HomeMy Public PortalAbout12-01-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, DECEMBER 1, 2011
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, December 1, 20111, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Don
Benedict, Park Superintendent Bill Thistlethwaite, Assistant Fire Chief Oscar Abner,
Community Development Specialist Sharon Palmer, Planning Technician Sarah Mitchell and
Battalion Chief Tim Brown.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the November 23, 2011
meeting. Foster moved to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for December 2, 2011
in the amount of $509,404.24. She explained of that amount $13,591.11 was paid to Haiges
Machinery for a washer / extractor and dryer for the Richmond Fire Department and $11,047.55
was paid to Pro Lawn for the North "E" Street Train Depot Project. Lawson moved to approve
with a second by Foster. The motion was unanimously passed.
DIRECTIONAL SIGNS
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict for the approval for the placement of Directional signs to be placed at 8th &
Main and 9th & Main Streets for the Indiana Football Hall of Fame with the
provisions that it meets with the required specifications of the Richmond Street
Department. Foster moved to approve with a second by Lawson. The motion was
unanimously passed.
Board of Works Minutes
December 1, 2011
Page 2 of 4
NEW HANDICAPPED PARKING SIGNS
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict for the approval of three (3) new Residential Handicapped Parking Signs.
Those are as follows:
1. 120 North 18t11 Street for Jamie L. Beanblossom
2. 605 South 10t11 Street for Cristobal Colon
3. 418 North 15t11 Street for Ewen H. Akers
Lawson moved to approve with a second by Foster. The motion was unanimously
passed.
HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict for the approval of twelve (12) Residential Handicapped Renewals. Those
are as follows:
1. 118 Richmond Avenue for Mike Guerello
2. 109 North 6t11 Street for American Legion Post 65
3. 1208 Boyer Street for John Byrd
4. 915 North 13t11 Street for Sharon Douglas
5. 904 North 13t11 Street for Head Start
6. 104 North 16t11 Street for Michael Hillard
7. 516 South 11th Street for Janet Love
8. 704 South 7t11 Street for Christine Parks
9. 201 Kinsey Street for Jean Reed
10. 1004 North "A" Street for Reid Memorial Presbyterian Church
11. 501 South 7t11 Street for St. John Lutheran Church
12. 207 South 11th Street for Christina White
Foster moved to approve with a second by Lawson. The motion was unanimously
passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Park Superintendent
Bill Thistlethwaite for the approval of Contract No. 169 -2011 with INDOT to provide
services in connection with the City receiving Transportation Enhancement Funds.
Lawson moved to approve with a second by Foster. The motion was unanimously
passed.
B. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Contract No 170 -2011 with Corporate Health of
Ohio, Inc to provide physical and medical testing services for the Richmond Fire
Department. Foster moved to approve with a second by Lawson. The motion was
unanimously passed.
Board of Works Minutes
December 1, 2011
Page 3 of 4
BID AWARDS
A. Robinson made a request to the board to award the bid for pick up trucks for the
Richmond Street Department to Wetzel Chevrolet in the amount not to exceed
$28,062.95 per unit. Lawson moved to award with a second by Foster. The motion
was unanimously passed.
B. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer to award the bids for the NSP3 Phase 1 and
Phase 2 Rehab and New Construction of single family homes. Those bid awards are
as follows:
1. Thor Construction for NSP3 Two Rehab houses — Phase 1 -
819 South 7th Street and 829 South 9th Street — Total bid
$281,600.00
2. Trademark Construction for NSP3 New construction — Phase 2
— 136 South 11th Street, 626 South 8t11 Street, 222 South 10th
Street and 219 South 10t11 Street — Total bid $660,500.00
Lawson moved to award with a second by Foster. The motion was unanimously
passed.
BID OPENINGS
A. Robinson brought to the board a bid opening for general maintenance of overhead
doors for the Fire Department.
Those bids are as follows:
1. Overhead
Door Company
a.
1St Hour - $52.00 per man
b.
Each additional hour - $52.00 per man
c.
Minimum Charge - $52.00 per man
d.
Overtime daily rate - $78.00 per hour per man
e.
Saturday rate - $78.00 per hour per man
f.
Sunday rate - $104.00 per hour per man
g.
Holliday rate - $104.00 per hour per man
h.
Material cost mark up - 25%
i.
Time frame of response — Same day
2. Scott Door Service
a.
1St Hour - $65.00
b.
Each additional hour - $50.00
c.
Minimum Charge - $65.00
d.
Overtime daily rate — 1 '/z time
e.
Saturday rate — 1 '/z time
f.
Sunday rate — Double time
g.
Holiday rate — Double time
h.
Material cost mark up - 50%
i.
Time frame of response — 1 hour to 24 hour depending
on urgency
B. Robinson brought to the board a bid opening for General maintenance of Breathing
Air Compressors for the Richmond Fire Department. Those bids are as follows:
Board of Works Minutes
December 1, 2011
Page 4 of 4
1. Pro Air
a. Semi — Annual Service - $650.00
b. Air Sampling - $80.00 each — six (6) samples per year -
$480.00
2 Breathing Air Systems
a. Semi — Annual Service - $555.00
b. Air Sampling — six (6) tests - $446.00
C. Robinson brought to the board a bid opening for maintenance of electrical repairs for
the Richmond Fire Department. Those bids are as follows:
1. Hill Electric
a. 1st Hour - $80.00
b. Each additional hour - $60.00
c. Minimum Charge - $80.00
d.
Saturday rate - $90.00
e.
Sunday rate - $120.00
f.
Holiday rate - $120.00
g.
Material cost mark up - 20%
h.
Time frame of response — 24 hours
2. Cummins Electric
a. $66.00 per hour
b. Saturday - $89.50 per hour
c. Sunday and all other hours - $120.00 per hour
d. Material cost mark up — 20% - Any shipping and fees
incurred on material delivery will be cost plus 5%
e. Time frame of response — 24 hours — Emergency within
two (2) hours.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk