Commercial Future Land Use Goal is to support expansion and/or redevelopment of the existing commercial areas within the Township, namely Cooper Business District and the Riverview Drive corridor north of the City of Parchment. The location of the requested rezoning is within this corridor and the Commercial Future Land Use designation is found to the north and east of the subject lot (see the attached Future Land Use Map). The Future Land Use Plan indicates new commercial uses should be supported in areas where commercial development already exists and/or could be expanded. The proximity to a county road, as well as the availability of public water down Brackett Avenue and public sewer along Riverview Drive supports the rezoning request. The Future Land Use Plan also indicates that compatibility with adjoining residential development should be the primary consideration for any commercial expansion in the Township. The next two sections will help to address this criterion. Compatibility with General Land Use Patterns The general land use pattern in this area is largely commercial along Riverview Drive and along the northeast side of Brackett Avenue. On the southeast side of Riverview Drive are uses like Smith Jones Neon, Johnson’s Pest Control, and Ziggy’s Party Store, with residential uses intermixed. On the northeast side of Brackett Avenue uses include a car wash, Flying Dog Garage, A & D Mini-Storage, and West Michigan Lawn Services. Immediately to the east of the subject site is a vacant lot, which would remain the R-3: Residence District. Along Thayer Avenue there are a mix of duplexes and single-family homes. Resolution to Introduce Lind Rezoning August 9, 2021 3 The principal permitted uses allowed in the C-2 District include garages, retail sales, contractor’s workshops, hotels, and hospitals. All principal permitted uses are required to be conducted indoors. Outdoor uses must receive special exception use approval from the Planning Commission. Please see the C-2 District uses attached. Some of the uses allowed within the C-2 District may be too intense for the adjacent residential uses, like heavy machinery sales (indoors) or automobile repair garage. However, the size of the lot would likely exclude many of these uses from developing. All the uses within the C-2 District would be compatible with the adjacent commercial properties found on the northeast side of Brackett Avenue. Consistency with Area Zoning The zoning in this area is C-2: Commercial District, General on the southeast side of Riverview Drive and the northeast side of Brackett Avenue. The R-3: Residence District, Single- and Two-Family is found down Thayer Avenue and on other adjacent residential streets in the area (see attached Zoning Map). The requested C-2 zoning would be consistent with the other commercial zoning in the area. However, it is an encroachment of commercial zoning into an area that has been historically residentially zoned. Brackett Avenue has operated as the dividing line between commercial and residential zoned properties. However, the existing commercial zoning on the northeast side of Brackett Avenue, has already impacted the neighborhood. Utilities and Infrastructure Public water is available on Brackett Avenue and public sewer is found along Riverview Drive. Any new development would be required to connect to the public systems, including public sewer based on the Township’s Sewage Disposal System Ordinance. An additional commercial use would not place an undue burden on these systems. Both Riverview Drive and Brackett Avenue are public roads managed by the Road Commission of Kalamazoo County. Riverview Drive is a County primary road, which is intended to support heavy travel and is designed to connect communities and business districts throughout the County. Brackett Avenue is a neighborhood road meant to link residents to County primary roads. The requested rezoning is on a lot within 165 feet of the Riverview Drive/Brackett Avenue intersection, allowing any potential commercial traffic to quickly access a County primary road. Effects on Surrounding Properties The residential uses in this area are found on Thayer Avenue. The subject property only has frontage on Brackett Avenue. Any residential home built on this property would face the C-2 commercial uses on the other side of Brackett Avenue. The desirability of the property for a residential use was reduced when commercial uses were developed along Brackett Avenue. The existing residential homes in the area would need protection from impacts if the property were rezoned to the C-2 District. The Zoning Ordinance requires screening between commercial and residential developments. Any new project would be required to provide one or more of the following: Resolution to Introduce Lind Rezoning August 9, 2021 4 • A compact planting screen of two rows of evergreen trees. • A fence or wall six feet in height. • A berm with shrubbery and trees. With frontage only on Brackett Avenue, the requirement for effective screening of any commercial use, and the lot at the corner of Brackett Avenue/Thayer Avenue retaining its R-3 District zoning, the effects of the rezoning on surrounding properties should be minimized. Staff Analysis After reviewing the rezoning considerations, staff notes the following findings: • The Future Land Use Plan does not specifically designate this lot as commercial but medium density residential, which supports the existing R-3 zoning. • The Master Plan Goals for commercial development support allowing this growth along the Riverview Drive corridor. • The location of the lot on Brackett Avenue places it immediately adjacent to other properties zoned and used for commercial operations. However, the rezoning is an encroachment into an area historically zoned residential. • With frontage only on Brackett Avenue across from existing commercial uses, the desirability of the lot for residential development has been diminished. • Some of the uses allowed in the C-2 District like heavy machinery sales, truck repair, or a hotel may be too intense for adjacent residential uses. However, the size of the lot and the requirements of the Zoning Ordinance for lot coverage, setbacks, stormwater management, etc. would limit the type of commercial uses that could be established. • The lot at the corner of Brackett and Thayer Avenues will remain zoned R-3: Residence District providing some buffering to adjacent residential zoned and used properties. • The screening requirements of the Zoning Ordinance help to improve this buffer and reduce impacts. • This area of Cooper Township has the infrastructure to allow expansion of commercial uses. Planning Commission Review The Planning Commission held the required public hearing of the application on July 21, 2021. No residents spoke at the public hearing. After considering the application, the Planning Commission recommended denial of the application. The reasons for the denial included commercial encroachment into the residential area and that the Future Land Use Map indicates this lot as residential. The motion was approved four to three. Resolution to Introduce Lind Rezoning August 9, 2021 5 Resolution No. 21-205 to Introduce Ordinance No. 261 The resolution provided to the Township Board is to approve the introduction of Ordinance No. 261, which would move the rezoning request to final adoption. The resolution includes the Planning Commission’s recommendation of denial. Staff notes the following options: • If the Township Board wishes to support Ordinance No. 261, to rezone Parcel No. 02-35-410-050, then a motion to approve Resolution 21-205 is needed. This will move the application to final adoption. • If the Township Board wishes to support the Planning Commission’s recommendation of denial, then a motion to reject Resolution 21-205 is needed. This stops the application from moving forward and places a moratorium on any new application for a period of one year per Section 120.31.A.6.a.ii of the Township Zoning Ordinance. • The Township Board may also refer the rezoning back to the Planning Commission for reconsideration. Thank you. Attachments: Resolution No. 21-205 Ordinance No. 261 Public Notice Aerial map Future Land Use Map excerpt Zoning Map excerpt C-2: Commercial District, General uses CHARTER TOWNSHIP OF COOPER RESOLUTION NO. 21-205 RESOLUTION INTRODUCING ORDINANCE NO. 261, TO AMEND THE TOWNSHIP ZONING ORDINANCE TO REZONE PARCEL NO. 02-35-410-050 A Resolution made and adopted at a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo County, State of Michigan, held on August 9, 2021, at 7:00 P.M. PRESENT: ________________________________________________________ ________________________________________________________ ABSENT: _______________________________________________________ ________________________________________________________ The following Resolution was offered by________________________________ and seconded by________________________________. WHEREAS, pursuant to the Michigan Zoning Enabling Act, Public Act 110 of 2006, MCL 125.3101 et seq. ("MZEA"), the Charter Township of Cooper ("Township") has authority to change the zoning designation on the zoning district map for the following real property: PARCEL ID NO. 02-35-410-050; COOPER HILLS #4 LOT 145 from the R-3: Residence District, Single- and Two-Family to the C-2: Commercial District, General as set forth in Ordinance No. 261; and WHEREAS, on July 21, 2021, the Planning Commission recommended denial of the rezoning to the Township Board citing encroachment into a residential area and the residential designation of the Future Land Use Map; and WHEREAS, following the public hearing, the Planning Commission transmitted that no public comments were received at the public hearing, copies of zoning map, and their recommendation to the Township Board; and WHEREAS, the Township Board has determined that amending the Zoning Ordinance and rezoning the property to C-2: Commercial District, General meets the intent of the Township Master Plan to support commercial growth along the Riverview Drive corridor, that the rezoning is the best opportunity for development of the lot, and it is in the best interests of the health, safety, and welfare of Township residents. THEREFORE, the Township Board of the Charter Township of Cooper resolves as follows: 1. The Township hereby introduces Ordinance No. 261, Ordinance Amending the Zoning Ordinance of Cooper Charter Township to Rezone Parcel No. 02-35-410-050, attached as Exhibit A. 2. The Township Board will consider adopting the Ordinance at its next regular meeting on September 13th, at 7:00 p.m. 3. Pursuant to Section 20 of the Michigan Charter Township Act, Act 82 of 1994, MCL 42.1 et seq. (the "Act"), the Clerk is directed to publish the Ordinance in accordance with Section 8 of the Act by posting it in the office of the Clerk and on the Township's web site. The Clerk is further directed to publish notice of the posting in a form in accordance with the law in a newspaper of general circulation in the Township within seven (7) days after the posting. The notice, which shall be substantially in the form attached as Exhibit B, shall describe the purpose of the Ordinance and state that the Ordinance is posted in the office of the Clerk and on the Township's web site. 4. Any and all resolutions that are in conflict with this Resolution are hereby repealed to the extent necessary to give this Resolution full force and effect. YEAS: ____________________________ NAYS: ____________________________ STATE OF MICHIGAN ) ) COUNTY OF KALAMAZOO ) I, the undersigned, the duly qualified and acting Clerk of the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board at a regular meeting held pursuant to the Open Meetings Act on the 9th day of August 2021. ______________________________________ DeAnna Janssen Clerk, Cooper Charter Township EXHIBIT A CHARTER TOWNSHIP OF COOPER ORDINANCE NO. 261 TO AMEND THE TOWNSHIP ZONING ORDINANCE TO REZONE PARCEL NO. 02-35-410-050 The Charter Township of Cooper ordains: SECTION 1. PURPOSE The Township adopts the following amendment to meet the intent of the Township Master Plan to support commercial growth along the Riverview Drive corridor and for the health, safety, and welfare of Township residents. SECTION 2. AMENDING ZONING DISTRICT MAP The Township hereby amends the Zoning District Map ("Zoning Map") of the Charter Township of Cooper Zoning Ordinance to change the R-3: Residence District, Single- and Two-Family symbols and indications as shown on the Zoning Map for the following real property: PARCEL ID NO. 02-35-410-050; COOPER HILLS #4 LOT 145 to the C-2: Commercial District, General symbols and indications. SECTION 3. VALIDITY AND SEVERABILITY. Should any portion of this Ordinance be found invalid for any reason, such holding shall not be construed as affecting the validity of the remaining portions of this Ordinance. SECTION 4. REPEALER. All other ordinances inconsistent with the provisions of this Ordinance are hereby repealed but only to the extent necessary to give this Ordinance full force and effect. SECTION 5. EFFECTIVE DATE. This Ordinance shall be published and take effect seven days after publication as provided by law. Approved this _____ day of _____________, 2021. EXHIBIT B CHARTER TOWNSHIP OF COOPER NOTICE OF POSTING OF PROPOSED ORDINANCE NO. 261: TO AMEND THE TOWNSHIP ZONING ORDINANCE TO REZONE PARCEL NO. 02-35-410-050 PLEASE TAKE NOTICE that at its meeting on August 9, 2021, the Township Board introduced Ordinance No. 261 to amend the Cooper Charter Township Zoning District Map for the following real property: PARCEL ID NO. 02-35-410-050; COOPER HILLS #4 LOT 145 The Ordinance proposes to rezone the property from the R-3: Residence District, Single- and Two-Family to the C-2: Commercial District, General. The Ordinance will be considered for adoption on September 13, 2021, at 7:00 p.m. The proposed Ordinance is available in its entirety for public inspection. The proposed Ordinance is posted at the office of the Township Clerk, 1590 West D Avenue, Kalamazoo, Michigan, and is posted on the website of the Charter Township of Cooper, www.coopertwp.org. 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H B +5 :-5 @C Kelly J. Lind 2906 Springbrook Drive Kalamazoo, MI 49004 Kelly Onda hotnnail.coi 269-501-3150 r icti ns August 9, 2021 7pm-9pm 1 n rt, Introduction: Hello, my name is Kelly J. Lind and I live at 2906 Springbrook Drive. I've been a long time resident of Cooper Township for the past 29 years Attended Parchment High School for 1 year. A proud Father of 3 kids that also went to Parchment and a Proud Husband of a wife that's been a RN Nurse at Bronson Methodist Hospital and who also went to Parchment High School. I also have 4 other family members living in the Cooper/Parchment area. So, you could say, I'm well "Rooted" in this community. My career has been in Engineering in both Quality and Production at Perrigo for the past 14 years. My hobbies include: Classic cars, Wood working, Glass blowing, Home renovations, Welding metal sculptures, Hunting and most recently Bee keeping for my 2nd summer. I'm seeking Cooper Township's Board approval for rezoning the Bracket Ave Lot for the following reasons: 1. The July 21St Zoning Commission's recommendation should be not be accepted as there is a Conflict of Interest with Jim Frederick per the Planning Commission Bylaws, Adopted May 19, 2021, Article VIII, Paragraph C and D. 2. I would like to request Jim Frederick to abstain from voting during this meeting or have a substitute due to the Conflict of interest stated above. 3. For the concern that the Thayer Ave lot could be rezoned to commercial in the future; I have met with Tony Timmons(local Builder) and we are in the preliminary stages of a purchase agreement. Tony would like to build a residential home as early as Spring of 2022. (see attached letter). 4. I have also met with Joe Haase(local builder) and Gabe Demoor-Tanner(Landlord) and both have interest in developing the Thayer Ave Lot too. (see attached letters). 5. I have also spoke, met and/or emailed with many residences in the area and currently have 6 signed letters that support rezoning. (See attached letters). 6. My request is not spot zoning, Its contiguous rezoning that follows the Master Plan guidelines. 7. Master Plan guidelines and other key factors are as follows: a. Rezoning meets the intent of the Master Plan. b. Future Land Use and Zoning Plan states the desire to support or expand commercial areas. c. Public Participation / Goats supports expansion or redevelopment of commercial area. d. Infrastructure will support the expansion of the commercial area. e. It would be compatible as commercial already exist. f. Bracket Ave lot has 2 property lines that are adjacent to other commercial properties. g. Bracket Ave lot only has road frontage on Bracket Ave and faces 3-4 Commercial properties. h. Desirability for residential development has diminished. (see attached picture). i. The rezoning represents a 3% change in the general land pattern within 300' j. An art studio rental, office rental or employment could offer a person in the neighborhood, to be within walking distance. k. RE/MAX listing has been reduced by 60% 1. RE/MAX listing was on the market for 338 days before my offer was accepted. Road frontage. The view for residential development has diminished. Conclusion: I would like to conclude that the burden of proof to rezone has been demonstrated and rezoning fits and follows the goals of Cooper Township's Master Plan. Most of my key points are also noted in Julie Johnston's Staff Report dated 07-21-21. Thank you for your time and considerations Sincerely. Kelly J. Lind July 31, 2021 To: Cooper Township Board Project: R3 - Residential development of the Thayer Ave Lot (02-35-410-060). I was contacted by Kelly Lind regarding a residential development opportunity on Thayer Ave. He is seeking a builder/landlord to help develop and/or buy the Thayer Ave lot. This would ensure the residences of the area that this lot would remain as a R3 and an excellent dividing line between the residential/commercial areas. I'm a long time builder of the Greater Kalamazoo area. I'm also long time resident of Cooper Township and have a strong interest in purchasing the lot on Thayer Ave. Kelly and I have met and are in the preliminary stages of a purchase agreement of the Thayer Ave Lot. I look forward to working with him as we discuss the details. Sincerely, Tony Timmons July 27, 2021 To: Cooper Township Board Project: R3 - Residential development of the Thayer Ave Lot (02-35-410-060). I was contacted by Kelly Lind regarding a residential development opportunity on Thayer Ave. He is seeking a builder/landlord/owner to help develop and/or buy the Thayer Ave lot. This would ensure the residences of the area that this lot would remain as a R3 and an excellent dividing line between the residential/commercial areas. I'm a long time builder of the Greater Kalamazoo area. I'm also very familiar with the development of Thayer Ave as I have built and lived next to the Thayer Ave lot he is buying. I have also reviewed Kelly Lind's rezoning information and fully support his application to rezone the Bracket Ave lot to a C2. As a residential builder of this area, I would advise any potential home owner not to build on the Bracket Ave Lot as it faces commercial properties on 2 sides. I have an excellent working history with Kelly and have worked on his Historical Allegan rental home, 24th street rental and his primary residence on Springbrook Drive. I look forward to either working with him on the Thayer Ave lot development or the opportunity of a purchase agreement to buy the lot. Again, I fully support Kelly Lind in his rezoning application. Sincerely, 07.29.21 To; Cooper Township Board Project: R3 - Residential development of the Thayer Ave Lot (02-35-410-060). I was contacted by Kelly Lind regarding a residential development opportunity of a Thayer Ave lot. He is seeking a builder/landlord/owner to help develop and or buy the Thayer Ave lot. This would ensure the residences of the area that this lot would remain as a R3 and an excellent dividing line between the residential/commercial areas. I've been a Landlord in the Grand Rapids area for the past 5 years and currently have 3 buildings, I have an excellent working history with Kelly at Perrigo for the past 10 years. I even had my 2 sons help him on his Historical Allegan rental home with some yard work and cleanup. We both have a strong interest in the housing market and we meet often to discuss our business plans and ideas. If Kelly still has the Thayer Ave lot in the 2nd quarter of next year(May 2022). I look forward to either working with him on the development or the opportunity of a purchase agreement to buy the lot. Regards, Gabe Demoor-Tennor From: Kelly J. Lind 2906 Springbrook Drive Kalamazoo, MI 49004 `kelly_li nd®hotmai 1. com" 269-501-3150 Community support letter I'm seeking your support in my application to rezone a to on Bracket Ave. Lot 02-35-410-050 (Road Frontage is only on Bracket Ave). Zoning change from R3 to C2. Introduction: Hello, my name is Kelly J. Lind and I live at 2906 Springbrook Drive. I've been a long time resident of Cooper Township for the past 29 years. I also have 4 other family members living in the Cooper/ Parchment area. So, you could say, I'm well "Rooted" in this community. My hobbies include: Classic cars, Wood working, Glass blowing, Home renovations, Welding metal sculptures, Hunting and most recently Bee Keeping for my 2nd summer. Overall Project Description: I would like to build a fully insulated Contractor's Workshop on Bracket Ave. This lot is already adjacent to other C2 properties on Riverview and Bracket Ave. The primary use would be for my hobbies and Art Studio rental space. If you would like any additional information or would like to meet and talk about the project, please don't hesitate to Call, Text or Email me. I'm also on Facebook too. I would like to pick up this form or you can mail it back on Monday. My application deadline is August 2nd Thank You Kelly Lind Please sign and date below in support of my application. Il"11 Y..t_ Name(Printed) Sy Signature( Address 5C ( NAASt- t -k AAft Da From: Kelly J. Lind 2906 Springbrook Drive Kalamazoo, MI 49004 ' kelty_lind@hotmail.com" 269-501-3150 Community support letter I'm seeking your support in my application to rezone a lot on Bracket Ave. Lot 02-35-410-050 (Road Frontage is only on Bracket Ave). Zoning change from R3 to C2. Introduction: Hello, my name is Kelly J. Lind and I live at 2906 Springbrook Drive. I've been a long time resident of Cooper Township for the past 29 years. I also have 4 other family members living in the Cooper/ Parchment area. 50, you could say, I'm well "Rooted" in this community. My hobbies include: Classic cars, Wood working, Glass blowing, Home renovations, Welding metal sculptures, Hunting and most recently Bee Keeping for my 2nd summer. Overall Proiect Description: I would like to build a fully insulated Contractor's Workshop on Bracket Ave. This lot is already adjacent to other C2 properties on Riverview and Bracket Ave. The primary use would be for my hobbies and Art Studio rental space. If you would like any additional information or would like to meet and talk about the project, please don't hesitate to Call, Text or Email me. I'm also on Facebook too. I would like to pick up this form or you can mail it back on Monday. My application deadline is August 2nd. Thank You Kelly Lind Please sign and date below in support of my application. Name Printed) rear S / V( Date Signature v, 1 Address 54.-11Z/ 51'00 `�i)u l� " 6447 M/ WOO?' From: Kelly J. Lind 2906 Springbrook Drive Kalamazoo, MI 49004 `kelly_lind@hotmail.com" 269-501-3150 Community support letter I'm seeking your support in my application to rezone a lot on Bracket Ave. Lot 02-35-410-050 (Road Frontage is only on Bracket Ave). Zoning change from R3 to C2. Introduction: Hello, my name is Kelly J. Lind and I live at 2906 Springbrook Drive. I've been a long time resident of Cooper Township for the past 29 years. I also have 4 other family members living in the Cooper/ Parchment area. So, you could say, I'm well "Rooted" in this community. My hobbies include: Classic cars, Wood working, Glass blowing, Home renovations, Welding metal sculptures, Hunting and most recently Bee Keeping for my 2nd summer. Overall Proiect Description: I would like to build a fully insulated Contractor's Workshop on Bracket Ave. This lot is already adjacent to other C2 properties on Riverview and Bracket Ave. The primary use would be for my hobbies and Art Studio rental space. If you would like any additional information or would like to meet and talk about the project, please don't hesitate to Call, Text or Email me. I'm also on Facebook too. I would like to pick up this form or you can mail it back on Monday. My application deadline is August 2". Thank You Kelly Lind Please sign and date below in support of my application. Name(Printed Date. Signature Address From: Kelly J. Lind 2906 Springbrook Drive Kalamazoo, MI 49004 `kelly_li nd®hotmai t. com" 269-501-3150 Community support letter I'm seeking your support in my application to rezone a lot on Bracket Ave. Lot 02-35-410-050 (Road Frontage is only on Bracket Ave). Zoning change from R3 to C2. Introduction: Hello, my name is Kelly J. Lind and I live at 2906 Springbrook Drive. I've been a long time resident of Cooper Township for the past 29 years. I also have 4 other family members living in the Cooper/ Parchment area. So, you could say, I'm well "Rooted" in this community. My hobbies include: Classic cars, Wood working, Glass blowing, Home renovations, Welding metal sculptures, Hunting and most recently Bee Keeping for my 2nd summer. Overall Project Description: I would like to build a fully insulated Contractor's Workshop on Bracket Ave. This lot is already adjacent to other C2 properties on Riverview and Bracket Ave. The primary use would be for my hobbies and Art Studio rental space. If you would like any additional information or would like to meet and talk about the project, please don't hesitate to Call, Text or Email me. I'm also on Facebook too. I would like to pick up this form or you can mail it back on Monday. My application deadline is August 2nd. Thank You Kelly Lind Please sign and date below in support of my application. Name(Printed) r v N U 3i t- A. Signature Date Address Z7 T' k /"f i R AV Li Ifi� ©4 - qty From: Kelly J. Lind 2906 Springbrook Drive Kalamazoo, MI 49004 ' kelly_li nd@hotmai 1. com" 269-501-3150 Community support letter I'm seeking your support in my application to rezone a lot on Bracket Ave. Lot 02-35-410-050 (Road Frontage is only on Bracket Ave). Zoning change from R3 to C2. Introduction: Hello, my name is Kelly J. Lind and I live at 2906 Springbrook Drive. I've been a long time resident of Cooper Township for the past 29 years. I also have 4 other family members living in the Cooper/ Parchment area. So, you could say, I'm well "Rooted" in this community. My hobbies include: Classic cars, Wood working, Glass blowing, Home renovations, Welding metal sculptures, Hunting and most recently Bee Keeping for my 2nd summer. Overall Proiect Description: I would like to build a fully insulated Contractor's Workshop on Bracket Ave. This lot is already adjacent to other C2 properties on Riverview and Bracket Ave. The primary use would be for my hobbies and Art Studio rental space. If you would like any additional information or would like to meet and talk about the project, please don't hesitate to Call, Text or Email me. I'm also on Facebook too. I would like to pick up this form or you can mail it back on Monday. My application deadline is August 2nd Thank You Kelly Lind Please sign and date below in support of my application. Name(Printed) flake Signature Address Date From: Kelly J. Lind 2906 Springbrook Drive Kalamazoo, MI 49004 `kelly_li nd@hotmai 1. com" 269-501-3150 Community support letter I'm seeking your support in my application to rezone a lot on Bracket Ave. Lot 02-35-410-050 (Road Frontage is only on Bracket Ave). Zoning change from R3 to C2. Introduction: Hello, my name is Kelly J. Lind and I live at 2906 Springbrook Drive. I've been a long time resident of Cooper Township for the past 29 years. I also have 4 other family members living in the Cooper/ Parchment area. So, you could say, I'm well "Rooted" in this community. My hobbies include: Classic cars, Wood working, Glass blowing, Home renovations, Welding metal sculptures, Hunting and most recently Bee Keeping for my 2"d summer. Overall Project Description: I would like to build a fully insulated Contractor's Workshop on Bracket Ave. This lot is already adjacent to other C2 properties on Riverview and Bracket Ave. The primary use would be for my hobbies and Art Studio rental space. If you would like any additional information or would like to meet and talk about the project, please don't hesitate to Call, Text or Email me. I'm also on Facebook too. I would like to pick up this form or you can mail it back on Monday. My application deadline is August 2nd Thank You Kelly Lind Please sign and date below in support of my application. Name(Printed Date Signature Address