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HomeMy Public PortalAbout02-14-2000 Joint Public Hearing . . . 216 MINUTES HILLSBOROUGH TOWN BOARD FEBRUARY 14,2000 7:00 PM, Town Barn The Hillsborough Town Board held a Joint Public Hearing with the Planning Board on February 14,2000 at 7:00 PM in the Hillsborough Town Barn. Present for the Board Meeting were Town Board Members Mayor Horace H. Johnson, Sr., Commissioners Frances Dancy, Evelyn Lloyd, Mark Sheridan, Brian Lowen and Kenneth Chavious. Planning Board Members John Taylor, Ed Gill, Chris Quinn, Jim Boericke, Pam Blue-Thompson, Bryant Warren, and David Daniel. Staff present were Town Manager Eric Peterson, Finance Director Sherry Carter, Town Clerk Donna Armbrister, Planning Director Margaret Hauth, Police Chief Nathaniel Eubanks, and Town Engineer Kenny Keel. 1. Call Public Hearing to Order Mayor Horace H. Johnson, Sr., called the Public Hearing to Order at 7:00 PM. 2. Proposed annexation of33.95 acres owned by Roger Dale Stephens (Tax Map 4.45..4&26) Planning Director Margaret Hauth presented the proposed annexation to the Board for their consideration. Myron Martin and Michael Snider, both representatives of the Wildwood Home Owners Association addressed the Board giving their general support of the annexation although expressed concerns about drainage issues, and the impact the development would have on Wildwood. Martin distributed a copy of a letter he received from Stephens' attorney confirming conditions of development to which Stephens agreed. Juanita Diggs addressed the Board requesting information on whether or not the Wildwood Development would be annexed in the future and if so, would that improve their water pressure. Mayor Johnson passed the gavel to Planning Board Chair John Taylor for the Joint Public Hearing. JOINT PUBLIC HEARING Planning Board Chair John Taylor opened the Joint Public Hearing. 3. Proposed zoning of33.95 acres owned by Roger Dale Stephens to Residential-l 0 (10,000 square foot minimum lot size) (Tax Map 4.45..4&26) Planning Director Margaret Hauth presented the zoning request for the Boards' consideration. There were no comments or questions from either Board or the public. . . . 217 4. Zoning Ordinance text amendment to amend Section 21.3 to create 2 alternate seats on the Board of Adjustment and establish a board size of 5 regular members with 2 alternates Planning Director Hauth presented the Zoning Ordinance text amendment and explained that in October of 1999 the Zoning Ordinance was amended to create a 7 member Board of Adjustment. Due to state statute requiring a super-majority vote by Boards of Adjustment, this change to seven members did not make it easier to have a quorum available for meetings, and that the original language needs to be re-instated. There were no comments or questions from either Board or the public. 5. Revised Vision 2010 Comprehensive Plan Planning Director Hauth opened the discussion on the Revised Vision 2010 Comprehensive Plan. Bob Rose, Chair ofthe Vision 2010 Committee, fielded questions from the Boards. Bill Crowther appeared before the Boards and commended the Committee for their work. He stated that the Vision 2010 Mission Statement was great. He suggested that the natural area of Poplar Ridge be mentioned on Page 21 of the Vision 2010 Plan along with the other noted natural areas. He distributed a copy of smart growth guidelines adopted by the Greater Triangle Regional Council for the Boards' information. 6. Close Public Hearing Planing Board Chair John Taylor closed the Joint Public Hearing and passed the gavel back to Mayor Horace H. Johnson, Sr. JOINT PRESENTATION TO THE BOARD AND PLANNING BOARD 7. Informational discussion with applicant for a potential development at 1-40/0Id 86 interchange Planning Director Hauth introduced developer Sy Vogel. Mr. Vogel addressed the Boards and expressed his desire to establish a work session between his staff, the Planning Board, and the Town Board for the purpose of discussing ideas, suggestions, and concerns related to potential development ofthe property in the NE Quadrant of the 1-40/0Id NC 86 Intersection. Mayor Johnson requested that the Town Manager poll the members of the Boards to determine their availability for such a work session. Commissioner Lloyd suggested that the Orange County staff and members of the Hillsborough/Orange County EDD Work Group also be invited to attend the work session. 2 . . . 218 Mayor Johnson called a 5 minute recess. REGULAR MEETING Mayor Johnson reconvened the meeting. 8. PUBLIC CHARGE Mayor Johnson read the Public Charge. 9. ADDING ITEMS TO THE PRINTED AGENDA There were no additions to the Printed Agenda. 10. AUDIENCE COMMENTS A. Matters on the Printed Agenda There were no audience comments. B. Matters not on the Printed Agenda There were no audience comments. Mayor Johnson changed the order of the Printed Agenda to address Item 14.A. to accommodate a citizen who needed to leave the meeting. 14. PROCLAMATION A. Tee-It-Up For Kids Golf Classic Mayor Johnson read and presented the Tee-It-Up For Kids Golf Classic to Hillsborough Exchange Club Representative Mike Faulkner. A copy ofthe Proclamation is hereby made a part of these Minutes as an Attachment. Mayor Johnson returned to the order of the Printed Agenda. 11. APPROVAL OF THE MINUTES OF THE JANUARY 10, 2000 TOWN BOARD MEETING Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved to approve the Minutes of the January 10,2000 Town Board Meeting as presented by a vote of 5-0. The motion was declared passed. 12. REPORT FROM THE TOWN MANAGER Town Manager Eric Peterson advised the Board that he had received notification that the Town is being granted the GFOA's (Government Finance Officers Association's) 3 . . . 21.9 Distinguished Budget Presentation Award. This is the second time the Town has received this award. Manager Peterson informed the Board that a team of 5 students from the UNC Chapel Hill Master of Public Administration Program have started work on preparing a Street Repaving Schedule for the Town. Peterson announced the Orange County State of the Economy Breakfast is scheduled for Tuesday, March 14th from 7:30 AM - 9:30 A.M. 13. REPORT FROM THE TOWN ENGINEER Town Engineer Kenny Keel presented a status report on all current Water and Sewer Projects. Engineer Keel informed the Board that he is placing a person who is currently in the Town's $1/day Inmate Labor Program in an Inmate Work Release position with the Town. The inmate has been working with the Town for almost 2 years and this will allow the Town to pay the inmate the entry level rate for the position. Keel stated that the inmate would not be eligible to receive any Town benefits while on Work Release. Board members were generally supportive of the Work Release Program but stated that they did not want inmates who have been convicted of "violent" crimes working for the Town. 14. PROCLAMATION A. Tee-It-Up For Kids Golf Classic This Item was handled earlier in the meeting. B. Human Relations Month Mayor Johnson directed the Town Clerk to mail this Proclamation since there wasn't anyone there to receive it. A copy of this Proclamation is hereby made a part ofthese Minutes as an Attachment. 15. ITEMS FOR DECISION - CONSENT AGENDA A. Receive Calendar Year 2000 FCC-1240 CATV Rate Report and Approve Rate Order B. FY2001 Budget Calendar Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board moved to approve the Consent Agenda as presented by a vote of 5-0. The motion was declared passed. A copy of the FY2001 Budget Calendar is hereby made a part ofthese Minutes as an Attachment. 4 . . . 220 16. ITEMS FOR DECISION - REGULAR AGENDA A. Discuss approval of Solid Waste Management Interlocal Agreement and Appointment of two representatives to serve on the Solid Waste Advisory Board By consensus, the Board agreed to make a decision on this Item at the April 2000 Regular Meeting. B. Receive letter of interest in annexation from Bret Bocook representing 120.5 acres in the NW quardrant ofI-40 & Old 86 Bret Bocook addressed the Board presenting his proposed office park and a request for annexation. After some discussion, and by consensus, the Board directed the Manager to conduct an Annexation Feasibility Study for the Board's consideration. C. Consideration of request to release offer of dedication and conservation easement on 0.15 acres in Meadowlands Planning Director Hauth presented the request and explained that when the SportsPlex was constructed, Orange County Community Activity Corporation offered the Town a portion of the property and placed a conservation easement on the property to reduce the capital facilities fees due on the project. The map referenced in the recorded offer and easement was incorrect. That error was recently discovered when Meadowlands Associates began work on Phase 4. This new document, if executed, will release the 0.15-acre that should not have been included in the offer and easement. This land will be combined with 2 of the lots approved in Phase 4. When those lots are developed, they will pay capital facilities fees on their lot size, which will include that which was not charged to the SprotsPlex in 1994. Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved to approve the request to release the offer of dedication and conservation easement on 0.15 acres in the Meadowlands by a vote of 5-0. The motion was declared passed. D. Discuss increasing size of sewer line to new Elementary School on Hwy 57 and consideration of how to compensate School for expense Town Engineer Keel reported that Orange County Schools is installing a 8" gravity sewer outfall from the new elementary school on NC57 to the proposed pump station they are constructing on Governor Burke Road. A 12" sewer line is recommended (rather than 8") so the Town will have sufficient capacity to serve future development in the area. According to the Town's Water/Sewer Extension Contract with the School System, "If the new gravity sewer line serving the Project is required to be sized larger than 8" diameter to comply with the Town's Master Plan or to serve anticipated future needs, the Town will reimburse the cost differential between the installed line and an 8" line." The additional cost of increasing the line is $20,000. 5 221 . Keel explained that the School system owes $37,950 in Water Capital Facilities Fees for the project to the Town. Keel recommended up sizing the sewer line to 12", and deducting $20,000 from the amount the School System owes in Capital Facilities Fees to cover the Town's participation in the sewer line connection. Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board moved to approve upsizing of the sewer line to 12", and deducting $20,000 from the amount the School System owes in fees to cover the Town's participation in the sewer line connection as recommended by a vote of 5-0. The motion was declared passed. E. Consideration of Water/Sewer Extension Contract with Orange Grove Limited Partnership to serve Heritage Hillsborough Engineer Keel presented the Water/Sewer Extension Contract for the Board's consideration. Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the Board moved to approve the Water/Sewer Extension Contract with Orange Grove Limited Partnership to serve Heritage Hillsborough by a vote of 5-0. The motion was declared passed. . F. Consideration of Water/Sewer Extension Contract with Roger Dale Stephens to serve Summit Subdivision Engineer Keel presented the Water/Sewer Extension Contract for the Board's consideration. Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board moved to approve the Water/Sewer Extension Contract with Roger Dale Stephens to serve the Summit Subdivision by a vote of 5-0. The motion was declared passed. G. Consideration of Water/Sewer Extension Contract with Centex Homes to serve Beckett's Place Engineer Keel presented the Water/Sewer Extension Contract for the Board's consideration. Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved to approve the Water/Sewer Extension Contract with Centex Homes to serve Beckett's Place by a vote of5-0. The motion was declared passed. H. Consideration of Change Order for Water Plant Outfall Surveying . Engineer Keel reported that as the design ofthe Water Plant Expansion was proceeding, it was determined that some of the work planned for the sludge system would be impossible due to encroachment and permitting difficulties. As an alternative, it was recommended that a Town sewer line be extended to the Water Plant to allow the 6 . . . 222 supernatant (clear liquid separated from the sludge) and sanitary sewer from the Water Plant to be discharged to the Sewer Plant for treatment. A preliminary plan for this sewer outfall was done previously by the former Town Engineer, but was not designed or constructed due to insufficient funds. Engineer Keel stated that W. K. Dickson has evaluated the preliminary plan and made some revisions as a part oftheir plant design contract with the Town. They must now do some additional surveying that is beyond the scope of our existing contract. Fees for the surveying work will be $2,775. Engineer Keel recommended that the Board approve the Change Order for the Water Plant Sewer Outfall Surveying work in the amount of $2,775. Upon a motion by Commissioner Lowen, seconded by Commissioner Sheridan, the Board moved to approve the Change Order for the Water Plant Sewer Outfall Surveying work in the amount of$2,775, as recommended, by a vote of5-0. The motion was declared passed. I. Discuss Policy or Procedures for Distributing Information to Board Members There was a brief discussion on this Item with no changes in procedures being recommended. 17. APPOINTMENTS A. Recommend to Orange County a Town Board Member to represent Hillsborough on the Chapel Hill/Orange County Visitor's Bureau The Board directed the Town Manager to find out when, where, and how often these meetings are held and whether or not it is necessary for a Board member to serve or if a citizen could be appointed. 18. CLOSED SESSION A. Closed Session to discuss Reservoir Litigation Upon a motion by Commissioner Chavious, seconded by Commissioner Lowen, the Board moved to go into Closed Session to discuss Reservoir Litigation by a vote of 5-0. The motion was declared passed. 19. ADJOURN Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved to adjourn the meeting at 11 :30 PM by a vote of 5-0. The motion was declared passed. 7 . . . FEB-15-2000 17:08 ':jl ':j::>"'::I'::I.')'::I1O ~ .IO~/ 10,,) TR1ANL,;Lc J CW 223 (.) Development, Conservation & Mobility Principles for the Research Triangle Region The Regional Development Choices Project Adopted September 21, 1999 In April 1998, the Greater Triangle Regional Council unveiled three scenarios depicting different ways that the region might grow. Each scenario was made up of prlnclplesrelated to the design and character of urban and rural communities, transportation, parks & open space, and regional cooperation. After a year-long public dialogue about these choices, these eight principles were distilled from the scenarios and community dialogue and developed In cooperation with a coalition of community groups. This set of principles Is offered as a framework for improving conservation, development and mobility in the region. Project leaders will continue to work with other organizations to refine this framework so that It may serve to guide public and private decisions. Smart Pattern of Development Clear1y define land areas that are appropriate for development, as well as environmentally sensitive, historic, natural or recreatlonalland areas that need protection. Pursue policies and strategies that are both equitable and consistent with these identifications. . Intensify development in areas appropriate for development and appropriately limit it in other areas in order to realize efficiencies from our infrastructure and service Investments, and to protect valued resources. . In areas identified as appropriate for development, communities should plan and act to assure that Infrastructure and public facilities keep pace with development. . Development in rural areas should strive to preserve their rural character. . Use environmentally sound technologies that match the s.cale of development. Walkable Communities Design new and preserve existing neighborhoods and communities to foster walkability. safety and a sense of place. . Establish or retro~t street networks to emphasize lower auto speeds and encourage bicycling and walking. . Communities and neighborhoods, both urban and rural, should have public spaces, interconnected streets; and homes, shops and workplaces integrated with one another to create or preserve their existing character and Identity. . Affordable Living . Ensure the costs associated with,living in the region are affordable for all. . Affordable housIng (purchased or rented), transportation, goods. and entertainment should be available to everyone. including those of limited means. . Housing choices of different costs should be integrated within communities. . Access to public transportation, jobs, goods and services should be promoted and protected as critical aspects of affordable living. . . . Green Space Preserve more natural areas and open space, and provide for their local and regional Interconnection, . Create B network of natural areas and open spaces connected by greenways that allow for expanded recreational opportunities and safe wildlife migration, . Land with irreplaceable ecological val;Jes should be given a high priority in developing a green space network, 224 Integrated Transportation Create a seamless, regional. multi modal transportation system which Interlinks new and existing residential, employment, commerclal and recreational areas. . Promote development patterns and designs, and street systems, that take advantage of and support regional and ~neighborhood transit- systems... . . Provide more transportation choices with walking, biking, bus and rail transit integrated with automobiles to meet growing transportation needs. . . Promote and support existing urban areas becoming transit-accessible centers of housing, jobs, shopping, culture and entertainment. . Identify and encourage. other appropriate areas for locating high intensity development and transit lines. Enhanced Civic Realm The civic realm should be viewed as a legacy to future generations. . Site new publiC facilities as Integral parts of walkable communities and urban centers, and design them to be architecturally compatible with their environs and sufficiently distinctive to.OO sources of community Wide. . . Rehabilitate and maintain in good condition existing schools, libraries, cultural buildings and entertainment facilities, especially when they have architectural or historic distinction or have become community landmarks. . Provide regional and local transit service directly to major fadlities. .' ~ i . .:~ .., ~'-:.~.. .' ..,~ ~- ..... z. "'.. .-- ? Mixed-Use Activity Centers .-- ;~ Promote different, mixed-use centers of various scales for each city, town and crossroads' in the Triangle to~.: ,:' :- serve CIS centers of civic, social, educational, cultural and economic life, and as transportStlon hubs:',. .' ':;' ../.... .. . . Revitalize the heart of every city, town and rural crossroads. .' '-. . Activity centers throughout the region should have a mix of uses, and multlmodal transportation connections:' r',' .. Snared Benefits ....--':.. Share the region's resources to improve the quality of life for all Triangle citizens. . Invest first in our region's people, existing communities and local businesses in order to sustain and expand- employment opportunities. . . . . . Provide incentives for public and private investments In our established residential, commercial and ind.ustrlal areas. . Do not abandon investments in existing neighborhoods, and particularly in economically distressed areas; as we invest In future neighborhoods. - f".> '. Greater Triangle Regional Council P.O. Box 12276 Research Triangle Park, North Carolina 27709 For further information, contact John Hodges-Copple: Phone: (919) 558-9320 Fax: (919) 549-9390 Email: iohnhc@t1cog.ora TOTAL P. 03