HomeMy Public PortalAbout11/21/2001City of Greencastle
• City Hall
One North Locust Street
P.O. Box 607
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
WEDNESDAY, NOVEMBER 21, 2001 4:00 P.M.
CITY }TALL
The Greencastle Board of Works met in Regular Session Wednesday, November 21, 2001, 4:00
p.m. Mayor Michael called the meeting to Order at 4:05 p.m. On the Roll Call, the following
were found to be present: George Murphey. Sue Murray and Attorney Robertson arrived at 4:10
p.m.
Motion to approve minutes from September 19, 2001 Regular Session made by George Murphey,
seconded by Mayor Michael. Vote was unanimous.
CT Jones recommended Full -Time status for Jarrod Holman. Motion to accept the
recommendation made by George Murphey, seconded by Mayor Michael. Vote was unanimous.
Fire Chief Bill Newgent recommended Full -time status for John Shafer. Motion to accept the
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recommendation made by Mayor Michael, seconded by George Murphey. Vote was unanimous.
Sue Murray and Attorney Robertson arrive at this time.
Wastewater Superintendent Mike Neese reported that Jack Roebuck has completed his 90 day
probationary period, but has been unable to take his CDL test due to facility and scheduling
problems. Superintendent Neese asked that Jack Roebuck be accepted as a full -time employee
with a 30 day extension to fulfill the minimum requirement of receiving his CDL license. Motion
to accept the recommendation of Superintendent Neese to accept Jack Roebuck as a full -time
employee with a 30 day extension to acquire his CDL, made by George Murphey, seconded by
Sue Murray. Vote was unanimous.
George Murphey made the motion to acknowledge an accident that occurred November 17, 2001
in which Firefighter John Shafer was involved and accept as a non - chargeable accident, seconded
by Mayor Michael. Vote was unanimous.
Sue Murray made the motion to acknowledge an accident that occurred October 16, 2001
involving Officer Kristi Mason and accept the accident as non - chargeable, seconded by George
Murphey. Vote was unanimous.
• Police Chief Jim Hendrich submitted the SOP for Law Enforcement K -9. Motion to approve
made by Sue Murray, seconded by George Murphey. Vote was unanimous.
" B r i a n N e i l s o n , T r i a d E n g i n e e r i n g , p r e s e n t e d t h e I & I R e d u c t i o n P r o g r a m U p d a t e t o t h e B o a r d .
M r . N e i l s o n r e p o r t e d t h e i n i t i a l f i n d i n g s i n c l u d e d i r e c t c o n n e c t i o n s b e t w e e n s a n i t a r y a n d s t o r m
s e w e r s y s t e m s , j o i n t o f f s e t s , r o o t p e n e t r a t i o n s , s a g g i n g p i p e a n d b r o k e n s e c t i o n s o f s a n i t a r y p i p e .
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a b o v e p r o b l e m s .
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9 1 9 , G o l f v i e w E s t a t e s . M a y o r M i c h a e l r e p o r t e d t h a t t h e C i t y c a n n o t g e t a v a r i a n c e t o e x t e n d t h e
s e w e r m a i n a t t h i s t i m e . M a y o r M i c h a e l f u r t h e r s t a t e d t h a t i f a s e p t i c i s b u i l t o n t h e l o t , a s s o o n a s
t h e C i t y e x t e n d s t h e s e w e r m a i n t h e o w n e r o f t h e p r o p e r t y w o u l d b e r e q u i r e d t o h o o k o n t o t h e
s e w e r m a i n a n d f i l l i n t h e s e p t i c s y s t e m . G e o r g e M u r p h e y s t a t e d t h e s t i p u l a t i o n s s h o u l d b e
r e c o r d e d o n t h e d e e d t o e n s u r e t h i s i s d o n e . M r . T h o m a s a n d M r . B a r n e s s t a t e d t h e B o a r d o f
H e a l t h h a s a p p r o v e d t h e i n s t a l l a t i o n o f a s e p t i c s y s t e m o n t h i s l o t .
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E s t a t e s w i t h t h e s t i p u l a t i o n t h a t o n c e t h e s e w e r m a i n i s a v a i l a b l e t h e o w n e r b e r e q u i r e d t o h o o k
o n t o t h e C i t y S e w e r w i t h t h e t a p f e e b e i n g w a i v e d ( t h e r e w i l l b e N O t a p f e e ) a n d t h e s e
s t i p u l a t i o n s b e r e c o r d e d o n t h e d e e d , s e c o n d e d b y S u e M u r r a y . V o t e w a s u n a n i m o u s .
T h e r o a d s e r v i c e t o L o t 9 1 9 , G o l f v i e w E s t a t e s w a s t h e n e x t i s s u e d i s c u s s e d . C i t y E n g i n e e r
M o r r o w s t a t e d h e w o u l d a s k t o e x t e n d t h e r o a d a l l t h e w a y t h r o u g h t h e p r o p e r t y w i t h a n
e a s e m e n t t o e x t e n d t h e r o a d a t a l a t e r d a t e a n d t o a l l o w f o r a 3 0 f o o t c o n s t r u c t i o n e a s e m e n t .
M a y o r M i c h a e l m a d e t h e m o t i o n t o a l l o w c o n s t r u c t i o n a c c e s s t o t h e p r o p e r t y f r o m t h e s t r e e t
" w i t h a 3 0 f o o t c o n s t r u c t i o n e a s e m e n t f o r f u t u r e w o r k t o b e d o n e , s e c o n d e d b y G e o r g e M u r p h e y .
V o t e w a s u n a n i m o u s .
W a s t e w a t e r S u p e r i n t e n d e n t M i k e N e e s e r e p o r t e d t h a t t h e C o r n s t a l k l i f t s t a t i o n w i l l r e m a i n o n l i n e
d u e t o t h e a m o u n t o f r o c k a n d t h e c o s t t o r e m o v e i t .
A l e t t e r f r o m J i m D a u g h e r t y , D e P a u w U n i v e r s i t y , r e q u e s t i n g a n a d j u s t m e n t o n t h e i r s e w e r b i l l i n g
i n t h e a m o u n t o f $ 1 , 7 1 4 . 0 5 w a s d i s c u s s e d . M r . D a u g h e r t y ' s l e t t e r s t a t e s t h e y w e r e h a v i n g t r o u b l e
w i t h a n a i r c o n d i t i o n e r c o n d e n s e r a t t h e M e d i a C e n t e r a n d f o u n d t h a t i f t h e y t r i c k l e d w a t e r o n t h e
h e a t r e l i e f c o i l s t h e u n i t w o u l d c o n t i n u e w o r k i n g . M r . D a u g h e r t y s t a t e s t h e y s h o u l d n o t h a v e t o
p a y s e w a g e o n t h e a d d i t i o n a l w a t e r u s e d d u e t o t h e f a c t t h a t i t e i t h e r e v a p o r a t e d o r w e n t i n t h e
s t o r m s e w e r . M o t i o n t o d e n y t h e s e w e r a d j u s t m e n t r e q u e s t w a s m a d e b y M a y o r M i c h a e l ,
s e c o n d e d b y G e o r g e M u r p h e y . V o t e w a s u n a n i m o u s .
W a s t e w a t e r S u p e r i n t e n d e n t N e e s e d i s c u s s e d t h e p e r p e t u a l r e n t a l a g r e e m e n t t h e W a s t e w a t e r
T r e a t m e n t P l a n t h a s w i t h C S X R a i l r o a d . C u r r e n t l y t h e f e e f o r t h i s a g r e e m e n t i s $ 5 0 0 . 0 0 ( f i v e
h u n d r e d d o l l a r s ) p e r y e a r . C S X i s o f f e r i n g a o n e t i m e p a y m e n t o f $ 4 , 7 5 0 . 0 0 ( F o u r t h o u s a n d
s e v e n h u n d r e d f i f t y d o l l a r s ) . G e o r g e M u r p h e y m a d e t h e m o t i o n t o d e n y t h e o n e t i m e p a y m e n t
a n d c o n t i n u e w i t h a n n u a l p a y m e n t s , s e c o n d e d b y M a y o r M i c h a e l . V o t e w a s u n a n i m o u s .
A & F E n g i n e e r i n g S u p p l e m e n t N o . 1 f o r C o n s t r u c t i o n E n g i n e e r i n g C o n t r a c t S o u t h J a c k s o n
" S t r e e t w a s d i s c u s s e d b y t h e B o a r d . C i t y E n g i n e e r M o r r o w s t a t e d t h e o r i g i n a l c o n t r a c t w a s b a s e d
o n a 1 4 w e e k c o n s t r u c t i o n p e r i o d . T h e p r o j e c t h a s b e e n u n d e r c o n s t r u c t i o n f o r 1 5 w e e k s a n d i s
S still not finished. Supplement No. 1 increases the contract amount by $27,183.00, making the
contract total $105,608.00 instead of $78,425.00 as originally approved. Motion to approve
made by Sue Murray, seconded by George Murphey. Vote was unanimous.
An Agreement with Paul I. Cripe for Architectural and Engineering Services for an Elevated
Water Tank and Fire Station was presented to the Board. This agreement is for a not to exceed
amount of $14,500.00 (Fourteen Thousand Five Hundred Dollars). Motion to approve made by
Mayor Michael, seconded by Sue Murray. Vote was unanimous.
SR 240 Waterline Project Notice of Award, Notice to Proceed, Non - Discrimination Clause,
Payment Bond and Performance Bond for L &K Construction were presented to the Board. The
cost of this project is $91,471.50. The City will pay costs up front and then be reimbursed by
INDOT for 76.25% of the project cost. TNDOT will only reimburse for the cost of the three inch
line. The City has requested the six inch line and will have to absorb the difference in the cost of
the three inch line and the six inch line. This project is scheduled to being December 21, 2001
and should be complete within 60 (sixty) days. Motion to approve the Notice of Award to L &K
Construction for this project was made by Mayor Michael, seconded by Sue Murray. Vote was
unanimous.
George Murphey made the motion to authorize Mayor Michael to sign the Notice to Proceed for
L & K Construction for the SR 240 Waterline Project once all documents, insurance, etc. are in
place and reviewed by the City Attorney, seconded by Mayor Michael. Vote was unanimous.
• The Board received an update on the water supply exploration program being conducted by DLZ
Engineering. It was reported that an aquifer has been identified along the south side of Big
Walnut Creek between the Cantonwine property on the west and 100 East Road with the Jack
Torr west property line being approximately 1,400 feet west of 100 East Road. The City now
needs to initiate boundary descriptions and a map of the parcel proposed for acquisition. It was
noted in this discussion that test holes were also drilled on Jeff Cantonwine's property and an
agreement needs to be signed with him.
Motion to approve Water Supply Test Drilling Agreement with Property Owner Jeff Cantonwine,
DBA. EAU Cantonwine, Inc. was made by Mayor Michael, seconded by Sue Murray. Vote was
unanimous. A claim for payment of $1,000.00 for Mr. Cantonwine will be processed in
December.
City Engineer Morrow stated we need an Agreement with L & K Construction for the SR 240
Waterline Relocation Project. George Murphey made the motion to authorize the Mayor to sign
the agreement after it has been approved by the City Engineer and City Attorney, seconded by
Sue Murray. Vote was unanimous.
Bill Dory discussed claims and change orders for the Heartland Sewer Project. Mr. Dory stated
two claims have been submitted: one for Civil Engineering in the amount of $2,000.00 and the
second is to Angelo Iafrate in the amount of $12,000.00.
Three Change Orders were submitted for Angelo Iafrate for the Heartland Sewer Project as
S follows:
Change Order #1 - Substitution of Ductile Iron Pipe in the amount of $2,207.00
Change Order #2 - Trench backfill with select material in the amount of $7,605.00
Change Order #3 - Grouting of abandoned sanitary sewer in the amount of $4,485.00
for a total increase in the amount of $14,297.00.
Motion to approve all three change orders was made by Mayor Michael, seconded by George
Murphey. Vote was unanimous.
Motion to approve water claims in the amount of $94,529.52 was made by George Murphey,
seconded by Sue Murray. Vote was unanimous.
Motion to approve wastewater claims in the amount of $123,475.09 and SRF claims in the
amount of $518,667.00 was made by Sue Murray, seconded by George Murphey. Vote was
unanimous.
Motion to adjourn made by George Murphey, seconded by Mayor Michael. Vote was
unanimous.
ATTEST:
Pamela S. Jones, ok- Treasurer
r "
ancy A. chael, Mayor
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