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HomeMy Public PortalAboutMYL Exhibit A Scope of Services East-West Taxiway - for IFE RevisedMcCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-1 EXHIBIT A DESCRIPTION OF PROJECT AND SCOPE OF ENGINEER’S PROFESSIONAL SERVICES FOR IMPROVEMENTS TO McCALL MUNICIPAL AIRPORT AIP 3-16-0023-030-2021 PROJECT DESCRIPTION The City of McCall, Idaho, Owner of the McCall Municipal Airport, intends to complete a project to construct a new taxiway connecting the FBO area to recently relocated Parallel Taxiway A. The existing taxiway that connected the FBO area to the former Parallel Taxiway A was removed during construction of the relocated Parallel Taxiway A. This new East-West Taxiway will meet FAA design criteria for a B-II airport as determined by the Facilities Requirements chapter of the ongoing Airport Master Plan for McCall. The Airport Master Plan determined a need for a replacement taxiway to allow safe passage of taxiing aircraft to and from the FBO apron area while accessing Parallel Taxiway A and Runway 16-34. The East-West Taxiway is identified on the 2007 Airport Layout Plan and was determined to be a high priority project for improving the safety of aircraft circulation on the airfield. Reconstruction of failed portions of existing Taxiway E will be required at the tie-in of the East-West Taxiway to Taxiway E. The attached Exhibit 1 shows the proposed project improvements. This project will be entirely funded through a discretionary grant issued by Federal Aviation Administration (FAA) Airport Improvement Program (AIP). The FAA project number is anticipated to be AIP 3-16-0023-030-2021. The total project cost (consultant services and construction) is anticipated to be $1,700,000. Professional services related to design and bidding of these improvements are anticipated to include the following: • Grant administration • Environmental studies • Preliminary and final project design drawings • Construction specifications and bid documents • Project bidding assistance and administration • Construction Observation and Administration • Project and grant closeout • Coordination with the City of McCall and the FAA DESCRIPTION OF PROJECT IMPROVEMENTS: The primary goal of this project is the construction of a new East-West Taxiway to provide a safe connection for aircraft taxiing between the FBO apron area and Parallel Taxiway A. This new taxiway will meet current FAA design standards and provide improved aircraft circulation. Additionally, a failed section of Taxiway E will be reconstructed at its intersection with the new East- West Taxiway. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-2 CONTRACTS AND BIDDING: It is anticipated that one set of contract documents will be prepared to complete project improvements described above under a single contract. All project elements will be divided into separate bid schedules. Consideration will be given during design of the project to extend work hours and other contractual requirements to help ensure the work is completed with minimum impact to airport operations. AVAILABLE INFORMATION: • Airport Master Plan, McCall Municipal Airport, prepared by Mead and Hunt and T-O Engineers, Inc. dated September 2007. • Project plans and specifications for AIP 3-16-0023-016, McCall Municipal Airport, prepared by T-O Engineers, Inc. dated April 2009. • Project plans and specifications for AIP 3-16-0023-019, McCall Municipal Airport, prepared by T-O Engineers, Inc. dated May 2010. • Project plans and specifications for AIP 3-16-0023-021, McCall Municipal Airport, prepared by T-O Engineers, Inc. dated May 2014. • Project plans and specifications for AIP 3-16-0023-023, McCall Municipal Airport, prepared by T-O Engineers, Inc. dated May 2017. • Project plans and specifications for AIP 3-16-0023-027-2020, McCall Municipal Airport, Relocate Parallel Taxiway A, prepared by T-O Engineers, Inc. dated March 2020. • Airport Master Plan for AIP 3-16-0023-028-2020, McCall Municipal Airport, prepared by T-O Engineers, Inc., ongoing. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-3 Exhibit 1: Proposed Project Improvements McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-4 SECTION 1 – SCOPE OF SERVICES Professional services required to accomplish the Project are anticipated to include the following: PHASE 1 - ADMINISTRATION The Administration Phase includes tasks related to contracting and coordination with the OWNER to define the scope of services required and begin the project. Also included are coordination tasks with the OWNER and FAA, along with grant administration services. Administration phase services include: 1.1 Discuss the scope, budget and approach to project with the OWNER and FAA. Assemble base exhibits for the purpose of project scoping. Determine the elements to be included in the project and the overall project approach. It is anticipated that two coordination meetings will take place in McCall, Idaho. 1.2 Prepare a detailed scope of work narrative for FAA and OWNER review. After review with FAA and OWNER, finalize the scope of work narrative and prepare blank work task versus hourly fee forms for the OWNER’s use in obtaining an Independent Fee Estimate of costs for consultant services. 1.3 Prepare a detailed fee proposal based on estimates of professional personnel service hours including required subconsultant costs and direct expenses. Provide blank cost proposal spreadsheets for OWNER’s use in obtaining an Independent Fee Estimate (IFE) of engineering costs. 1.4 Coordinate with the OWNER and IFE as needed to describe the project and any assumptions made in formulating the scope of work. Coordinate with OWNER after IFE is complete to evaluate ENGINEER’s fee proposal and finalize fee negotiations with OWNER, if necessary. One teleconference is anticipated with OWNER and IFE to describe and discuss the project scope work. 1.5 Prepare an Agreement for Professional Services for submittal and review by the OWNER. This Agreement shall be comprehensive in description of services and responsibilities of contract parties and shall include a detailed fee proposal for professional services, subconsultant costs and reimbursable expenses. 1.6 Advise and coordinate with OWNER regarding compliance documentation, FAA procedural requirements and general guidance through the Phase 1 tasks. Coordination with FAA during Phase 1. 1.7 Project management and administration to include monthly cost accounting and budget analysis, invoicing and monitoring of project progress. Anticipate approximately 10 invoices for professional services during the project. 1.8 Travel time for ENGINEER personnel during Phase 1. It is anticipated that the project manager will make two trips to McCall, Idaho in Phase 1. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-5 PHASE 2 - PLANNING AND FORMULATION Planning and Formulation Phase Services include tasks necessary to initiate design of the project and ensure cost effective and practical solutions for identified airport improvements. This phase includes data collection, review of available information, design approach formulation and coordination with the OWNER and FAA. The design will utilize local expertise when available as well as experience gained from recent construction projects at the airport. These tasks include the following: 2.1 Prepare for and meet with FAA representatives to conduct the required Pre-Design Conference. This meeting will cover required topics as well as discussion of the approach to the project, environmental study requirements, justification for improvements; funding and eligibility; grant application requirements, project timing and schedule. It is anticipated that this meeting will be held via teleconference with ENGINEER, FAA and OWNER representatives participating. Prepare FAA Predesign Checklist and associated meeting minutes for submittal to FAA. 2.2 Prepare scope of work for topographic design survey. Design surveying services will be provided by ENGINEER as an additional service. See Section 8.4. 2.3 Prepare scope of work and exhibit for project geotechnical testing. Geotechnical testing services will be provided by a subconsultant as an additional service. See Section 8.3. 2.4 Prepare draft project schedule showing milestones for specific project tasks for review by OWNER and FAA. 2.5 Visit site and conduct project site investigation to determine existing site conditions prior to initiation of design. 2.6 Prepare preliminary layout sheets and construction cost estimates based on historical information available from previous projects completed at the airport and comparable projects at other airports. 2.7 Coordinate with FAA to present the selected options for reconfiguration of East- West Taxiway. This coordination will include both email and teleconference communication with the OWNER and FAA. This task includes a basic plan view of the proposed taxiway geometry as well as time necessary to obtain FAA concurrence with the proposed geometric design. 2.8 Meet with OWNER, US Forest Service and airport users to discuss options for the draft Construction Safety Phasing Plan (CSPP). Assemble the 65% CSPP plan sheets and narrative. It is anticipated that this meeting will be held via teleconference. 2.9 Prepare four FAA Forms 7460-1 for specific project elements. It is anticipated that a separate 7460-1 will be prepared for the CSPP, height and location of construction equipment, Contractor staging and storage area, and construction access roads. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-6 2.10 Coordinate with the OWNER and FAA during Phase 2 of the project, including periodic status updates. 2.11 Travel time for ENGINEER personnel during Phase 2. It is anticipated that the Project Manager will make one trip and the Design Engineer will make one trip to McCall, Idaho during Phase 2. PHASE 3 – PRELIMINARY DESIGN During the Preliminary Design Phase the ENGINEER will utilize information gathered in the planning and formulation phase to solve technical problems presented by the proposed project. Preliminary project plans and specifications necessary to review the project will be presented to the OWNER and FAA. Project plans and specifications will be in accordance with all applicable FAA Advisory Circulars including 150/5300-13A and 150/5370-10H. The following tasks are anticipated to result in final review comments necessary for final design completion in Phase 4. Preliminary Design phase services include: 3.1 Assemble survey data and generate base topographic mapping for the project site. 3.2 Preliminary design of the East-West Taxiway including geometry, cross sections, finished grades, drainage, marking and signage. Check geometry of existing airfield components for compatibility with proposed design elements. 3.3 Based on the critical aircraft, fleet mix and the results of geotechnical testing, determine the required taxiway pavement section design to accommodate current and forecast aircraft traffic at the airport. Pavement will be designed in accordance with FAA advisory circulars and applicable regional guidance. This task includes preparation of the draft (65%) and the final (100%) pavement analysis reports, including a discussion of alternatives, for review and comment by FAA. This report will also be incorporated into the Engineer’s Design Report. 3.4 Develop site grading and drainage plans for ground surfaces adjacent to all project pavements. Define locations and requirements for improvements to surface stormwater drainage. Coordinate with the Idaho Department of Environmental Quality regarding any special requirements or permits. It is assumed that all drainage will be retained on airport property. 3.5 Design a subsurface drainage system (edge drains) for the East-West Taxiway. Currently, no subsurface drainage system exists in this area. Design will include sizing of underdrain pipes, setting pipe grades, and determining method of disposing of subsurface drainage. Subsurface drainage system is anticipated to consist of geotextile wrapped perforated pipes with appropriate outlet structures. 3.6 Develop an erosion and sediment control plan (ESCP) for the project to be included in the project plans and contract documents. This plan shall apply approved Best Management Practices (BMPs) for the State of Idaho and the City of McCall. 3.7 Prepare draft (65%) Construction Safety Phasing Plan (CSPP) document for review by the OWNER and FAA. FAA requires a stand-alone CSPP document that includes McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-7 the construction sequence and safety plan drawing as well as selected safety related information excerpts from the project specifications. 3.8 Prepare final (95%) CSPP document incorporating review comments from the OWNER and FAA. Submit final CSPP to OWNER and FAA for review. Incorporate any final review comments into the final CSPP. Submit final (100%) CSPP to FAA for routing to various divisions. 3.9 Evaluate alternatives for reuse and/or stockpile of milled pavement and other materials generated in the removal of existing airport pavements. It is anticipated that excess millings will be generated by removal of the existing apron pavements. 3.10 Prepare preliminary design and construction plans (65%) of the project elements for review and discussion with the OWNER and FAA. Plans will be in conformance with FAA AC 150/5300-13A “Airport Design”. Drawings shall be complete enough to identify sequence and safety issues, along with primary design elements for review and discussion only. Estimated number of sheets required is 20. Provide the OWNER and FAA with one set of drawings for review if requested. 3.11 Prepare draft Engineer’s Design Report (65%) in conformance with FAA guidelines for review and comment by FAA personnel. 3.12 Prepare draft construction specifications for OWNER and FAA Review (65%). Specifications will be in conformance with FAA AC 150/5370-10H “Standards for Specifying Construction on Airports” including regional Notices published by the FAA Northwest Mountain Region. 3.13 Participate in a design review meeting with the OWNER in McCall, Idaho. Presentation to the Airport Advisory Committee will include design rationale, phasing and safety plan, preliminary design drawings, design analysis and project schedule. 3.14 Coordinate with the OWNER and FAA during this phase of the project, including periodic status updates. Two project update teleconferences with the OWNER and FAA are anticipated. 3.15 Travel time for ENGINEER personnel during Phase 3. It is anticipated that the Project Manager and Design Engineer will make two trips to McCall, Idaho during Phase 3. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-8 PHASE 4 – FINAL DESIGN The Final Design phase shall include the preparation of detailed construction plans and specifications, required design report, updated cost estimates and bid and contract documents suitable for obtaining competitive bids for construction of improvements. Final Design Services shall include the following tasks: 4.1 Prepare design and construction plans for OWNER and FAA review (95%). Plans will be in conformance with applicable FAA Advisory Circulars and regional notices. Estimated number of sheets is 20. 4.2 Prepare construction specifications for OWNER and FAA Review (95%). Specifications will be in conformance with FAA AC 150/5370-10H “Standards for Specifying Construction on Airports” including regional Notices published by the FAA Northwest Mountain Region. 4.3 Prepare Bid Documents (95%) to include Bid Advertisement, Instructions to Bidders, Construction Agreement and Bond Forms, Notice of Award, Notice to Proceed and other contract documents required for solicitation of bids and execution of a construction contract following bid award. Assist OWNER in project insurance and bond requirement evaluation. Prepare bid schedules with associated final bid quantities. 4.4 Prepare final cost estimate based on detailed bid schedule(s) and provide OWNER and FAA with an assessment of project costs versus available budget. 4.5 Prepare (95%) Engineer’s Design Report in conformance with FAA guidelines, to include FAA plan and specification review checklists. 4.6 Respond to FAA design review comments. Incorporate FAA and OWNER comments into the final design drawings, specifications, bid documents and Engineer’s Design Report (100%). Design drawings and contract documents will be complete and ready for bidding. 4.7 Review final design drawings (100%) and associated documents with the OWNER. It is anticipated that one review meeting in McCall, Idaho will be required. Provide the OWNER with two (2) complete sets of contract documents, including plans, specifications and design report. Submit one (1) set of contract documents to the FAA. 4.8 Coordinate with the OWNER and FAA during this phase of the project, including periodic status updates. Two project update teleconferences with the OWNER and FAA are anticipated. 4.9 Travel time for ENGINEER personnel related to Phase 4. It is anticipated that the Project Manager and Design Engineer will make two trips to McCall, Idaho during Phase 4. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-9 PHASE 5 - BIDDING Assist the OWNER in the competitive sealed bid and contractor selection process. Prepare and process contract award and construction agreement documents for the OWNER. Bidding phase services shall include the following tasks: 5.1 Administer the public bid advertisement process including bid document reproduction and distribution of documents to plan rooms, contractors and suppliers. Prepare advertisement(s) for the project, which the OWNER will submit to appropriate newspaper(s) for publication. Maintain a bidders list and distribute plans as requested. Assist OWNER in promoting bidder interest within a realistic geographic area for the project. 5.2 Respond to questions that arise during the Contractors’ bid preparation process. Issue addenda or other clarifications as required. Two addenda are anticipated. 5.3 Prepare a detailed Pre-Bid Conference agenda and conduct a Pre-Bid Conference to familiarize bidders and interested parties with the construction project scope and requirements. Prepare and issue minutes of the conference after the meeting. The meeting will be held in McCall, Idaho. 5.4 Assist the OWNER in preparation for the project Bid Opening as required, including preparation of a project bid summary. It is anticipated that the ENGINEER will attend the bid opening in McCall, Idaho and assist in opening bids. ENGINEER will then evaluate the qualifications of bidders and responsiveness to bidding criteria. 5.5 Prepare detailed bid tabulations documenting bid results and submit to OWNER and FAA. 5.6 Assist the OWNER with review and analysis of bids received. Provide a bid cost/price analysis per FAA Order 5100.38 and Engineer’s Recommendation of Award letter to OWNER. Assist OWNER with Request for Concurrence in Award from FAA. 5.7 Prepare and distribute Notice of Award, Construction Agreement and other contract documents. Review Construction Agreement, bonds and insurance documents submitted by Contractor, and assist OWNER and Contractor in processing documents for the project. 5.8 Coordinate with FAA and OWNER throughout the bid and award process. Submit bid documentation including copies of all executed contract documents as required by the FAA. One teleconference with the OWNER and FAA are anticipated to discuss the bid results and options for award of the bid. 5.9 Travel time for ENGINEER personnel associated with tasks listed in Phase 5. It is anticipated that the Project Manager will make two trips and the Design Engineer will make one trip to McCall, Idaho in Phase 5. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-10 PHASE 6 - CONSTRUCTION During the construction phase, the ENGINEER shall administer all aspects of the construction contract over which the ENGINEER can be expected to have realistic control in order to assist the OWNER in monitoring and documenting the construction process for design compliance, quality assurance, and cost control. This scope (and related fees) shall reflect the anticipated schedule, including allowances for overtime, additional staff, etc. Construction phase services shall more specifically include the following tasks: 6.1 Provide pre-construction coordination; prepare a detailed Pre-Construction Conference agenda and displays; conduct a Pre-Construction Conference on behalf of the OWNER in McCall, Idaho and prepare and issue minutes of the Pre- Construction Conference; advise the FAA of Pre-Construction Conference dates and include FAA items in conference agenda. Complete FAA Pre-Construction conference checklist. 6.2 Prepare a Construction Management Plan in accordance with FAA guidelines. Clarify specification and document submittal requirements. Include Contractor’s Quality Control Plan. Submit final document to FAA. 6.3 Review, comment and process Contractor’s material submittals, particularly Work Schedule, Operational Safety Plan and Quality Control Plan. Assist Contractor as required clarifying specification requirements and documenting submittal requirements. Coordinate construction activity schedule with OWNER. 6.4 Organize and conduct weekly construction meetings with OWNER, Contractor and others as appropriate. Contractors schedule review and work progress will be discussed at all meetings. The Resident Project Representative will hold these meetings on or near the construction site at the airport. Project Engineer or Project Manager will also attend weekly meetings. Assemble and distribute meeting notes to participants. Weekly meetings also include time for the PM or Project Engineer to review the project site, construction work, and have an additional meeting with the Airport Manager to discuss the status of the project. 6.5 Provide one full-time experienced Resident Project Representative and one half- time Inspector to monitor and document construction activities, conformance with schedules, plans and specifications; review and document construction quantities; document significant conversations, situations, events or changed conditions; document input or visits from local authorities and officials; prepare and submit routine inspection reports; and maintain a project diary. Anticipate 50 working days on-site during construction. 6.6 Provide office administration support and assistance to the Resident Project Representative with senior design management or other personnel as field activities may require. Discuss the progress of the project with the RPR and/or the Contractor as needed each day to process Requests For additional Information (RFI), interpretate the plans and specifications, and general project coordination on a daily basis. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-11 6.7 Review and approve Contractor monthly Pay Requests. Review quantities and submit approved pay requests to the OWNER for approval and payment. Assist with FAA request for reimbursement submittal packages. 6.8 Monitor and coordinate Contractor Quality Control Program pursuant to current FAA specifications for Quality Control and Quality Assurance. This will include all required Quality Assurance testing, to be performed by a qualified testing laboratory. Review reports, track QC & QA testing frequencies, and coordinate with field personnel. 6.9 Conduct Substantial Completion and Final Completion inspections with the OWNER and Contractor. Advise and coordinate with FAA of inspection dates. Produce substantial and final completion inspection certificates and document “punch list” items. It is assumed that the Project Manager and/or the Project Engineer will attend the Substantial Completion and Final Completion inspections at the McCall Municipal Airport. 6.10 Assist OWNER with review of Contractor Wage and EEO documentation review. Review Contractor and subcontractor payrolls, coordinate deficiencies with Contractor, track, and submit info the Airport at end of project. 6.11 Coordinate with OWNER and FAA throughout the construction process (10+ weeks). Submit required construction documentation, including weekly activity report forms, mix designs, justifications for intermediate change orders, etc. Two (2) intermediate Change Orders are estimated for these purposes. Coordinate with OWNER and FAA verbally concerning change orders, as required. 6.12 Travel time for ENGINEER personnel associated with tasks listed in Phase 2. It is anticipated that the Project Manager will make 14 trips, the Inspector will make 4 trips, and the Resident Engineer will make 12 trips to McCall during Phase 2. PHASE 7 – CLOSEOUT/DOCUMENTATION The Closeout Phase shall consist of project closeout and documentation services. Closeout phase services shall include the following tasks: 7.1 Prepare As-Constructed Revisions to Design and Construction Drawings for project improvements. Provide OWNER with one set of prints of Record Drawings. Provide OWNER with copies of Record Drawings including two electronic copies, one for the OWNER and one to be submitted to the FAA. 7.2 Prepare an As-Constructed Airport Layout Plan (ALP) to document improvements. The As-Constructed ALP drawing(s) shall also identify other Airport improvements or changes that have occurred at the Airport but are not included in the existing ALP. The OWNER will provide this information for inclusion in the set of ALP drawings. 7.3 Document the Project work and accomplishments in a Final Construction Report in accordance with FAA guidelines. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-12 7.4 Coordinate with Contractors on OWNER’s behalf to obtain lien releases from subcontractors and prime Contractors in preparation to making final payment. PHASE 8 – ADDITIONAL SERVICES ENGINEER shall provide the following services as Additional Services in conjunction with the basic services required under Phases 1 through 7. 8.1 AIP Grant Administration Related Services: 8.1.1 Prepare draft and final Application for Federal Assistance for the FAA/AIP eligible portion of the project to be submitted by the OWNER to the FAA. Prepare a draft CIP data sheet for FAA use. 8.1.2 Assist the OWNER in preparation and processing of required sponsor certifications for submittal to FAA. 8.1.3 Coordination and communications with OWNER and FAA for twelve months relating to project scheduling and grant funds. 8.1.4 Assist OWNER in preparation of periodic project requests for reimbursements via the FAA Delphi e-Invoicing system. OWNER will be responsible for actual data entry into the e-Invoicing system. In addition, the ENGINEER will assist the OWNER with overall budget status analysis and reports, and preparation of project updates for Airport Advisory Committee meetings. 8.1.5 Complete FAA quarterly reporting on status of project and expenditure of grant funds. 8.1.6 Complete FAA annual reporting. Complete FAA forms SF 425 and 271. 8.2 Provide the following services related to Federal Disadvantaged Business Enterprise requirements (DBE). 8.2.1 The 2022-2024 DBE Program for the City of McCall must be updated and approved by FAA in year 2021. This task includes updating and obtaining FAA approval of the DBE Program. 8.2.2 The DBE Goals for the City of McCall must be established and approved by FAA in year 2021. This task includes establishing and obtaining FAA approval of the DBE Goals. 8.2.3 Complete the “Uniform Report of DBE Awards or Commitments and Payments” including contract award amount or contractor/engineer’s commitment and actual resulting payment to DBE’s. 8.3 Collect geotechnical information necessary to design the project. These services are anticipated to be performed by a qualified subconsultant. ENGINEER’s services for this task will include coordination with the OWNER and subconsultant during the McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-13 data collection. On-site observation is anticipated (including travel to McCall, Idaho), by ENGINEER’s representative throughout the field work for this investigation, to oversee the data collection and escort geotechnical subconsultant personnel onto the airfield. Geotechnical scope of work is included in Appendix A. 8.4 Provide design field survey in horizontal datum Idaho State Plane HARN North Zone, US Foot with vertical datum NAVD 88. Survey requirements are expected to include a topographic survey of the existing apron and connector taxiway pavements, along with the adjacent ground surface to the limits of the associated Taxiway Safety Areas and Object Free Areas of the proposed East-West Taxiway. ENGINEER’s services for this task will also include coordination with the OWNER during the data collection. The survey will be completed by ENGINEER’s surveying staff. Survey scope of work is included in Appendix B. 8.5 Provide a letter report to the FAA Helena ADO seeking environmental clearance for the project. It is anticipated that the letter report will show the limits of the project disturbance along with a narrative of the project and potential environmental impacts. If additional environmental clearance is required above this level of effort, an Amendment may be required to this Contract. 8.6 Assist and coordinate with independent auditors in locating requested documents for performing the required A-133 annual audit. 8.7 Prepare a Storm Water Pollution Prevention Plan (SWPPP) to be filed at the project and a Notice of Intent (NOI) for Submittal to the Idaho Department of Environmental Quality (IDEQ). SWPPP will be assembled in a format as required by the IDEQ. The SWPPP plan will include; planning and organization statements, an individual assessment of the project site, best management practice identification, how the plan would be implemented, and a plan for evaluation and monitoring the requirements of the permit. EXCLUDED ADDITIONAL SERVICE TASKS Items that may arise during project design, bidding and construction that are not included in this Scope of Services and associated fee proposal include the following: 1. Coordination with local governmental agencies, except for regular coordination with OWNER is not included. 2. Permit and agency review fees are not included. 3. An environmental assessment is not included. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-14 SECTION 2 - OWNER’S RESPONSIBILITIES OWNER shall assume the following responsibilities and provide the following support to Engineer. OWNER's Designated Representative • The OWNER 's designated representative shall be Richard Stein, Airport Manager, who with assistance from other members of the City of McCall staff, shall assist in processing Interim Requests for Reimbursements and authorize other Additional Services of ENGINEER as may be required during the course of the project. The OWNER's designated representative shall coordinate directly and routinely with the McCall City Council for the purpose of document processing and project updates. OWNER's Requirements • The Designated Representative shall advise ENGINEER as to the project budget and site-specific design requirements during the Planning and Study phases of the project. The Designated Representative shall also act as a liaison with the Airport Advisory Committee and airport users to seek additional input as appropriate during planning and design development. • OWNER's Designated Representative shall assist in coordination and development of an Operation and Safety Plan. Work to include coordination and meeting(s) with ENGINEER and airport users as necessary. On-Site OWNER Representation • Attend the Pre-Design Conference, Pre-Bid Conference, Bid Opening. • Assist in location and identification of existing utilities in the vicinity of proposed project improvements. Identify subsurface conditions that OWNER may be aware of which could impact project design. • Review progress documents or alternatives information and respond to ENGINEER in a timely manner when additional direction is required. • Issue NOTAMS and provide all necessary coordination with FAA personnel relative to Airport Operations Area (AOA) closures, impacts to FAA navigational aids, and similar activities during project design. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-15 SECTION 3 - DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE ENGINEER shall furnish a Resident Project Representative (RPR), assistants and other field staff to assist ENGINEER in observing performance of the work of Contractor. Through more extensive on-site observations of the work in progress and field checks of materials and equipment by the RPR and assistants, ENGINEER shall endeavor to provide further protection for OWNER against defects and deficiencies in the work of CONTRACTOR; but, the furnishing of such services will not make ENGINEER responsible for or give ENGINEER control over construction means, methods, techniques, sequences or procedures, or for safety precautions or programs, or responsibility for CONTRACTOR'S failure to perform the Work in accordance with the Contract documents and in particular the specific limitations set forth in Paragraph 1.6 of the Agreement are applicable. The duties and responsibilities of the RPR are limited to those of ENGINEER in ENGINEER's agreement with the OWNER and in the construction Contract Documents, and are further limited and described as follows: A. General RPR is ENGINEER's agent at the site, will act as directed by and under the supervision of ENGINEER, and will confer with ENGINEER regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work shall in general be with ENGINEER and CONTRACTOR, keeping OWNER advised as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of CONTRACTOR. RPR shall generally communicate with OWNER with the knowledge of and under the direction of ENGINEER. B. Duties and Responsibilities of RPR 1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values prepared by CONTRACTOR and consult with ENGINEER concerning acceptability. 2. Conferences and Meetings: Attend meetings with CONTRACTOR, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 3. Liaison: a. Serve as ENGINEER'S liaison with CONTRACTOR and assist ENGINEER in serving as OWNER'S liaison with CONTRACTOR when CONTRACTOR'S operations affect OWNER'S on-site operations. b. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. 4. Shop Drawings and Samples: a. Record date of receipt of Shop Drawings and samples. b. Receive samples which are furnished at the site by CONTRACTOR and notify ENGINEER of availability of samples for examination. c. Advise ENGINEER and CONTRACTOR of the commencement of any Work requiring a Shop Drawing or sample if the submittal has not been approved by ENGINEER. 5. Review of Work, Rejection of Defective Work, Inspections and Tests: McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-16 a. Conduct on-site observations of the Work in progress to assist ENGINEER in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to ENGINEER whenever RPR believes that any Work is unsatisfactory, faulty or defective, or does not conform to the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test, or approval required to be made; and advise ENGINEER of Work that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection, or approval. c. Verify that tests, equipment, and systems startups and operating and maintenance training are conducted in the presence of appropriate personnel, and the CONTRACTOR maintains adequate records thereof; and observe, record, and report to ENGINEER appropriate details relative to the test procedures and startups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections and report to ENGINEER. 6. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmit to CONTRACTOR clarifications and interpretations as issued by ENGINEER. 7. Modifications: Consider and evaluate CONTRACTOR'S suggestions for modifications in Drawings or Specifications and report with RPR'S recommendations to ENGINEER. Transmit to CONTRACTOR decisions as issued by ENGINEER. 8. Records: a. Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples, reproductions of original Contract Documents including all Work Directive Changes, Addenda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract, ENGINEER's clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. b. Keep a diary or log book, recording CONTRACTOR hours on the job site, weather conditions, data relative to questions of Work Directive Changes, Change Orders or change conditions, list of job site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to ENGINEER. c. Record names, address, and telephone numbers of all CONTRACTORS, subcontractors, and major suppliers of materials and equipment. 9. Reports: a. Furnish ENGINEER periodic reports as required of progress of the Work and of CONTRACTOR'S compliance with the progress schedule and schedule of Shop Drawing and sample submittals. b. Consult with ENGINEER in advance of scheduled major tests, inspections, or start of important phases of the Work. c. Draft proposed Change Orders and Work Directive Changes, obtaining backup material from CONTRACTOR and recommend to ENGINEER Change Orders, Work Directive Changes, and Field Orders. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-17 d. Report immediately to ENGINEER and OWNER upon the occurrence of any accident. 10. Payment Requests: Review applications for payment with CONTRACTOR for compliance with the established procedure for their submission and forward with recommendations to ENGINEER, noting particularly the relationship of the payment requested to the schedule of values, Work completed and materials and equipment delivered at the site but not incorporated in the Work. 11. Certificates, Maintenance and Operation Manuals: During the course of the Work, verify that certificates, maintenance and operation manuals, and other data required to be assembled and furnished by CONTRACTOR are applicable to the items actually installed and in accordance with the Contract Documents, and have this material delivered to ENGINEER for review and forwarding to OWNER prior to final payment for the Work. 12. Completion: a. Before ENGINEER issues a Certificate of Substantial Completions, submit to CONTRACTOR a list of observed items requiring completion or correction. b. Conduct final inspection in the company of ENGINEER, OWNER, and CONTRACTOR and prepare a final list of items to be completed or corrected. c. Observe that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. C. Limitations of Authority Resident Project Representative: 1. Shall not authorize any deviation from the Contract Documents or substitution of materials or equipment, unless authorized by ENGINEER. 2. Shall not exceed limitations of ENGINEER's authority as set forth in the Agreement or the Contract documents. 3. Shall not undertake any of the responsibilities of CONTRACTOR, subcontractors, or CONTRACTOR'S superintendent. 4. Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences, or procedures of construction unless such advice or directions are specifically required by the Contract Documents. 5. Shall not advise on, issue directions regarding or assume control over safety precautions and programs in connection with the Work. 6. Shall not accept Shop Drawing or sample submittals from anyone other than CONTRACTOR. 7. Shall not authorize OWNER to occupy the Project in whole or in part. 8. Shall not participate in specialized field or laboratory tests or inspections conducted by others except as specifically authorized by ENGINEER. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-18 SECTION 4 - PROJECT SCHEDULE The following schedule summarizes OWNER and FAA desired target completion dates for significant Project tasks. ACTIVITY TARGET COMPLETION DATE Submit Proposed Scope and Fee to Owner Jan. 25, 2021 Final Professional Services Agreement to Owner Feb. 5, 2021 Final Design Completion April 2021 Advertise Project May 2021 Bid Opening June 2021 Final Grant Application Submitted to FAA June 2021 Execute Grant Offer June 2021 Award Project June 2021 Construction July 12 – Sept.25, 2021 Project Closeout December 2021 McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-19 SECTION 5 - FEES FOR SERVICES AND BASIS FOR REIMBURSEMENT 5.1 Basis of Fees: 5.1.1 Basic Services provided under Section 1, Phases 1-4 and 5-7 of Exhibit A. 5.1.1.1 Planning and design services provided under Section 1, Phases 1, 2, 3 and 4 shall be performed on a "Lump Sum Fee Basis". 5.1.1.2 Bidding and Construction services provided under Section 1, Phases 5, 6, and 7 shall be performed on a "Prevailing Rates Basis", in accordance with the fee schedule provided in Exhibit C to this Agreement. 5.1.2 Additional services provided under Section 2 of Exhibit A shall be performed on a "Prevailing Rates Basis". 5.1.3 Independent professional associates and engineers’ fees and reimbursable expenses shall be in addition to Basic and Additional Services Fees identified in Paragraph 5.2.1 below. Estimates are provided in Paragraph 5.2.2 below. 5.2 Fees for Services. The Fees established below are supported by the man-hour and cost analysis provided in Exhibit B. 5.2.1 Professional Services - T-O Engineers, Inc. Personnel 5.2.1.1 Fee for services provided under Contract Section 1, Phases 1, 2, 3, and 4. LUMP SUM = $ 0.00 5.2.1.2 Estimated fee for services provided under Contract Section 1, Phases 5, 6, and 7 and Contract Section 2, Phase 8. ESTIMATED PREVAILING RATES BASIS FEE = $ 0.00 5.2.2 Subconsultant Fees 5.2.2.1 Fee for Subconsultant services provided under Contract Section 1, Phases 1, 2, 3, and 4. ESTIMATED FEE = $ 0.00 5.2.2.2 Estimated fee for Subconsultant services provided under Contract Section 1, Phases 5, 6, and 7 and Contract Section 2, Phase 8. ESTIMATED FEE = $ 0.00 5.2.3 Reimbursable Expenses: 5.2.3.1 Contract Section 1, Phases 1, 2, 3, and 4. ESTIMATED AMOUNT = $ 0.00 5.2.3.2 Contract Section 1, Phases 5, 6, 7 and 8. ESTIMATED AMOUNT = $ 0.00 Fee Summary: Section 1 & 2 (5.2.1. + 5.2.2. + 5.2.3.) ESTIMATED TOTAL = $ 0.00 McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-20 5.3 Adjustment of Fees: 5.3.1 It is agreed that the fees identified in 5.2 above are subject to adjustment should the Scope of Services change; should work effort required to accomplish a task significantly increase through no fault of the ENGINEER; and/or the time span over which services are provided be significantly extended through circumstances not under the control of the ENGINEER during the progress of work. 5.3.2 It is further understood and agreed that the distribution of work and hence fees between the ENGINEER and subconsultants during the performance of work may vary from the assumptions which form the basis of estimates provided in Exhibit B, and also that the cost for subconsultant services and reimbursable expenses may vary from estimates contained herein. 5.4 Requests for Fee Adjustment: 5.4.1 Requests for adjustment of fees identified in paragraph 5.2 are subject to the approval of the OWNER and the Federal Aviation Administration (FAA). The OWNER agrees to not withhold approval of requests for fee adjustments that are agreed to by the FAA or which have been included in calculation of the FAA-AIP Grant amount awarded to the OWNER. 5.4.2 It is agreed that the ENGINEER shall only be required to request an adjustment of fees in the event total Basic Services fees for the Administration, Planning and Study, Preliminary Design, and Final Design (Phases 1 through 4); or if, Bidding, Construction, Operational phases (Phases 5 through 7); or if total estimated Additional Services fees (Phase 8) exceed total pre-approved maximum amounts for each of respective subtotal for Phase 1 through 4, Phase 5 through 7, or Phase 8. McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-21 APPENDIX A – GEOTECHNICAL TESTING SCOPE OF SERVICES McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-22 McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-23 McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-24 McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-25 McCall Municipal Airport Construct East-West Taxiway Professional Services Agreement: Exhibit A January 8, 2021 PAGE A-26 APPENDIX B – TOPOGRAPHIC/CONTROL SURVEY SCOPE OF SERVICES Airport Survey Scope of Work McCall Municipal Airport, McCall, Idaho Construct East-West Taxiway SCOPE A design survey of the airport improvement area (see attached exhibit) shall be provided as follows: 1. Verify survey control monuments along the Runway 16-34 alignment for use during this construction project. Fourteen aluminum caps attached to 5/8” rebar are placed at 500 foot stations 100 feet left of centerline of Runway 16-34. Reset if necessary. 2. Perform topographic survey on areas outside of paved surfaces including the area between Parallel Taxiway ‘A’ and Taxiway ‘E’. Refer to the attached Exhibit 1: Proposed Project Improvements for approximate survey limits. Cross sections should be taken on natural ground at approximately 100-foot stations. At each station, a cross section shall be shot extending out from the centerline of the proposed East-West Taxiway with shots at all grade changes and any topographic features encountered. The topographic survey shall include all grade breaks, drainage structures, manholes, building corners, irrigation structures, junction boxes, navigational aids, fence alignment, fence height, signs, runway lights and taxiway reflectors. All drainage structures should be further surveyed to include invert elevations, incoming and outgoing pipe sizes and directions. DATA FORMAT Collected survey data should be delivered in a text point file in the following format: point number, northing, easting, elevation, description (P, N, E, Z, D). Also include field drawings and information needed to describe drainage structures. NOTES Owner will allow work to be performed during all daylight hours and survey vehicles are to stay at minimum of 100’ from Runway 16-34 at all times. Please coordinate work times with Owner and Engineer. Work on the airfield will require coordination with airport manager. All vehicles shall be lit with a flashing amber beacon. An airport band radio will be necessary. Survey vertical accuracy for pavement and structures shall be plus or minus 0.02 feet. Survey vertical accuracy on unpaved surfaces shall be plus or minus 0.05 feet. Horizontal accuracy shall be plus or minus 0.02 feet. Horizontal datum shall be: NAD 83 (2007) HARN Idaho State Planes, West Zone, U.S. foot, ground projection (projection shall be scaled from 0,0,0). Provide the combination factor used for projection. Vertical datum shall be: NAVD 88.