HomeMy Public PortalAbout140_022_Request for Bid Proposal - North Beach Restrooms City of Tybee Island
403 Butler Avenue
P.O. Box 2749
Tybee Island, GA 31328
912-472-5070
INVITATION TO SUBMIT PROPOSAL; Sealed Proposals will be received by the City
of Tybee Island for the following described work:
PROPOSAL DUE DATE:
LOCATION OF WORK: North Beach Restrooms, 31B Meddin Drive, Tybee Island,
Georgia 31328
DATE AND TIME OF "WALK THROUGH INSPECTION PRIOR TO SUBMISSION
OF PROPOSAL"Date: at the North Beach Restrooms, 31 B
Meddin Drive, Tybee Island, Georgia
SCOPE OF WORK:
The City of Tybee is requesting design and engineering services for the construction a
new public restroom to be located at the North Beach Parking lot. Prior to the design and
engineering phase for construction, the city requests professional assistance in
determining if it is feasible and cost effective to construct a FEMA and ADA compliant
restroom in the Eastern portion of the parking lot near the middle cross-over. Another
alternative is to construct a new restroom at the current location of the North Beach
Restroom by relocated the new restroom outside the V zone which would require the
demolition of the existing 480 square foot block building in accordance to EPD
regulations.
Minimum public restroom requirements:
• Male side: Five (5) stalls including the ADA stall, one waterless urinal and one
baby changer station
• Female side: Five (5) stalls including the ADA stall and one baby changer station
• Appropriate number of sinks for each side
• Five (five) external shallow well rinse off showers stations that meet the
following:
o Have posted signs reading NON-POTABLE WATER—DO NOT DRINK
o Meet minimum construction standards for non-public wells as required by
the Water Well Standards Act, O.C.G.A 12-5-120
o Meet the Chatham County Health Department regarding setbacks from
any on-site sewage management systems
o Are not connected in any way to the City's potable water system
CONTRACTOR QUALIFICATIONS: Contractor must be an architectural/consulting
firm licensed in the State of Georgia; and experience in design of public facilities
especially public municipal restrooms. Contractor should provide references/work
samples (photographs, renderings, documents) from counties or municipalities for which
similar work has been performed and a copy of their license.
Design and construction of the building is to be architecturally compatible with the
neighborhood, energy efficient and meets all ADA and FEMA requirements. A copy of
the flood plain map is available from the planning and zoning manager at city hall for
purposes of the proposal.
INCLUDED IN PROPOSAL:
Proposal for services to include the following:
• List of similar public restroom building and site plan design/engineering projects
especially in the area and in other beach communities
• List of similar municipal and commercial projects completed within or under
budget
• References
• Project manager
• List of staff who would be assigned to project
• List unit price fee structure:
o Fee for North Beach site selection analysis
o Fee for design of building and site plan excluding landscape design
o Fee for construction and site plan drawings
o Fee for each soil boring including report for site, as needed
o Fee for bidding services including public advertising and plan distribution
o Fee for oversight of construction and change order review
o Fee for oversight of demolition of the existing restroom if replacement of
existing restroom is determined the appropriate decision by the mayor and
city council
All persons wishing to submit proposals shall submit one (1) original proposal and seven
(7) complete copies in an 8 %2"by 11" format and one (1) original contract that is
consistent with the proposal.
CRITERIA FOR EVALUATION AND AWARD
Submitted proposals will be evaluated and scored based upon the following criteria:
Criteria Points Assigned
Credentials 10
Expertise of Designated Staff 10
Past Performance 20
Managerial Capabilities 10
References 15
Capability to Perform SOW 15
Price Proposals 20
The successful Proposer will be selected based upon the best response offered to the City.
Proposers may be requested to give an oral presentation after submission of responses
should the City find it necessary to determine which is best received. Proposal fees are to
be good for a minimum of 90 days.
REQUIRED INFORMATION:
Please submit the following information in the order requested.
1. A bid sheet, W-9, vendor application, and affidavit located at the end of this RFP.
2. Name, address,phone number, fax number, and e-mail address of the
person or firm submitting the proposal. Provide the name of the contact person and
person authorized to contract for the firm.
3. The proposer's qualifications to meet the City's objectives and perform tasks listed in
the proposal. This shall include the size of the firm, office location from which the
service is being performed and nature of staff and equipment to be employed. Job
descriptions and pay classifications of the proposer's positions and employees shall also
be included.
3. Bids and all required or requested supplemental materials in compliance with this
Request for Proposal shall be submitted as requested above. Supplemental materials will
not be accepted after the Proposals have been opened unless requested by the City.
SUBMIT PROPOSALS TO: City of Tybee Island, P.O. Box 2749, Tybee Island,
Georgia 31328, Attention: Melissa Freeman, Finance Department. The outside of the
envelope should be marked, "North Beach Restroom Consultation Bid Proposal
Enclosed."
OPENING OF PROPOSALS: DATE: EDT @ City Hall.
The City of Tybee Island reserves the right to reject any and all proposals and to waive
any formalities and make the award in the best interest of the City.
INCURRED EXPENSES:
The City is not responsible for any expenses which proposers may incur in the
preparation and submittal of proposals requested by this RFP, including but not limited
to, costs with travel, accommodations, interviews, or presentation of proposals.
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