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HomeMy Public PortalAboutGolf Commission -- 2020-08-11 Minutes 11 1 t4s Calms �REN'STF�i TOWN OF BRE WSTER Brewster, Massachusetts 02631 ( 508 ) 896-3701 GOLF COMMISSION Minutes of August 11 , 2020 Commissioners Present : Anne O ' Connell (Chair), Andrea Johnson (Vice-Chair), Carl Blanchard, John Kissida, Wyn Morton, Jeff Odell, and David Valcourt Others Present ; Mark O ' Brien (Director of Operations), Jay Packett (Asst . Oper. Mgr. ), Bill Meehan (Finance Committee liaison), Bill O ' Brien (CCMGA), and Donna Potts (9-Holers Assn . ) . THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED . The meeting may be viewed at : 1ittp : Hvideo . brewstei 4- iiia . gov/CablecaStPLiblicSite/sliow/4827 ?ciiaiiiiel = I Anne O ' Connell called the meeting to order at 4 : 00 pm after reading remote meeting guidelines and procedures . Director' s report : • Mark O ' Brien expressed his thanks to the staff for their work during these most trying times . This is the time during the golf season when stress levels are normally high and the fact that the golf course has been extremely busy makes it even higher . To add to this within the next week or two 25 per cent of the staff will be leaving creating a shortage in help and possibly some changes in services which will be dealt with as they arise . He does not expect that revenues will be affected . Steve Knowles is doing a great job jockeying the schedule . Wynn Morton asked if the golf course is advertising for help; Mark O ' Brien advised that there has been one response to the ads . • Jay Packett reported a record or the month of July with revenues up in every category except for the pro shop which is attributable to the lack of foot traffic . Discussion followed . It appears the revenues for August will also be up . • Mark O ' Brien discussed the budget and capital expenses . • There was a question from Rob Harris as to whether the golf course has been impacted by Gov. Baker ' s travel restrictions . Mark O ' Brien said that current revenues are up not showing any kind of a drop-off. • Freemans Grille has a lease extension in place until 12/31 /21 . The current year' s lease has been adjusted to reflect current conditions . • The maintenance staff is continuing to do a great job keeping up . There is a moderate drought on Cape Cod and there are requirements when that kick in regarding water usage-"the height of green cuts to reduce the need for watering, watering flower beds , etc . Water usage is in good shape to stay within the permit . • Fall aeration is on schedule . • The use of cup lifters will be replaced with noodles . • Mark O ' Brien recommends starting off-season membership on September 1 and raising last year' s fees by 5 per cent . Jeff Odell suggested off-season memberships start the Tuesday or Wednesday after Labor Day. • Jeff Odell made a motion to accept the off-season membership rates as presented starting the Tuesday after Labor Day weekend at a 5 per cent increase in the rates of each category over the rates of last year . Seconded by John Kissida . Motion passed 74 • An email was received from Rob Harris : Was there consideration given to the fact that Freemans Grille is unable to use the pavilion for functions because of executive orders of the governor? It seems to me that they are unable to utilize the full benefit of their lease . Mark O ' Brien replied that from the discussions held with Donna , Peter, Sean and himself he believes that the procurement laws do not allows the lease to be substantially changed to a further extent than what they did . Sean has had further discussions with Donna and he does not believe that there has been any movement in that regard . Concerns and questions about golf course operations : • There have been several emails received : the first one regarding the use of masks . Mark O ' Brien reported that in the guidance as far as wearing masks at the course is people are required to wear a mask in the building; they are required to wear a mask on the putting green$ they are required to wear a mask at the driving range . They are not required to wear a mask if they can reasonably socially distance outdoors . There is no recommendation that people wear a mask other than in the areas mentioned . There is signage in those areas . He also indicated that this is very difficult to police . It is not a requirement that people be told to wear a mask until they get to the first tee . He has not seen anyone come into the shop without a mask. Since there are no coffee or lunch breaks . there are times when the staff needs to remove their masks : having coffee, etc . or eating lunch. More than groups of three foursomes are not allowed ; those are the types of groups that are difficult to manage . There is signage on both sides of the putting green. The number of holes has been reduced to control the number of people there . Wyn Morton suggested more holes might allow people to stay further apart . Discussion followed . • The timing of the sprinkler system was explained . . • Jay Packet talked about the divot issue, saying it is not going along as he anticipated and suggested another email blast could help . Jeff Odell suggested a group of volunteers might be helpful . • Questions and comments from Associations and liaisons : • An email was received from Don Patterson complimenting the use of masks and etiquette signs on the cart windshields . He suggested posts and ropes be used to keep carts on the paths . Mark O ' Brien will discuss this with Tom Flynn and Dwight Wiggin . • Bill O ' Brien thanked the staff and said the membership is pleased with the way things are going . • Bill Meehan commented on the condition of greens and on irrigation especially during a drought . Refund requests : • There have been a few requests for refunds ; one was from the gentleman who was turned down last time because he did not submit his request prior to the cut-off date of June 30 . The second was from a gentleman who had an unfortunate accident recently and can 't play golf; both are aware of the refund policy. Bill O ' Brien indicated that one of these gentlemen did not join the golf course until after the cut-off date . Discussion followed . • A motion was made by Dave Valcourt, seconded by John Kissida to defer each of these two requests and to revisit the refund and credit policy at the September 22 meeting . Motion passed 7-0 . Andrea Johnson will have a draft updating the refund and credit policy ready to be discussed at the next meeting . Update on solar project : • The golf commission is scheduled to appear before the planning board tomorrow night . The planning board accepts questions before and after their meeting. Superintendent search • John Kissida reported after interviewing five candidates, two recommendations , both of whom are superintendents at other courses, were sent to the manager ' s office . The top picks are meeting this week with the maintenance staff, Peter Lombardi and Mark O ' Brien for a final decision. The town expects to have someone on board this fall in preparation for winter and spring . • Steve Mann is no longer on board as a consultant . Based on the scope of work it was mutually agreed it wasn ' t necessary for him to continue . The person chosen as superintendent will be the consultant going forward. Strategic planning process : • There will be a special meeting for golf commissioners only on September 1 at 4 p . m and will be televised . Wynn Morton is unable to be at the meeting; he and Anne O ' Connell will meet before the meeting and Anne will act as his proxy. Dave Valcourt presented upcoming plans . Discussion followed . Approve Minutes : • A motion was made by Wynn Morton, seconded by John Kissida to approve the minutes of July 14 as amended . Motion approved 7 -0 . Future agenda items and meetings : • Revised refund policy • Proposal from National Golf Foundaton • Introduction of greens superintendent A motion to adjourn was made by Andrea Johnson, seconded by John Kissida , and passed 7 -0 . Meeting was adjourned at 533 pm . Respectfully submitted, Dorothy Vesperman Department Assistant MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location : Remote Participation Only Date : August 11, 2020 Time : 4:00 PM This meeting will be conducted by remote participation pursuant to Governor Baker' s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings . No in-person meeting attendance will be permitted . If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting . To submit public comment or questions to the Golf Commission, please email : golfcommission@brewster-ma .Rov. To view the : • Live broadcast : Tune to Brewster Government TV Channel 18 • Livestream : Go to _www. livestream . brewster-ma . gov • Audio/video recording: Go to www.tv. brewster-ma ov AGENDA • Call to Order Director' s Report ( Mark O' Brien ) • FY2021 Revised Budget • Update on Freemans Grill • Update on Maintenance • Off-season memberships • Concerns and Questions about Golf Course Operations • Masks • Sprinkler System • Divot Repair Project • Questions and comments from Associations ( Bill O' Brien, Donna Potts, Jane Samiotes) and Liaisons • Refund Requests ( Anne O' Connell ) • Update on Solar Project (Anne O' Connell ) • Superintendent Search (John Kissida ) • Strategic Planning Process • Questions and comments from Associations ( Bill O' Brien, Donna Potts, Jane Samiotes) and Liaisons • Approve Minutes 071420 • Topics the Chair did not Reasonably Anticipate • Future Agenda Topics and Meetings • Adjournment Date Posted : Date Revised : QAC 000000 © Mao00C7rrn o in to • 0 O O O O O O N N pp m o0 r• wO t0 M N 'Cj 0 0 0 O O O ' O at N O ah O N 0) ' ' ' O ' Ln et ft � q A A 1 % 1 1 1 ♦ 111 N Lfta ri M 00 00 M 00 a�mi m h o 01 ri 1` d' O M A 00 N •N-I N M tq 'd 000 N Ln Q1 eo-i ri Ln rM•i W ri tlm tn• i/1• i/1• t 4 VI tn• tn• Vl t/! t/1• V%r tn• tn• t 1? 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WAGES part - o I Maintenance $ 641282 + ; 683,601 . $ 873,361 . $ 588,859 ' $ 817,830 $ 583,184 $ 596,164 FurtofimeMainte nee $ 223,000 ` $ 240,583 $ 280357 I , $ 221 ,794 $ 3D5,271 $ 2881000 1 $ 305,271 FUiI time Adminis{radva _ $ _ 232 820 ; ; 238,714 $ 240,276 $ 263,962 $ 278,534 282,993 1 $ 276,534 FFFFF4Part t}me Administrative $ 228t676 $ 223,055 $ 2 ,488 $ 181 ,572 $ 211 ,467 i ,� 198,838 $ 198,636 Overtime i $ 46,148 ' $ 496044 $ 44,0331 $ 41 ,237 $ 47,538 $ all%& ; 47,838 Longevdy $ 18,889 , $ 15,90. 2 $ 16,525 $ 17,299 $ 18,072 $ 18,072 $ 18,072 Cantracual Ohl�etbns $ $ j t6 1$ , $ 48,538 $ 42,208 $ 42,200 SUBTOTAL i 1 ,280,686 i 1,331 ,360 1 $ 1 ,388,012 ( ; '1 ,284,724 ' i 5,625,140 , $ 1 ,427,811 ; 1 ,483,A23 i GENERAL EXPENSES Clothlnp-Malntenance $ 7,4$3 , $ 9,086 $ 10,367 1 $ 6,760 $ 8169 $ 8,600 ; 80600 Clothing AdmMtstrative $ $ 1 ,8IF 57 2,0� . $ 2,0� $ 2,000 ease-Malntonance $ 1 ,474 $ 2 ONGr ,142 $ 4,104 $ 2,828 $ 30000 $ 31000 $ 3,060 Diesel Fuel $ 9,085 i $ 12,033 $ 14,769 $ 12,4 $93 17,117 $ 10,000 $ 10,000 IieatklA-Makltonanae $ 213551 $ 2.992 $ 2,909 I $ 2,440F$ 3,000 $ 31000 , $ 8,000 HeolInp-Clubhouse $ 11 ,251 ' ,28 $ 114 ' $ 11 ,933 $ 81040 ; $ 11 ,000 $ 111000 $ 110000 Gasoline-Maintonance $ 71195 $ 11 ,796 ( $ 12,245 $ 10,112 ' $ 10,082 $ 8,500 $ 8,600 EW' bitty Maintenance $ 9,423 , $ 8,481 $ 6,201 $ 4 905 $ 60000 $ 6 ODO j $ 64800 ElactricHy Whouse $ 431087 $ 36,469 $ 38001 $ 30M $ 361000 _ $ 36 0D , $ 360000 Eeotdcliry-lyd9ation $ 27,985 $ 21 ,434 $ 20,681. $ 19,162 $ 22,000 _ $ 22:Oa $ 22,000 Ejactrbtly Driving Range $ 6,770 S 3,824 j $ 089 S 3,438 I $ 4,000 $ 4,0 , 41000 R 8 M' qulpmonl $ 72,346 $ 90,086 I $ 80,149 $ 71 ,672 ' 00 S$ 80,000 . $ paw , $ 80,000 R A M Irrigation $ 61 ,244 $ 38,280 $ . 31,904 $ , __ 1913881 11 $F . 36�OAO -. $ 30 000 S _ - . 35,000 IF&ProfessbnaVTecIF $ 1 ,778 S 3,352 1 $ 3_,8421 .1 6.089 $ 4.600 $ 41600 , $ 4600 Phone-Maintenance $ 636 $ 666 [ $ 628 $ 630 $ 600 $ 600 4 $ 600 Phone-Clubhouse $ 988 ' $ 980 1 S 912i $ __ 811 $ 850_ $_ , _ _ 600. _ $ _ . 860 AlarrmMalrltenance $ 1 ,141 S 1 ,0810 _ 1 ,4541 $ 903 _ $ 1100 _ $ 1100 $ 11100 Alaml•Clubhouse $ 4IF IFF FIFF.525 $ 5,746 ! 6,367 ` $ 672 $ 1 ,100 $ 1!100 $ 1 ,100 Office $iippees,4dmin. S III . 8,348 9,11IF 1 6 1 $ 8,705 I $ 10,087 $IFFIFF9,000 ' !� 8,000 ` $ 9000_ Score Cards - $ 3,480 ' $ . 3 220 i $ , - 3181 � - 1810, $ 3,600 ' $ 3,800 FWIFFIFFIFF $ IFF, $0600 Maintenance Supplies $ 8 ,876 ' $ 10,682 I $ 12,2FIF 08 t S 7,69$ T $ 8,000 , $FFIFF 8,000 i $ 8_000 Range Supplies $ 10 ,001 i $ 7,848 I $ 91362 $ 8 ,292 $ 8,000 $IFFIr 8,FIFF.000 $ 8,000 IFFIFFIFFComputer8ervices $ 7 ,173 $ 6,676 i $ 6L880 $ 7,848 $ 7,OOD $ 7,00FIFF,0 ' $ 71000 Of a Suppres4urit, $ 409 : $ 376 : $ 210 I $ 693 $ 500 $ 600 $ 600 Custodial SuppreslServices $ 6,577 $ 10,699ii $ 19,320 $ 17,164 $ 20,000 : $ 20,000 $ 20,000 Rubbish RemovaUSann. $ 16,421 6 191886 f $ 23,613 $ 19,778 $ 26,000 $ 26,000 ' $ 28 ,060 Seed8o Sod $ 35,383 ; $ 24,061 i $ 121388 ; $ 17 ,618 $ 20,000 $ 20,000 $ 20,000 Tee a Green $ 8,419 $ 4,708 $ 11 ,269 $ 2 ,292 $ 8,000 $ 4,000 . $ 8 .000 LaIF ndscaping $ 2,957 ; $ 3,633 $ 41407 i $ 907 $ 6,000 $ 4,000 $ 6,000 Topsa 6 Sand $ 22,291 ' $ 67,659 ' ; 270427 $ 25,064 $ 30,000 $ 20,000 $ 30,000 Fertilizer $ 72,922 $ 80,662 . $ 77,784 $ 65 ,762 $ 80,000 $ 75.000 2 80 ,000 IF Fungicide $ 129,432 ; 94,907 $ 99,220 �.4 21 ,840 0$ 120,0007 $ 100,000 _ $ 110,000 IF Insecticides 1 $ 11 ,784 $ 10,347 $ 14,857 $ 21580 5 15,000 1 $ 10,000 j $ 15,000 SollAmendments 65,312 ; ,$ 43,866 $ 51 ,894 $ 62,709 . $ 60,000 $ 45,000 $ 50t000 FIFFRiding Gert Lease $ 119,986 ' S 119,986 $ F 119,986 $ 118,271 111 000 $ 111 ,000 $ 111 ,000 Cibhsa FumistJRlr S 35,416 i $ 08,343 ' $ 31015 j $ 30,978 $ 35x000 $ 30,000 $ 40,000 Credft Gerd Expense S 106,496 .1 $ 46,1081 ' $ _ 48,924 i S 60,231 $ 621000 $ A2,�0 $ 67,000 In State `frau' a alIII,nt $ 706 $ ' $ 677 $ 702 $ . . $ 460 ' $ 460 Meatrgs/Travel Matnt IF $ 888 $ 1 ,404 : $ 111251 $ 262 $ 2,0� $ 2,000 $ 24000 MeetinpalTreva+ Admm. I S 199 $ 637 $ 316 i $ 124 $ 600 $ 500 $ 500 Dues Subscrip"aInt. $ 1 ,358 $ 21625 $ 740 $ 205 $ 14620 $ 1 ,520 $ 11620 Dues Subscripts-Admin. I $ 21265 $ 2,618 $ 2,270 $ 2,270 $ 2 ,300 $ 21300 $ 2 ,300 Advertaftr&romo $ 87,173 $ 31 ,374 $ 22,664 S 19,554 $ 60,000 I $ 30,000 $ 30,00D OSHA TF $ 2,5OD $ 2,800 $ 2 ,800 Environmental Monitoring $ 2,700 $ 2 700 $ 2 700 � . _ IIF : TOTAL OPERATING EXP. $ 8421021 $ 817,988 $ . 857,361 ; $ 701ra85 $ 9150019 10 _ 818,220 t $ _ 887.220_ PRO SHOP PURCHASES $ 230 ,000 3 IF 180,ODO . $ 2000000 FIFIr FRINGE BENEFITS Life Insurance I $ 591 $ 691 S 591 Unemployment $ 54,000 $ 640000 $ 64,000 Health Insurance $ 296,524 $ 261 ,194 $ 282,454 MediaareTex S 22,000 $ 22,09FF00 , $ 22,000 RetkementlPenslon 1i240,053 $ 240,683 . $ 240,883 TOTAL FRINGE BENEFITS ; 813,888 $ 668,338 , S 599,8®8 CAPITAL $ 170,000 . $_ 20,000 $ 110,000 FF WORKERS COMPATION ' $ 113,000 $ 18,000 5 18 ENS ,000 PROPERTY INSURANCE $ 76,080 $ 75,000 8 76,060 OPER $ 17,277 $ 179277 $ 17 ,277 INDIRECT COSTS $ 128,790 $ 1140987 $ 114,967 EXPENSEBUDGET TOTAL $ 2,186,734 $ 1 ,787,882 $ 2,020I . ,142 I .TOT. WAGE 9 EX . BUDGET . _ ._ _ .._ _. _ .__. v _ i 3 691 882 ' $ 3"216 403 _ i _3,5IF0 P 3 665 f2q c" E � nrl cal c tv Ln 1A N Nin NNNNN VI N to to N to N VIP in 44 V4 ao Ln in V Vp NN to N 0 4 NN NNNNNNN 464A N 46 gg g QOQ O O� O O� C , , PP , i , , i s S WONis h tl a 1 rt ei Gm N N ♦n N VIP An N N 44F)b NNN PEA NVIP NNH N N 88888 §PP � IA NNN N N N N N An NNNNAn. N VI V► 4A g06 151D a � N N 444A44 4A 4A NN NN NN 4A 1A NNN N N W NN NN to 4A NN N NN NNN to N %A 4A N V! N 4A N 44AA VI 44AA NN 444 4A An NNNN NNN V} VF N N N O V1 G ry C1 N V N NN VSA V1 N V1VIP N VT VIP 4A VY 4A in V), VI 4A 4AN N SONA {OA § , , O 6 C § , • , ' ' N CO ffl Ln fY1 tp Z R GN u1 ppN BN NN V148n NNN NNNPEA NNNN to 4 N PPPPPP O O N M N VF NNN 4n 4A 4A 4A V! NAA N to NNNNN N N F � v � � J N NN t8o V) V8/ )o VI VTN Vl 4A 4A 4A N N 4A V1 N SM QQN �M „ IV M eM1 N fV M G t6 NAA 44 to NN VY NN QW, 11A NIAP MIA AA 44N Vl 4A to tn 4p W N N Vi to NN N VIN NNN Uf NN to NNN V) yy N C 0 tb pryQ g 4� o z } a c to N S S 7 0 y� �ajf c m m� �j oc c� QSoa F �'S3Oa 1. = Zo � AF vi CAPTAINS LF COURSE COMPARISON REPORT Jul-15 "Lail J901 Jul-18 Jul-19 Jul- 0 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 900.00 $ 6,300.00 $ 31708, 00 $ 10,505.00 $ 31009.00 $ 9, 377.00 RESIDENTS - Morning $ 3,00000 $ 51250.00 $ 31092, 00 $ (2,385,00 ) $ 5 ,010.00 $ (793.00) RESIDENTS - Twilight $ 2179300 $ 10598 .00 $ 1 ,844900 $ 21125.00 $ 1 ,338.00 $ 2, 384.00 CHARTER NON-RESIDENTS $ $ $ 1 $ W $ $ ` NON-RESIDENTS $ 1 ,500.00 $ 4, 600. 00 $ 1 ,545,00 $ 3, 180.00 $ 5 ,007,00 $ 8,760.00 NON-RESIDENT TWILIGHT $ 1 ,19B.00 $ $ 11234.00 $ 1 ,905.00 $ - $ 31500.00 AFP COLLEGIATE $ $ $ 615.00 $ 740.00 $ 945.00 $ 11221 .00 AFP JUNIOR $ 526.00 $ „ v 700.00 $ 540.00 $ 820,00 $ 388.0D $ 498.00 SUBTOTAL S 9.916.00 $ 18,346400 $ 12,278.00 5 160890.00 $ 180697.00 $ 24,945.00 GREEN FEES: 18 HOLE GREEN FEE $ 386, 191 .03 $ 363, 121 .08 $ 363,818.63 $ 379,866.97 $ 397 ,052.87 $ 436, 784 .92 TWILIGHT GREEN FEES $ 32,68149 $ 37, 468900 $ 37,429.00 $ 38 , 184.60 $ 45 ,900,00 $ 53, 312 .99 BACK 9 GREEN FEES $ 11 ,757 .00 $ 17, 859. 00 $ 20,314 .OD $ 24,953,01 $ 27,086.00 $ 27,426.00 ADVANCED RESERVATIONS $ 28,99200 $ 16,494, 30 4, 24,065.58 $ _ 14,8800 $ , 7,727.60 $ _ 84169420 SU13TOTAL $ 457060152 $ 434,73238 $ 4451427,21 $ 455,878.08 $ 477,746A7 $ 525,893. 11 CARTS: 18 HOLE CART $ 120111221 $ 115, 724.99 $ 121 ,248 .46 $ 124,042.32 $ 127,028. 10 $ 133,980.38 9 HOLE CART $ 22,063,77 $ 231100, 58 $ 26,833. 15 $ 28,219.02 $ 31 ,444. 58 $ 29,644.95 SUBTOTAL $ 142,175.98 $ 138,825.57 $ 147,081 .60 $ 152,261 .34 $ 158,470.88 $ 163,605.33 DRIVING RANGE $ 31 ,714.00 $ 27,45150 $ 31 ,690 .00 $ 27966400 $ 34,348 .00 $ 31 ,029,00 PULL CARTS $ 21069. 18 $ 11871 . 13 $ 2,042 .78 $ 11994.64 $ 11749.99 $ 21492 .46 SNACK BAR RENT $ 7150D.00 $ 7, 500.00 $ 8,500.00 $ 5,000400 $ 5,000.00 $ 5,000,00 GIFT CERTIFICATES $ (3,742 . 16) $ (6, 574 , 32) $ (5,75141 ) $ (6 ,651 .70) $ (61941 .83) $ (51322.76) CREDIT BOOK $ 150. 18 $ 503. 12 $ 517.09 $ (355.76) $ (422 .Q8) $ (261 .54) PRO SHOP SALES $ 541869,89 $ 68,454 , 51 $ 50,630,59 $ 56,390,63 $ 63, 171 .65 $ 38 ,643,80 MISC . SALES $ _ $ _ $ $ $ - $. - - SUBTOTAL $ 92,561 ,07 $ 89,207.94 $ 87,628 ,05 $ 84,041 ,81 $ 86,903.73 $ 71 ,480,96 TOTAL REVENUE $ 702,255.57 $ 681 , 111 .89 $ 6921414.86 $ 709,071 .23 $ 738,817.88 $ 785,724.40 32 ffi i I ! I 1 1 � $ ^! 8 � ffiffi > ' ERA ffi I LL 0. . a i, ", � �pm� U� Q� .�R �.1, 1�y poN �pUNN �Npp NI ,II�/NCU fn y pvTNN�' N 12 pdp I (pry � .IVp.: 1(�. . I1�. . . (pp. �. I ay I i � i IA^I �- (.l�� y��y •0p�i }p�. 'Q V, G 1fI V YI' R to pN1[I' Yi V yg ' I I I r ' �J' j� iK �c•'i ;M Fr ! lyi, �d I K Iri Iri r F F F F F F F Fd F F F F F ,F F F - MF I I 9 1 11 A ad t as lad K: tr �'- ad Id' n e I'u NL V R 2 WR 8 rm N t; 90N ;Mro' ,Vl �i F3 alai P4 to R* 8+ V !V R� q 13 iy <'n .F 11F 4F� 0 ' 4 4ri . '` !� • _ . ._I---. .__ _ I ._• - _ _ .—.-� �. _ . . f•�r r ' r r .r '• �.• e. r r , 1 FI ! I _. . I { .. . _ , _ ' _ • 2�pI r � ' W tp A 0/ IO , N ffi': Fd M• y+ LY , � 9 , , « ; .�: p. M: ._ .v . -n. Cl IC SIA 'C't 'Mt� �• �F �`F �• V V .� �J l�M Mil Y1fs1 K�' �' VS' `�" IV E i I iA� ^ NI g AIR or R iui w co o; eo IA , • 1 11 1 . lil , ' . 1 1 . � 1 � a I a 8 ' i ' ' ' ' , I ' I . i . � . Ff q F � S! ' F 'r ! I IIL M N N N � r A r m N• r N N r .- 'm �V•r m O •m M I m � � ! , 1 . . . . 11 , " 1 . ; . � A � F . � ! $ m '� •�, �� � � '�' '� � �� .G �. ��� � ' � '� N mm_ p� hm f V rit M GD "W too : Q t�i� O ffijV 'S I id •0 fq N '1' tY• " I 'G ! � 1 1�'t 11V N ,( I S' 1� �ty � ^ � ODI � Om ' a I '' IaD •A IF I I Im ' +O N '� � � N N,� � � � � r �: a � N �I � � � � ' c � � � ' � I� � E3 , � •� � � . � � tti• � � ; : i� In ; A lowZ N N rl i N 1N iw d IpK K K ri Ito^ ' Mi lati � ti � � : ad ao K �K v �r , r . M ; ri > - Nz ;zwa rzzw � 8t zZW = :2l- 22win > r , . O 7 w �I ! a : 'S �� 1 l' I •1 I,� •3) ,�:: '�7 N Ti F {- 'LL N 02 F ':}W - ' N •t9 V NitP I�lO O� O -•r ,, � T W) tot A ' rNIW p tI R y R tp P CTM o I 1 1 N 'N N M.O N m N NIN (7 ' M cm i From : Gilbert Sutcliffe [gilsutcliffe@gmail . com ] Sent : Sunday, July 26, 2020 5 :45 PM To : Golf Commission Subject : Masks Last week I played on Starboard on Wednesday, and I couldn ' t help but notice that the people working in the clubhouse were not wearing masks . There were also a number of golfers standing arounding the starter' s shack not wearing masks . There were also people on the practice putting green not wearing masks . And , as I thought about it, when I checked in , no one told me that I was required to wear a mask until 1 went to the first tee . Not only am I concerned about getting this virus myself, but I am also concerned that our golf course may be shut down when someone gets the virus and contact tracing indicates that they caught it at Captains . And , if I were visiting the Cape and playing at Captains, I might very well look for a golf course that takes this virus problem more seriously. I think you should put this issue on the agenda of your next meeting and seriously consider dealing with this as the serious issue that it is . Gil Sutcliffe From : mciucenti@verizon . net Date : July 17, 2020 at 10 : 35 : 35 AM EDT To : david . p . valcourt@gmail . com Subject : FW : Golf Course Sprinkler System Dave As a Brewster Captain' s Course golf commissioner I 'd like to bring the below golf sprinkler system Issue to your attention . Is it too much to ask that the sprinkler system remain off until players have completed their round of play. I can 't imagine charging a fee player to play golf, accept their money, and then make the course unplayable so they cant play what they have paid for. Please see my email to Mark O' Brien, Director of Golf, below. When you accept money from the public to allow 9 hole play and you then deny 9 hole availability by spraying water on the course it is not simply an inconvenience it is a breach of contract you enter with the public . Am I being unreasonable or is this response from Mark O' Brien misguided . Marty Lucenti From : Mark O ' Brien < mobrien@captainsgolfcourse . com > Sent : Friday, July 17, 2020 9 : 22 AM To: mclucenti@verizon . net Subject : RE : Sprinkler System Hi Marty, Unfortunately it takes many hours for the irrigation system to water the entire course . In these very dry conditions , we are required to start it when we do in order for it to be completed by the time we start morning play . Sorry for the inconvenience . Mark From : mclucenti@verizon . net [ mailto : mclucenti@verizon . net] Sent : Thursday, July 16, 202010 : 14 AM To : contact@captainsgolfcourse . com Cc: Candy Lucenti < mclucentiC@verizon . net> Subject : Sprinkler System Golf Course Staff My wife and I ( members 1379 & 0014 ) teed off on the Starboard Course at 5 : 42 PM yesterday ( 15 July) . At 7 : 24 PM we reached the starboard 9th hole . The sprinkler system was ON and the hole was unplayable . We walked off the course . Suggest the timer be set at approximately 8 : 00 PM to allow those with tee times to complete their 9 hole play. Thank You For Your Consideration Marty Lucenti AFP REFUNDS AND/OR CREDITSK Below is the Golf Commission policy in regard to Annual Fee Player refunds and /or credits : Two -year Membership : For purposes of this policy , the total amount paid towards the AFP membership will be divided in half. One half will be deemed to be the Year 1 Balance and the other half will be deemed to be the Year 2 Balance . The Adjusted Year 1 or Year 2 balance is the payment for that year less the value of any rounds played in the relevant membership year prior to June 30 . A round will be valued at the prevailing greens fee in effect at the time it was played . 1 . Refund or credit requested prior to 6/30/2020 : ❑ If the AFP has played three times or fewer during the membership period commencing on 4/ 1 /2020 , they may request a refund of the Adjusted Year 1 balance plus the Year 2 balance . ❑ If the AFP has played more than three times during the 2020 membership year they may request a refund of the Year 2 balance and a credit of the Adjusted Year 1 balance . This non -transferable credit may be applied only towards the AFP ' s membership fee in 2021 and expires on 6/30/2021 . 2 . Refund requested between 7/ 1 /2020 and 3/31 /2021 : ❑ An AFP may request a refund of the Year 2 Balance . 3 . Refund or credit requested after 3/31 /2021 : ❑ Any application for a refund or credit must be received by June 30 , 2021 . ❑ If the AFP has played three times or fewer , then they may request a refund of the Year 2 adjusted balance . ❑ If the AFP has played more than three times during the 2021 membership year they may request a credit of the adjusted Year 2 balance . This non-transferable credit may be applied only towards the AFP ' s membership fee in 2022 and expires on 6/30/22 . OneWYear Membership : 1 ) Any application for a refund or credit must be received by June 30th of the current membership year. 2 ) Any rounds that have been played during the current membership period will be valued at the prevailing green fee in effect at the time and deducted from the membership fee paid . This shall be referred to as the remaining balance. 3 ) If the AFP has played three times or fewer , then they are eligible to request refund for the remaining balance. 4 ) If the AFP has a temporary disability or hardship that prevents them from playing for the remainder of the season , then they are eligible to request a credit of the remaining balance to be applied only towards the AFP ' s membership fee in the following year. This credit is non -transferable , and expires on June 30th of the following year . All such refunds or credits will be issued at the discretion of the Golf Commission . From & joseph Cardito [kayaker8@comcast . net] Sent : Thursday, July 16, 2020 9 : 40 AM To : Golf Commission Cc : Mark O 'Brien Subject : Re : Refund Request Anne O'Connell , Chair Brewster Golf Commission, I did read the 2020 Golf Information Guide section which addresses refunds . I find it very surprising that a debilitating injury is not justification for refund considerations given that I only joined on June 8 and submitted my request for refund on July 6 . I tried to play through it but it became increasing painful which is when I contacted Mark . I can provide an affidavit from any doctor if that is what is needed . Shoulder tendinitis and bursitis take months to heal , as I now understand, so there is no chance for me to play this season . I had my membership for 28 days and because I missed June 30 by 6 days the total amount of my membership fee is lost . The rule seems more punitive than reasonable as life does happen to people. I would greatly appreciate a relook of my request . Sincerely, Joseph Cardito Andy Maki Refund Request August 5. 2020 at 10:48 PM Dear Commissioners , My name is Andrew Oleski and I live in Orleans, MA . For the past 16 years, I have been a non- resident member of The Captains Golf Course and have also participated in both the Tuesday and Thursday leagues. I returned from my winter residence in Florida at the end of June this year, much later than usual due to Covid 19 concerns. Subsequently, I did not join Captains G . C. until July 7th . After golfing only 4 rounds , I sustained a serious injury on July 28th while in the process of moving . The end of my left middle finger was crushed beneath a car jack and I ended up in Cape Cod Hospital E . R. that evening . The acadent resulted in a fracture and also required numerous sutures . Medical documentation is available ifneeded. Due to this injury, I will be unable to play golf for the foreseeable future this summer / fall , and I am not in residence on Cape from the end of October until early June . Consequently, I am writing to request a refund of my membership fee, minus the 4 rounds of golf I played . I realize your policy is not to grant refunds after June 30, however I believe my situation is unusual and worthy of your consideration . Thank you . Sincerely, Andrew Oleski Q �Ns Gpl� 10 4 4P4, 40P s ISO 08 iimtn11#01' B R TOWN OF BREWSTER Brewster, Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of July 14, 2020 Commissioners Present : Anne O ' Connell (Chair), Andrea Johnson (Vice-Chair), Carl Blanchard , John Kissida, Wyn Morton, Jeff Odell, and David Valcourt Others Present: Mark O ' Brien (Director of Operations), Jay Packett (Asst. Oper. Mgr. ), Bill O ' Brien (CCMGA), and Donna Potts (9 -Holers Assn .) . THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED Anne O ' Connell called the meeting to order at 4 ; 00 pm after reading remote meeting guidelines and procedures . Golf Commission Reorganization • Mark O ' Brien asked for nominations for Brewster Golf Commission Chairperson , Jeff Odell nominated Anne O ' Connell as Chair and Andrea Johnson as Vice Chair. Motion was seconded by Carl Blanchard . There were no other nominations . A vote was called for Anne O ' Connell as Chair person . The vote was 7 in favor none opposed . • Anne O ' Connell asked for nominations for Vice Chair. Jeff Odell nominated Andrea Johnson, seconded by Anne O ' Connell . There were no other nominations . A vote was called for Andrea Johnson as Vice Chair. The vote was 7 in favor and none opposed . Update on maintenance • Mark O ' Brien reported that the crew is doing a great job . • The season has been very dry. • Weekly meetings are taking place with Mark, Dwight, Tom, and Steve Mann . • Steve Mann is putting together a spray program for the course . • Two new seasonal positions were filled this week, but we are still short-handed . • John Kissida asked about aeration plans for the fall . Mark O ' Brien reported that the aeration would be taking place in September after Labor Day as scheduled . • Dave Valcourt stated he thinks the traps are in good shape . He asked about the cup lifters stating they are in disrepair. Mark O ' Brien stated he is looking into replacing them or using a different method . Financial report • Mark O ' Brien reported that we will end FY20 in the black by about $60 ,000 . • This allows us to remove a little over $ 100 ,000 off of our FY21 budget which was set to pay off a projected FY21 shortfall . • Memberships are up and play for June is up overall . Member rounds were way up. Guest rounds were down as expected as we reduced the number of guest times to allow for more member play. • We were able to go back to 9 minute intervals as of July 8 as opposed to the 12 minute intervals that were required previously. This has had a very positive effect on our revenues . • Mark O ' Brien reported that he will be revisiting the FY21 budget and presenting to the Select Board and Finance Committee , Mark will send this revised budget to the Golf Commission prior to presenting to the Select Board and Finance Committee. • John Kissida asked about the NGF study. Mark O ' Brien stated that it would be good to go forward with that now as the Town is looking to validate the golf course ' s viability as an enterprise fund . Operational procedures • Jeff Odell asked about the check in process as he has observed some backups . Mark O ' Brien reported that we now have two clerks on and that the pro shop is now open for people to come in for check in and merchandise sales . We are still using the window check in also . So with this set up we should be able to improve the check in process . • Dave Valcourt asked if there was a way to address the volume of demand at the driving range . Mark O ' Brien reported that we can remove the stations that are blocked off and increase the distance of the each tee station. This will result in an increase in the number of tee stations . Mark also stated that we will be increasing the driving range hours of operation next week, as we have been able to bring in a few more staff. • Dave Valcourt talked about ways to have members bring a container with divot mix on the course and repair divots . Mark O 'Brien said he could place signage on the divot mix containers . Mark stated that we will not be able to provide divot mix on the course due to sanitation issues and the volume of carts that we are putting out each day. Anne O ' Connell suggested providing divot mix containers on the tenth tees . Mark O ' Brien said yes . Mark O 'Brien and Jay Packett will come up with a plan for this issue and report back. • An email was sent to the Commission regarding placing signage in the golf carts with cart rules . Mark O ' Brien said we could do that . • A concern was raised by a member regarding being required to back 9 times . Mark O ' Brien stated that it is still a requirement and the Chelsea system could not be changed to improve it . He has not received any other complaints from any other members . • Wyn Morton stated he thought this would be a good time to have a communication to the membership . Anne O ' Connell asked Wyn to draft something that could be sent out in an email . Strategic planning • Dave Valcourt stated that he feels the strategic planning is best accomplished in a face to face meeting. Anne O ' Connell stated that the Golf Commission still cannot meet face to face. However, Commissioners can meet fHace to face in smaller groups . • Anne suggested that Commissioners meet in small groups to discuss their swim lanes and then discuss this further at the September meeting. • John Kissida noted that he has not been assigned a swim lane and is currently helping as needed . Additional Questions and comments from Associations (Bill O 'Brien (Mens Golf Association), Donna Potts (Ladies 9-Hole) • Bill O 'Brien suggested having a better set up for people waiting in line at the range. • Bill O 'Brien asked about good dates for providing lunch for maintenance crew. • Bill O 'Brien asked about issues with the Chelsea points system . Jay Packett stated those issues have been resolved . • Donna Potts also asked about providing lunch for the maintenance crew. Anne O ' Connell said she would coordinate some dates . Solar Superintendent search • John Kissida reported that there were about a dozen applicants . • John, Mark O ' Brien and Steve Mann have made a short list recommended for interview. • The interviews will take place the first week of August and we hope to have a superintendent on board by mid- September. Refunds • Jeff Odell made a motion seconded by Dave Valcourt to approve a refund of a two year Resident Twilight membership to Kathleen Brunet as this request met all of the Golf Commission policies . The motion was approved 7-O -0 . • Jeff Odell made a motion, seconded by Andrea Johnson to deny the refund request for a one year non-resident membership from Joseph Cardito as it was received after June 30 , thus not meeting the Golf Commission policy. The motion was approved 7-04 Approve Minutes • Jeff Odell made a motion, seconded by Carl Blanchard to approve the minutes of June 16 , 2020 with one correction (listing Peter Lombardi as being present at the meeting) . Motion approved 7 - 0-0 . Topics that the Chair did not Reasonably Anticipate (Anne O ' Connell) • Anne O ' Connell stated that she viewed the Planning Board meeting that addressed the solar project . She then received a request from Peter Lombardi for the Commission to recap the history of this project. Anne suggested having a special meeting of the Commission to revisit the project and the report back to Peter Lombardi . She will send out a list of dates . Future agenda items • Strategic planning • Communication to members • Divot mix containers A motion to adjourn was made by Andrea Johnson, seconded by Wyn Morton, and passed 7-0 . Meeting was adjourned at 5 : 48pm.