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HomeMy Public PortalAboutAddendum No. 1 to Contract No. 43-2019 ...e Agreement - Congressman's Officet x ... 97fouse of Representatives Washington, D.C. 20515 FIStrid (page 1 of 2 —116"1 Congress) 1. Prior Lease Term. The undersigned Landlord ("Lessor") and Member of the U. S. Douse of Representatives ("Lessee") agree that they previously entered into a District Office Lease . ("`Lease") (alang with the District office Lease Attachment), which covered the period from ` March 15, 2019 to January62. 2021 for the lease of office space located at 54 North 5th Street, Second Floor ' in the city, state and ZIP of Richmand, IN 47374 2. Extended Term. If a plicable, the abo a referenced Lease'is extended through and including 't •-��a r , ..Q� This District office Lease Amendment T'AmendmenV)May not provide for an extension beyond January 2, 2021, which is the end of the constitutional term of the 11 Sty Congress.) ' s 3. Rent and Any Other Changes. The monthly rent for the extended terin of the Lease shall now be 135.00 . All other provisions of the existing Lease shall remain unchanged and in full effect, except for the foilowing additional terms, which are modified as indicated in the space below [If no additional terms are to be modified, write the word "NODE" below]. Lessor may use the building wireless to access high speed Intemet. To account for the use of the building wireless, the amount of rent stated above will commence on July 1,, 2019. District office Lease Attachment for l 15=h Congress. This Amendment shall have no force and effect unless and until accompanied by an executed District office Lease Attachment for the 1161h Congress and the District'office Lease Attachment for the 116" Congress attached hereto supersedes and replaces any prior District Office Lease Attachment. Counterparts. This Amendment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which_ together shall be deemed to be one and the same instrument. . Section Headings. The section headings of this Amendment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. ` [Signature pagefollows. ] Addendum No. 1 to Contract No. 43-2019 Mouse of Representatives Washington, D.C. 20515 district Odin LONG Amendment (Page 2 of 2--1151' Congress) IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Amendment as of the later date written below by the Lessor or the Lessee. � a y Greg Peace Print Maine of LessortLandlordlContpaqv Print Name of Lessee r By • Lessor signatrn-e Lessee Signature Name: Title: Date Dale This District Office Lease Amendment must be accompanied witli an executed DWrict offce•Lease Attachment. Distpiet Office Lease Attachment- Instruetions The District Office Lease Attachment must accompany every Lease or Lease Amendment that is submitted for a Member/Member-Elect's District Office. NO LEASE, AMENDMENT OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term of a District Office Lease or Amendment for the I t6th Congress may not commence prior to January 3, 2019. Members should endeavor to lease spare through the last day of a congressional term rather than the last day of a calendar year. For the 116th Congress, leases should end on January 2, 2021, not December 31, 2020. A few things to keep in mind: A. The Member/Member-Elect is required to personal Y sign the documents. B. The Member/Member-Elect must indicate in Section A ("Lease Amenities") of the Attachment whether the proposed ]eased space will serve as a flagship district office. C. The Lessor must complete the amenities checklist in Section A (`Lease Amenities"'), unless the checkbox at the top of the amenities checklist is marked to indicate that amenities are listed elsewhere in the Lease. D. 'Broadband/cable availability can be checked by entering the address of the proposed leased space at https:llbroadbandmap.fcc,gov. The Member/Member-Elect should still confirm broadband/cable status directly with the Lessor. E. Section B ("Additional Terms and Conditions") of the Attachment SHALL NOT have any provisions deleted or changed. F. Even if rent is zero, an Attachment is still required. G. Prior to either party signing a Lease or Amendment, the MemberlMember-Elect must submit the proposed Lease or Amendment, accompanied by a copy of the Attachment, to the Administrative Counsel for review and approval. If the Administrative Counsel determines that the proposed terms and conditions of the Lease or Amendment are in compliance with applicable la%v and House Rules and Regulations, the Administrative Counsel will notify the MemberNember-Elect that (s)he may proceed with the execution of the Lease or Amendment. Please submit the proposed Lease or Amendment and Attachment either by e-mail in PDF form (leases@a mail.huuse.gov) or by fax (202-225-6999). H. Once signed by both parties, the Lease or Amendment and the Attachment must be submitted to the Administrative Counsel for final approval. The Attachment should be submitted at the same time the Lease or Amendment is sent to the Administrative Counsel. They may be sent by email in PDF form (leases a@mai I.house.gov) or faxed to (202-225-6999). 1. Without a properly signed and submitted Attachment, the Lease or Amendment cannot be approved and payments will not be made. The parties agree that any charges for default, early termination or cancellation of the Lease or Amendment which result from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and are not reimbursable from the Member's Representational Allowance. s J. Lessor shall provide a copy of any ass] nment, estoppel certificate, notice of a bankruiptcy or foreclosure, or notice of a sale or transfer of the leased premises to the Administrative Counsel by email in PDF form (teases a@mail.house.gov). V.S. 7fause of Representatives Washington, D.C. 20515 District Office Lease Attachment 1.- (Pagel at 5 — 716M Congress) SECTION A [Lease Amenities' Section A designates whether the leased space will be the Member/Member-Elect's flagship (primary) office and sets forth the amenities provided by the Lessor to be included in the Lease, Except as noted below, the amenities listed are not required for all district offices. To be completed by the Member/Member-elect: .11 ❑ The leased space will serve as my flagship (primary) District Office, ❑ The leased space will NOT serve as my flagship (primary) District Office. To be completed by the Lessor: ElAmenities are separately listed elsewhere in the Lease. (The below checklist can be left blank if the above box is checked.) The Lease includes (please check and complete all that apply); (Items marked upith are asterisk and in bald are re- uirerl for ALL district of ces for the 1I6sh Congress..) Broadband and/or Cable Access to the Leased &'ace (e.g. Comcast, Cox,, Vl,on, etc.). Cheek broadband status by enterin the leased space address a1 htr )s:llbroodbatrditru�n The parties should also directly discuss broadband slatrrs.3 El * Interior Wirine CAT Se or Better within Leased S ace. Lockable Sparc for Nemorkina_Equiprne�nt, 8 Tele hone Service Available. 8 Parking. © Assigned Parking Spaces ❑ Unassigned Parking Spaces ❑ General Off -Street Parking on an As -Available Basis El Utilities. Includes: El Janitorial Services. Frequency: El Trash Removal. Frequency: Carpet Cleaning. Frequency: 8 Window Washing. El Window "Treatments. H Tenant Alteratidns Included In Rental Rate, 8 After Hours Building Access, B Office Furnishings. Includes: Q Cable TV Accessible. If checked, Included in Rental Rate: 0 Yes 0 No 8 Building Manager. 11 Onsite 8 On Call Contact Name: Phone Number: Email Address: Sand completed forms to.- Adininrslrative Counsel, 217 Ford Home Office Building, Washington, D.C. 0515. Copies may also be faxed to 202- .75-6999x V.S. Ifouse of Representatives Washington, D.C. 20515 district Office Lease Attacbment (Page 2 of 5--116th Congress) SECTION B (Additional Terms and Conditions) 16 Incorporated District Office Lease Attachment. Lessor (Landlord) and Lessee (Member/Member-Elect of the U.S. House of Representatives) agree that this District Office Lease Attachment ("Attachment") is incorporated into and made part of the Lease ("Lease") and, if applicable, District Office Lease Amendment ("Amendment") to which it is attached. . Performance. Lessor expressly acknowledges that neither the U.S. House of Representatives (the "House") nor its Officers are liable for the performance of the Lease. Lessor further expressly acknowledges that payments made by the Chief Administrative Officer of the House (the "CAO") to Lessor to satisfy Lessee's rent obligations under the Lease — which payments are made solely on behalf of Lessee in support of his/her official and representational'duties as a Member of the House — shall create no legal obligation or liability on the part of the CAO or the House whatsoever. Lessee shall be solely responsible for the performance of the Lease and Lessor expressly agrees to look solely to Lessee for such performance. I Modifications. Any amendment to the Lease must be in writing and signed by the Lessor and Lessee. Lessor and Lessee also understand and acknowledge that the Administrative Counsel for the CAC ("Administrative Counsel") must review and give approval of any amendment to the Lease prior to its execution. 4. Compliance with House Rules and Regulations. Lessor and Lessee understand and acknowledge that the Lease shall not be valid, and the CAO will not authorize the disbursement of funds to the Lessor, until the Administrative Counsel has reviewed the Lease to determine that it complies with the Rules of the House and the Regulations of the Committee on House Administration, and approved the Lease by signing the last page of this Attachment. Payments. The Lease is a fixed terns lease with monthly installments for which payment is due in arrears on or before the end of each calendar month. In the event of a payment dispute, Lessor agrees to contact the Office of Finance of the House at 202-225-7474 ,to _attempt to resolve the dispute before contacting Lessee. 6. Void Provisions. Any provision in the Lease purporting to require the payment of a security deposit shal I have no force or effect. Furthermore, any provision in the Lease purporting to vary the dollar amount of the rent specified in the Lease by any cost of living clause, operating expense clause, pro rata expense clause, escalation clause, or any other adjustment or measure during the term of the Lease shall have no force or effect, 7. Certain Charges, The parties agree that any charge for default, early termination or cancellation of the Lease which results from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and shall not be paid by the CAO on behalf of the Lessee. ,s, Death, Resignation or RemovaL In the event Lessee dies, resigns or is removed from office during the term of the Lease, the Clerk of the House may, at his or her sole option, either: (a) Selid completed forms to: Administrative Couutsel, 217 Ford (louse Office Buildlrtg, Washington, D.C. 0515 Copies min, also be fared to 202- .L?5-699R V.S. Mouse of Representatives Washington, D.C. 20515 81striet Office lease Attachment (Page 3 of 5-1181h Congress) terminate the Lease by'giving thirty (30) days' prior written notice to Lessor; or (b) assume the obligation of the Lease and continue to occupy the premises for a period not to exceed sixty (60) days following the certification of the election of the Lessee's successor. In the event the Clerk elects to terminate the Lease, the commencement date of such thirty (30) day termination notice shall be the date such notice is delivered to the Lessor or, if mailed, the date on which such notice is postmarked. 9. Term. The term of the Lease may not exceed the constitutional term of the Congress to which the Lessee has been elected. The Lease may be signed by the Member -Elect before taking office. Should the Member -Elect not take office to serve as a Member of the 11 &th Congress, the Lease wil[ be considered null and void. 10. Early Termination. If either Lessor or Lessee terminates the Lease under the terms of the Lease, the terminating party agrees to promptly file a copy of any termination notice with the Office of Finance, U.S. House of Representatives, O'Neill Federal Building, Suite 3100, Attn: office of Financial Counseling, Washington, D.C. 20515, and with the Administrative Counsel by a - mail at leases m' ail.house.gov. 11. Assignments. Lessor shall not have the right to assign (by,operation of law or otherwise) any of its rights, interests and obligations under the Lease, in whole or in part, without providing thirty (30) days prior written notice to Lessee, and any such purported. assignment without such notice shall be�id. Lessor shall promptly file a copy of any such assignment notice with the Administrative Counsel by e-mail at leases@rnail.house.gov. 12. Sale or Transfer of Leased Premises. Lessor shall provide thirty (30) days prior written notice to Lessee in the event (a) afany sale to third party of any part of the leased premises, or (b) Lessor transfers or otherwise disposes' of any- of the leased premises, and provide documentation evidencing such sale or transfer in such notice,. Lessor ^shall promptly file a copy of any such sale or transfer notice with the Administrative Counsel by e-mail at leases@mail.house.gov, 13. Bankruptcy and Foreclosure. to the event (a) Lessor is placed in bankruptcy proceedings (whether voluntarily or involuntarily)., (b) the [eased premises is foreclosed upon, or (c) of any similar occurrence, Lessor agrees to- promptly.notify Lessee in writing. Lessor shall promptly file a copy of any such notice with the office of Finance, U.S.tHouse of Representatives; D'Neill Federal Building, Suite 3100, Attn: office of Financial Counseling, Washington, D.C, 20515, and L with the Administrative Counsel by e-mail a leases@mail.house.gov. 14. Estoppel Certificates. Lessee agrees to sign an estoppel certificate relating to the ]eased premises (usually used in instances when the Lessor is selling or refinancing the building) upon the request of the Lessor. Such an estoppel certificate shall require the review of the F Administrative Counsel, prior to Lessee signing the estoppel certificate. Lessor shall promptly provide a copy of any such estoppel certificate to the Administrative Counsel by e-mail at leases@mail.house.gov. mail.house.gov. Send campleted forms iw Adminisirat ve Ccunsel, 217 Ford House Office Building, [Vashinglon. D.0 270515- Copies may also be faved to 202-225 699q J.S. Mouse of Representatives Washington, D.C. 20515 Disylet Office lease Attachment (Page 4 of 5 - 716th Congress) IS., Nlaintenance of Common Areas. Lessor agrees to maintain in good order, at its sole expense, all public and common areas of the building including, but not limited to, all sidewalks,' parking areas, lobbies, elevators, -escalators, entryways, exits, alleys and other like areas. 16. Maintenance of Structural Components: Lessor also agrees to maintain in good order, repair or replace as needed, at its sole expense, all structural and other components of the premises including, but not limited to, roofs, ceilings, walls (interior and exterior), floors, windows, doors, foundations, fixtures, and all mechanical, plumbing, electrical and air conditioning/heating systems or equipment (including window air conditioning units provided by the Lessor) serving the premises. 17. : Lessor Liability for Failure to Maintain. Lessor shall be liable�for any damage, either to persons or, property, sustained by Lessee or any of his or her employees or guests, caused by Lessor's failure to fulfill its obligations under Sections 15 and 16. 18. Initial Alterations. Lessor shall'make any initial alterations to the leased premises, as requested by Lessee and subject to Lessor's consent, which shall not be unreasonably withheld. The cost of such initial alterations shall be included in the annual rental rate. 19. Federal Tort Claims Act. Lessor agrees that the Federal Tort Claims Act, 28 U.S.C. §§ 2671- -80, satisfies any and all obligations on the part of the Lessee to purchase private liability insurance. Lessee shall not be required to provide any certificates of insurance to Lessor. 20. . U mitation of Liability.. Lessor agrees that neither Lessee, nor the blouse nor any of the House's officers or employees will indemnify or hold harmless Lessor against any -liability of Lessor to x any third party that may arise during or as a result of the Lease or Lessee's tenancy. 21. , Compliance with Laws, Lessor shall be solely responsible for complying with all applicable permitting and coning ordinances or requirements, and with all local and state building codes, safety codes and.handicap accessibility codes (including the Americans with Disabilities Act), both in the common areas of the building and the leased space of the Lessee. 22.- - Electronic 'Funds Transfer, - Lessor agrees to 'aceept monthly rent payments by. Electronic Funds Transfer and,agrees to provide the Office of Finance, U.S. House of representatives, with all banking information necessary to facilitate such payments. p 23. ` - Refunds. Lessor shall promptly refund to th+e CAO, without formal demand, any payment made to the Lessor by the CAC for any period for which rent is not owed because the Lease has ended or been terminated,-. 24. Conflict.' Should any provision of this Attachment be inconsistent with any provision of the attached Luse or attached Amendment, the provisions of this,Attachmcnt shall control, and those inconsistent provisions of the Lease or the Amendment shall have no force and effect to the extent of such inconsistency. Send comspleted_ orms to.- Adinbristrafire Courtud, 217 Ford House Office Building, Washington, D_C 20515. Copies nrm, also 6efaced to 20 —22-6999.. r + r + i V.S. Iffouse of Pe vresentc"tives Washington,,-D.C. 20515 K DiS met Offlee Lease Attachmeld (Page 5 of 5 —115th Congress) 25. Construction. Unless the clear meaning requires otherwise, words of feminine, masculine or neuter gender include all other genders and, wherever appropriate, words in the singular include the plural and vice versa. 26. Fair Market Value. 'The Lease or Amendment is entered into at fair market value as the result of a bona fide, arms -length, marketplace transaction. - The Lessor and Lessee certify that the parties are not relatives nor have had, or continue to have, a professional or legal relationship (except as a landlord and tenant). 27. District Certirication. The Lessee certifies that the office space that is the subject of the Lease is located within the district the Lessee was elected to represent unless otherwise authorized by r Regulations' of the Committee on House Administration, 28. Counteroarts. This Attachment may be executed in any number of counterparts and by facsimile' copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument:. 29. Section Headings. The section headings of this Attachment are for convenience of reference only and shall not be deemed to limit or affect any of the*provisions hereof. IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Attachment as of the later date written below by the lessor 'or the Lessee. r f Greg Pend Prat Marne of LessorlLandlord Print Marne of Lessee By: Lessor Signature Lessee Sigurature Name: Title: !.� Date ale From the Member's Office, who is the point of contact ror questions? Name Phone 4, _ _ t E-rnni! ,c�.tnaii=house. vv This District office Lease Attachment and the attached Lease or Amendment have been reviewed and are approved, pursuant to Regulations of the Committee an douse Administration. Signed Date .., . - - - -_- 920• (Administrative Counsel) x Send + complered,forms to. Admiliburatire Counsel, 217 Ford House 0,#ice Building, Washinglou,1. C 70515, Copies roar also be faved to 202-22 5- 6999. Print Form US, douse of Representatives Substitute W-9 and ACH Vendor/Miscellaneous Payment"Enrollment Form - INSTRUCTIONS Internal Revenue Code 6109, 31 U.S.C, 3322, 31 CFR 2 10 and the 1996 Debt Collection Improvement Act require all entities that do business with the United lStates Government to provide a Tax Idmtzfication Nunther (TIN) and Electronic Funds transfer (EF-`I`) wforniation ror payment, PL 93-579 pmtects your privacy and mmndates that the infonmdon never be published or used for any other purpose than to pay you. Please complete all sections below, sign and =tutu via the c=il or fax number listed. RETURN FORM TO: �endorEF=T'�mai�.house.g�v - FAX NUMBER: 202 225-6914 SECTIONI [UNITED STATES HOUSE OF REPRESENTATIVES INFORMATION ADDRESS US HOUSE OF REPRESENTATIVES * ACCOUNTING, 3110 O'NEILL HOUSE OFFICE BUILDING, WASHINGTON DC 2 515 - AGENCY IDENTIFIER 53-6002523 1AGENCY LOCATION CODE 4832 TELEPHONE NUMBER 202 226-2277 SECTION II PAYEEICOMPANY INFORMATION NAME AS SHOWN ON YOUR INCOME TAX RETURN BUSINESS NAME/DISREGARDED ENTITY NAME OR DK IF DIFFERENT THAN NAME ON YOUR INCOME TAX RETURN ADORESSICITY{STATEMP Enter tha correct Tax Identiflmiion Number type SOCIAL SECURITY NUMBER (SSN) EMPLOYER TAX Ia NUMBER (EIN) �- or ED CONTACT PERSON NAME PURCHASE ORDER ADDRESSICIT.YISTATE2V EMAIL PO EMAIL TELEPHONE NUMBER FAX NUMBER TELEPHONE NUMBER FAX NUMBER REMIT TO ADDRESS CHECK APPROPMATE BOX FOR FE09RAL TAX CLASSIA CATION (required) ❑ Irdlvldtiaftle Proprietor or ❑C Cgrporatlon ❑S Corpara tt QPartnershlp ❑TrustlEstate Single Member LLC . Umbd LlatftCompany. Check the tax cW5111raVon, ❑ C corporagon E] S coiporation ❑ Partnership Nate. For asmgbLimmberLLC that is disregarded, check the appropriate box for the tax clan ftaticnol the sirgte-mambercwner. Gm nmag E ter. Check the tax,classifimlion: ❑ Federal ©State ❑ Loral Edo cafes apply ant, to cerWn enures, not. intlMduats): Exempt payee code @ any) Exemptkn from FATCA ►dportrq gads (d any) (Applies to a=mts n nLined cutsNa SECTION III FINANCIAL INSTITUTION INFORMATION U,S-) t.. BANK NAME - = jTELEPHONE NUMBER NINE -DIGIT ROUTING TRANSIT NUMBER - 3 DEPOSITOR ACCOUNT TITLE DEPOSITOR ACCOUNT NUMBED LOCKBOX NUMBER TYPE OF ACCOUNT QCHECKING DAVINGS LOCKBOX SECTION I V SOCIO-ECONOMIC INFORMATION Type of Sualness 0" Buovss-No SSE r. iksioaMm OMr7MIy OSmEusinaw 0-Sm-Cft&&Vi=4y Dm-Dos* 0* 0S.mMin Only Sm-DisadvantagiW Business Frog ()8 (a) Fkm 0HUMana Prugram 0KV82om E 9W9 Oenntfig Smell Busmen ()W me-Ownned Buslaen Ether Prefamce Programs oBuy lndlan (>keded b ►lbw mwq�ord Ovo Pwamm-e►Not Listed O5ma.'tBusiness Set -Aside OVery Small Brims See -Aside Veteran Owned Status ONm-Vel Owned SmSus Odra VN Owned SmBm led Vel Other Bus Sely-�I�s*ed Ve! OwW S8 0Vet 0*md I f1w Errs Size of Business: O(A) 50orrew OB) SI-100 O(C)IGI-75d ODj 251-5W QB) 50! T5a QF) T5I-1,W0 0G) Owr i3OW O[AQi migion,arlaw N)1.!-2 mr31 Q(P) 2. t-25 m�7Svrr �R) l-5rrrd SI S l-1D mr�rorrQmia147n6hrvn firer ffm&Aw SECTION V - CERTIFICATION OF DATA BY PAYEEICOMPANY NAME TITLEIPOSrnON SIGNATURE DATE: TELE USHR v.112017 ms t 2 Instructions for Completing U.S. House of Representatives Substitute -9 and ACH Vendor/Miscellaneous Payment Enrollment Form .9 Section 1- Agency Information — Includes the name and address, agency identifier, agency location code and telephone number for the House of Representatives. Section If - Payee/Company Information — Print or type the name of the payeelcompany and address that will receive payment, social security or taxpayer ID number, contact person name, telephone number and email of the payeelcompany. Print or type the purchase order and remit to addresses if different from the payeelcompany address. Check the appropriate boxes for federal tax Classification. Section III - Financial Institution Information — Print or type the name and address of the payee/company's financial institution who will receive the ACH payment, ACH coordinator name and telephone number, nine -digit routing transit number, depositor (payeelcompany) account title and account number. Check the appropriate box for type of account. Payee/Company may include a voided check with this form. ACH Account tnformatlon Located on a Checks or Deposit Ticket FINANCIAL IN TITU ON NAME name of the fnancial institution to which the payments are to be directed ROUTitr} z TRANSIT NUMQEfinancial institulion's 9 digit routing transit number, found on the bottom of a check or deposit ticket or from your Financial Institution ACCOUNT TITLE employee's or vendor's name on the account ACCOUNT NUMBER account number at the financial institution 4 x 1. Routing Transit Number (RTN) -- nine digits located between two symbols. This number identifies the bank holding your account and check processing center. 2. Account number —this is your complete account number. Your account number can be up to 17 digits. Please include leading zeros_ 3. ACH Routing Transit Number -- Automated Clearing House routing number, use this number for your Routing Transit Number (RTN) if you bank with sunTrust Bank. 4. Check number — This information is not necessary - do not provide Section IV - 5ocio-Economic information -- Check the boxes for each category, if applicable: type of business, small disadvantaged business program, HUBZone program, emerging small business, women -owned business, other preference programs, Veteran owned status and size of business. Detailed information related to Small Business programs can be found at http://www.sba.govl. Section V - Certification of Data By PayeelCompany — Print or type the name, titlelposition and phone number of the Authorized official. The Authorized official must sign and date the form.