HomeMy Public PortalAboutr 14-153No. 14 -153 pate of Adoptio „_A UGUST 7, 20 14
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
CNIE ASSOCIATES, RE: IMMIK STREET
DRAINAGE EVALUATION AND IMPROVEMENTS
WHEREAS, the Borough of Carteret is in need of specialized engineering set with
regard to Drainage Evaluation and Improvements to Milik Street, survey and base map
phase services and storm sewer cleaning & television inspection services; and
VVMREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731,
possesses the requisite experience and expertise to provide said services; and
b'JSIEREAS, CivlE Associates has submitted a proposal to provide said services at a total
cost not to exceed $41,000.00; and
WHE PEAS, the Mayor and the Council have reviewed said proposal; and
IVREREAS, the Chief Financial Officer has certified that fiords are or will be available
for said propose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the
Borough of Carteret, County of Middlesex, State of New Jersey, as follows:
The proposal from Cb•IE Associates for engineering services with
regard to Drainage Evaluation and Improvements to ivlilik Street,
survey and base map phase services and storm sewer cleaning &
television inspection services at a total cost not to exceed $41,000.00
is hereby approved.
2. This action is approved as an award of a professional services contract
pursuant to N.J.S.A 40A:11- 5(1)(a)nr accordance with the Borough's
Fair and Open Process as authorized by law._
3. A copy of this Resolution be forwarded to the Borough's Purchasing
Department and CAME Associates.
Adopted this 7 day of August, 2014
and certified as a true copy of the
original on August S, 2014.
KATHLEEN M. BARNEY, MiVIC
\4unicipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
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Adopted at a n,emiig of etc dtunlcip I Council
AUGUST 7, 2014
JOHN H. ALLOAIR, P.E., PP. (1983-2001)
DAVID J. SAMUEL, RE., P.P.
® JOHN J. STE PANI, P.E., L.S., PP.
JAY 6, CORNELL. P.E., P.P.
D WG
MICHAEL J. R.VALE AND, RE., ., P.P.
GREGORY R.YA D. P.E., P.P.
Via Electronic & 1 Class Mail
Borough of Carteret
Municipal Building
61 Cooke Avenue
Carteret, NJ 07008
Attn: John P. DuPont, PE, PP, CME
Director of Municipal Engineering
TIMOTHY W. GILLEN. P.E., P.P.
BRUCE M. KCCH, P.E., P.P.
GEHRAM TURAN, P.E.
TREVOR J. TAYLOR, PE., P.P.
LOUIS J. PLOSKONKA, P.E.
June 18,,2f714 ;��°
Re. Fee Estimate for Continued Professional Engineering Services
Milik Street Drainage Evaluation and Improvements
Borough of Carteret, Middlesex County, NJ
Proposal No, 2013 -153A
Dear John:
We are pleased to have the opportunity to present our fee estimate for professional land
surveying, engineering and permitting services for the above - referenced project.
It is our understanding that the Borough is seeking this fee estimate for continued
professional engineering services to mitigate current flooding problems in the area
bound by Minus Street, Milik Street„ Bryla Street, Stima Avenue and the FujiPoly
property (Block 50.01, Lot 28). In reviewing the existing site conditions, and as outlined
in our Preliminary Drainage Evaluation Report, dated July 2013, it Is evident that the
existing drainage ditch that begins on the FujiPoly property and runs parallel to Milik
Street and Bryla Street terminating at the New Jersey Turnpike right -of -way has reduced
capacity due to accumulated sediment, overgrown vegetation and debris build up. Due
to this, the drainage ditches and associated roadway Inlets and culverts do not have
sufficient capacity to convey the required storm events to the ultimate downstream
discharge point adjacent to the New Jersey Turnpike, These conveyance issues lead to
flooding and result in damage of the adjacent roadways and properties throughout the
study area.
The scope of services as provided herein is as outlined in the Immediate and Long -
Range Action items in our July 2013 Report. It should be noted that due to the recent
installation of gas mains within the PSE &G right -of -way, the existing conveyance ditches
between Minue Street and the NJ Turnpike have recently been cleared of vegetation and
partially de- silted thus improving the flow of runoff through these features. The
Immediate action items seek to continue these Improvements through similar
enhancements.
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HOWELL, NEW JERSEY 07731 -- (732) 462 -74CO — FAX: (732) 449 -0755
40
Borough of Carteret June 18, 2014
Re: Continued Professional Engineering Services Proposal No. 2013 -153A
Milik Street Drainage Evaluation and Improvements Page 2
The Immediate Action Items as recommended are as follows:
1. Prepare contract documents for the cleaning and de- silting of the numerous drainage
Inlets, manholes and pipes throughout the study area, as well as a television
inspection of the system once cleaned. The sizes and inverts of the various
drainage structures shall be as located through our survey work or as identified on
Borough mapping if the sedimentation within the structures does not allow the as-
built of the structures.
2. Once the storm structures are cleaned, we will complete the as-built survey of the
existing drainage structures and pipes.
3. Based on the television Inspection, prepare contract documents for the replacement
of any damaged drainage structures or piping and the cleaning, de- snagging and de-
sisting of the existing conveyance ditches throughout the study area. The limits of the
conveyance ditches to be de- silted will be recommended through our initial review of
the ditches with the length of same maximized as permitted by the NJDEP
Freshwater Wetlands Regulations.
4. Within the contract documents, propose additional inlets and piping along Bryla
Street, Milik Street and Pekola Terrace in order to improve the conveyance of runoff
and reduce the areas of ponding surface water.
Also included in this scope of services will be conceptual work for the Long -Range
considerations as outlined in our July 2013 report. These considerations Include the
following:
1. investigate potential areas for a regional stormwater management detention basin.
Test pits will be dug in order to determine the depth to the seasonal high water table.
The location of the regional detention basin will be determined in part through a
topographic and location survey of the study area.
2. Prepare a preliminary hydrologic model to size the recommended detention basin
and pumping station that Is likely required to convey the anticipated runoff from the
proposed basin to the existing drainage conveyance ditches.
3. Determine the approximate land acquisition required to construct the regional
detention basin.
4. Prepare a refined conceptual cost estimate for the regional basin, pump station, and
required infrastructure.
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Borough of Carteret June 18, 2014
Re: Continued Professional Engineering Services Proposal No. 2013 -153A
Milik Street Drainage Evaluation and Improvements Page 3
Based on the above, we recommend the following scope of services:
A. Survey and Base Map Phase Services:
Under this phase, we anticipate providing survey work in order to perform the
Immediate Action Items, as well as prepare conceptual plans for the Long -Range
regional stormwater management detention basin. in order to achieve this, the
following survey work is required:
1. Prepare base mapping for use In the design of the construction plans utilized for
the television inspection contract and drainage system reconstruction /de- silting
contract. A detailed base map will be prepared by field surveying the existing
ditches, roads and other relevant physical features. Approximate property lines
will be established utilizing located property markers, tax map Information and
limited title work, where applicable.
2. Field survey Milik Street and Bryla Street (approximately 2,800 linear feet).
3. Perform cross sections and topography of approximately 6,000 linear feet of
stormwater conveyance ditches.
4. As -built approximately fifty five (55) drainage structures including catch basins
and manholes and drainage pipes.
5. Perform a topographic and location survey of the area of the proposed regional
detention basin. Topographic contours will be 1 foot.
a. Underground utility information, if necessary, will be based upon field edits,
mark -out and mapping by others.
b. Storm underground piping as identified in the field shall be depicted in size
with inverts of the pipes provided within the disturbance area.
6. Perform outbound survey of the properties with recommended improvements
with limited title work.
T Associated CADD work and the creation of an electronic existing conditions
plan /basemap that Identifies the ditches, top of bank, survey outbound of parcels,
which are obtained through a combination of tax maps and limited title research,
as required.
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Borough of Carteret June 18, 2014
Re: Continued Professional Engineering Services Proposal No. 2013 -153A
Milik Street Drainage Evaluation and Improvements Page 4
B. Storm Sewer Cleaning and Television Inspection Contract
The work under this phase will include the preparation of a contract to be publicly bid
for the cleaning and television inspection of the existing drainage pipe system. Each
of the pipe segments within the subject area will be jetted and cleaned and a N
inspection camera will be run through each of the sections. Broken or settled
sections of pipe shall be identified through the television inspection.
The following services are recommended under this task:
1. Prepare contract documents for the cleaning and television inspection of the
drainage structures and pipes.
2. Bid phase services for the public bidding of the project in accordance with the
New Jersey Local Public Contracts Law.
3. Site observation of the storm sewer cleaning and inspection.
4. Review of the television inspection tapes and reports to determine the pipes and
structures to be replaced under Phase C below.
C. Preparation of Contract Documents
The work under this phase will include the preparation of contract documents for the
replacement of the damaged drainage structures and piping as identified and
observed in Phase B above, as well as the de- silting and de- snagging of the existing
drainage conveyance ditches. The contract documents will also Include the
provision of new drainage structures and piping, as required, along Milik Street, Bryla
Street and Pekola Terrace in order to improve the flow of stormwater and reduce the
areas of ponding water.
The following services are recommended under this task:
1. Construction plans including the following:
a. Existing Conditions Plan,
b. Plan and Profile of Drainage structures to be replaced;
c. Locations of conveyance ditches to be de- silted /de- snagged; and
d. Roadway improvements plans to indicate additional drainage structures.
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Borough of Carteret June 18, 2014
Re: Continued Professional Engineering Services Proposal No. 2013 -153A
Milik Street Drainage Evaluation and Improvements page 5
2. Prepare Contract Documents for Public Bidding.
3. Prepare Construction Cost Estimate of the improvements.
D. Permit Phase Services
Based on our preliminary review of the project, it is anticipated that the following
permits will be required from outside agencies:
I. NJDEP Freshwater Wetlands
a. The cleaning and de- silting of the drainage conveyance ditches will require a
Freshwater Wetlands Statewide General Permit #28, Under the
requirements for this permit, only 500 feet of stream or ditch can be cleaned.
The cleaning and de- snagging does not require the delineation of the
wetlands boundary.
b. The drainage feature behind the existing warehouses on Milik Street Is within
freshwater wetlands. in order to pipe the Swale, authorization for Freshwater
Wetlands Statewide General Permit #7 will be required. This general permit
will require a delineation of the wetland /upland boundary at the location of the
swales.
2. NJDEP Flood Hazard Area (FHA)
a. An FHA permit will be included in the Freshwater Wetlands GP #26 as
described above.
3. Freehold Soil Conservation District
a. Considering the project will disturb greater than 5,000 square feet of
disturbance, a certification from the FSCD will be required prior to
construction.
E. Long Range Conceptual Plan
The work in this phase will include the conceptual work required for the design of a
regional detention basin located on one of the commercial properties within the
drainage study area. The proposed basin location wilt be optimized based on the
survey data obtained in Phase A. The conceptual plan location will likely Include a
gravity conveyance system to convey runoff to the basin from the adjacent
warehouse properties, as well as a pump station from the basin to the adjacent
conveyance ditches.
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4
Borough of Carteret June 18, 2014
Re: Continued Professional Engineering Services Proposal No. 2013 -153A
Milik Street Drainage Evaluation and Improvements Page 6
The following services are recommended under this task:
1. Determine the existing seasonal high water table within the proposed basin
location.
2. Review of existing underground utilities to ensure no major utility relocation
would be required for construction of the basin,
3. Prepare a hydrologic report to determine the upstream drainage area and runoff
anticipated to the proposed basin.
4. Prepare a conceptual plan of the regional detention basin.
5. Prepare a construction cost estimate for the basin and pump station.
6. Prepare a preliminary parcel map for the acquisition of an easement for
construction of the basin.
F. Bid Phase Services
Work in this phase will provide the following services to publicly bid the project in
accordance with the Local Public Contracts Law:
1. Provide Bid Documents to Prospective Bidders as needed.
2. Answer Prospective Bidder's Request for Information.
3. Provide Addenda for Clarification of Project Specifications.
4. Attend Bid Opening.
5. Analyze Responsible Bids and Recommend Contract Award.
6. Coordinate with Borough as needed.
G. Construction Phase Services
Generally, we prefer to quote services for construction phase upon the completion of
the Bid Phase as the ultimate cost for our services will depend upon a number of
factors including the final design, the contractor to whom the contract is awarded and
the desired level of construction observation required.
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Borough of Carteret June 18, 2014
Re: Continued Professional Engineering Services Proposal No. 2013.153A
Milik Street Drainage Evaluation and Improvements Page 7
We would recommend that the fee outlined below be budgeted for this purpose.
Should the final design and other contract factors preclude CME from being able to
properly administer the project within this budget, we wilt inform you Immediately.
We will provide the necessary engineering services as described above bated up!% he
cost breakdown as noted below, �� '•`"
A. Survey and Base Map Phase Services .............
B. Storm Sewer C l ea ning and Television Inspection ........... ..•,.............,...$16,000.0(i °
�:` rel p� aration of Contract Documents ........................ ............................... .000.00
D. Permit Phase Services ............................................................. .......... .....$12,000.00
E . Long Range Conceptual Plan .............. ............................... .....................$17,600.00
F. Bid Phase Services ................................................ ......................$3,500.00
G. Construction Phase Services .................... ............................... $40,000.00(Budget)
T otal Estimated Fee ..............•,......•. ..•...,....,,.....,............ 184.09U.00
Exceptions
9 Any work not specified as listed in the above phases snail be considered additional
services and will be invoiced at the time said work is authorized by the Borough.
C Application fees and /or notifications are considered extra and will be requested at
time of submission,
A HEC -RAS mode). Should stream modeling be required for the ditches, a proposal
will be forwarded under separate cover.
Flood Hazard Permits are not included in this scope of services with the exception of
the Stream Cleaning Permit obtained through the Freshwater Wetlands General
Permit #26.
Should this fee estimate meet your approval, please provide our office with a
professional services agreement or resolution as an indication of the work to proceed.
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FAX (132) 541.5925
.; RMC /CMC
CLERK
TO: Patrick DeBlasio,
Treasurer
Borough, of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
61 COCILE AVENUE
CARTERET, NBW JERSEY 07008
N
Name of Account:
AMOUNT TO BE ENCUMBERED:
NLEEN A ARNEY,
Municipal Clerk
CERTIFICATION OF.AVAILABILITY OF FUNDS
I, Treasurer of the Borough of Carteret, do hereby certify that,
there are sufficient funds available in the current budget to"'
enable the Municipal Council to authorize the entering into 'a
Contract between the Borough of Carterst'and :'
N ME
The funds available for this contract are in the Budget, in the
account of:
in the amount of:
By this certification, I have
account for the amount of the
hereby encumbered the above named
contract ending Council action.
PatrVk DeBlasio,
Treasurer
DATE: ld/dly
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
Dece mber 26, 2014
Notary Public of New Jersey
a l l
Kathleen M. Barney, MMC
Municipal Clerk
LINDA A. RIVERA
NOTARY P OF NEW,JERSEY
Sworn MYI N'iii�ti � thrle' � :1."�'� 1 201E
me thi day of
C�-a /Y.
Ad Number: 0000235233 Run Dates: 12/26/14
BOROUGH OF CARTERET
NOTICE OF CONTRACT
AWARDED
The Borough of Carteret has
awarded a contract without
competitive bidding as a profes-
sional service pursuant to
N.1.S.A. 40A:11 -5 (1) (a). This
contract and the resolution au-
thorizing it are available for
public inspection in the office of
the Municipal Clerk.
This action is approved as an
award of Professional Services
Contract pursuant to
N.1.S.A.40A:11- 5(1)(a) in accord-
ance with the Borough's Fair
and Open Process as authorized
by taw.
I
Re: Drainage Evaluation and Im-
provements to Milik Street, sur-
vey and base map phase services
and storm sewer cleaning & tel-
evision inspection services
Resolution: #14 -153
Cost: Not to Exceed $41,000.00
KATHLEEN M. BARNEY, MMC
Municipal Clerk
($15.84)
000235233-01
BOROUGH OF CARTERET
20 COOKE AVENUE
CARTERET, NEW JERSEY 07008
THIS AGREEMENT: made this 7th of August 2014
By and between: CME Associates
3141 Bordentown Ave.
Parlin, NJ 08859
And the Borough of Carteret a municipal Corporation having its Principal Office at the
Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008
As per Resolution Number 14 -153.
THE CO NTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE FOR
SPECIALIZED ENGINEERING SERVICES IN REGARD TO DRAINAGE EVALUATION & IMPROVEMENTS
MILIK ST., SURVEY & BASE MAP PHASE AND STORM SEWER CLEANING & TELEVISION INSPECTION.
NOT TO EXCEED $41,000.00
According to the terms set forth in the Resolution.
THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these
presents to be signed by their proper corporate offices and their corporate seals to be hereto
affixes, the day and year written -9bove.
WITNESSED BY:
BOROUGH OF CARTERET
BY:
Daniel J, Reiman
Mayor
Kathleen M. Barney
Municipal Clerk