HomeMy Public PortalAbout140_021_Request for Bid Proposal - City Hall Renovation - 2014 City of Tybee Island
403 Butler Avenue
P.O. Box 2749
Tybee Island, GA 31328
912-472-5070
INVITATION TO SUBMIT PROPOSAL; Sealed Proposals will be received by the City
of Tybee Island for the following described work:
PROPOSAL DUE DATE:
LOCATION OF WORK: City Hall, 403 Butler Avenue, Tybee Island, Georgia 31328
DATE AND TIME OF "WALK THROUGH INSPECTION PRIOR TO SUBMISSION
OF PROPOSAL"Date: at City Hall, 403 Butler Avenue, Tybee
Island, Georgia
SCOPE OF WORK: To conduct an architectural assessment of space needs and building
security. Consultant will interview city hall staff to determine specific departmental space
requirements and physical access control/concerns. Consultant shall provide a report to
include: proposed floor plan,updated HVAC ventilation/ducting, electrical wiring,
security/access control, ADA requirements, FEMA requirements and project cost.
CONTRACTOR QUALIFICATIONS: Contractor must be an architectural/consulting
firm licensed in the State of Georgia; and experience in design of public facilities.
Contractor should provide references/work samples (photographs, renderings,
documents) from counties or municipalities for which similar work has been performed
and a copy of their license.
INCLUDED IN PROPOSAL:
• List of similar public building needs and security assessment projects especially
in the area
• References I
• Project manager
• List of staff who would be assigned to project
• List unit price fee structure
• Fee for needs and security design of renovation report
All persons wishing to submit proposals shall submit one (1) original proposal and seven
(7) complete copies in an 8 '/2"by 11" format and one (1) original contract that is
consistent with the proposal.
CRITERIA FOR EVALUATION AND AWARD
Submitted proposals will be evaluated and scored based upon the following criteria:
Criteria Points Assigned
Credentials 10
Expertise of Designated Staff 10
Past Performance 20
Managerial Capabilities 10
References 15
Capability to Perform SOW 15
Price Proposals 20
The successful Proposer will be selected based upon the best response offered to the City.
Proposers may be requested to give an oral presentation after submission of responses
should the City find it necessary to determine which is best received. Proposal fees are to
be good for a minimum of 90 days.
REQUIRED INFORMATION:
Please submit the following information in the order requested.
1. A bid sheet, W-9, vendor application, and affidavit located at the end of this RFP.
2. Name, address, phone number, fax number, and e-mail address of the
person or firm submitting the proposal. Provide the name of the contact person and
person authorized to contract for the firm.
3. The proposer's qualifications to meet the City's objectives and perform tasks listed in
the proposal. This shall include the size of the firm, office location from which the
service is being performed and nature of staff and equipment to be employed. Job
descriptions and pay classifications of the proposer's positions and employees shall also
be included.
3. Bids and all required or requested supplemental materials in compliance with this
Request for Proposal shall be submitted as requested above. Supplemental materials will
not be accepted after the proposals have been opened unless requested by the City.
SUBMIT PROPOSALS TO: City of Tybee Island, P.O. Box 2749, Tybee Island,
Georgia 31328, Attention: Melissa Freeman, Finance Department. The outside of the
envelope should be marked, "City Hall Renovation Consultation Bid Proposal Enclosed."
OPENING OF PROPOSALS: DATE: EDT @ City Hall.
The City of Tybee Island reserves the right to reject any and all proposals and to waive
any formalities and make the award in the best interest of the City.
INCURRED EXPENSES:
The City is not responsible for any expenses which proposers may incur in the
preparation and submittal of proposals requested by this RFP, including but not limited
to, costs with travel, accommodations, interviews, or presentation of proposals.