HomeMy Public PortalAbout03-13-2000 Regular Session
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MINUTES
HILLSBOROUGH TOWN BOARD
March 13,2000
7:30 PM, Town Barn
The Hillsborough Town Board held a regular meeting on March 13,2000 at 7:30 PM in the
Hillsborough Town Barn. Present for the Board Meeting were Mayor Protem Kenneth
Chavious and Commissioners Frances Dancy, Evelyn Lloyd, Mark Sheridan, Brian Lowen.
Absent from the meeting was Mayor Horace H. Johnson, Sr. StafIpresent were Town
Manager Eric Peterson, Finance Director Sherry Carter, Town Clerk Donna Armbrister,
Planning Director Margaret Hauth, Police Chief Nathaniel Eubanks, Public Works Director
Pete Champion and Town Engineer Kenny Keel.
Mayor Protem Kenneth Chavious called the meeting to order at 7:30 PM.
1. PUBLIC CHARGE
Mayor Protem Kenneth Chavious read the Public Charge.
2. ADDING ITEMS TO THE PRINTED AGENDA
Commissioner Sheridan requested to add two appointments to the Tourism Board to fill
At-Large vacancies. These were added as Item 11.D.
Commissioner Sheridan requested to add a short report on the Orange County Soccer
Task Force. This was added as Item 6.C
3. AUDIENCE COMMENTS
A. Matters on the Printed Agenda
There were no audience comments.
B. Matters not on the Printed Agenda
There were no audience comments.
4. PRESENTATION
A. Presentation of a Proclamation in Memory of Janet Cates
Finance Director Sherry Carter presented a Proclamation of Memorial Tribute to the
family of Janet Cates. A copy of this Proclamation is hereby made a part of these
Minutes as an Attachment.
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5. APPROVAL OF THE MINUTES OF THE FEBRUARY 5TH RETREAT AND THE
FEBRUARY 14TH TOWN BOARD MEETING
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
moved to approve the Minutes ofthe February 5th Retreat and the February 14th Town
Board Meeting as presented by a vote of 5-0. The motion was declared passed.
6. REPORTS
A. Dave Stancil will provide a report on the County Parks & Recreation Master Plan
Dave Stancil, Orange County Environment & Resource Conservation Director, updated
the Board on the County Parks & Recreation Master Plan explaining that in November of
1997 the Orange County Board of Commissioners created a Joint Master Recreation and
Parks Work Group. The Work Group was developed to follow up on two reports: a 1996
Assembly of Government report "Recreation and Parks Issues in Orange County, NC",
and a May 1997 report entitled "Coordination of Parks and Recreation Services for
Carrboro, Chapel Hill and Orange County", developed by the area Managers. The charge
of the Work Group was to: "update and modify the Master Recreation and Parks Plan to
be a joint long-range capital facilities plan for Orange County, Carrboro and Chapel".
Although not listed in the charge, the Town of Hillsborough and OW ASA representatives
participated in the Work Group effort. The makeup of the work Group was inter-
jurisdictional, including: one elected official from all jurisdictions; School Board
representatives; Parks and Recreation Commission members; OW ASA, Duke and UNC
representatives; All Parks and Recreation Directors; and interested citizens. The Work
Group's Report focused on: developing a county wide inventory of facilities; updating of
local recreation and park needs; standards for park facility and design; park siting criteria;
coordinated parkland acquisition; payment-in-lieu/dedication programs; and linking town,
county, and state parks.
Stancil reported that resulting recommendations are to: create an Inter-Jurisdictional
Parks Council which would meet quarterly to review standards, develop bond proposals;
develop common park standards; and make school/park sites a priority.
B. Raymond Cooke, Associate Superintendent of Orange County Schools, will address
the Board to discuss the Orange County School System's new teacher recruitment
incentive program
Raymond Cooke reviewed the Orange County School System's new teacher recruitment
incentive program for the Board. He explained that several local entities have agreed to
participate in this program by providing some "perks" for new teachers. Some apartment
complexes have agreed to waive all application and deposit fees. Other apartment
complexes are providing discounts on monthly rates and in some cases waiving the first
month's rent. A national moving company has agreed to provide 38 to 52 percent
discounts to move teachers to this area. Certain banks are providing signature banking
cards, free safety deposit boxes, no fee check cards, travelers checks, money orders,
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discounts on mortgage origination fees, no routine monthly service charges,
complimentary financial planning and summer emploYment opportunities for teachers.
Mr. Cooke requested that the Town consider participating in this incentive program by
deferring water deposits on new customers who are teachers for 45-60 days. The Board
directed the staff to prepare a proposal for the Board's consideration at 'the April Board
Meeting.
ADDED ITEM C. REPORT ON THE ORANGE COUNTY SOCCER TASK
FORCE
Commissioner Sheridan informed the Board that Orange County Commissioner Barry
Jacobs is heading up the Soccer Task Force. A Soccer Symposium will be held in the
next month or two to identify soccer field locations. Sheridan suggested that this be
added to the agenda of an Assembly of Governments meeting to determine which of the
parks in the county could be used for soccer fields.
7. REPORT FROM THE TOWN MANAGER
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Town Manager Eric Peterson announced that the Annual State of the Local Economy
Breakfast will be held in the morning and stated that he would be leaving from the Town
Hall if anyone would like to car pool.
Manager Peterson reminded the Board of the meeting on March 27 when the non-profit
agencies will come and presen~ their funding requests to the Board.
Peterson stated that the preliminary plan for the Fairview Community Policing Center has
been finished and the final plan and cost estimates are being prepared.
8. REPORT FROM THE TOWN ENGINEER
Town Engineer Kenny Keel presented a status report on all current water and sewer
projects.
9. ITEMS FOR DECISION - CONSENT AGENDA
A.
B.
C.
D.
E.
. F.
Consider Approving Transfer of $6,000 Interest Income from the Food & Beverage
Tax Receipts to the Visitor's Center for Operations Costs
Consider approving a Proclamation Proclaiming April 9-15, 2000 as National
Volunteer Week
Consider approving a Proclamation Proclaiming March 20, 2000 as Great American
Meatout Day
Accept dedication of Phase I streets, Beckett's Ridge
Consideration of an Ordinance to amend Town Code Chapter 6, Section 6A-12 Speed
Limits to establish speed limits of25 MPH in Phase I, Beckett's Ridge
Consideration of an Ordinance to amend Town Code Chapter 6, Section 6A-5 to
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indicate stop signs in Phase I, Beckett's Ridge
G. Consider approving miscellaneous budget amendments
H. Consider allowing an oversized grave marker to be installed on a cemetery plot
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
moved to approve Consent Agenda Items 9.A-9.H as presented by a vote of5-0. The
motion was declared passed. Copies of the approved Proclamations, Ordinances, and
Budget Amendments are hereby made a part of these Minutes at Attachments.
10. ITEMS FOR DECISION - REGULAR AGENDA
A. Receive Report from Habitat from Humanity
Richard Lieberman, a representative from Habitat for Humanity, appeared before the
Board and reported on various projects they now have underway. Mr. Lieberman
requested future consideration by the Board for the Town to donate the lot on the comer
of Harper Street and Riddle Avenue to Habitat for Humanity.
Town Manager Eric Peterson stated that the staff would prepare step-by-step procedures
for property donations for the Board to consider at their April meeting.
B. Consider Awarding Contract for Archaeological Data Recovery at the Town Reservoir
John Poetzsch, representative from the Wooten Company, reviewed a Proposal from
Robert J. Goldstein & Associates to do the archaeological work and explained that this
work is a requirement of the Town's Army Corps of Engineers permit for the Reservoir.
He stated that this would require on site excavation for artifacts that will then be analyzed
and catalogued in accordance with the NC Division of Archives and History. A final
report of the site will be prepared and submitted with the artifacts to the Office of State
Archaeology Research Center. The cost ofthe work shall be hourly, and not to exceed
$43,000.
Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board
moved to award the Contract for Archaeological Data Recovery at the Town Reservoir to
Robert J. Goldstein & Associates for an hourly cost not to exceed $43,000 by a vote of 5-
O. The motion was declared passed.
C. Consider Awarding Contract for Wetlands Mitigation and Monitoring for the
Reservoir Project to Eco Science
John Poetzsch explained that part ofthe Town's permit for constructing the reservoir
includes building, planting, and monitoring new wetlands sites. There are four parts to the
contract with Eco Science: 1) Water Quality Ponds ($5,800), 2) Hately Farm Site to
establish a wetlands area (located in Person County) ($40,000), 3) Annual monitoring for
the water quality ponds and the Hately Farm site for five years ($15,500 per year plus a
4% annual increase), and 4) monitoring equipment.
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Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the board
moved to Award the Contract for Wetlands Mitigation and Monitoring for the Reservoir
Project to Eco Science as presented by a vote of 5-0. The motion was declared passed.
D. Discuss the Solid Waste Management Interlocal Agreement and Appointments to the
Solid Waste Advisory Board
Town Manager Eric Peterson announced that due to changes in the Agreement regarding
provisions about use of the Greene Tract, the final Agreement needs to be amended and
will not be available in it's final form until the April Board Meeting.
E. Consideration of an Ordinance to annex 33.95 acres owned by Roger Dale Stephens
(Tax Map 4.45..4&26)
Planning Director Margaret Hauth presented the Annexation Ordinance for the Board's
consideration.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the Board
moved to adopt the Ordinance to Annex 33.95 acres owned by Roger Dale Stephens (Tax
Map 4.45..4&26) as presented by a vote of 5-0. The motion was declared passed. A copy
of the Ordinance is hereby made a part ofthese Minutes as an Attachment.
F. Consideration of an Ordinance to zone 33.95 acres owned by Roger Dale Stephens
Residential-l 0 (Tax Map 4.5..4&26)
Planning Director Hauth presented the Zoning Ordinance for the Board's consideration.
Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board
moved to adopt an Ordinance to Zone 33.95 acres owned by Roger Dale Stephens (Tax
Map 4.45..4&26) Residential-l 0 as presented by a vote of5-0. The motion was declared
passed. A copy of the Ordinance is hereby made a part of these Minutes as an
Attachment.
G. Consideration of an Ordinance to amend Section 21.3 ofthe Zoning Ordinance to
create 2 alternate seats on the Board of Adjustment and establish a board size of 5
regular members with 2 alternates
Planning Director Hauth presented the Zoning Ordinance text amendment and explained
that in October of 1999 the Zoning Ordinance was amended to create a 7 member Board
of Adjustment. Due to state statute requiring a super-majority vote by Boards of
Adjustment, this change to seven members did not make it easier to have a quorum
available for meetings, and that the original language needs to be re-instated.
Upon a motion by Commissioner Lloyd, Seconded by Commissioner Dancy, the Board
moved to adopt an Ordinance to amend Section 21.3 of the Zoning Ordinance to create 2
alternate seats on the Board of Adjustment and establish a board size of 5 regular
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members with 2 alternates as presented by a vote of 5-0. The motion was declared passed.
A copy of the Ordinance is hereby made a part of these Minutes as an Attachment.
H. Direction to staff regarding the de-annexation of Fox Hill Farm
Planning Director Hauth stated that the Town annexed over 100 acres of the Fox Hill
Farm area approximately two years ago to prevent the County landfill from being sited
close to Hillsborough. Due to the extremely unusual configuration ofthe annexed area, it
makes development on the site very difficult. The Board previously discussed the need to
consider de-annexation ofthe property. This requires approval of the North Carolina
General Assembly through a local bill. If directed, the Town Attorney can initiate the
process of having the appropriate local bill introduced into the upcoming session of the
General Assembly.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
moved to authorize the Town Manager to direct the Town Attorney to proceed with the
De-Annexation Process by a vote of 5-0. The motion was declared passed.
1. Consideration of Revised Vision 2010 Comprehensive Plan
Planning Director Hauth asked if there were any questions or concerns with the Revised
Plan.
Upon a motion by Commissioner Lowen, seconded by Commissioner Sheridan, the Board
moved to adopt the Revised Vision 2010 Comprehensive Plan as presented by a vote of 5-
O. The motion was declared passed.
ITEM K Update on the development of Murray Street Park was heard out of order.
Planning Director Hauth reviewed a design plan for Murray Street Park with the Board
and explained that this design has been brought much closer to the original projected
budget.
J. Presentation of School Adequate Public Facilities Ordinances from Craig Benedict
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Graig Benedict, Orange County Planning Director, gave an in-depth presentation of
Sfhool Adequate public Facilities Ordinances and discussed joint growth planning issues.
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K. Update on the development of Murray Street Park
Heard earlier in the meeting.
11. APPOINTMENTS
A. Recommend to Orange County a Town Board Member to represent Hillsborough on
the Chapel Hill/Orange County Visitor's Bureau
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By consensus, the Board agreed to recommend to Orange County that Commissioner
Dancy be appointed to represent Hillsborough on the Chapel Hill/Orange County Visitor's
Bureau. The motion was declared passed.
B. Appointment of two representatives to serve on the Solid Waste Advisory Board
This Item was deferred to the April meeting.
C. Appointment of Donna Edwards to serve as the Chamber's nomination to replace
George Horton on the Tourism Board
ADDED ITEM D. Appointment of Jacquelin Liggins and Lauri Michel to fill At-Large
vacancies on the Tourism Board.
Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board
moved to appoint Donna Edwards as the Chamber's nomination, and Jacquelin Liggins
and Lauri Michel to fill At-Large vacancies on the Tourism Board by a vote of 5-0. The
motion was declared passed.
12. CLOSED SESSION
A. Closed Session for the Purpose of Discussing a Personnel Matter
Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board
moved to go into Closed Session for the Purpose of Discussing a Personnel Matter by a
vote of 5-0. The motion was .declared passed.
After returning to Open Session and upon a motion by Commissioner Lowen, seconded
by Commissioner Chavious, the Board moved to amend the Inmate Labor Program
whereby the Town will not utilize violent offenders by a vote of 5-0. The motion was
declared passed.
13. ADJOURN
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
~~J~ approximately 11:30 PM.
espectfully submitted,
Donna F. Annbrister, CMC
Town Clerk
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Y7(ernoFLaf 7rL-6ule
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;Janel 7). Gales
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W./;ereas, the people of our Town have been shocked and grieved by the death of
Janet D. Cates, an honored and respected employee of the Town for the past 15 ~
years; and
W./;ereas, she was a very capable, honest, energetic and trustworthy employee,
loved by all, and faithful in the performance of her duties; and
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W./;ereas, we mourn her loss and extend to her family our sincere sympathy in
this hour of their bereavement;
23e $ !/(eso/Ved, that this memorial be made a part of the official records of
our Town, and that an official copy of this expression of our sympathy be delivered to
Janet's family.
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gn 7f)//ness Whereof, I do hereby
set my hand, and cause the Corporate
Seal ofthe Town of Hillsborough to
be affixed this the 13th day of March,
in the year of2000.
.
Kenneth E. Chavious, Mayor Protem
Town of Hills borough
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PROCLAMATION "," "..""' , ," ~!'~P:''';l~;,;;~\
WHEREAS, the entire community can effect positive change with any volunteer action no
matter how big or small; and
WHEREAS, volunteers can connect with local community service opportunities through
hundreds of community service organizations like Volunteer Centers; and
WHEREAS, more than 1 09 million volunteers working in their communities utilize their time
and talent daily to make a real difference in the lives of children, adults, and the elderly; and
WHEREAS, during this week, all over the nation, service projects will be performed and
volunteers will be recognized for their commitments to community service; and
WHEREAS, volunteers have the power to fight the pervasive feeling of social disconnection
experienced by 81 % of Americans and especially young people; and
WHEREAS, volunteers are vital to our future as a caring and productive nation;
NOW, THEREFORE, I, MAYOR HORACE H. JOHNSON, SR., do hereby proclaim
April 9-15, 2000
As
National Volunteer Week
In HILLSBOROUGH, NORTH CAROLINA, and urge my fellow citizens to join the effort and
"Celebrate Volunteers!" in their communities. By volunteering and recognizing those who serve,
we can connect with neighbors and strangers and replace disconnection and isolation with
understanding and compassion.
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Horace H. Johnson, Sr., Mayor
Town of Hillsborough
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IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of
the Town of Hillsborough, this thirteenth day of March in the year of our Lord two thousand.
234
PROCLAMATION
WHEREAS, more and more people are considering vegetarianism from the perspectives of
health, impact on the environment, or ethics; and
WHEREAS, thousands of consumers, environmental and animal protection advocates are asking
their friends and neighbors to consider the benefits of trying vegetarianism; and
WHEREAS, throughout the Triangle Vegetarian Society volunteers are planning a number of
activities for March 20-25, including teaching children how to cook simple vegetarian dishes,
providing vegetarian dinners for a homeless shelter, as well as hosting a famous author.
NOW, THEREFORE, I, Horace H. Johnson, Sr., Mayor of the Town of Hills borough, North
Carolina, do hereby proclaim March 20, 2000, as
"GREAT AMERICAN MEA TOUT DAY"
in Hillsborough and urge our citizens to explore a more healthful and compassionate diet.
WITNESS my hand and the corporate seal of the Town of Hillsborough, North Carolina, this the
13th day of March, 2000.
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Horace H. JOhn~ayor
Town of Hills borough
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A'ITACBMENT 9. E
235
AN ORDINANCE AMENDING SECTION 6 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1.
Section 2.
Section 3.
Section 6A-5 of the Hillsborough Town Code is hereby amended to add the
following stop sign:
Stop Street
Chandler Court
Ingram Court
Kennesaw Court
Savannah Court
Woodbury Drive
Approach
East
East
East
East
South
Main Street
Beckett's Ridge Drive
Beckett's Ridge Drive
Beckett's Ridge Drive
Beckett's Ridge Drive
Beckett's Ridge Drive
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this /5 day of mMM .
Ayes: L-
Noes: $'
Absent or Excused ff
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Donna F. Armbrister, Town Clerk
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A'ITACHMENT 9. F
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AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEHICLES AND TRAFFIC
APPENDIX A, SECTION 6A-12 OF THE HILLSBOROUGH TOWN CODE
The Board of Commissioners of the Town of Hillsborough ordains:
SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6,
Appendix A, Section 6A-12 Speed Limits.
SECTION 2. Section 6A-12 Speed Limits
In accordance with Subsection 6-20(b), the following speed limit is established at 25
MPH for the streets indicated below:
SPEED
LIMIT (MPH)
FROM
ON STREET
TO
25
25
25
25
25
Chandler Court
Ingram Court
Kennesaw Court
Savannah Court
Woodbury Drive
Beckett's Ridge Drive
Beckett's Ridge Drive
Beckett's Ridge Drive
Beckett's Ridge Drive
Beckett's Ridge Drive
End
End
End
End
Beckett's Ridge Drive
Section 2.
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this J J. day of 4J~
Ayes: L-
Noes: ...&'
Absent or Excused ~
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nna F. Annbnster, Town Clerk
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BUDGET AMENDMENTS
MARCH. 2000
BEFORE ADJ.
GENERAL FUND
EXPENTURES:
10-4200-450 Adm.-Cont.Serv/Cemetery
10-4200-740 Adm.-Capital
10-9990-000 Contingency
$ -0-
5.500
98.800
$104.300
To fund purchase and installation of cemetery software program.
* * * * * * * * * *
GENERL FUND
REVENUES:
10-3350-100 Misc.-Confiscation %AGE $ -0-
EXPENDITURES:
10-5100-571 Police-Misc./Drug %AGE $ 6.724
To fund receipt of substance abuse taxes and restitution payments.
* * * * * * * * * *
GENERAL FUND
EXPENDITURES:
10-5100-743 Police-SHPO Grant
10-9990-000 Contingency
$ -0-
97.300
$ 97,300
ADJ.
$ 6.500
(5.000)
( 1,500)
~
$ 390
$ 6.500
(6,500)
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To fund expenditures from Governor's Highway Safety Program Grant.
WATER FUND
REVENUES;
30-3350-000 Miscellaneous
$ 5.000
EXPENDITURES;
30-8140-740 Water Dist.-Capital
30-8200-740 WW Coll.-Capital
30-8220-740 WWTP-Capital
$ 86,600
11,500
$157,500
$255.600
To replace Utility Mechanic's truck totaled in accident.
APPROVED: tl$-/c.Y- ~.1J~ #'y ,,4 j/~ d 0-0
VERIFIED: d",,-, -v(~~ ~.7??C-
~~'Armbrister. Town Clerk
$ 8,566
$12.308
12.308
( 16.050)
$ 8.566
237
A'ITACHKENT 9.G
AFTER ADJ.
$ 6,500
500
97.300
$104.300
$ 390
$ 7.114
$ 6,500
90.800
$ 97.300
$ 13.566
$ 98,908
23.808
141.450
$264,166
137 North Charton Street · P.O. Box 429 · HiIlsborough, North Carolina 27278
919.732.2104 · Fax: 919.732.1028