HomeMy Public PortalAbout21-15 FY2021 Budget Amendment #41st Reading/Public Hearing:
2' Reading/Public Hearing:
Adopted:
Effective Date:
Sponsored By:
October 27, 2021
November 10, 2021
November 10, 2021
November 10, 2021
City Manager
ORDINANCE NO. 2021-15
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY
AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR
COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021,
ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A";
PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE
BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS;
PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES;
PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND
AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-Locka adopted its 2020-2021
Fiscal Year General, Proprietary and Special Revenue Funds budgets by passage of
Ordinance 20-16 an, as amended, by passage of Budget Amendment #1, Ordinance 20-
22, Budget Amendment #2, Ordinance 21-04 and Budget Amendment #3, Ordinance 21-
07; and
WHEREAS, pursuant to Section 166.241(5), Florida Statute, the governing body of
each municipality at any time within a fiscal year or within 60 days following the end of
fiscal year may amend a budget for that year as follows:
a) Appropriations for expenditures within a fund may be decreased or increased by
motion recorded in the minutes if the total appropriations of the fund is not
changed;
b) The governing body may establish procedures by which the designated budget
officer may authorize budget amendments if the total appropriations of the fund
is not changed;
c) If a budget amendment is required for a purpose not specifically authorized in
paragraph (a) or paragraph (b), the budget amendment must be adopted in the
same manner as the original budget unless otherwise specified in the
municipality's charter; and
Ordinance No. 2021-15
WHEREAS, the City Commission desires to amend its 2020-2021 Fiscal Year General,
Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. RECITALS ADOPTED
The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has
recommended proposed Amended General, Proprietary and Special Revenue Funds
Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2020, a copy
of which is attached hereto as Exhibit "A" and incorporated by reference herein.
The City Commission of the City of Opa-Locka hereby approves, adopts and ratifies the
proposed Amended General, Proprietary and Special Revenue Funds Budgets for the
Fiscal Year 2020-2021, and hereby appropriates the budgeted expenditures and revenues
as set forth in the attached Exhibit "A".
The City Manager is authorized to expend or contract for expenditures, pursuant to the
City of Opa-Locka Charter and the adopted Code of Ordinances in accordance with the
adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal
Year 2020-2021.
The department/ division expenditure allocations established by the City Manager, as
revised and summarized in the budget attached as Exhibit "A", are hereby adopted and
ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets
shall be expended in accordance with the appropriations provided by the budget, which
shall constitute an appropriation of amounts specified therein. Expenditure control shall
be at the fund level. Funds may be expended by, and with the approval of, the City
Manager and the City Commission, in accordance with the provisions of the City Charter,
adopted Code of Ordinances and applicable laws. Supplemental appropriations and
reduction of appropriations, if any, shall be made in accordance with the City Charter.
Any and all outstanding encumbrances as of September 30, 2021, shall not lapse at that
time and appropriations have been hereby provided for those outstanding encumbrances
that have been incurred prior to September 30, 2021, but are not expected to be paid until
after then. Receipts from sources not anticipated in the attached budget may be
appropriated and expensed by Ordinance duly enacted by the City Commission in
2
Ordinance No. 2021-15
oa ` a Flores, City Clerk
accordance with the applicable law. Adjustments within the same fund to departmental
appropriations made in the attached Budget may be approved, from time to time, by the
City Manager, or by Resolution adopted by the City Commission, if lawful. The City
Manager is authorized to approve adjustments to the expenditure code allocations,
within the limit of department appropriations made in the attached Budget.
All Ordinances setting fees and charges, and all other fees and charges consistent with
appropriations adopted herein, as may be amended during the fiscal year, are hereby
ratified, confirmed and approved.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Ordinance may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager after review by the City Attorney, without need of public hearing, by filing a
corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE.
This Ordinance shall take effect upon the adoption of this Ordinance by the Commission
of the City of Opa-Locka and upon a filing of a certified copy hereof with the Florida
Department of State and is subject to the approval of the Governor or Governor's
Designee.
PASSED and ADOPTED this 10th day of November, 2021.
EST:
APPROVED AS TO FORM AND
LEGAL 5 iTFICIENCY:
Bukadette Norris -Weeks, P.A.
City Attorney
3
Ordinance No. 2021-15
Moved by: Commissioner Bass
Seconded by: Commissioner Taylor
VOTE: 3-0
Commissioner Bass YES
Commissioner Davis YES
Commissioner Taylor YES
Vice -Mayor Williams ABSENT
4
SUNDAY OCTOBER 312021
Photos provided by Mwu.oede Fee Resale
Miami -Dade County elected officials, including Miami -Dade Mayor Daniella Levine Cava,
and MDFR personnel along with their families get ready to participate in the annual
Making Strides Against Breast Cancer Walk.
MIAMI-DADE COUNTY I AMERICAN CANCER SOCIETY
Making strides against breast cancer
Every October,
Miami -Dade
County comes
together to
raise awareness about
breast cancer. Since
2007, the county, in
partnership with the
American Cancer
Society, has raised
over $2.5 million for
breast cancer re-
search. Miami -Dade
Fire Rescue has been a
part of the drive to
help provide informa-
tion, treatment and
support for women
with breast cancer. On
Saturday, Oct 23, Fire
Chief Alan Cominsky,
along with a dele-
gation of sworn and
non-swom personnel,
gathered at loanDepot
Park to join Miami -
Dade County Mayor
Daniella Levine -Cava,
members of the Board
of County Commis-
sioners, and thousands
of Miami -Dade resi-
dents for the annual
Making Strides
Against Breast Cancer
Walk.
Pink -taped
MDFR Fire
Chief Alan
Cominsky
i1/4A does a
superhero
Pose.
Photos podded by MWni.Wtle Fre Rescue
Miami -Dade Fire Rescue BIG PINK Fight for a Cure Fire Truck
joins the annual Making Strides Against Breast Cancer Walk
I NEIGHBORS
5NW
CITY OF OPA-LOCKA, FLORIDA
NOTICE TO THE PUBLIC
NOTICE IS HEREBY GIVEN that the City Commission of the City of Opa-locka,
Florida will hold public hearings at its Regular Commission Meeting on
Wednesday, November 10, 2021 at 7:00 p.m., at Sherbondy Village Auditorium,
215 Pervlz Avenue, Opa-locka, Florida, to consider final adoption of the following
proposed ordinances:
SECOND READING ORDINANCES/PUBLIC HEARINGS:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
APPROVING A REQUEST FROM AMDI USA, INC. TO CLOSE, VACATE AND ABANDON A
PORTION OF NW 130TH STREET BETWEEN NW 30TH AVENUE AND NW 30TH COURT
AND A PORTION OF NW 30TH COURT BETWEEN NW 130TH STREET AND NW 131ST
STREET FOR THE OPERATION OF A CONCRETE BATCHING PLANT AND FINISHED
CONCRETE PRODUCTION COMPANY FACILITY ON THE PROPERTY LOCATED
AT 13050 NW 30TH AVENUE AND IDENTIFIED BY FOLIOS 08-2128-002-0020;
08-2128-002-0030; 08-2128-002-0040; 08-2128-002-0050; 08-2128-002-0060;
08-2128-002-0090; 08-2128-004-0380; AND 08-2128-004-0330, IN THE 1-2 ZONING
DISTRICT; PROVIDING FOR AN EFFECTIVE DATE (first reading/public hearing held
on September 22, 2021).
AN ORDINANCE OF THE CITY OF OPA-LOCKA, FLORIDA, ESTABLISHING A CHARTER
REVIEW BOARD FOR THE CITY OF OPA-LOCKA, FLORIDA; PROVIDING FOR
METHOD OF APPOINTMENT AND COMPOSITION OF THE BOARD; ESTABLISHING
MEMBERSHIP, TERMS, DUTIES AND RESPONSIBILITIES OF THE BOARD; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER;
PROVIDING FOR CODIFICATION AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE
DATE (first reading/public hearing held on October 13, 2021).
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND
SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING
OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021, ADJUSTING REVENUES AND
EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE
OF FUNDS ESTABUSHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO
TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND
EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND
AMENDEMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR
CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE (first reading/public hearing held on October 27, 2021).
All interested persons are encouraged to participate and will be heard with respect
to the public hearing.
Additional information on the above Items may be obtained by contacting the Office of
the City Clerk by telephone 305-953-2800 or email )flores@ooalockafi.aov. To participate
or provide comments virtually, please register on the City of Opa-locka website at
www.00alockafl.aov no later than 7:00 p.m. on Wednesday, November 10, 2021.
In accordance with the Americans with Disabilities Act of 1990, persona needing special
accommodations to participate in the proceeding should contact the Office of the City
Clerk at (305) 953-2800 for assistance not later than five (5) days prior to the proceeding.
If hearing impaired, you may telephone the Florida Relay Service 83(800)955-8771 (TTY),
(800) 955-8770 (Voice), (877) 955-8773 (Spanish) or (877) 955-8707 (Creole).
PURSUANT TO FS 286.0105: Anyone who desires to appeal any decision made by any
board, agency, or commission with respect to any matter considered at such meeting or
hearing will need a record of the proceedings, and for that reason, may need to ensure
that a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal may be based.
Joanna Flores, CMC
City Clerk
City of Opa-locks
City of Opa-locka
Agenda Cover Memo
Department
Director:
Robert Anathan
Department
Director Signature:
`l�
"'�
City
Manager:
John Pate
CM Signature:
Commission
Meeting
Date:
October 27
2021
Item Type:
(Enter X in box)
Resolution
rd' ante
Other
X
Fiscal
Impact:
(EnterXin box)
N/A
Yes
No
Ordinance Reading:
(EnterXin box)
15C Reading
2nd Reading
X
Public Hearing:
(EnterXin box)
Yes
No
Yes
No
X
X
Funding
Source:
Account#:
(Enter Fund &
Dept)
See
Attachments
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(EnterXin box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
i•
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
IIN
IM
III
•
0
Sponsor
Name
City Manager
Department:
City Manager's Office
City Manager
Short Title:
FY 21 Budget Amendment #4 - First Reading
Staff Summary:
Issue: Budget Amendment #3 was adopted on June 9, 2021. Since then, the City's requirements have continued to
evolve, creating the need for a year-end budget amendment. The FY 21 accounts continue to be updated and it is
anticipated that a smaller final year-end budget amendment will additionally be required in November. Staff
recommends that the City Commission approve Budget Amendment #4 on first reading.
Background: The City's FY 21 budget of $45.8 million was adopted on September 22, 2020. On November 19,
2020, FY 21 Budget Amendment #1 was approved, increasing the budget by $4.4 to a new total of $50.2 million.
Most of this increase was attributable to a CARES Act program to provide qualified residents with food cash cards
($1.1 million and fully reimbursable) and rollover projects (approved and funded in FY 20, but moved to FY 21 since
the projects weren't completed in FY 20 - $3.9 million).
On January 27, 2021, Budget Amendment #2 was approved, increasing the City's budget by $1.4 million to $51.6
million. This increase was primarily attributable to another $0.6 million related to an expansion of the CARES Act,
also fully reimbursable and another $0.5 million of FY 20 rollover projects.
On June 9, 2021, Budget Amendment #3 was approved, further increasing the City's budget by $1.9 million to $53.5
million. The primary source of the increase was the General Fund with $1.2 million of expense, but offset by $2.0
million improvement in revenue, resulting in a $0.8 million improvement to General Fund Available Fund Balance.
Another $0.2 million was added to the Safe Neighborhood Fund for additional needs for the 2105 Ali Baba project
plus the addition of two new projects (Historic Fire Station / Former HR Building and the road portion of the NW
13151 Street drainage project). The final significant increase was a $0.3 million increase to the Risk Management Fund
to reflect premiums were higher than had been assumed in the original budget and the expense was further exacerbated
by a Workers Compensation audit which identified wage and risk classification issues which further increased
insurance expense.
Current Activity: The amendment is composed of 33 categories, many of which are minor housekeeping issues to
bring the budget in line with small variations in expenditures. The more significant recommended amendments are
as follows:
#1. Revenue — Permitting Revenue was budgeted extremely conservatively since the pandemic was just emerging
and there was no knowledge of what it might do to construction activity. Additionally, a lien amnesty program was
put in place which provided amnesty but also resulted in the substantial settlement of liens. These two factors
contributed an additional $1.621,800 of revenue and, on a preliminary basis, the offset was added to Contingency to
be available for other issues arising.
#2. City Manager's Office Compensation — Primarily a FY 20 FRS issue which was recorded in FY 21.
#5. Leave Payout — Departing Employees — When employees depart City employment, they receive cash for unused
vacation and sick leave. A $205,000 budget had been established for this purpose. However, the actual payout was
reported in the Compensation accounts. This budget was liquidated and added to Contingency to be available for
other issues arising.
#8. Finance Compensation.- Significant department vacancies created $220,192 of savings with the offset added to
Contingency to be available for other issues arising.
#10. General Fund Non -Department — This was increased by $185,020 primarily for additional CARES Act and
marketing / public information expense and was offset by the use of Contingency.
# 11. Police Compensation — This is a very significant adjustment brought about by several factors as outlined on the
following page.
Salaries Regular
Police Compensation - Budget vs. Actual
Over /
(Under) Actual
411,000 3,451,811
Budget
3,040,811
Salaries - Full -Time
Budgeted 3,040,811
Overtime Report As Straight Time
Holiday Pay
Excess Sick Leave Cashout
Departure Cashout
Other
Salaries - Part Time
Longevity
Salaries - Overtime
FICA
FRS Penalty
Life And Health Insurance
Retirement
98,714
33,500
106,000
249,082
20,000
368,931
742,060
137,392
150,957
43,889
100,037
(21,275)
411,000
3,451,811
t--
18,000 116,714
(17,000) 16,500
86,000 192,000 4---
30,000 279,082
(20,000)
48,500 417,431
1,500 743,560
4,659,098 558,000 5,217,098
Full -Time salaries are the primary cause of the overspend. Staffing levels were under budget with 52 full-time
equivalents (FTE) budgeted and 50.72 FTEs realized. However, there are several aspects of Police compensation
which weren't fully understood when the original FY 21 budget was developed.
a. Recent research has indicated that there are multiple Overtime codes used by the Police Department, but only
one that has been reported in the accounts as Overtime. Consequently, this year $137,392 of Overtime is
being reported as Regular Salary. Accounting is taking steps to ensure all categories of Overtime are reported
as such in FY 22.
b. The original budget didn't take into account that nearly all PBA members receive an additional day of pay
for each holiday. This added $150,957, or 5.0%, to the original budget. This has been provided for in the FY
22 budget. This is a significant amount and will be accounted in a separate account in FY 22.
c. The original budget didn't take into account that under the PBA contract, union members are able to annually
receive cash for all unused accumulated sick hours above 480 hours. This added $43,889 to Regular Salaries.
This was only recently identified and wasn't incorporated into the FY 22 budget. However, it will be more
than offset by the many current vacancies.
d. As indicated in Item #5, a separate budget had been established to cover leave payouts for departing
employees, but the actuals were recorded in the respective departmental accounts, including the Police
Department, adding another $100,037 to the Salary account. This will be reported separately in FY 22.
For Salaries - Overtime - Was budgeted for $106,000 but approximately $192,000 is being reported, an $86,000
increase. When combined with the Overtime reported as Regular Salary ("a" above), total Overtime was
approximately $329,400. A portion of this Overtime was attributable to the pandemic and reimbursed through various
grants.
Police Payroll taxes (FICA) increase with wages. Life and Health Insurance is increased since it is unknown as to
what health plans new employees might sign up for. As new employees join the City, if they sign up for plans covering
dependents, this results in additional cost to the City.
#15. City Attorney — Due to reduced General Fund legal activity, the City Attorney budget has been reduced by
$200,000 with the offset added to Contingency to be available for other issues arising.
#16. Building & Licensing — Compensation — Increased by $58,400 reflecting the addition of a Permitting Supervisor
and also the Community Development Director assuming responsibility for this department's operations to rectify
operational issues this department had been experiencing. Funded through reduced Professional Fees and the use of
Contingencies.
#18. Wastewater Collection & Transmission — This amendment was necessitated primarily due to an extremely high
bill received in July for County processing of wastewater, requiring this account to be increased by$150,000.
#24. Water -Sewer Finance — Utility Billing — This amendment was necessitated by increasing the Legal Counsel
budget by $125,000 in an effort to cover legal billing that might be received for the last three months of the fiscal
year in regard to the utility billing case. This was done a precautionary basis to protect this account with very limited
information as to what these charges might actually look like.
#27. Water -Sewer — Water Distribution — For FY 21, the City purchased 10.3% less gallons of water from the County,
in part attributable to getting water losses down to the industry standard of 10%. This facilitated reducing this budget
by $200,000 with most of the savings going to Water -Sewer Contingency to be available for other conditions arising.
#29. Parks & Recreation — Compensation — Compensation was increased by $128,000 primarily due to the departure
of two long-time employees who in aggregate received $102,000 of Regular Salary (before payroll taxes and
retirement charges). As noted in Item #5, this was originally budgeted in a different account, but the actuals have
been reported in each department's compensation accounts.
.Proposed Action:
Staff recommends that the City Commission approve the proposed amendment.
Attachment:
1. Detailed information on each recommended amendment item (Exhibit "A")
2. Ordinance
FY 21 Budget Amendment #4 - Second Hearing
Gov Fun ds
Enterprise Funds
Total
Budget Thru Amend #3
Governmental
Funds
Water
Sewer
Fund
Storm
Water
Fund
Total
Enterprise
Funds
Total
Funds
32,641,713
1,819,443
13,849,848
1,204,717
1,903,176
2,063,183
15,753,024
3,267,900
48,394,737
5,087,343
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
34,461,156
15,054,565
3,966,359
19,020,924
53,482,080
Expenditure
34,461,156
15,054,565
3,966,359
19,020,924
53,482,080
Amendment #4
1,621,800
23,100
-
-
-
-
-
-
1,621,800
23,100
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
1,644,900
-
-
-
1,644,900
Expenditure
1,644,900
-
-
-
1,644,900
Budget Thru Amend #4
34,263,513
1,842,543
13,849,848
1,204,717
1,903,176
2,063,183
15,753,024
3,267,900
50,016,537
5,110,443
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
36,106,056
15,054,565
3,966,359
19,020,924
55,126,980
Expenditure
36,106,056
15,054,565
3,966,359
19,020,924
55,126,980
Exhibit "A"
FY 21 Budget Amendment #4 - Second Hearing
Governmental Funds
Budget - Thru Amend 113
General
find
20,907,663
830,777
CRA
Fund
Safe
Ne ighbo rhood
Capital
Fund
People's
Transportation
Plan
E nod
1,938,140
883,166
Town
Center
Eynd
890,469
-
Debt
Service
F n
3,011, 857
-
Special Law
Enforcement
Fund
Insurance
Service
Eyn. d
2,949,159
-
Information
Technology
Service
Fund
Total
Gov
Funds
1,046,910
-
1,175,780
-
105,500
721,735
-
32,641,713
1,819,443
Fun in
Revenue/Loans/Trans In
Fund Balance
Total Funding
21,738,440
1,046,910
1,175,780
2,821,306
890,469
3,011,857
105,500
2,949,159
721,735
34,461,156
Expenditure
21,738,440
1,046,910
1,175,780
2,821,306
890,469
3,011,857
105,500
2,949,159
721,735
34,461,156
Amendment #4
1,621,800
-
-
-
-
-
-
-
-
-
-
-
-
23,100
-
-
-
-
1,621,800
23,100
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
1,621,800
-
-
-
-
-
23,100
-
-
1,644,900
Expenditure
1,621,800
-
-
-
-
-
23,100
-
-
1,644,900
Budget Thru Ame nd #4
22,529,463
830,777
1,046,910
-
1,175,780
-
1,938,140
883,166
890,469
-
3,011,857
-
-
128,600
2,949,159
-
721,735
-
34,263,513
1,842,543
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
23,360,240
1,046,910
1,175,780
2,821,306
890,469
3,011,857
128,600
2,949,159
721,735
36,106,056
Expenditure
23,360,240
1,046,910
1,175,780
2,821,306
890,469
3,011,857
128,600
2,949,159
721,735
36,106,056
Exhibit "A"
FY 21 Budget Amendment #4 - Second Hearing
General Fund
Funding
Revenue/Loans/Tran s In
Fund Balance
Total Funding
Expenditure
Commission
City M anager
General Fund Non -Department
Human Reso urces
Clerk
Attorney
Finance
Planning & Community Dev
Building & Licenses
Parks & Recreation
Police
Code Enforcement
Public Works - Admin
Public Works - Bldg M aintenance
Public Works - Streets
Public Works - Trash
Public Works - Vehicle Main tenance
Total Expe nditure
Budget
Thru Amend #3
Amendment
#4
Budget
Thru Amend #4
20,907,663
1,621,800
22,529,463
830,777
-
830,777
21,738,440
1,621,800
23,360,240
134,581
-
134,581
610,131
68,000
678,131
8,828,194
1,372, 782
10,200,976
319,117
5,677
324,794
403,320
(3,867)
399,453
645,000
(200,000)
445,000
912,638
(220,192)
692,446
293,922
-
293,922
420,825
41,400
462,225
799,842
-
799,842
5,249,142
558,000
5,807,142
330,280
-
330,280
361,789
-
361,789
710,583
-
710,583
852,091
-
852,091
186,886
-
186,886
680,099
-
680,099
21,738,440
1,621,800
23,360,240
Exhibit "A "
FY 21 Bu dget Amendment #4 - Second Hearing
1 General Fund Revenue
Gen Fund
Gen Fund
Non -Dept
Rev
Rev
Exp
Amendment Details
001-322110 Building Permits
001-354109 Code Enfo rcement Citation
19-519390 Contingency
2 City Manager's - Office Compensation
Mgr Off Exp 12-512110
Mgr Off Exp 12-512120
M gr Off Exp 12-512130
M gr Off Exp 12-512140
Mgr Off Exp 12-512210
Mgr Off Exp 12-512220
Mgr Off Exp 12-512230
Non -Dept Exp 19-519390
Salaries - Executive
Salaries - Regular
Salaries - Part -Time
Salaries - Overtime
FICA
Retirement
Life And Health Insurance
Contingency *
* Budget Adjusted From Prior Amendment
3 City Manager's Office - Operating Expense
Mgr Off Exp 12-512510 Office Supplies
Non -Dept Exp 19-519390 Co ntingency *
* Budget Adjusted From Prior Amendments
4 City Clerk - Compensation
Clerk Exp
Clerk Exp
Clerk Exp
Clerk Exp
Clerk Exp
Non -Dept Exp
16-512120
16-512140
16-512210
16-512220
16-512230
19-519390
Salaries - Regular
Salaries - Overt ime
FICA
Retirement
Life And Health Insurance
Contingency *
* Budget Adjusted Fro m Prior Amendment
5 Leave Payo ut - Departing Employees
Non -Dept Exp 19-581922 Sick Annual Leave Reserve
Non -Dept Exp 19-519390 Contingency *
* Budget Adjusted From Prior Amendments
Budget
Ad(
240,000 1,343,800
278,000
1,096,224 1,621,800
270,738
167,131
31,473
73,241
37,237
2,718,024
5,000
2,650,824
118,045
15,403
35,710
29,814
2,650,024
5,500
6,000
5,000
500
200
36,000
14,000
Revised
1,583,800
278,000
2,718,024
276,238
173,131
5,000
500
31,673
109,241
51,237
(67,200) 2,650,824
800 5,800
(800) 2,650,024
(8,567)
400
(700)
1,500
3,500
3,867
109,478
400
14,703
37,210
33,314
2,653,891
205,000 (205,000) -
2,653,891 205,000 2,858,891
Very conservative Permits revenue budget in face of
pandemic uncertainty. Greatly exceeded. Code revenue in
response to lien amnesty program. Offset added to
Co ntingency.
Minor year-end adjustments. Retirement increase related
to prior year adjustment reported in current year .
Minor adjustment for Office Supplies
Minor compensation adjustments
Cash payment for unused leave for departing employees
recorded in Compensation rather than budgeted account
Exhibit "A "
Page - 1
FY 21 Budget Amendment 144 - Secon d Hearing
Amendment Details
6 HR - Compensation
HR Exp 13-513110
HR Exp 13-513120
HR Exp 13-513140
HR Exp 13-513210
HR Exp 13-513225
HR Exp 13-513230
Non -Dept Exp 19-519390
Salaries - Executive
Salaries - Regular
Salaries - Overtime
FICA
Retirement - Penalty
Life And Health Insurance
Co ntingency *
* Budget Adjusted From Prior Amendments
7 HR - Operating Expense
HR
HR
HR
HR
Non -Dept
Exp 13-513311
Exp 13-513312
Exp 13-513540
Exp 13-513542
Exp 19-519390 Contingency *
* Budget Adjusted Fro m Prior Amendments
Emplo yee Physicals
Other Professional Services
Pubs/Subs/M embership
Emplo yee Training
8 Finance - Co mpensation
Finance Exp
Finance Exp
Finance Exp
Finance Exp
Finance Exp
Finance Exp
Finance Exp
Non -Dept Exp
17-513110
17-513120
17-513140
17-513210
17-513220
17-513230
17-513320
19-519390
Salaries - Executive
Salaries - Regular
Salaries - Overtime
FICA
Retirement
Life And Health Insurance
Accounting & Auditing
Contingency *
* Budget Adjusted From Prior Amendments
9 Finance - Operating Expense
Finance Exp 17-513312 Other Professional Services
Finance Exp 17-513528 Software Licensing
Budget
77,296
63,521
10,779
10,000
15,780
2,858,891
5,000
24,900
2,057
5,000
2,826,414
60,942
295,967
28,090
36,791
32,548
82,000
2,853,214
13,731
2,573
300
873
13,000
2,000
(32,477)
Revised
91,027
66,094
300
11,652
23,000
17,780
2,826,414
800 5,800
(24,900)
300 2,357
(3, 000) 2,000
26,800 2,853,214
(60,942)
(87,000)
3,000
(12,000)
(17,500)
(2,000)
(43,750)
220,192
208,967
3,000
16,090
19,291
30,548
38,250
3,073,406
317,500 20,000 337,500
20,000 (20,000)
Primary variances due to missing a salary increase for the
HR Director. Retirement Penalty expense was to have
been transferred to another division but transfer hasn't
occurred.
Other Professional Services - Consultant pay plan study
will beco me a FY 22 expenditure . Other expenditures are
minor adjustments.
Compensation savings from vacant positi ons . Audit
savings from only one audit in FY 21
Extra consultant activity required due to vacancies . Offset
by software savings.
Exhibit "A"
Page - 2
FY 21 Budget Amendment #4 - Seco nd Hearing
tf Amendment Details
10 General Fund - Non -Dept
Non -Dept Exp 19-519312 Other Professio nal Services
Non -Dept Exp 19-519430 Electric Gas Water
Non -Dept Exp 19-519440 Rentals & Leases
Non -Dept Exp 19-519461 Repair & Maintenance - Bldg
No n -Dept Exp 19-519493 General Expenses
Non -Dept Exp 19-519540 Pubs/Subscriptions/Memberships
Non -Dept Exp 19-525380 CARES Grocery Gift Card
Non -Dept Exp 19-525381 CARES Other Contract Services
Non -Dept Exp 19-525382 CARES Payro ll Reimbursement
Non -Dept Exp 19-525383 CARES Other Pro grams
Non -Dept Exp 19-519390 Contingency *
* Budget Adjusted From Prior Amendments
11 Police - Compensation
Pol-CID Exp 20-521120 Salaries - Regular
Pol-CID Exp 20-521140 Salaries - Overtime
Pol-CID Exp 20-521150 Longevity
Pol-CID Exp 20-521210 FICA
Pol-CID Exp 20-521220 Retirement
Pol-CID Exp 20-521230 Life And Health Insurance
Pol-Ptrl Exp 22-521120 Salaries - Regular
Pol-Ptrl Exp 22-521140 Salaries - Ov ertime
Pol-Ptrl Exp 22-521150 Longevity
Pol-Ptrl Exp 22-521210 FICA
Pol-Ptrl Exp 22-521220 Retirement
Pol-Ptrl Exp 22-521225 FRS Penalty
Pol-Ptrl Exp 22-521230 Life And Health Insurance
Pol-Chief Exp 26-521110 Salaries - Executive
Pol-Chief Exp 26-521120 Salaries -Regular
Pol-Chief Exp 26-521210 FICA
Pol-Chief Exp 26-521220 Retirement
Pol-Chief Exp 26-521230 Life And Health Insurance
Pol-Admin Exp 36-521120 Salaries - Regular
Pol-Admin Exp 36-521130 Salaries - Part Time
Pol-Admin Exp 36-521140 Salaries - Overtime
Pol-Admin Exp 36-521210 FICA
Pol-Admin Exp 36-521220 Retirement
Pol-Admin Exp 36-521230 Life And Health Insurance
Non -Dept Exp 19-519390 Contingency *
* Budget Adjusted From Prior Amendments
Budget
144,350
175,000
36,451
4,000
1,600,100
60,000
40,000
3,073,406
310,010
20,000
3,000
25,475
75,365
30,252
2,148,070
85,000
30,500
173,164
553,443
20,000.
276,717
323,239
46,518
28,287
83,684
26,331
212,974
98,714
1,000
22,156
29,569
35,633
2,888,386
Ad j
28,000
3,000
(6,000)
1,640
100
1,275
37,000
120,000
Revised
172,350
178,000
30,451
1,640
4,100
1,275
1,637,100
180,000
(40,000)
40,005 40,005
(185,020) 2,888,386
200,000
64,000
1,000
16,000
48,000
32,000
355,000
14,000
510,010
84,000
4,000
41,475
123,365
62,252
2,503,070
99,000
(18,000) 12,500
22,000 195,164
(3,000) 550,443
(20,000) -
21,000 297,717
(160,000) 163,239
3,000 49,518
(12,000) 16,287
(44,000) 39,684
(7,000) 19,331
225,974
116,714
9,000
26,156
30,069
38,133
(558,000) 2,330,386
13,000
18,000
8,000
4,000
500
2,500
Exhibit "A"
Page - 3
Other Professio nal Services increased primarily due to
additio nal marketing expense. Increase CARES Act
expenditures to be covered by additional grant revenues
not yet received. Remainder are minor year-end
adjustments.
Ho liday Pay, significant Overtime, leave cash out from
departing empl oyees and PBA contract permitting sale of
excess sick leave.
FY 21 Budget Amendment #4 - Second Hearin g
Amendment Details
12 Police Patrol - Operating Expense
Pol-Ptrl Exp 22-521520
Pol-Ptrl Exp
Pol-Ptrl Exp
Pol-Ptrl Exp
22-521521
22-521541
22-521648
13 Police Admin - Operating Expense
Pol-Admin Exp 36-521493
Pol-Admin Exp 36-521510
Pol-Admin Exp 36-521541
Po l-Admin Exp 36-521528
Operating Expense
Clo thing & Uniform Expense
Educational Costs
Auto Lease
General Expenses
Office Supplies
Educational Costs
So ftware Maintenance
14 Code Enforcement - Co mpensatio n
Code Exp 23-521120 Salaries - Regular
Co de Exp 23-521220 Retirement
15 City Atto rney
Attrny
Attrny
Non -Dept
Exp
Exp
Exp
* Budget Adjusted From Prior Amendments
16 Building & Licenses
Bldg & Lic
Bldg & Lic
Bldg & Lic
Bldg & Lic
Bldg & Lic
Bldg & Lic
Bldg & Lic
Non -Dept
* Budget Adjusted From Prior Amendments
28-514312
28-514380
19-519390
Other Professional Services
Settlement Fees
Contingency *
Exp
Exp
Exp
Exp
Exp
Exp
Exp
Exp
30-524110
30-524120
30-521140
30-524210
30-524220
30-524230
30-524312
19-519390
Salaries - Executive
Salaries Regular
Salaries - Overtime
FICA
Retirement
Life And Health Insurance
Other Professional Services
Contingency *
17 Public Works - Admin - Compensation
PW - Admin Exp 32-541110
PW - Admin Exp 32-541120
PW - Admin Exp 32-541140
PW - Admin Exp 32-541230
PW - Admin Exp 32-541510
Salaries - Executive
Salaries - Regular
Salaries - Overtime
Life And Health Insurance
Office Supplies
Budget
32,100
19,040
18,500
263,500
11,000
8,000
5,000
168,941
219,217
22,205
1,000
1,500
4,000
(6,500)
1,500
5,000
2,000
Revised
33,100
20,540
22,500
257,000
12,500
13,000
7,000
(8,500) 160,441
5,000 224,217
(5,000) 17,205
400,000 (150,000) 250,000
53,000 (50,000) 3,000
2,330,386 200,000 2,530,386
155,395 7,000 162,395
68,069 34,500 102,569
400 400
23,862 2,000 25,862
31,195 2,500 33,695
21,236 12,000 33,236
17,000 (17,000)
2,530,386 (41,400) 2,488,986
68,964
201,829
26,172
3,000
1,000 69,964
(3,600) 198,229
300 300
2,000 28,172
300 3,300
Exhibit "A "
Page - 4
Miscellaneous year-end adjustments
Miscellaneous year-end adjustments
Miscellaneous year-end adjustments
Reduced General Fund legal activity
Increased Executive Salary due to Community
Development Director assigned to overs ee Building &
Licenses . Increased Regular Salary due to adding a
Permitting Supervisor to f ocus on department operational
issues .
Miscellane ous year-end adjustments
FY 21 Budget Amendment #4 - Seco nd Hearing
Amendment Details Budget Adi Rev ised
18 Wastewater Collection & Transmission -Operating Expense
Sewer Exp 35-535120 Salaries - Regular 157,000 (60,000) 97,000 Major adjustment to sewage dispo sal due to very high
Sewer Exp 35-535140 Salaries - Overtime 6,000 1,500 7,500 July, 2021 County wastewater processing bill. Remainder
Sewer Exp 17-535230 Life And Health Insurance 31,160 (17,000) 14,160 of adjustments are minor year-end adjustments.
Sewer Exp 35-535312 Other Professional Services 390,000 (150,000) 240,000
Sewer Exp 35-535432 Sewage Dispo sal 2,800,700 150,000 2,950,700
Sewer Exp 35-535523 Maintenance 76,000 (30,300) 45,700
Sewer Exp 35-535555 Small Tools & Supplies 1,000 2,800 3,800
Sewer Exp 35-535640 Machinery & Equipment 78,349 28,000 106,349
WS -Fin Exp 61-513992 Contingency 179,576 75,000 254,576
19 PW - Buildin g Maintenance - Co mpen sation
Bldg Maint Exp 39-541120 Salaries -Regular 141,733 4,500 146,233
Bldg Maint Exp 39-541140 Salaries - Overtime 6,000 1,000 7,000
Bldg Maint Exp 39-541461 Building Repair & M aintenance 230,172 3,000 233,172
Bldg Maint Exp 39-541640 Machinery & Equipment 253,400 (8,500) 244,900
20 PW - Ro ads & Streets - Operating Expense
Rds & Strts Exp 41-541120 Salaries -Regular 221,529 (17,000) 204,529
Rds & Strts Exp 41-541140 Salaries - Overtime 2,000 14,000 16,000
Rds & Strts Exp 41-541340 Other Contracted Services 211,000 3,000 214,000
Rds & Strts Exp 41-541440 Rentals & Leases 1,000 4,000 5,000
Rds & Strts Exp 41-541521 Clothing & Unifo rm Expense 500 1,500 2,000
Rds & Strts Exp 41-541530 Road Materials & Supplies 37,000 16,000 53,000
Rds & Strts Exp 41-541640 Machinery & Equipment 115,500 (21,500) 94,000
21 Not Used
22 PW - Vehicle Maintenance - Compensation
Vhcl Maint Exp 49-541120 Salaries -Regular
Vhcl Maint Exp 49-541140 Salaries - Overtime
23 PW - Trash - Compensation
135,395 (4,500) 130,895
4,500 4,500
Trash Exp 50-541120 Salaries Regular 36,018 500 36,518
Trash Exp 50-521140 Salaries - Overtime 3,000 3,000
Trash Exp 50-541210 FICA 2,755 400 3,155
Trash Exp 50-534340 Other Contracted Services 50,000 (3,900) 46,100
Exhibit "A"
Page - 5
M iscellaneous year-end adjustments
Overtime due to City Beautification Program. Remainder
are minor year-end adjustments.
Miscellaneous year-end adjustments
Miscellaneous year-end adjustme nts
FY 21 Budge t Amendment #4 - Second Hearing
Amendment Details
24 Water -Sewer Finance - Utility Billing - O perating Expense - Legal Expense
Exp 61-513120 Salaries - Regular
Exp 61-513130 Salaries - Part Time
Exp 61-513320 Acco unting & Auditing
Exp 61-513340 Other Contracted Services
Exp 61-513493 General Expenses
Exp 61-514370 Legal Counsel
Exp 61-533529 Credit Card Fee
Exp 61-513992 Contingency
WS-UB
WS-UB
WS-UB
WS-UB
WS-UB
WS-UB
WS-UB
WS -Fin
* Budget Adjusted From Prior Amendments
25 Town Center - Operating Expense
Twn Cntr Exp 62-519120
Twn Cntr Exp 62-519140
Twn Cntr Exp 62-519340
Twn Cntr Exp 62-519430
Twn Cntr Exp 62-519461
Twn Cntr Exp 62-519494
Salaries - Regular
Salaries - Overtime
Other Contracted Services
Electric, Gas, Water
Repair & Maintenance - Buildin g
Real Estate Tax
26 Water -Sewer - Service Line - Operating Expense
WS -Svc Ln
WS -Svc Ln
WS -Svc Ln
Exp
Exp
Exp
63-533462
63-533495
63-533641
Repair And Maintenance
Machinery & Equipment
Equipment
27 Water -Sewer - Water Distribution - Operating Expense
WS-Wtr Dis Exp 64-533312 Other Professional Services
WS-Wtr Dis Exp 64-533433 Purchase Of Water
WS-Wtr Dis Exp 64-533440 Rentals & Leases
WS -Fin Exp 61-513992 Co ntingency
* Budget Adjusted From Prior Amendments
28 Special Law Enforcement - Operating Expense
SLE
SLE
SLE
Exp
Exp
Trf-In
65-521641 Automotive Equipment
65-521644 Public Safety Equipment
165-383010 Use Of Fund Balance
Budget
Revised
198,961 (20,000) 178,961
22,253 (20,000) 2,253
57,500 (32,000) 25,500
388,320 115,000 503,320
1,000 3,000 4,000
275,000 125,000 400,000
5,000 20,000 25,000
254,576 (191,000) 63,576
30,109
357,725
112,000
55,000
160,000
50,000
11,000
28,000
1,531,870
1,500
63,576
(4,800) 25,309
100
360,725
113,000
60,000
(4,300) 155,700
100
3,000
1,000
5,000
(8,600) 41,400
100
19,500
100
8,500
7,000
(200,000)
2,000
191,000
22,600
35,000
1,331,870
3,500
254,576
22,600
500
105,500 23,100 128,600
500
EXTREMELY CONSERVATIVE ESTIMATE OF ADDITIONAL
BILLING ISSUES LEGAL FEES FOR REMAINDER OF FISCAL
YEAR. Other Co ntracted Services increased due to
continuing Finance Department vacancies. Remainder are
minor year-end adjustments.
M iscellaneous year-end adjustments
Purchase of small utility task vehicl e
Savings in purchasing of water permits strengthening of
Water -Sewer Contingency
Fitting out of P olice vehicles. Remainder is minor year-end
adjustment.
Exhibit "A "
Page - 6
FY 21 Budget Amendment #4 - Seco nd Hearing
tf
29 Parks & Recreation
Amendment Details Budget
- Compensation
Prks & Rec Exp 72-572110 Salaries - Executive 70,574
Prks & Rec Exp 72-572120 Salaries - Regular 285,874
Prks & Rec Exp 72-572130 Salaries - Part Time 8,422
Prks & Rec Exp 72-572140 Salaries - Overtime 1,000
Prks & Rec Exp 72-572210 FICA 27,992
Prks & Rec Exp 72-572340 Other Contracted Services 150,000
Prks & Rec Exp 72-572461 Building Repair & M aintenance 4,000
Prks & Rec Exp 72-572522 Uniforms (Staff) 700
30 Water -Sewer CIP - Pro ject
WS-CIP
WS-CIP
WS-CIP
Exp
Exp
Exp
75-535110
75-535120
75-543638
31 CRA - Compensation
CRA Exp 77-515110
CRA Exp 77-515210
CRA Exp 77-515220
CRA Exp 77-515230
CRA Exp 77-515312
CRA Exp 77-515340
CRA Exp 77-515480
32 Risk Managemen t - Compensatio n
Risk
Risk
Risk
Exp
Exp
Exp
84-513220
84-513230
84-513540
Salaries - Executive
Salaries - Regular
NW 131st Drainage Pro ject
Salaries - Executive
FICA
Retirement
Life And Health Insurance
Other Pro fessional Services
Other Contracted Services
Promotional Activity
Retirement
Life And Health Insurance
Pubs/Subscriptions/Memberships
33 Information Technology Services - Operating Expense
IT Exp 512340 Other Contracted Services
IT Exp 512411 Telephone
52,702
77,750
8,583
1,719
2,247
3,331
219,000
6,023
6,009
300
J
88,000
13,000
7,000
12,000
8,000
(129,100)
1,000
100
1,000
(10,400)
9,400
6,000
300
300
900
(10,400)
2,000
900
Revised
158,574
298,874
15,422
13,000
35,992
20,900
5,000
800
53,702
67,350
9,400
14,583
2,019
2,547
4,231
208,600
2,000
900
(2,020) 4,003
8,009
320
2,000
20
18,000 (1,000) 17,000
117,000 1,000 118,000
Exhibit "A"
Page - 7
Two senior Parks & Recreation employees departed with
unused leave payouts of $102,000. Reported here rather
than where it had been budgeted. Overtime o ccurred in
support of pandemic programs. Savings in Other
Contracted Services resulted from the Parks Masterplan
not being delivered until FY 22, beco ming a FY 22
expenditure.
Funding previously approved NW 131st drainage project
which was to be funded through this budget amendment.
Increased compensati on due to re organizati on
Minor year-end adjustments
Minor year-end adjustments