HomeMy Public PortalAboutBudget - District- FY16
ADOPTED FISCAL
YEAR 2015-16
DISTRICT ACTION
PLAN AND BUDGET
SECTION I:
PROPOSED
FISCAL YEAR 2015-16
DISTRICT ACTION PLAN
PROPOSED FISCAL YEAR 2015-16 ACTION PLAN
The annual District Action Plan forms the fiscal year work program and includes all of the projects and
key initiatives that the District will pursue and for which it will dedicate staff and financial resources.
With the approval of the Measure AA by the voters in June 2014, this next fiscal year represents the first
full year of Measure AA project funding. Significant staff resources have been redeployed to focus
public access, land preservation, and environmental restoration projects, including Measure AA-funded
capital projects. The proposed Fiscal Year (FY) 2015-16 Action Plan contains a total of 157 projects, of
which 41, or 26%, are eligible for Measure AA reimbursement. The total number of Action Plan Key
Projects increased by 63% (60 projects) from the prior year, which reflects the District’s aggressive
emphasize on project delivery.
DESCRIPTION
The District’s annual Action Plan identifies all of the key projects and initiatives that the District will work
on for the upcoming year. The Action Plan projects are grouped into one of the following programs:
Land Acquisition and Preservation
Natural Resource Protection and Restoration
Public Access and Education
Public Outreach
Vehicles, Equipment, Facilities, and Other
Administrative Support
The scope, schedule, budget, and funding source for each project are described in the Action Plan to
inform the Board and public about the details of the work program and anticipated milestones, and
assist staff with project tracking and management. The Action Plan is cross referenced to the budget
and provides the project detail to explain the total anticipated expenditures and budget allocations. The
project costs shown in the Action Plan reflect the direct project costs; staffing costs are shown as part of
the salaries and benefits budget.
Action Plan projects are further categorized as Priority 1 or 2 based on the following criteria:
Priority 1 Projects
Associated with an imminent legal or binding commitment
Are grant/Measure AA-funded and have a funding deadline
Address a public health and/or safety concern
Provide an immediate opportunity to protect or mitigate a threat to regional biodiversity
Add internal efficiencies to expedite project delivery
Are time-sensitive, such as imminent deadlines/need, ready partners, ready opportunity
Provide greatest beneficial impact to achieving the District’s Strategic Plan goals:
Goal 1 – Promote, establish and implement a common conservation vision with partners
Goal 2 – Connect people to open space and a regional vision
Goal 3 – Strengthen organizational capacity to fulfill the mission
Priority 2 Projects
No imminent deadlines or other time-sensitive requirements
Enhance organizational effectiveness and support strategic plan goals to a lesser level
Facilitate future partnerships
Section III - Page 1
Finally, the funding source for each project is indicated with the following abbreviations:
OpEx-GF: Operating Budget – General Fund
OpEx-Hwth: Operating Budget – Hawthorn Fund
CapEx-GF: Capital Budget – General Fund
CapEx-Hwth: Capital Budget – Hawthorn Fund
CapEx-MAA: Capital Budget – Measure AA
FY2015-16 PROPOSED ACTION PLAN
The voter-approved Measure AA Expenditure Plan serves to guide the District’s capital program to
increase public access to District lands, preserve additional land, and restore the natural resources and
protect wildlife habitats. The Action Plan includes these Measure AA projects, non-Measure AA capital
projects, such as Tier 2 Vision Plan projects and staff facility improvements, as well as non-capital
projects. A tally of the FY2015-16 Action Plan Key Projects by function and funding source is provided in
Table 1 below.
Table 1: FY2015-16 Action Plan Projects by Function
The following pages present the District’s FY2015-16 Proposed Action Plan by department and provide
detail regarding the Key Projects.
MAA Funded Non-MAA
Funded Total
10 4 14
6 18 24
25 21 46
0 14 14
0 17 17
0 42 42
41 116 157
Function
Public Outreach
Land Acquisition and Preservation
Natural Resource Protection and Restoration
Public Access and Education
Vehicles, Equipment, Facilities and Other
Administrative and Other
TOTAL PROJECTS
Section III - Page 2
ATTACHMENT 1
FY 2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PROGRAM: INFORMATION TECHNOLOGY
Priority 1
Board Room PA
System
Replacement
PA System Upgrade for Board
Room to replace aging system and
inconsistent performance.
Hire a contractor to replace Board Room PA/recording
system.
Q3 FY15-16 $20,000 OpEx - GF
Client software
upgrades
Upgrade Microsoft Office Suite of
software. Required for continued
usage of add-ins and software
support.
Upgrade Microsoft Office Suite to Office 15/16 when
released. Requires building and testing of image.
Q3/Q4 FY15-16 $57,270 OpEx - GF
Document
Management
System
Implementation
Procure and implement a digital
storage solution for District
documents and records.
Acquisition/installation of a document management
system. The scope includes interface with IAFS for the
systematic uploading of invoices and contracts.
Q2 FY15-16 $100,000 CapEx - GF
Field Office IT
Equipment
Replacement
Replace aging computer hardware
(6+ yrs).
Reconfigure workstation area amd replace aging IT
equipment for each field office.
Q1 FY15-16 $10,800 OpEx - GF
Information
Technology (IT)
Strategic Plan
Develop a 5-year District-wide IT
Strategic Plan to effectively fullfill
the District's mission, policies, and
goals.
Hire consultant to evaluate current IT technology and
systems and prepare a 5-year strategic business plan to
guide immediate and upcoming IT needs that considers
process improvements, business continuity/disaster
recovery as well as current and future
technology/legal/safety requirements.
Q3 FY15-16 $50,000 OpEx - GF
Priority 2
District-wide
Intranet
Provide a more efficient and
effective mode of sharing
information with employees.
Design intranet site interface and determine and
develop content. Pilot launch in Administration and
Operations.
Q1 FY15-16 $0 OpEx - GF
Field Office IT
Infrastructure
Upgrades
IT infrastructure upgrades for Field
Offices.
Complete FFO and SFO server/client updates, includes
setting up domain active directory services, roaming
profiles, and file storage improvements.
Q2/Q3 FY15-16 $2,000 OpEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
ADMINISTRATION
Key Project Purpose
Project Description
ADMINISTRATION - 1 of 2Section III - Page 3
ATTACHMENT 1
FY 2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
ADMINISTRATION
Key Project Purpose
Project Description
PROGRAM: FINANCIAL MANAGEMENT
Priority 1
Issue General
Obligation Bond
for Measure AA
Prepare for and issue General
Obligation (GO) Bonds.
Work with bond counsel, underwriter, and Trustee to
issue the District's first tranche of Measure AA GO
Bonds.
Q1 FY15-16 Included in
bond issuance
OpEx - GF
Integrated
Accounting and
Financial System -
Phase II
Replace the obsolete Fundware
system and provide the District with
more robust financial planning,
analysis and forecasting
capabilities
Implementation/rollout of the HR modules and possibly
electronic timecards. Consultant-led analysis of
District's current business processes in IAFS for
possible improvement and streamlining.
Q3 FY15-16 $38,000 CapEx - GF
Priority 2 - None
PROGRAM: HUMAN RESOURCES
Priority 1
Telecommuting
and Remote
Access Policy
Consider the feasibility of
telecommuting to allow District
employees to work remotely.
Research the feasibility of creating policies and
procedures to allow employee access to the District
computer network to work remotely.
Q1 FY15-16 $0 OpEx - GF
Priority 2
Performance
Planning and
Evaluation
Process and
Forms
Provide a more streamlined and
meaningful employee performance
evaluation process.
Develop new process and prepare new forms to
conduct performance evaluations for office and field
staff.
FY15-16 $5,000 OpEx - GF
Training Database Update Database functionality to
meet current informational needs.
Work with consultant to add multiple user access, more
reports, and more data fields to database.
Q1 FY15-16 $1,000 OpEx - GF
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER
Priority 1
AO3 Office Space Prepare new leased office space at
AO3 to accommodate staff growth.
Remodel new leased office space and purchase and
install furniture and IT network.
Q1 FY15-16 $55,000 OpEx - GF
Priority 2 - None
ADMINISTRATION - 2 of 2Section III - Page 4
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PROGRAM: LITIGATION
Priority 1
ECdM Staging
Area Cost-
Recovery
Attempt to recover costs from
ECdM Staging Area drainage
failures.
Work with the Planning Department to seek recovery
costs.
TBD Budget of
$75,000
carried in
Planning Dept
OpEx - GF
Mt Umunhum
Road Access
Rights
Obtain legal rights needed for
planned road access.
Work with Real Property to successfully conclude
negotiated purchase, or litigate to perfect or acquire
needed road rights.
TBD Budget of
$100,000
carried in Real
Property
Department.
OpEx - GF
Priority 2 - None
PROGRAM: RISK MANAGEMENT
Priority 1 - None
Priority 2
Integration of
Insurance
Requirements into
IAFS
To ensure Purchase Orders with no
contract carry appropriate
insurance coverage.
Pursue the feasibility of integration of indemnification
and insurance requirements into IAFS for Purchase
Orders, in conformance with CJPIA’s recommendations.
Q2 Discussion with
Accounting, NW; Q4
determination made if
integration doable; if so,
plan incorporated
$0 OpEx - GF
PROGRAM: ADMINISTRATIVE SUPPORT
Priority 1
Records Retention
Update
Update the Records Retention
Policies and Practices, particularly
as applies to email.
Research and update Records Retention schedule and
develop policy.
Q4 FY15-16 $0 OpEx - GF
Priority 2 - None
GENERAL COUNSEL
Key Project Purpose
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
GENERAL COUNSEL - 1 of 1Section III - Page 5
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PROGRAM: ORGANIZATIONAL MANAGEMENT
Priority 1
Begin FOSM
Implementation
Following completion of the FOSM
Study, organizational and process
changes will be implemented to
improve the District's delivery of its
mission and Measure AA projects.
To be determined once the FOSM report is completed
(February 2015).
TBD $100,000 OpEx - GF
Bond Oversight
Committee (BOC)
Formation and
Setup
Form the Bond Oversight
Committee to verify Measure AA
expenditures, and prepare new
members for their first year of work.
Announce BOC recruitment, place ads and
announcements on various media, receive and review
applications, schedule and conduct Board interviews,
schedule vote and appointment by the Board, schedule
oath of office, prepare District on-boarding binder,
conduct BOC orientation.
Q3 FY15-16:
recruitment process
Q4 FY15-16: BOC
selection and
orientation
$2,500 OpEx - GF
Budget
Development
Process
Prepare new budget spreadsheets
to assist Departments in preparing
the annual Budget/Capital
Improvement Plan.
Compile budget development spreadsheets from all
departments and assemble new system of integrated
spreadsheets for District-wide department use to
prepare the annual District Budget.
Q3 FY15-16 $0 OpEx - GF
Priority 2
Interagency
Coordination on
Outside Projects
Coordinate with outside agencies
on potential interagency projects.
Work with Board Committees to evaluate and consider
potential interagency projects and outside requests and
forward recommendations to the full Board. Current
proposals include:
1) Town of Portola Valley request for a realignment of
the Alpine Road Trail between Corde Madera School
and Los Trancos Road
2) San Mateo County LAFCo proposal to consider
conveyance of certain Los Trancos County Water
District surplus properties.
FY15-16 $0 OpEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
GENERAL MANAGER
Key Project Purpose
Project Description
GENERAL MANAGER - 1 of 1Section III - Page 6
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
NATURAL RESOURCE PROTECTION AND RESTORATION
Priority 1
Upper La Honda
Creek Grazing
Infrastructure
(MAA 5-2)
Complete fencing and water system
upgrades to implement
conservation grazing program.
Develop plans for fencing and water system to complete
grazing infrastructure within Pasture 4 area of Upper La
Honda Creek OSP (McDonald Ranch) and hire contractor
to complete construction.
Q3 Field reviews
and develop bid
documents.
Q4 Complete
construction.
$285,000 CapEx - MAA
La Honda Creek
Endangered
Wildlife Protection
(MAA 7-4)
Restore coho salmon and
steelhead habitat within San
Gregorio Creek at the Event Center
parcel of La Honda Creek OSP.
Working with partners (San Mateo County Resource
Conservation District, Peninsula Open Space Trust),
complete field reviews and review preliminary through
final engineered designs.
Q4 Complete field
reviews and design
review.
Q1 FY2015-16,
contract for
payment.
$28,000 CapEx - MAA
La Honda Creek
Grazing
Infrastructure
(MAA 7-5)
Complete fencing, water system,
and corral upgrades to implement
conservation grazing program.
Develop plans for corral rebuild within Driscoll Ranch
area of La Honda Creek OSP (McDonald Ranch),
including necessary additional fencing and water system
infrastructure and hire contractor to complete
construction.
Q1 Complete field
reviews and
develop bid
documents.
Q2 Complete
construction.
$132,000 CapEx - MAA
Russian Ridge
Grazing
Infrastructure
(MAA 9-1)
Complete fencing upgrades to
implement conservation grazing
program.
Develop plans for fencing to complete grazing
infrastructure within former Mindego Ranch area of
Russian Ridge OSP and hire contractor to complete
construction.
Q1 Complete field
reviews and
develop bid
documents.
Q2 Complete
construction.
$91,000 CapEx - MAA
Wildlife Passage
Improvements:
Highway 17
(MAA 20-1)
Improve wildlife movement across
State Highway 17 in Santa Clara
County near Lexington Reservoir.
Working with partners (CalTrans, Peninsula Open Space
Trust, Santa Clara County Parks), complete conceptual
design for wildlife crossing structure.
Q2 Prepare RFP
and hire contractor.
Q3 Complete
conceptual design.
$120,000 CapEx - MAA
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCES - 1 of 7Section III - Page 7
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCE PROTECTION AND RESTORATION (Cont'd)
Priority 1 (Cont'd)
Mindego Ranch
Aquatic Species
Habitat
Enhancement Plan
Implementation
Implement long-term management
plan for sensitive aquatic species at
Mindego Ranch area of Russian
Ridge Open Space Preserve.
Collect additonal San Francisco Garter Snake (SFGS)
and other sensitive aquatic species distribution and
abundance data and begin bullfrog eradication efforts.
Q1-Q2 Complete
second year SFGS
monitoring and staff
training.
Q4 Complete Year-
2 Report.
$60,700 OpEx - GF
Endangered
Species Act Take
Permit: Safe
Harbors
Agreement
Streamline permitting process for
District projects that may impact
protected species.
Develop agreement with US Fish and Wildlife Service to
permit take of listed species when implementing projects.
Q2-Q4 Develop
Safe Harbors
Agreement with
USFWS.
$25,000 OpEx - GF
Predator/
Livestock
Predation Policy
Develop District Policy for response
to predator interactions with public
and tenants to protect human
health and safety.
Develop District policy describing responses to different
types of predator interactions and management actions to
minimize negative interactions, included economic losses
for agricultural tenants.
Q2-Q4 Develop
Policy with
consultant and PNR
Committee.
$10,000 OpEx - GF
Toto Ranch
Grazing
Management Plan
Develop plan for conservation
grazing of property that includes
water infrastructure and resource
management.
Work with tenant to develop grazing management plan
for Toto Ranch area of Tunitas Creek OSP.
Q1 Hire consultant
complete plan.
$25,000 OpEx - GF
October Farm
Grazing
Management Plan
Develop plan for conservation
grazing of property that includes
water infrastructure and resource
management.
Work with tenant to develop grazing management plan
for October Farm area of Purisima Creek Redwoods
OSP.
Q3 Hire consultant
complete plan.
$25,000 OpEx - GF
Integrated Pest
Management
(IPM) Program
Implementation
Manage pests In District preserves
and facilities.
Provide training to staff, contractors and volunteers to
implement IPM control of high priority pests, including
monitoring and reporting. Develop pest management
database. Hire contractors to implement IPM treatments
of priority sites.
Q1 through Q4.$113,400 OpEx - GF
NATURAL RESOURCES - 2 of 7Section III - Page 8
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCE PROTECTION AND RESTORATION (Cont'd)
Priority 1 (Cont'd)
Marbled Murrelet
Recovery Planning
Collaborate with regional partners
to develop recovery actions for
endangered species.
Work with partners to create regional work group to
develop a marbled murrelet recovery plan, including
habitat modeling to identify priority habitat conservation
areas. Seek grant funding and state/federal partnerships
to develop and implement recovery actions.
Q1 through Q4.$5,000 OpEx - GF
Restoration
Forestry
Demonstration
Project
Develop pilot project to restore
degraded forest habitat on District
Open Space Preserve. This
Project Facilitates Measure AA
Implementation.
Retain Registered Professional Forester to identify
suitable pilot project site and prepare plans to permit
timber harvest to restore degraded forest land and to
evaluate opportunities for carbon sequestration.
Q4 FY 14-15 -
Select consultants.
Q1 Evaluate
potential sites,
select location.
Q2,Q3 Prepare
timber harvest plan
or CEQA
documents.
$60,000 OpEx - GF
Madonna Creek
Agricultural
Production Plan
Develop plan for agricultural use of
property, includes production areas,
water infrastructure, and resource
management. This Project
Facilitates Measure AA
Implementation.
Prepare agricultural production plan detailing agricultural
use of Madonna Creek portion of Miramontes Ridge OSP
in conjunction with tenant.
Q3 Hire consultant
to develop a plan.
Q1 FY2016-17
Complete plan.
$25,000 OpEx - GF
Priority 2
Control of Slender
False Brome
Control slender false brome on
District lands and neighboring
properties and work to prevent re-
infestation.
Manage slender false brome on preserves and oversee a
cost reimbursement program to encourage District
neighbors to eradicate slender false brome on properties
adjacent to District lands through contracts with San
Mateo Resource Conservation District.
Q3 Complete
annual treatments.
$113,820 OpEx - GF
NATURAL RESOURCES - 3 of 7Section III - Page 9
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCE PROTECTION AND RESTORATION (Cont'd)
Priority 2 (Cont'd)
Sudden Oak
Death (SOD)
Monitoring and
Research
Fund and assist SOD research, and
continue to identify and monitor
infested areas.
Continue treatment for and research of Sudden Oak
Death.
Q3 Complete
annual prevention
treatments.
$25,100 OpEx - GF
Prescribed Fire
Program
Development
Develop prescribed fire program for
MROSD grasslands and prepare
environmental review.
Prepare prescribed fire program for suitable MROSD
grassland properties. Hire consultant to design program
and prepare environmental review. Develop Grassland
Management Plan for Russian Ridge grasslands, utilizing
fire and other management treatments to restore habitat.
Q2 Draft prescribed
fire program with
staff.
Q3 Hire consultant.
Q4 Begin
environmental
review process.
$100,000 OpEx - GF
Archaeological
Resource Survey,
Assessment, and
Curation
Develop curation plans for high
priority resources to fulfill
stewardship and education mission
of District.
Working with regional archaeologists, survey high priority
sites and develop plans to manage high priority sites and
artifacts. Finalize curation guidelines. Continue to survey
and curate sites and artifacts in future years based on
guidelines.
Q1 Complete
surveys.
Q2 Develop draft
curation guidelines.
Q4 Finalize curation
guidelines &
implementation
plan.
$10,000 OpEx - GF
Alpine Road
Salamander
Undercrossing
Design and fund construction of an
underpassing at Alpine Road
between Skyline Ridge and
Russian Ridge OSPs at Mindego
Creek.
Research similar designs and grant funding opportunities.
Develop contacts with San Mateo County Roads
Department and hire engineer to develop plans and
specifications.
Q4 Complete
preliminary design
and cost estimate
for County review.
$25,000 CapEx - GF
Tunitas Creek
Open Space
Preserve Water
Infrastructure
Complete water system upgrades to
implement conservation grazing
program.
Install water system infrastructure to complete installation
of water well drilled in FY2014-15.
Q1 Complete water
system installation.
$15,000 CapEx - GF
NATURAL RESOURCES - 4 of 7Section III - Page 10
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCE PROTECTION AND RESTORATION (Cont'd)
Priority 2 (Cont'd)
Skyline Ridge
Open Space
Preserve Water
Infrastructure
Complete water system upgrades to
implement conservation grazing
program.
Install water system infratructure to segregate grazing
water system from residential water system at Big Dipper
Ranch area of Skyline Ridge Open Space Preserve.
Q2 Hire contractor
to install water
infrastructure.
$10,000 CapEx - GF
PUBLIC ACCESS AND EDUCATION
Priority 1
El Corte de
Madera Creek
Watershed
Protection
Program: Final
Phase
(MAA 4-2)
Reduce sedimentation to El Corte
de Madera and San Gregorio
Creeks.
Construction at 4 locations, construction oversight,
design. Preconstruction biological monitoring. Complete
final phase of road/trail restoration to reduce downstream
sediment delivery.
Q2,Q3 Construction
of final phase
project sites.
$157,000 CapEx - MAA
El Corte de
Madera Creek
Watershed
Protection
Program: Re-
assessment and
Implementation
(MAA 4-3)
Reduce sedimentation to El Corte
de Madera and San Gregorio
Creeks.
Following completion of the final projects, conduct new
erosion assessment to update 10-year old assessment
and develop plans for road/trail restoration and begin
implementation process for priority sites.
Q2,Q3 Complete
assessment and
begin
implementation of
priority sites.
$36,000 CapEx - MAA
La Honda Creek
Watershed
Protection
Program
(MAA 7-2)
Upgrade ranch road system to
prevent erosion and sediment input
to anadromous streams.
Design road upgrade program to address priority sites.Q1 Finalize Design
and Permitting.
Q2 Bid and award
contract.
Q4 Prepare Annual
Grant Report.
$503,000
* Grant
Funding:
$231,000
CapEx - MAA
NATURAL RESOURCES - 5 of 7Section III - Page 11
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
Resource
Management
Grants Program
To fund research on natural
processes within District Preserves.
Continue funding of research projects. Conduct 5-Year
review of program and Policy.
Q1 through Q4.
Q4: 5-Year review
of program and
Policy
$25,000 OpEx - GF
Priority 2 - None
ADMINISTRATIVE AND OTHER
Priority 1
Lehigh Quarry
Public Meetings
Per settlement agreement, hold
public meetings to inform
understanding of ongoing quarry/
cement plant operations, permit
compliance, and associated issues.
Schedule and conduct meetings, coordinate with
regulatory agencies, Lehigh, and public to maintain
understanding of ongoing operations, and issues.
Q4 FY2014-15 Hold
meeting.
Q2 FY2015-16 Hold
meeting.
$5,000 OpEx - GF
Guadalupe River
Mercury Total
Maximum Daily
Load (TMDL)
Coordinated
Monitoring
Program
Comply with Regional Water
Quality Control Board orders to
investigate and monitor TMDL
implementation.
Implement fourth year of the coordinated monitoring effort
to assess TMDL implementation success at reducing
mercury within Guadalupe River Watershed.
Q3 FY19-20 -
Complete
monitoring.
$25,000 OpEx - GF
Peninsula Working
Group Strategic
Plan: Pescadero
Watershed
Assessment and
Planning
Complete a coordinated
conservation plan for the
Pescadero Creek Watershed that
identifies priority actions for
redwood, steelhead, and marbled
murrelet conservation.
Compile, review, and synthesize conservation planning
documents for Pescadero Creek Watershed to identify
and prioritize focus areas for conservation and habitat
restoration actions for redwoods and steelhead.
Q1 Review and
synthesize available
conservation
documents.
Q2 Develop
Implementation
Plan for Priority
Projects.
Staff time only OpEx - GF
NATURAL RESOURCES - 6 of 7Section III - Page 12
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 2
Carbon
Sequestration /
Climate Change
Analysis
Evaluate District opportunities to
enhance carbon sequestration on
Preserves through management
actions.
Hire consultant(s) to evaluate opportunities for carbon
sequestration on District Preserves and calculate
potential carbon credits, including evaluation of future
climate change models.
Q3 Hire consultant
to evaluate carbon
sequestration
opportunities.
$60,000 OpEx - GF
Natural Resources
Procedures
Manual
Develop manual to describe natural
resources programs and
procedures.
Assemble manual that describes programs, procedures
and practices of natural resource functions.
Q3, Q4 Develop
manual outline.
FY 2016-17
Complete manual.
Staff time only OpEx - GF
NATURAL RESOURCES - 7 of 7Section III - Page 13
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PUBLIC ACCESS AND EDUCATION
Priority 1
Harkins Bridge
Replacement
(MAA 3-4)
Replace failing bridge (Harkins)
over Purisima Creek.
Obtain permit for and construct replacement bridge over
Purisima Creek.
Q1 - Scoping
Q2 - Bidding
Q3 - Construction
$501,500 CapEx - MAA
Stevens Canyon
Trail Bridges
(MAA 17-4)
Replace one bridge and install a
new bridge over a wet ford.
Design and obtain permits for replacement of one
existing footbridge and a new footbridge. Construct the
replacement bridge.
Q1 - Design and
Permits.
Q2 - Construction
$200,000 CapEx-MAA
Mt Umunhum Trail
Construction
(MAA 23-2)
Continue constructing the trail to
the summit of Mt. Umunhum.
Continue the work currently underway to build a trail to
the summit of Mt. Umunhum.
Q1 FY2016-17 -
Complete trail
Budget of
$95,000 is
being carried
by Planning
CapEx - MAA
Seasonal Ranger
Program
Implement a seasonal ranger
program.
Obtain Board approval for new position classifications
and implement the seasonal ranger program.
Q2 - Hire seasonal
rangers
$60,000 OpEx - GF
Preserve Entrance
Signage Upgrades
Improve signage at preserve
entrances to better identify the
properties as District preserves.
Fabricate ten new preserve entrance signs to replace
aged signs; rebrand with logo and reposition when
necessary to be more visible to the public.
Q4 - Complete sign
installation
$100,000 OpEx - GF
Priority 2
Preserve Signage
Improvements
Continue to upgrade preserve
signboards to meet new District
standard.
Continue the process of upgrading District preserve
signboards. The new type of signboard is more resilient
to weather and more attractive for public use.
Q4 - Complete
installation of
purchased
signboards
$24,000 OpEx - GF
Evaluate Potential
Closure of
Unmaintained
Trails
Evaluate potential closure of trails
that are not maintained.
Evaluate the closure of trails that are no longer
maintained and and are not consistent with current trail
circulation patterns (for example the ends of the Lobitos
and North Ridge trails).
Q2 - Research $2,000 OpEx - GF
Visitor Use
Statistics - Rancho
San Antonio
Create a scalable system to obtain
accurate parking and trail use
statistics.
Create a pilot project to measure the number of
vehicles entering Rancho San Antonio and other use
patterns in the preserve.
Q3 - Complete
research and
purchase units
Q4 - Install system
$7,000 OpEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
OPERATIONS
Key Project Purpose
Project Description
Operations - Page 1 of 3Section III - Page 14
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
OPERATIONS
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 2 (Cont'd)
AEDs for District
Emergency
Response
Vehicles
Research the costs, feasibility, and
issues of equipping all District
emergency response vehicles with
Automated External Defibrillators
(AEDs).
Research the feasibility of equipping all District
Emergency Response Vehicles with Automated
External Defribrillators, including initial and ongoing
costs and protocols that would be needed. If viable the
AED's would be purchased in FY 2016-17.
Q2 FY15-16 -
Research and
develop proposal
Q3 FY16-17 -
Purchase AED's
$0 OpEx - GF
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER
Priority 1
Temporary
Facilities for
Operations Staff
Evaluate locations for temporary
facilties to meet immediate office
and workspace needs for
Operations' staff.
Evaluate locations and options for obtaining space for
staff workspace needs.
Q3 - Complete
evaluations and
purchase or lease
facilities.
$50,000 CapEx - GF
Priority 2
Upper La Honda
Demolitions -
Paulin and
Houghton
Complete the demolition of two
cabins in La Honda Creek.
Obtain permits and demolish the Paulin House
(adjacent to the Redwood Cabin) and the Houghton
structure (adjacent to the White Barn).
Q1 - Scoping
Q2 - Bidding
Q3 - Demolition
$390,000 CapEx - GF
District-wide
Bridge Inventory
Compile master list of District
bridges.
Compile a list of all District bridges, evaluate their
condition, and develop repair and replacement
schedule. Conduct engineering analysis and load
testing on critical bridges.
Q2 - Collect data
Q3- Final
recommendations
$80,000 OpEx - GF
District-wide
Structures and
Demolitions
Inventory
Evaluate condition of District
structures.
Compile master list of District structures and determine
which structures to retain or demolish.
Q2 - Collect data
Q3- Final
recommendations
$60,000 OpEx - GF
Computerized
Maintenance
Management
System
Develop a computerized
Maintenance Management System.
Select a consultant and start work on a computerized
Maintenance Management System to coordinate work
orders and develop a cost history.
Q4 - Begin research
on a possible
systems.
$50,000 CapEX - GF
Operations - Page 2 of 3Section III - Page 15
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
OPERATIONS
Key Project Purpose
Project Description
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER (Cont'd)
Priority 2 (Cont'd)
Skyline Field
Office Safety and
Maintenance
Conduct repairs and upgrades
necessary to maintain safety at the
Skyline Field Office and to improve
staff efficiency and working
conditions.
Repair the driveway; asphalt parking areas; install an
automated entry gate; repair and repaint the Skyline
water tank; and prepare for other facility modifications.
Varied by
subproject
$200,000 CapEx - GF
Operations - Page 3 of 3Section III - Page 16
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
NATURAL RESOURCES PROTECTION AND RESTORATION
Priority 1
POST Hendrys
Creek Property
Land Restoration
(MAA 22-1)
Environmental restoration of
Hendrys Creek property.
Schedule is dependent upon SCVWD environmental
review. Next steps following CEQA: develop plans and
specs for a) SWPPP preparation, b) permitting, and c)
contractor bidding. Coordinate with SC County,
SCVWD, and regulatory agencies including DFW,
USFWS, RWQCB, ACOE. CEQA Review to be done by
SCVWD and therefore those costs are not included.
TBD: Design &
Permitting
(dependent on
schedule of
SCVWD for CEQA
review)
Budget of
$30,000
carried by
Real Property
CapEx - MAA
Water Rights Evaluate District water rights for
domestic, stockwatering and
resource preservation purposes
and to ensure compliance with
regulatory requirements.
Identify District rights; map their location(s); resolve
conflicts between existing and reported use; organize
and backfile paperwork as needed; install gages for
necessary reporting requirements; prepare position
description for new District position as Water Rights
Specialist and present to Board for approval. Work
closely with Watermaster to develop a plan for potential
off-site storage in wet months for use during dry months
to support existing and future ag use and to provide
habitat for listed species or species of special concern.
Project and budget are anticipated to shift to NR Dept at
the 2015-16 Midyear; therefore, no action beyond Q3 is
included in this summary. Funds remaining at Q3 will be
shifted to NR Dept.
Q1-Q3 Continue
assessment and
documentation of
water rights and
pond gauge /
diversion meter
installation. Identify
and describe all
existing water
collection and
diversion facilities
and water use on
Preserves.
Q4 Project and
budget shift to NR
Dept
$305,000 CapEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PLANNING - 1 of 9Section III - Page 17
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
NATURAL RESOURCES PROTECTION AND RESTORATION (Cont'd)
Priority 1 (Cont'd)
Mindego Public
Access and Demo -
True Ranch
Remediation,
Demolition, &
Restoration
Complete remaining demolition and
restoration work to allow public
access.
Complete demolition of two structures ("Grandma's
House" and the True House), remediation of an
existing corral, and clean up of Giandrea Cabin.
Q1 Prepare Bid
Documents &
complete permit
processing; Q2
Obtain permits, Bid
& complete
demolition. Q3 -
Project Close out.
$363,000 CapEx - GF
Priority 2 - None
PUBLIC ACCESS AND EDUCATION
Priority 1
Cooley Landing
Interpretative
Facilities Design &
Implementation
(MAA 2-1)
Continue working in partnership
with City of East Palo Alto on
Cooley Landing Interpretative
Facilities and Infrastructure.
Design and implement interpretative facilities,
infrastructure and signage related to Cooley Landing
Park in East Palo Alto.
Q2- Design /
permitting ; Q3-4
Construction
(schedule
determined by City)
$856,000 CapEx - MAA
(Funds
pending
Agreement
Amendment
with City)
Ravenswood Bay
Trail
(MAA 2-2)
Complete design and
environmental review for the Bay
Trail gap north of Ravenswood
Open Space Preserve.
Complete design and engineering documents and
CEQA review for Ravenswood Bay Trail gap. Easement
expenditures are budgeted in Real Property.
Q3 CEQA to Board
Q4 RFP for design
& construction
$137,000 Cap Ex - MAA
El Corte de
Madera Oljon Trail
Implementation
Phases III/IV
(MAA 4-4)
Continue implementation of Phases
III and IV of overall staging area
and Oljon Trail project.
Complete permitting for Phase III/IV trails. Complete
Phase II culvert and Phase IV puncheon permitting.
Construction by Operations field crew anticipated in
FY16-17.
Q1 - Plan Update
and Bio
Assessment
Q2 - Submit for
Permits
$32,000 CapEx - MAA
PLANNING - 2 of 9Section III - Page 18
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
La Honda Creek
Sears Ranch
Interim Parking
Area and Trail
Connections
(MAA 5-4)
Phase I implementation of Board
approved Master Plan and adopted
CEQA document. This project is a
proposed MAA addition from the
Parking Lot list for new Capital
Project Manager (Public
Access).
Initiate scoping and planning of new connector trail.
Conduct minor grading and improvements for interim
staging area at Sears Ranch Road. Improvements
would include gates, fencing, map board and signage.
TBD, based on hire
date of Capital
Project Manager
$107,000 CapEx - MAA
La Honda Creek
Red Barn Parking
Area and Trail
Connections
(MAA 5-5)
Phase I implementation of Board
approved Master Plan and adopted
CEQA document. Expedite opening
of La Honda Creek Open Space
Preserve with public access
connections to approx. five (5)
miles of Ridge Trail. This project
is a proposed MAA addition from
the Parking Lot list for new
Capital Project Manager (Public
Access).
Initiate design and engineering of public trail access and
parking area at Red Barn.
TBD, based on hire
date of Capital
Project Manager
$98,000 CapEx - MAA
Mindego Hill Trail -
Open to Public
(once grazing
infrastructure &
ranch house demo
and restoration
completed)
(MAA 9-4)
Provide public access to Mindego
Hill.
Develop and install signage and complete installation of
gates and fencing prior to opening Mindego Hill Trail to
the public. Trail can open once grazing operations
commitments to San Mateo County and the Farm
Bureau are fulfilled (see ranch house remediation,
demolition, & restoration above).
Q2 Complete public
access
infrastructure
(gates, signs)
Open to public once
demo complete and
cattle on property
$67,000 CapEx - MAA
PLANNING - 3 of 9Section III - Page 19
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
Russian Ridge
Public Trail Access
to Council Circle
(MAA 9-5)
Complete public trail access to the
existing POST Council Circle.
Complete public trail access (road and drainage
improvements, signage, gates) to the existing POST
Council Circle once prior commitments to San Mateo
County and the Farm Bureau are fulfilled. This project
will be completed at same time as demolition project
(MAA 9-2) and some work may be completed by demo
contractor. (Note - this is minor repair work to existing
roads, not new grading work - therefore no grading
permit required.)
Q1/Q2 Develop
scope and
implement with field
staff
$10,000
(in addition to
costs carried
in MAA 9-2
above)
CapEx - MAA
Bay Area Ridge
Trail Crossing:
Highway 17
(MAA 20-2)
Collaborate with regional partners
and regulatory agencies to promote
regional trail connections and
facilitate trail crossing over Highway
17.
Pending agency approval, evaluate opportunities for
regional trail connection; complete scoping and
conceptual design of Bay Area Ridge Trail crossing over
Highway 17. Coordinate with partner and regulatory
agencies on evaluating potential public access for
regional trail connection and crossing across Highway
17.
Dependent on
CALTRANS
agreement and
schedule
$62,000 CapEx - MAA
Bear Creek
Stables Site Plan
and CEQA
(MAA 21-4)
Complete Site Plan and
environmental review
documentation to include as part of
the future Lease negotiations for
the stables management and
operations.
Complete development of the Bear Creek Stables Site
Plan and environmental review for CEQA compliance.
Prepare evaluation criteria for the Request for
Proposals (RFP) for solicitation of future tenant.
Support Real Property department in tenant selection
process.
Q1 PNR & Board
Tenative Approval
Q1 CEQA
Q2 Board Approval
$86,000 CapEx - MAA
Taxable for
purposes of
bond funding
PLANNING - 4 of 9Section III - Page 20
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
Bear Creek
Redwoods Public
Access (Phase 1
Implementation)
(MAA 21-5)
Provide new parking lot and other
visitor-serving amenities for the
Preserve. This project is a
proposed MAA addition from the
MAA Parking Lot list per ABC
recommendation, for new
Capital Project Manager (Public
Access).
Following approval of the Preserve Plan and adoption of
CEQA document, design and permit Phase 1 access
improvements.
Q3 Initiate design
phase
Q4 PNR review
Q4 Complete
design & permitting
$293,000 CapEx - MAA
Bear Creek
Redwoods Alma
College Site
Rehabilitation Plan
and CEQA
(MAA 21-6)
Complete Alma College Site
Rehabilitation Plan and
environmental review. This
project is a proposed MAA
addition from the MAA Parking
Lot list per ABC
recommendation.
Complete development of the Alma College Site
Rehabilitation Plan and complete environmental review
for CEQA compliance. Expedited schedule requires new
contract project planner support.
Q1 Develop Site
Plan and hold
public meetings
Q2/Q3 CEQA
Q4 Plan approval
$270,000 CapEx - MAA
Mt Umunhum Trail
Construction
(MAA 23-2)
Continue construction for
completion of Mt. Umunhum Trail to
the Summit.
Construction by Operations field crew to continue last 2
miles of trail construction. Budget includes heavy
equipment rental and materials only.
See Operations
Action Plan
$95,000 CapEx - MAA
Mt. Um Summit
Restoration,
Parking & Landing
Zone
(MAA 23-4)
Continue next phase of design,
permitting and construction of
public access amenities for Summit
restoration.
Develop design for Summit restoration, trail, parking lot,
and amenities. Obtain permits and complete
construction documents. Begin construction.
Q1: Complete
overlook design,
summit concept
Q2/Q3: Schematic
Design Q4:
Permitting,
construction docs,
initial construction
$611,000 CapEx - MAA
PLANNING - 5 of 9Section III - Page 21
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
Mt Umunhum
Guadalupe Creek
Overlook &
Bridges
(MAA 23-5)
Complete construction of Mt. Um
Trail Bridges and Overlook.
Develop design, obtain permits, and construct the
Guadalupe Creek overlook (project budget assumes
built platform with piers - actual design unknown at this
time). Purchase and install prefabricated two COR-TEN
steel bridges. Crew to construct one wood bridge.
Budget includes helicopter.
Q1-Q2 Permitting,
install/construct
bridges
Q2-Q3 Construct
overlook
$213,000 CapEx - MAA
Mt Umunhum
Road Design,
Permitting &
Implementation
(MAA 23-6)
Complete Mt Umunhum Road
design, engineering and permitting.
Complete design, engineering and permitting for
improvements and safety upgrades to Mt. Umunhum
Road.
Q1/Q2 Assemble
Team, Scoping; Q2-
Q4 Engineering,
Design, permitting.
$333,000 CapEx - MAA
Bear Creek
Redwoods
Preserve Plan and
CEQA
Complete Preserve Plan and
environmental review to facilitate
implementation of Measure AA
public access projects and open
Preserve to public use. This
project facilitates MAA
implementation.
Complete Preserve Plan and environmental review.
Expedited schedule requires new contract project
planner support.
Q1 Background
studies and initial
outreach
Q2 Hold public
meetings and
prepare draft plan
Q3 CEQA
Q4 Project approval
$273,000 CapEx - GF
Mt Umunhum
Radar Tower
Repair
Implementation
Complete the remaining interim
repairs to the radar tower to
facilitate access to the summit of
Mt. Umunhum.
Complete the remaining interim structural and safety
repairs and improvements to facilitate public access
around the exterior base of the structure.
Q1 Complete
construction of
repairs; close out
project.
$115,000 CapEx - GF
Fremont Older
Staging Area
Public Safety
Improvements
Improve public safety at Prospect
Road parking lot by implementing a
mutually acceptable resolution with
the Saratoga Country Club.
Complete design plans for a safety canopy structure for
the parking lot and seek Board approval of site
improvements; complete construction plans and secure
permits; prepare bid package, solicit bids, and
administer contract. Project scope contingent on
negotiations with Country Club.
Q3 Board award of
contract for
construction
$260,000 CapEx - GF
PLANNING - 6 of 9Section III - Page 22
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
El Corte de
Madera Staging
Area and Trail
Improvements
Pursue recoup of retrofit design
and construction costs incurred to
correct draingage system issues at
the parking lot.
Continue working with Legal Services on recoup of
retrofit design and construction costs. Submit
reimbursement requests to grantors for staging area
and Phase 1 trail construction.
Dependent on
outside legal
counsel schedule
$75,000 OpEx - GF
Hawthorn Historic
Complex
Focus FY15-16 on completing the
partnership development for long-
term care and maintenance of
historic complex.
Complete outreach and coordination for partnering.
Prepare lease(s) with selected partner(s), site and
implementation plan for Hawthorns Historic Complex.
Implement further stabilization only if needed. Full
mothballing cost not anticipated in FY15-16, pending
identification of partner. If no partner agreement, then
mothballing level of investment to be evaluated.
TBD, dependent on
partner agreement
$343,000 CapEx - Hwth
El Sereno Dog
Access
Complete scoping, environmental
review and implementation of dog
access on trails at El Sereno Open
Space Preserve.
Pursue a Use & Management Plan update and
amendment and CEQA review for Board consideration
to include dog use. Implement new signage to address
additional new use, pending Board approval.
Q1 Surveys/CEQA
Q2 Public Outreach
Q3 Plan Approval
Q4 Implementation
& signage
$47,000 CapEx - GF
Priority 2
Rancho San
Antonio New Trails
to Connect Quarry
Trail to Black
Mountain Trail
(MAA 11-1)
As part of agreement with Lehigh
Quarry, complete scouting and
design of new public trail access to
connect Quarry Trail to Black
Mountain Trail at Rancho San
Antonio Open Space Preserve.
Trail location scouting and design for two trail
connections to Monte Bello OSP from Rancho San
Antonio OSP to improve existing trail infrastructure.
Q4: Identification of
preliminary trail
alignment and
begin development
of trail design
$8,000 Cap Ex - MAA
PLANNING - 7 of 9Section III - Page 23
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER
Priority 1
Priority
Conservation Area
(PCA) Program
Participate in a regional planning
effort to establish high priority
conservation areas in the Bay area
(part of Plan Bay Area).
Prepare applications, maps and Board resolutions for
nominating new PCAs within Santa Clara and San
Mateo Counties. Outreach and coordinate with other
conservation partners and local jurisdictions. Submit
completed PCA applications to Association of Bay Area
Governments (ABAG).
Q1 Complete
applications and
Board Resolutions
and submit to
ABAG.
$0 OpEx - GF
Accessibility Plan
Update
Update the District's existing
accessibility plan.
Review the District's 1993 ADA policy and accessibility
plan, updated federal ADA guidelines and other new
regulatory requirements. Scope and prepare a RFP for
consultant to assist with development of updated
accessibilty plan. Initiate assessment and development
of accessibility plan update utilizing consultant
assistance.
Q2: Scoping/RFP
Q2-Q4: Award of
contract for
Consultant; initiate
development of
Accessibility Plan
Update
$65,000 OpEx - GF
District-wide Long-
Term Facilities
Plan
In light of anticipated staff growth
over the next 15-20 years to
implement Measure AA projects,
assess the state of existing staff
facilities and perform a feasibility
analysis of the facilities with the
highest priority needs. Work in
conjunction with short term actions
undertaken by Operations to
address immediate facility needs.
Prepare an Opportunities and Constraints Analysis and
Site Analysis of the four existing staff facilities to
analyze site capacity, threshold constraints, issues, and
potential conceptual solutions.
After Conduct staff analyses, prepare RFP for
consultant services to complete feasibility studies (re-
use, expansion, new construction, purchase, etc.) for
the highest priority facilities that will have the largest
immediate staff growth. Studies will include order of
magnitude costs.
While long term analyses and feasibility studies under
way, implement short term solutions to address
immediate facility needs.
Q1-Q2 Assemble
internal staff
working group;
perform scoping
and initial site &
facility capacity
assessment; RFP
for feasibility
studies consultant;
Award of Contract
for Consultant; Q3-
Q4 Finalize
assessment;
present to PNR Q4
Finalize report and
present to full
Board
$169,000 CapEx - GF
PLANNING - 8 of 9Section III - Page 24
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 1 (Cont'd)
Geographic
Information
Systems (GIS)
Database Upgrade
Systems improvement to facilitate
more efficient GIS analysis and
mapping. This project facilitates
MAA implementation.
Conduct an overhaul of District's GIS files, whereby all
files will be moved to a new system, reorganized and
modified in the database schema. Implement shapefile
migration to Geodatabase; set up cartographic
representation and clean up/fill in gaps in current data
files (e.g. roads and trails). Coordinate with
development and implementation of IT Strategic Plan.
Q1 Develop
database schema;
Q3 Complete file
migration; Q4
Complete initial
setup of carto-
graphic represent-
ation and data
cleanup/fill in gaps.
$0 OpEx - GF
Priority 2
Trail Database for
District's website
Provide more user-friendly data on
District's trails that would be
searchable on the website and
provide information on trail names
and trail use types, as well as level
of difficulty.
Create a trails database that will be searchable on
District's website. Database will be developed based on
analysis of District's trail data to (1) categorize trails for
strenuousness, and (2) provide information on habitat
types.
Q3 Complete
database and
provide to Public
Affairs for website
inclusion.
$0 OpEx - GF
GeoPDFs of
Preserves for
Mobile Devices
GeoPDFs allow users to download
Preserve maps on their mobile
devices (e.g. smart phones, tablets)
using their device's GPS to display
their specific location on the map.
In the initial phase of implementation, create GeoPDFs
from digital maps used for District signboards for each
of the 19 Preserves that currently have signboards.
Q4 Complete 19
GeoPDFs and
provide to Public
Affairs for digital
distribution.
$0 OpEx - GF
Mt. Um SCVWD
antenna relocation
and USGS
equipment
relocation
Enter into lease agreement and
relocate other agencies' ground
sensing and weather equipment at
Mount Umunhum summit
Work with partner agencies USGS to relocate ground
sensing equipment away from summit of Mount
Umunhum where greatest crowds are expected; assess
and potentially relocate SCVWD weather antenna to a
location to be determined; enter into lease agreements
with both agencies.
Pending Board
direction on Radar
Tower and partner
agencies' input on
locations
$0 OpEx - GF
PLANNING - 9 of 9Section III - Page 25
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PUBLIC ACCESS AND EDUCATION
Priority 1
Cooley Landing
Interpretative
Facilities Program
Planning
Connect people to open space and
a regional vision.
Support planning in interpretive design and potential
educational programming at Cooley Landing in East Palo
Alto.
Q1-Q4 $0 OpEx - GF
Develop New
Brochures
Connect people to open space and
a regional vision.
Redesign and update Volunteer Brochure and ADA
Brochure; Create Family/Kids Brochure.
Q1-Q4 $2,500 OpEx - GF
District
Groundbreaking &
Dedication Events
Communicate about Measure AA
Project Updates.
Host 4-6 groundbreaking/dedication events, including
Ancient Oaks Trail Opening and additional Measure AA
project milestones.
Q1-Q4 $24,000 OpEx - GF
Docent Program
expansion
Connect people to open space and
a regional vision.
Increase number of outdoor activities by 5% (15
activities) for the year with a conscientious goal of
representing all preserves and expanding the
interpretation and access opportunities to new areas.
Q1-Q4 $5,000 OpEx - GF
Historical and
Conservation
Events
Connect people to open space and
a regional vision.
Host Fremont Older House Tour (4/26) and Wingding
Festival (5/9) to connect public with historic preservation
and natural resources of District Preserves.
Q2-Q4 $8,000 OpEx - GF
Measure AA
Project Tours
Communicate about Measure AA
Project Updates.
Hold 1-2 public Measure AA tours on 1-5 year project
plan area to view recent land acquisition and future
public access.
Q2-Q4 $2,000 OpEx - GF
Partnership
Development --
Education and
Interpretive
Programs with
Conservation
Focus
Promote, establish and implement a
common conservation vision with
partners.
Develop sustainable outdoor education program with
Save the Redwoods League to promote youth education
about climate change and redwood forests; look for
partnership opportunity for regional bioblitz engaging
local constituents in citizen science.
Q3 $10,000 OpEX - GF
Upgrade Daniels
Nature Center
Displays
Connect people to open space and
a regional vision.
Minor upgrades to interpretive exhibit and displays and
required maintenance at interpretive facility. Funding
primarily from donations to POST ($13,000).
Q2 $2,000 OpEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
PUBLIC AFFAIRS - 1 of 6Section III - Page 26
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 2
Redesign District's
Self-guided Trails;
Add audio
component
Connect people to open space and
a regional vision.
Establish scope of work to revamp aged panels along
interpretive walk at Stevens Creek Nature Trail (Monte
Bello) and upgrade San Andreas Fault Trail information
(Los Trancos) and explore adding audio capability at
each.
Q4 $20,000 OpEx - GF
PUBLIC OUTREACH
Priority 1
Update Measure
AA Information
Material
Communicate about Measure AA
Project Updates.
Design and fabricate in-preserve signage for new
projects; develop fact sheets and signboard information;
develop comprehensive brochure.
Q1-Q4 $25,000 OpEx - GF
Partnership
Development -
New Audiences
Connect people to open space and
a regional vision.
Complete 3 or more pilot projects engaging hard-to-
reach audiences with community-based organizations
such as Project Read, Mountain View Whisman School
Families, Puente de la Costa Sur, the Latino
Collaborative, and Via Verde Nature Education.
Q1-Q4 $15,000 OpEx - GF
Partnership
Development -
Businesses
Connect people to open space and
a regional vision.
Outreach to business community, to explore ways to
engage employees in outdoor activities and volunteer
projects; learn about their environmental and
philanthropic initiatives.
Q1-Q4 $3,500 OpEx - GF
Partnership
Development -
Youth Program
Connect people to open space and
a regional vision.
Develop youth outreach strategy and establish
relationships with organizations that serve high school
and college age youth (like College Track) with the
purpose to engage in outdoor activities, volunteer, and
explore possible career paths.
Q1-Q4 $6,000 OpEx - GF
PUBLIC AFFAIRS - 2 of 6Section III - Page 27
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
PUBLIC OUTREACH (Cont'd)
Priority 1 (Cont'd)
Health Incentive
Program; Healthy
Parks/Healthy
People
Connect people to open space and
a regional vision.
Continue to develop health based connection to open
space with Walk With A Doc Program: benefits of open
space brochure; regional collaboration.
Q1-Q4 $9,000 OpEx - GF
Board of Directors
Speaking
Engagements
Connect people to open space and
a regional vision.
Complete at least 7 (1 per Ward) presentations to city
councils and community organizations about District
initiatives.
Q1-Q4 $0 OpEx - GF
Community-hosted
Outreach Events
Connect people to open space and
a regional vision.
Represent or sponsor the District at 20 community
outreach events.
Q1-Q4 $6,000 OpEx - GF
Website
Enhancement
Projects
Connect people to open space and
a regional vision.
Update web design to include comprehensive Trail
Guide Information; Ask a Naturalist; integrate video
vignettes.
Q2-Q4 $15,000 OpEx - GF
Social Media -
Increase scope
Connect people to open space and
a regional vision.
Yelp - Add all preserve sites under Public Affairs
management ensuring directions and hours are correct;
increase posting and use of Instagram.
Q1-Q4 $2,500 OpEx - GF
Priority 2
Open Road
Program
Sponsorship
Promote regional open space as
benefit to community and residents.
Sponsor NBC Open Road Program that highlights
regional parks, open space areas and outdoor activities
with focus on several District preserves and natural
resource projects.
Q1-Q4 $25,000 OpEx - GF
Restoration
Forestry
Educational
Campaign
Educate the Public about
Restoration Forestry Practices and
Forest Health.
Develop and implement a communications strategy
aligned to the Natural Resources Department's
Restoration Forestry Project.
Q2-Q4 $15,000 OpEx - GF
PUBLIC AFFAIRS - 3 of 6Section III - Page 28
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
PUBLIC OUTREACH (Cont'd)
Priority 2 (Cont'd)
Key Branding
Strategy for District
and Preserves
Connect people to open space and
a regional vision.
Raise continued awareness of the District overall by
building an identity program around District's iconic
preserves.
Q3 $15,000 OpEx - GF
Video Vignettes/
Social Media
Outreach
Connect people to open space and
a regional vision.
Create 2-6 short video vignettes on preserves, natural
resource projects, outdoor recreation. Use to promote
new information on website and social media.
Q3 $15,000 OpEx - GF
Partnership
Development -
Volunteer Groups
Connect people to open space and
a regional vision.
Outreach to 3 new volunteer partners (Acterra, Village
Harvest, and Student Conservation Association) to
engage in new or expand current programs that increase
program diversity and decrease impact on District Staff.
Also partner with Santa Clara County Parks on joint work
days at neighboring parks/preserves.
Q1-Q4 $10,000 OpEx - GF
ADMINISTRATIVE AND OTHER
Priority 1
Write and Design
Annual Report
Educate public about District
budget, expenses, projects, and use
of Measure AA funds.
Develop a printed and online annual report that
highlights district finances, budget, projects, Measure AA
expenditures, etc.
Q4 $15,000 OpEx - GF
Advanced
Resource
Management
Stewards (ARMS)
Program
Connect people to open space and
a regional vision.
Identify low-impact environmental stewardship projects
and develop a program for a growing group of volunteers
who require less-strenuous projects.
Q2 $0 OpEx - GF
PUBLIC AFFAIRS - 4 of 6Section III - Page 29
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 1 (Cont'd)
Coordinate
Volunteer
Programs with
Integrated Pest
Management
(IPM) Program
Implementation
Connect people to open space and
a regional vision.
Volunteer Program Lead will act as representative on the
IPM Coordination Committee and work with Natural
Resources to review current volunteer habitat restoration
projects and make adjustments needed to ensure they
match new IPM priorities.
Q2-Q3 $0 OpEx - GF
Volunteer
Recognition Event
Recognize District Volunteers and
Docents for the 10,000+ hours of
service and strengthen agency
commitment to this force.
Honor 500+ Docents and Volunteers by planning,
coordinating, and conducting a large-scale recognition
event in a Skyline Area Preserve (rotates between
Skyline and Foothills Area each year).
Q3 $20,000 OpEx - GF
State & Federal
Legislation (Core
Function)
Sponsor and support the Board-
approved Legislative Program.
Work with the District's legislative advocate and with
legislators and their staff to ensure the District remains
active and informed about the state of current and
changing political landscape. Seek coordination and
support from other partners and special districts.
Q1-Q4 $45,000 OpEx - GF
Develop
Legislative Plan for
Two-Year Session
Sponsor and support the Board-
approved Legislative Program.
Develop Legislative Plan for Two-Year Legislative
Session with interest in District sponsored legislation,
Cap & Trade, 2014 Prop 1 Water Bond, Potential State
Park Bond, and the Sustainable Community Inititative.
Q1-Q4 $0 OpEx - GF
Legislative Open
House
Communicate about Measure AA
Project Updates.
Host annual Legislative Open House to showcase
Measure AA project status and other district projects.
Q3-Q4 $5,000 OpEx - GF
Government
Relations
Continue outreach to local elected
officials with updates on Measure
AA.
Host Legislative Picnic, Board and GM meetings; field
tours.
Q2 $7,500 OpEx - GF
PUBLIC AFFAIRS - 5 of 6Section III - Page 30
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 2
Enhance Volunteer
Intercommunica-
tion Opportunities
Connect people to open space and
a regional vision.
Create an Electronic Bulletin Board that enables Trail
Patrol and Advanced Resource Mgmt Stewards to
communicate directly with team members to plan
outings, provide project updates/status, etc.
Q1-Q4 $250 OpEx - GF
PUBLIC AFFAIRS - 6 of 6Section III - Page 31
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
LAND ACQUISITION AND PRESERVATION
Priority 1
Lot Line Adjustment
/Property Transfer
Purisima Uplands
and Protection of
Lobitios Creek
Watershed
(MAA 3-1)
Complete Purisima to the Sea Trail
Corridor and Protection of Lobitos
Creek Watershed (PCR).
1. Complete Lot Line Adjustment and Transfer of the
Purisima Uplands Property.
2. Pursue purchase and gift opportunities (fee and
easement) in the Lobitos Creek Watershed as new land
additions to Purisima Creek Redwoods
FY15-16 $816,500 CapEx - MAA
Site Clean Up and
Soil Remediation
Purisima Uplands
(MAA 3-2)
Removal of old fuel tanks and
pipelines from Purisima Uplands
and potential structure removal for
public safety.
1. Test and remove above ground fuel tanks and
pipelines
2. Evaluate and determine whether to remove or keep
cabin
FY15-16 $126,665 CapEx - MAA
La Honda Creek
Upper Area Land
Conservation
(MAA 5-1)
Continue to grow the District's
contiguous greenbelt (LHC).
Pursue purchase and gift opportunites (fee and
easement) as new land additions to Upper La Honda
Creek OSP
FY 15-16 $811,000 CapEx - MAA
Event Center and
Apple Orchard
Purchase
(MAA 7-1)
Protection of San Gregorio Creek
watershed and redwoods, enhance
conservation grazing program and
provide potential public access
opportunities to lower La Honda
Creek OSP (LHC).
1. Complete purchase of POST Apple Orchard and
Event Center properties in La Honda Creek
2. Pursue riparian conservation easement on POST
property west of Event Center
3. Incorporate these propeties into La Honda Creek
Master Plan amendment
4. Work with Caltrans to secure trail easement for tunnel
connecting Event Center to La Honda Creek
5. Transition La Honda Road residence to District's
Property Management Program
6. Implement Facilities Use Agreement for Event Center
and ensure the corrals and arena are safe and operable
7. Apple Orchard Structures Assessment
FY15-16 $6,087,677 CapEx - MAA
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
REAL PROPERTY - 1 of 6Section III - Page 32
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
LAND ACQUISITION AND PRESERVATION (Cont'd)
Priority 1 (Cont'd)
La Honda
Creek/Russian
Ridge Land
Conservation
(MAA 8-1)
Continue to grow the District's
greenbelt (LHC/RR).
Pursue purchase and gift opportunities (fee and
easement) in upper San Gregorio watershed.
FY15-16 $302,500 CapEx - MAA
Regional - Upper
Stevens Canyon
Trail - Site
Restoration
(MAA 17-1)
Remove structures and restore sites
at Lysons property addition to Monte
Bello Open Space Preserve for
public safety.
1. Structures Assessment
2. Bid the project
3. Obtain demolition permits
4. Demolish Structures
5. Site restoration
FY15-16 $333,906 CapEx - MAA
Bear Creek
Redwoods - Moody
Gulch
(MAA 21-1)
Land purchase partnership with
Santa Clara County Parks to protect
the Moody Gulch watershed.
1. Work with the Redwood Estates, Chemeketa and
Idlewild communites to finalize transactional documents.
2. Obtain Santa Clara County Board of Supervisor's
approval of Moody Gulch amendment and conservation
easement.
3. Complete transfer of Moody Gulch property to District
with conservation easement held by the County.
4. Work with Redwood Estates on fuel management
permit and resolving encroachments.
5. Work with Chemeketa and Raneri Water Companies
on implementation of existing water rights.
FY15-16 $122,500 CapEx - MAA
Sierra Azul
Cathedral Oaks
Land Conservation
(MAA 22-2)
Continue to grow the District's
greenbelt.
Continue to pursue new purchase and gift opportunitues
(fee and easement).
FY 15-16 $650,000 CapEx - MAA
REAL PROPERTY - 2 of 6Section III - Page 33
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
LAND ACQUISITION AND PRESERVATION (Cont'd)
Priority 1 (Cont'd)
Sierra Azul Mt.Um
Trail and Property
Rights
(MAA 23-1)
Obtain improved road access rights
along Mt. Umunhum Road.
Work with neighboring land owners to improve road
access rights along Mt. Umunhum Road through
purchase, easement exchanges or other means.
FY 15-16 $1,511,922 CapEx - MAA
Sierra Azul Loma
Prieta Land
Conservation
(MAA 25-1)
Continue to grow the District's
greenbelt.
Continue to pursue new purchase and gift
opportunitues(fee and easement).
FY 15-16 $408,000 CapEx - MAA
New Land Rental
Property Transition -
Silva
Implement habitability improvements
to add residence to the Property
Management Program.
1. Roof Replacement
2. Deck Replacement
3. Eliminate Loft over Kitchen
4. Abate rodents/new ductwork
5. Replace 5 doors/wall repair
6. Water Infrastructure
Q1 FY 15-16 $160,000 CapEx - GF
New Land Rental
Property Transition -
INE Ranch
Implement habitability improvements
to add residence to the Property
Management Program.
1. Complete water infrastructure
2. Install new roof
3. Install new flooring
4. Test for asbestos and lead paint
5. Misc. minor repairs
Q3 FY15-16 $50,000 CapEx - GF
Pursue Land
Conservation
Opportunties
Continue to grow the District's
greenbelt.
Pursue purchase and gift (fee and easement)
opportunities as new land additions to Sierra Azul, Monte
Bello and Purisima Creek Redwoods OSP
FY 15-16 $785,000 CapEx - GF
Priority 2
Encroachment
Resolution
(Gullicksen),
Saratoga Gap
Address Encroachment, Gullicksen
Landfill Litigation on District Lands.
Monitor remediation of site as part Santa Clara County
lawsuit.
FY15-16 $15,000 OpEx- GF
Encroachment
Resolution,
Saratoga Gap
Address Encroachment at Saratoga
Gap OSP.
Execute license agreement FY15-16 $10,000 OpEx- GF
REAL PROPERTY - 3 of 6Section III - Page 34
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
LAND ACQUISITION AND PRESERVATION (Cont'd)
Priority 2 (Cont'd)
Encroachment
Resolution, El Corte
de Madera
Address Encroachment at El Corte
de Madera Creek OSP.
Complete survey work and resolve encroachment. FY15-16 $10,000 OpEx- GF
PUBLIC ACCESS AND EDUCATION
Priority 1
Ravenswood Bay
Trail Design, CEQA,
Permits &
Implementation
(MAA 2-2)
Complete new San Franciso Bay
Trail Easement through the lands of
SFPUC at Ravenswood OSP.
1. Finalize Bay Trail Alignment with SFPUC
2. Finalize Bay Trail Easement Agreement with SFPUC
3. Coordinate w/ Cities of East Palo Alto & Menlo Park
4. Complete environmental analysis
5. Project costs will be offset by SF Bay Trail grant of
$40,000 funded by ABAG
FY15-16 $78,000 CapEx - MAA
Coordination w/ San
Mate County to
address Alpine
Road and Drainage
Improvements via
Memorandum of
Understanding
(MAA 10-2)
Open regional trail connection from
Portola Valley to Skyline corridor.
1. Work w/ Operations, Natural Resources & Planning to
identify property rights, watershed protection measures,
and public trail corridor including survey and title
research.
2. Approach San Mateo County on entering into MOU to
implement this regional trail and watershed protection
project.
FY15-16 $35,000 CapEx - MAA
Bear Creek
Redwoods -Water
Infrastructure
(MAA 21-3)
Amend Alma Water Agreement w/
Presentation Center to address
future water needs and
maintenance of 500,000 gallon
storage tank.
1. Alma Water Access
2. Install four 5,000 gallon tanks
FY15-16 $79,999 CapEx - MAA
Priority 2 - None
REAL PROPERTY - 4 of 6Section III - Page 35
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER
Priority 1
Bear Creek Stables
RFP/Lease
New lease to accompany the
proposed site plan in preparation for
Bear Creek Stables RFP.
1. Development of Bear Creek Stables lease
2. Prepare RFP and manage process and selection of a
tenant in coordination with Planning.
3. Perform an appraisal for determining stable rent
Q3 FY15-16 $0 OpEx- GF
New Land Rental
Property Transition -
Alpine Road House -
Hawthorns
Implement habitability improvements
to add residence to Property
Management Program.
1. Coordinate Asbestos/Lead abatement
2. Window Replacement
3. Bathroom upgrades
4. Flooring
5. Heating/Electrical
6. Roof and gutter repairs
Q1 FY15-16 $185,000 CapEx - Hwth
La Honda -
McDonald Point of
Diversion 17 Water
Line Replacement
Replace Main Water Line for
McDonald Ranch.
1. Arrange for water line replacement with neighbors.
2. Replace main line from spring to residences/grazing
3. Add adjunct water line for grazing
4. Replace water tank at spring
5. Install 2 additional tanks at junction to grazing water
line.
Q3 FY15-16 $125,000 CapEx - GF
La Honda - Driscoll
Point of Diversion
36 Water Line
Replacement
Replace Main Water Line from POD
36 to Sears Ranch in preparation for
DFW road work.
Replace section of water line from POD 36 to the
junction of Sears Ranch Road. Line to be placed on the
inside of the road cut. Cost shared with Operations
50/50
Q1 FY15-16 $75,000 CapEx - GF
El Sereno Employee
Residence
Foundation
Stabilization
Stabilize pier and beam foundation
for improved safety.
Implement structural and geotech recommendations to
stabilize the pier and beam foundation.
Q2 FY15-16 $75,000
(Operations
also carrying
$75,000 in their
budget)
CapEx - GF
Pulgas Ridge
Communication
Tower Lease
Lease Space at Pulgas Ridge
Communication Site.
1. Lease space adjacent to PG&E tower to new
communications tenant.
FY15-16 $0 OpEx- GF
REAL PROPERTY - 5 of 6Section III - Page 36
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER (Cont'd)
Priority 1 (Cont'd)
Black Mountain
Trail/Road &
Communication
Area Access Project
Improve the section of Monte Bello
Road that is used by the District's
communication tenants at Black
Mountain.
1. Improve the access gate.
2. Fill in pot holes and gullies and regrade road
3. Clear culverts and ditches along the road
Cost shared 50/50 with Operations
Q2 FY15-16 $25,000
(Operations
also carrying
$25,000 in their
budget
OpEx- GF
Priority 2
Black Mountain
Communication
Tower Lease
Lease Vacant Communication
Tower Facility at Black Mountain.
1. Lease site to new communications tenant.
2. Pursue potential partnership with Santa Clara County
Communication for exchange of communication
services.
FY15-16 $0 OpEx- GF
REAL PROPERTY - 6 of 6Section III - Page 37
SECTION II:
PROPOSED
FISCAL YEAR 2015-16
DISTRICT BUDGET
AND
STAFFING
PROPOSED FY2015-16 DISTRICT BUDGET
The Proposed FY2015-16 Budget for the District is based on the District Controller’s February 2015
revenue forecast. For FY2015-16, property tax revenues of $36.3 million are projected, and the first
tranche of the Measure AA Bonds, estimated at $44.65 million, is targeted to be received in Spring 2015.
The Proposed FY2015-16 District Budget totals $55.8 million and reflects the first full year of Measure
AA Project implementation and funds a total of 156 Action Plan Key Projects for the upcoming year.
Table 2 provides a summary of key revenue and expenditure categories for FY2015-16.
Table 2: Proposed FY2015-16 District Budget
Source of Funds
General Fund $ 37,290,296 67%
Measure AA $ 18,022,950 32%
Grants $ 451,000 1%
Total Revenue $ 55,764,246 100%
Proposed Expenditure Budget
Operating Expenditures $ 21,183,307 38%
Capital Expenditures $ 10,414,311 19%
Land and Associated Costs $ 12,308,640 22%
Debt Service $ 11,142,744 20%
Property Management $ 795,244 1%
Total Expenditures $ 55,764,246 100%
Revenue Estimates
Prior to voter passage of Measure AA in June 2014, authorizing the District to issue $300 million in
bonds for capital projects over a 30 year period, property tax revenue was the primary source of funding
for the District, supplemented by revenue bonds for land acquisitions. The first Measure AA Bond
issuance is scheduled for Spring 2015 in the amount of $44.65 million to fund Years 1 through 3 of
Measure AA projects.
For the past decade, property tax revenue has increased approximately 5.3% annually. Consistent with
this trend, the Controller’s forecast over the next five years reflects an annual property tax revenue
increase of 5%. For FY2015-16, tax revenue is projected to total $36.305 million, an increase of 7.6%
over the prior year.
The agreement with Santa Clara County to manage Rancho San Antonio County Park is under
negotiation with an estimated $325,000 in revenue expected from the County. Property Management
revenue is projected at $1.3 million for FY2015-16.
Expenditure Budget
The FY2015-16 Total District Budget is proposed to increase by $11.9 million, or 27%, from the prior
year. Operating expenses rise by 12% over FY2014-15 due to a significant increase in services and
supplies and the proposed addition of nine new positions to address a core function gap, begin
implementing an agency-wide organizational restructure, and provide added project and land
management support to effectively manage the large ramp up of projects starting this upcoming fiscal
year. The 113% rise in the capital budget reflects the ramping up of projects to increase project delivery
output, including the completion of Measure AA and non-Measure AA capital projects. Given the
reallocation of Measure AA capital expenditures to the Measure AA Fund, the General Fund budget is
Section II - Page 1
reduced by $5.7 million, or 13% from the FY2014-15 Midyear Budget. Table 3 provides a summary by
major expenditure category and Table 4 shows the break-down by funding source.
Table 3: Proposed FY2015-16 District Budget by Category
Table 4: Proposed FY2015-16 District Budget by Funding Source
1. Operating Expense Budget:
The proposed FY2015-16 operating budget totals $21,183,307, which is comprised of a 6% increase in
salaries and benefits and a 31% increase in services and supplies. These changes are discussed below.
Salaries and Benefits
District staff costs account for approximately 79% of the total operating budget in FY2015-16. However,
removing staff costs that are eligible for Measure AA reimbursement (i.e. lead project management and
field construction) reduces operating budget salaries and benefits by $1.3 million to 73% of the
operating budget. Key adjustments for FY2015-16 include:
• The addition of five full-time equivalent (FTE) positions ($584,261) at Midyear FY2014-15 and the
proposed addition of nine positions ($1,124,792) for FY2015-16 for a total increase of $1.7 million.
• Due to a decrease in the Employer CalPERS retirement rate from 15.701% to 14.846%, retirement
expenses decreased by six percent from the prior year.
• A projected increase of 12.5% in Workers’ Compensation insurance as a result of the increased
number of claims in 2013 and 2014.
FY2013-14
Actuals
(Unaudited)
FY2014-15
Midyear Budget
FY2015-16
Proposed Annual
Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
DISTRICT BUDGET BY EXPENDITURE CATEGORY
Salaries and Benefits 12,858,471 14,522,606 16,693,125 2,170,519 15%
- - (1,299,281) (1,299,281) N/A
Net Salaries and Benefits 12,858,471 14,522,606 15,393,844 871,238 6%
Services and Supplies 3,524,935 4,397,127 5,789,463 1,392,336 32%
Total Operating Expenditures 16,383,406 18,919,733 21,183,307 2,263,574 12%
- - 6,637,311 6,637,311 N/A
4,026,876 4,888,200 3,777,000 (1,111,200) -23%
Total Capital Expenditures 4,026,876 4,888,200 10,414,311 5,526,111 113%
- - 11,305,640 11,305,640 N/A
4,091,431 9,354,000 1,003,000 (8,351,000) -89%
Total Land and Associated Costs 4,091,431 9,354,000 12,308,640 2,954,640 32%
- - 79,999 79,999 N/A
223,783 470,550 715,245 244,695 52%
Total Property Management 223,783 470,550 795,244 324,694 69%
8,858,254 8,893,601 11,062,744 2,169,143 24%
479,784 1,347,311 - (1,347,311) -100%
Total Other Expenditures 9,338,038 10,240,912 11,062,744 821,832 8%
34,063,534 43,873,395 55,764,246 11,890,851 27%
Strategic Plan Implementation
Non-MAA Capital
MAA Property Management
Debt Service
Less: MAA Reimbursible Staff Costs
Non-MAA Property Management
Non-MAA Land and Associated Costs
DISTRICT BUDGET BY DEPARTMENT
(excludes Hawthorn Fund)
MAA Capital
TOTAL DISTRICT BUDGET
MAA Land and Associated Costs
FY2013-14
Actuals
(Unaudited)
FY2014-15
Midyear Budget
FY2015-16
Proposed Annual
Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
33,525,196 42,989,165 37,290,296 (5,698,869) -13%
- - 18,022,950 18,022,950 N/A
538,338 884,230 451,000 (433,230) -49%
34,063,534 43,873,395 55,764,246 11,890,851 27%
DISTRICT BUDGET BY FUNDING SOURCE
(excludes Hawthorn Fund)
General Fund
TOTAL DISTRICT BUDGET
Measure AA
Grants
Section II - Page 2
Services and Supplies
The FY2015-16 services and supplies budget is proposed to increase by $1.4 million, or 32%. The
primary drivers of this significant increase include:
• An increase in capitalization thresholds from $10,000 to $25,000 for vehicles and equipment and
$50,000 for infrastructure, which was approved by the Board in December 2014, resulted in the shift
of over $500,000 in project costs from the capital budget to the operating budget.
• One-time Information Technology costs totaling approximately $250,000 that are included to
implement the IT Strategic Plan and to fund technology equipment replacement, required software
upgrades, a new server, etc.
• The build-out, lease, and utility costs for the AO3 additional lease space, which total $128,000.
• Increased funding for training and organizational consulting to support Measure AA project delivery
and the implementation of the Financial and Organizational Sustainability Model recommendations.
2. Property Management Program
Property Management expenditures for FY2015-16 total $795,244, an increase of $324,694 or 69% over
the FY2014-15 Midyear Budget. Increases include additional expenses for two major water
infrastructure improvements, foundation stabilization of the El Sereno residence, and repairs to two
rental residences. Rental income is projected to be $1.3 million, resulting in an anticipated net income
of approximately $504,000 from the District's property management program for FY2015-16.
3. Land
The proposed Land budget includes $12.1 million for new land additions in FY2015-16 and $210,000 for
land improvements. Of the total Land budget, $11.3 million is funded by Measure AA. Significant
anticipated land acquisitions include: the Event Center and Apple Orchard purchase in La Honda Creek
Open Space Preserve, estimated at $6.1 million from the Peninsula Open Space Trust (POST), and
securing improved road access rights on Mt Umunhum Road ($1.5 million) in Sierra Azul.
4. Capital Budget
The FY2015-16 Proposed Capital budget totals $10.4 million, of which, $6.6 million, or 64%, is funded by
Measure AA. When Land is included, total capital/fixed asset expenditures are $23.1 million. Measure
AA eligible staffing costs are limited to direct project management and field construction. Table 5
provides a summary of the proposed FY2015-16 capital and land projects grouped by function. More
detail can be found in the Proposed FY2015-16 Action Plan and the Five-Year Capital Improvement
Program.
Table 5: Proposed FY2015-16 District Capital Budget by Function
(includes Land, excludes Hawthorn)
Land Acquisition and Preservation $ 12,286,670 52%
Natural Resource Protection and Restoration $ 2,700,000 12%
Public Access and Education $ 5,251,000 22%
Vehicles, Equipment, Facilities, and Other $ 1,883,999 8%
Measure AA Reimbursed Staff Costs $ 1,299,281 6%
Total Capital and Land $ 23,420,950 100%
Section II - Page 3
5. Debt Service
Debt Service for FY2015-16 totals $11.1 million and includes the refunding of the 2004 notes in January
2015 and $1.2 million in estimated interest payments on the first tranche of Measure AA general
obligation (GO) bonds.
FY2015-16 DISTRICT STAFFING
District staffing for FY2015-16 is budgeted for 138.55 FTE, an increase of 14 positions over the FY2014-
15 adopted staffing level of 124.55 FTE. As part of the FY2014-15 Midyear Budget, five positions were
added to (1) accelerate Measure AA project implementation (two Capital Project Managers and one
Open Space Technician), (2) begin implementing the District’s new Integrated Pest Management
Program (IPM) (one IPM Coordinator), and (3) backfill the Senior Management Analyst position that
moved to the General Manager’s Office with a Finance and Budget Analyst in the Administrative
Services Department.
An additional nine positions are proposed for FY2015-16 to address a core function gap, to begin
implementing the new Financial and Operational Sustainability Model (FOSM) organizational structure,
and/or to provide much needed support to effectively manage the large ramp up of projects.
The Financial and Operational Sustainability Model (FOSM), which is evaluating the District’s internal
processes and organizational structure to identify improvements for increasing overall output and
operational efficiencies, has identified important capacity gaps that must be addressed as part of the
initial organizational restructuring. Additionally, to fulfill the commitments made to the public with the
passage of Measure AA, the District is increasing its project delivery output to accomplish a greater
number of public access and resource protection projects. The FY2015-16 proposed Action Plan
includes a 75% increase in the number of Measure AA projects and a 58% increase in the number of
non-Measure AA projects as compared to the prior fiscal year, for a total of 156 Key Projects. To achieve
this large increase in project delivery, two critical support systems positions are being recommended for
inclusion into the FY2015-16 Budget, as well as two field positions to maintain the current level of
service given the expanding facilities, new acreage of preserved lands, and increase in visitor use.
The recommended nine position additions are listed below:
Core Function Gap
Legislative and External Affairs Specialist (1.0 FTE) – This position would establish a new capacity at the
District to evaluate and track pending legislation that may impact the District to ensure timely partner
and legislative coordination in response to both opportunities and threats. This responsibility is
currently spread over several departments, which makes responding to legislative matters that are
generally time sensitive both cumbersome and somewhat haphazard. This position would maintain
ongoing connections with local, state, and federal delegations to best position the District to respond to
changes in the political and legislative landscape and would also be responsible for driving new Board-
approved legislation and representing the District in regional strategic partnership projects.
FOSM Recommendations
Chief Financial Officer (CFO)/Administrative Services Director (1.0 FTE)– This position would provide
needed financial depth to the organization and leadership for consolidated administrative services
functions including finance, human resources, and information technology. The position will report to
the General Manager and will work closely with the Controller to direct and provide high level strategic
Section II - Page 4
financial analysis, forecasting, modeling, budget performance evaluations and improvement
recommendations. The position would also direct strategic planning and implementation of information
systems and technology to improve and streamline work processes and maximize business operations,
and direct strategic planning, coordination, and tracking of human resources needs, employee
development and training, work performance management, and assist with labor relations and
negotiations.
Engineering and Construction Manager (1.0 FTE) – This position would manage the new Engineering
and Construction Department to deliver capital improvement projects, including Measure AA projects.
The new department increases accountability and improves project management efficiency and
consistency for more expedient and effective project delivery. This is the key position for establishing
the new department and to emphasize the project delivery core function and capacity for the agency.
Information Systems Division Manager (1.0 FTE) – This position would provide greater leadership,
emphasis, and strategic direction regarding information technology and systems needs, priorities, and
solutions, including the District-wide GIS function, and would ensure that new systems are well
integrated and account for future needs, future growth, and expected advances in technology in a cost-
effective manner.
Special Projects Manager (1.0 FTE) – This is a key position to help drive strategic initiatives and
operational enhancements for the agency and would report to the CFO/Administrative Services
Director. The FOSM has identified a lack of sufficient internal systems, integrated databases, and
defined policies to enable this agency to effectively grow in capacity and delivery output. Additional
capacity to manage special projects and provide high-level support and accountability is needed to
implement the recommended internal business systems improvements as well as meet ongoing
business, finance, and human resources tracking and reporting requirements.
Support Systems
Geographic Information Systems (GIS) Specialist (1.0 FTE) – To achieve the increase in the District’s
project delivery output, additional GIS support services are needed to address mapping, geographic-
based data collection and analysis needs across all departments. Moreover, GIS needs have expanded
exponentially due to increased requests from the Public Affairs Department to prepare web content and
outreach material (e.g., Measure AA Updates, searchable trail database for the District’s website), as
well as from the Operations Department which will require GIS integration to develop and maintain a
new Computerized Maintenance Management System.
Information Technology (IT) Specialist (1.0 FTE) – This position would provide much needed staff
resources to the new Information Technology Department to provide the basic tools for a modern
organization and perform a strategic role in developing and implementing information technology
improvements to keep up with technology advances, as well as develop integrated and efficient
systems. This position would support implementation of an IT Strategic Plan and various systems
improvements including the Document Management System and Computerized Maintenance
Management Program, both of which are proposed in the FY2015-16 Action Plan, as well as new
databases to track project performance, expenditures, etc.
Ranger (1.0 FTE) – The increase in new public access facilities, opening of new preserve areas, and
increase in visitor use that the District has experienced in the last 3-5 years, and will continue to
increase, merits additional patrol presence to sufficiently manage patrol, enforcement, and visitor
interfaces for the District. Moreover, as part of the Mount Umunhum Environmental Restoration and
Public Access Plan, the Board considered the need for two Rangers and one Open Space Technician to
Section II - Page 5
service the opening of the Mount Umunhum summit and the various improvements and subsequent
increased visitation. This position would address one of the ranger positions. Due to screening and
training academy requirements, new Ranger positions require a one year minimum lead time.
Supervising Ranger (1.0 FTE) – With the addition of a new ranger discussed above, a new Supervising
Ranger is needed to maintain effective reporting structures within the Patrol groups. Typically, one
supervising ranger supervises five rangers to obtain an optimal level of supervision, coaching, and
support.
Table 6 details the proposed staffing for FY2015-16. Due to the FOSM organizational restructuring, the
nine new positions are not assigned to specific departments as those will change with the reorganization
implementation later in the year.
Table 6: District Positions by Department
The following page presents an organization chart reflecting where the nine new positions would be
assigned.
Department
FY2014-15
Adopted FTE
FY2014-15
Change
FY2014-15
Midyear FTE
FY2015-16
Change
FY2015-16
Proposed FTE
Administration 13.75 0.00 13.75 0.00 13.75
General Counsel 2.50 0.00 2.50 0.00 2.50
General Manager 5.00 1.00 6.00 0.00 6.00
Natural Resources 9.00 1.00 10.00 0.00 10.00
Operations 65.30 1.00 66.30 0.00 66.30
Planning 12.00 1.00 13.00 0.00 13.00
Public Affairs 11.00 0.00 11.00 0.00 11.00
Real Property 6.00 1.00 7.00 0.00 7.00
NEW POSITIONS 0.00 0.00 0.00 9.00 9.00
Total FTE 124.55 5.00 129.55 9.00 138.55
Section II - Page 6
General Manager
Visitor and Field
Services
Assistant General
Manager Finance and
Administrative Services
CFO / Director of
Administrative Services
Finance
Manager
Human Resources
Manager
Information
Technology
Manager
Board of Directors
Project Planning and
Delivery
Assistant General
Manager
Planning
Manager
Real Property
Manager
General Counsel
Controller
Executive Assistant
Engineering and
Construction
Manager
Natural Resources
Manager
Visitor Services
Manager
Land and Facilities
Services
Manager
Special Projects and
Program Management
Senior Management Analyst
Public Affairs
Manager
District Clerk
Special Projects
Manager
Legislative and
External Affairs
Specialist
GIS Specialist
IT Specialist
Supervising Ranger
Ranger
Exhibit A:
New Positions Using the Recommended FOSM Recommended Organizational Model
Section II - Page 7
SECTION III:
FIVE-YEAR
CAPITAL IMPROVEMENT
PROGRAM
THREE-YEAR CAPITAL IMPROVEMENT PROGRAM
The Proposed FY2015-16 Three-Year Capital Improvement Program (CIP) lists projected capital projects
and associated costs for fiscal years FY2015-16 through FY2017-18 and provides funding of $84.3 million
over the next three years. The CIP would be funded by the General Fund, Measure AA general
obligation bonds, the Hawthorn Fund, and grants. The CIP lists the capital projects by function and
department, similar to the Action Plan. Projects are further subdivided into Measure AA (MAA) and
non-Measure AA (Non-MAA) projects.
Proposed FY2015-16 Capital Budget
The FY2015-16 Proposed Capital Budget, including land acquisition, totals $23.6 million (including
Hawthorn Fund projects), of which $18.0 million is funded by Measure AA. The Proposed FY2015-16
Budget is $9.1 million, or 62%, higher than the prior year due to the first full year of Measure AA funding
and project implementation. Tables 7 and 8 provide a summary of funding sources and program
expenditure categories for FY2015-16.
Table 7: Five-Year CIP Funding Sources
Measure AA $ 18,022,950 76%
General Fund $ 4,604,000 20%
Hawthorn Fund $ 528,000 2%
Grants $ 451,000 2%
Total Funding $ 23,605,950 100%
Table 8: Five-Year CIP by Program
Land Acquisition and Preservation $ 12,286,670 52%
Natural Resource Protection and Restoration $ 2,700,000 11%
Public Access and Education $ 5,251,000 22%
Vehicles, Equipment, Facilities, and Other $ 2,068,999 9%
MAA Reimbursed Staff Costs $ 1,299,281 6%
Total CIP $ 23,605,950 100%
The following pages present a summary of the FY2015-16 Three-Year CIP as well as project cost detail by
department. Descriptions of the projects can be found in the FY2015-16 Proposed Action Plan.
Section III - Page 1
FY2015-16 Three-Year Capital Improvement Program Summary
FY2015-16 FY2016-17 FY2017-18 3-Year Total
12,286,670 4,959,158 15,671,139 32,916,967
2,700,000 2,263,000 2,022,500 6,985,500
5,251,000 9,423,000 4,694,000 19,368,000
2,068,999 1,700,000 16,731,000 20,499,999
1,299,281 893,291 2,384,445 4,577,016
23,605,950 19,238,449 41,503,084 84,347,482
FY2015-16 FY2016-17 FY2017-18 3-Year Total
Administration 7,692 171,200 164,000 0 0 164,000
Natural Resources 508,433 840,000 2,012,500 1,626,000 1,430,500 5,069,000
Operations 907,205 2,160,000 2,531,000 2,256,000 2,316,000 7,103,000
Planning 2,730,188 1,799,742 6,049,811 10,034,311 21,578,095 37,662,216
Real Property 50 23,000 539,999 350,000 500,000 1,389,999
Subtotal Capital Projects 4,153,568 4,993,942 11,297,310 14,266,311 25,824,595 51,388,215
Real Property - Land 4,091,431 9,543,000 12,308,640 4,972,138 15,678,489 32,959,267
Subtotal Land Acquistion 4,091,431 9,543,000 12,308,640 4,972,138 15,678,489 32,959,267
Total CIP 8,244,999 14,536,942 23,605,950 19,238,449 41,503,084 84,347,482
District Summary
by Funding Source
FY2013-14
Actuals
FY2014-15
Midyear
Budget
FY2015-16 FY2016-17 FY2017-18 3-Year Total
Measure AA 0 6,718,822 18,022,950 14,523,449 21,562,084 54,108,482
General Fund 6,432,164 6,591,463 4,604,000 4,165,000 19,941,000 28,710,000
Hawthorn Fund 141,389 342,427 528,000 20,000 0 548,000
Grants 1,671,446 884,230 451,000 530,000 0 981,000
Total CIP 8,244,999 14,536,942 23,605,950 19,238,449 41,503,084 84,347,482
District Summary by Program
Total CIP
District Summary by Department FY2013-14
Actuals
FY2014-15
Midyear
Budget
Three-Year Capital Improvement Program
Three-Year Capital Improvement Program
Measure AA Project Reimbursed Staff Costs
Land Acquisition and Preservation
Natural Resource Protection and Restoration
Public Access and Education
Vehicles, Equipment, Facilities, and Other
Section III - Page 2
FY2015-16 Three-Year Capital Improvement Program Summary (Cont'd)
Measure AA Summary FY2015-16 FY2016-17 FY2017-18 3-Year Total
Land Acquisition and Preservation 11,283,670 3,459,158 14,171,139 28,913,967
Public Access and Education 3,978,000 9,028,000 3,969,000 16,975,000
Natural Resource Protection and Restoration 1,382,000 1,143,000 1,037,500 3,562,500
Project Reimbursed Staff Costs 1,299,281 893,291 2,384,445 4,577,016
Total Measure AA 17,942,951 14,523,449 21,562,084 54,028,483
General Fund Summary FY2015-16 FY2016-17 FY2017-18 3-Year Total
Land Acquisition and Preservation 1,003,000 1,500,000 1,500,000 4,003,000
Public Access and Education 1,273,000 395,000 725,000 2,393,000
Natural Resource Protection and Restoration 1,318,000 1,120,000 985,000 3,423,000
Vehicles, Equipment, Facilities, and Other 2,068,999 1,700,000 16,731,000 20,499,999
Total Measure AA 5,662,999 4,715,000 19,941,000 30,318,999
TOTAL CIP 23,605,950 19,238,449 41,503,084 84,347,482
Section III - Page 3
Three-Year Capital Improvement Program:
Administration
Budget by Program FY2015-16 FY2016-17 FY2017-18 3-Year Total
Vehicles, Equipment, Facilities, and Other 164,000 0 0 164,000
Total Capital Budget $164,000 $0 $0 $164,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 3-Year Total
Document Management System (DMS) Implementation 100,000 0 0 100,000
IAFS HR Modules Implementation & DMS Interface 64,000 0 0 64,000
Total Vehicles, Equipment, Facilities, and Other $164,000 $0 $0 $164,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
Section III - Page 4
Three-Year Capital Improvement Program:
Natural Resources
Budget by Program FY2015-16 FY2016-17 FY2017-18 3-Year Total
Natural Resource Protection and Restoration 1,587,000 1,408,000 1,205,500 4,200,500
Measure AA Project Reimbursed Staff Costs 425,500 218,000 225,000 868,500
Total Capital Budget $2,012,500 $1,626,000 $1,430,500 $5,069,000
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 3-Year Total
MAA 1-1: Miramontes Ridge: Agricultural Well 0 0 85,500 85,500
MAA 3-3: Purisima Creek Redwoods: Grazing Infrastructure 0 97,000 31,000 128,000
MAA 4-2: ECdM Creek Watershed Protection Program: Final Phase 157,000 0 0 157,000
MAA 4-3: ECdM Creek Watershed Protection Program: Re-assess & Implement 36,000 59,000 42,000 137,000
MAA 5-2: Upper La Honda Creek: Grazing Infrastructure 285,000 396,000 0 681,000
MAA 7-2: La Honda Creek: Fisheries Restoration Roads 503,000 0 0 503,000
MAA 7-3: La Honda Creek: Fisheries Restoration Apple Orchard 0 20,000 0 20,000
MAA 7-4: La Honda Creek: Fisheries Restoration Event Center 28,000 0 0 28,000
MAA 7-5: La Honda Creek: Grazing Infrastructure 132,000 272,000 0 404,000
MAA 9-1: Russian Ridge: Grazing Infrastructure 91,000 0 0 91,000
MAA 9-3: Russian Ridge: Pond Improvements 0 101,000 405,000 506,000
MAA 20-1: South Bay Foothills: Wildlife Passage Improvements 120,000 168,000 282,000 570,000
Subtotal: Measure AA Projects 1,352,000 1,113,000 845,500 3,310,500
Alpine Road Salamander Undercrossing 25,000 25,000 150,000 200,000
Big Dipper Ranch Water Infrastructure 10,000 0 0 10,000
Prescribed Fire Program Development 100,000 150,000 0 250,000
Restoration Forestry Demonstration Project 60,000 95,000 185,000 340,000
Tunitas Creek Water Infrastructure 15,000 0 0 15,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 235,000 295,000 360,000 890,000
Total Natural Resource Protection and Restoration $1,587,000 $1,408,000 $1,205,500 $4,200,500
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
Section III - Page 5
Three-Year Capital Improvement Program:
Natural Resources
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 3-Year Total
Project Management 125,500 118,000 125,000 368,500
Construction 300,000 100,000 100,000 500,000
Total Reimbursed MAA Staff Costs $425,500 $218,000 $225,000 $868,500
Total: Measure AA Projects $1,777,500 $1,331,000 $1,070,500 $4,179,000
Total: Non-Measure AA Projects $235,000 $295,000 $360,000 $890,000
Grand Total: All Capital Projects $2,012,500 $1,626,000 $1,430,500 $5,069,000
Project FY2015-16 FY2016-17 FY2017-18 3-Year Total
Fisheries Restoration Grant Program - La Honda Creek Roads $231,000 $0 $0 $231,000
Total Grant Income $231,000 $0 $0 $231,000
Total Capital Projects, net of Grant Income $1,781,500 $1,626,000 $1,430,500 $4,838,000
PART III: GRANT INCOME
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 6
Three-Year Capital Improvement Program:
Operations
Budget by Program FY2015-16 FY2016-17 FY2017-18 3-Year Total
Natural Resource Protection and Restoration 390,000 800,000 600,000 1,790,000
Public Access and Education 910,000 350,000 700,000 1,960,000
Vehicles, Equipment, Facilities, and Other 1,171,000 1,046,000 956,000 3,173,000
Measure AA Project Reimbursed Staff Costs 60,000 60,000 60,000 180,000
Total Capital Budget $2,531,000 $2,256,000 $2,316,000 $7,103,000
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 3-Year Total
Paulin and Houhgton Demolitions 390,000 0 0 390,000
Demolition and Clean up of Abandoned Structures [Foothillls]0 400,000 200,000 600,000
Demolition and Clean up of Abandoned Structures [Skyline]0 400,000 400,000 800,000
Total Natural Resource Protection and Restoration $390,000 $800,000 $600,000 $1,790,000
Public Access and Education FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 3-4: Harkins Bridge Replacement 500,000 0 0 500,000
MAA 17-4: Stevens Creek Footbridges 200,000 0 0 200,000
Subtotal: Measure AA Projects 700,000 0 0 700,000
Footbridge Replacements 0 200,000 200,000 400,000
Install Automated Gates at Fremont Older 40,000 0 0 40,000
Lower Purisima Creek Preserve Restroom Replacement 70,000 0 0 70,000
Vehicle Bridge Replacement 0 150,000 500,000 650,000
Preserve Entrance Signage Upgrades 100,000 0 0 100,000
Subtotal: Non-Measure AA Projects 210,000 350,000 700,000 1,260,000
Total Public Access and Education $910,000 $350,000 $700,000 $1,960,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 3-Year Total
Computerized Maintenance Management System 50,000 0 0 50,000
Equipment 316,000 376,000 376,000 1,068,000
SFO HVAC Closeout 50,000 0 0 50,000
Stopgap Operations Facilities (Trailers)50,000 0 0 50,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
Section III - Page 7
Three-Year Capital Improvement Program:
Operations
Vehicles, Equipment, Facilities, and Other (Cont'd)FY2015-16 FY2016-17 FY2017-18 3-Year Total
Skyline Facility Improvements - Install automated gate at SFO 75,000 0 0 75,000
Skyline Facility Improvements - Repave Driveway 60,000 0 0 60,000
Skyline Water Tank Rehabilitation 65,000 0 0 65,000
Vehicles - Administrative 35,000 100,000 110,000 245,000
Vehicles - Maintenance 270,000 270,000 220,000 760,000
Vehicles - Patrol 200,000 300,000 250,000 750,000
Total Vehicles, Equipment, Facilities, and Other $1,171,000 $1,046,000 $956,000 $3,173,000
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 3-Year Total
Project Management 40,000 40,000 40,000 120,000
Construction 20,000 20,000 20,000 60,000
Total Reimbursed MAA Staff Costs $60,000 $60,000 $60,000 $180,000
Total: Measure AA Projects $760,000 $60,000 $60,000 $880,000
Total: Non-Measure AA Projects $1,771,000 $1,396,000 $1,656,000 $4,433,000
Grand Total: All Capital Projects $2,531,000 $1,456,000 $1,716,000 $5,313,000
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 8
Three-Year Capital Improvement Program:
Planning
Budget by Program FY2015-16 FY2016-17 FY2017-18 3-Year Total
Natural Resource Protection and Restoration 723,000 55,000 217,000 995,000
Public Access and Education 4,341,000 9,073,000 3,994,000 17,408,000
Vehicles, Equipment, Facilities, and Other 194,000 304,000 15,275,000 15,773,000
Measure AA Project Reimbursed Staff Costs 791,811 602,311 2,092,095 3,486,216
Total Capital Budget $6,049,811 $10,034,311 $21,578,095 $37,662,216
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 3-Year Total
MAA 22-1: Sierra Azul Hendrys Creek Restoration 30,000 30,000 192,000 252,000
Subtotal: Measure AA Projects 30,000 30,000 192,000 252,000
Russian Ridge Mindego Ranch Remediation, Demo, Restoration; Water System 363,000 0 0 363,000
Water Rights 1 305,000 0 0 305,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 693,000 25,000 25,000 743,000
Total Natural Resource Protection and Restoration $723,000 $55,000 $217,000 $995,000
Public Access and Education FY2015-16 FY2016-17 FY2017-18 3-Year Total
MAA 2-1: Cooley Landing Interpretive Facilities & Infrastructure Design & Implementation
(Partnership with East Palo Alto)856,000 936,000 0 1,792,000
MAA 2-2: Ravenswood Bay Trail Design, CEQA, Permitting & Implementation 137,000 416,000 41,000 594,000
MAA 4-4: El Corte de Madera Creek Oljon Trail Permitting & Implementation (Phases II - IV)32,000 172,000 0 204,000
MAA 5-4: La Honda Creek: Sears Ranch Interim Parking Area and Trail Connections 107,000 43,000 196,000 346,000
MAA 5-5: La Honda Creek: Red Barn Parking Area and Trail Connections 98,000 115,000 1,179,000 1,392,000
MAA 9-4: Russian Ridge Mindego Trail 67,000 0 0 67,000
MAA 9-5: Russian Ridge Trail Improvements to Council Circle 10,000 0 0 10,000
MAA 11-1: Rancho San Antonio New Trails to connect Quarry Trail to Black Mountain Trail 8,000 116,000 162,000 286,000
MAA 20-2: Hwy 17 Bay Area Ridge Trail Crossing Feasibility 62,000 342,000 136,000 540,000
MAA 21-4: Bear Creek Stables Site Plan and CEQA 86,000 207,000 1,323,000 1,616,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
Section III - Page 9
Three-Year Capital Improvement Program:
Planning
Public Access and Education (Cont'd)FY2015-16 FY2016-17 FY2017-18 3-Year Total
MAA 21-5: Bear Creek Redwoods Public Access (Phase 1 Implementation)293,000 1,093,000 919,000 2,305,000
MAA 21-6: Bear Creek Redwoods Alma College Site Rehabilitation Plan and CEQA 270,000 50,000 0 320,000
MAA 23-2: Sierra Azul: Bridges for Mt Umunhum Trail Implementation 95,000 95,000 4,000 194,000
MAA 23-4: Sierra Azul: Summit Restoration (Phase I)611,000 2,577,000 8,000 3,196,000
MAA 23-5: Sierra Azul: Mt Umunhum Guadalupe Creek Overlook & Bridges 213,000 7,000 0 220,000
MAA 23-6: Sierra Azul: Mt Umunhum Road Design and Construction 333,000 2,859,000 1,000 3,193,000
Subtotal: Measure AA Projects 3,278,000 9,028,000 3,969,000 16,275,000
Bear Creek Redwoods Preserve Plan Development, CEQA and Ponds Assessment (formerly
MAA 21-2, supports other MAA projects)273,000 0 0 273,000
El Sereno Dog Access Scoping & Implementation 47,000 0 0 47,000
Fremont Older Staging Area Public Safety Improvements 260,000 0 0 260,000
Mt Umunhum Radar Tower Repairs 115,000 0 0 115,000
Windy Hill Hawthorn Historic Complex: Partner Selection & Site Development 343,000 20,000 0 363,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 1,063,000 45,000 25,000 1,133,000
Total Public Access and Education $4,341,000 $9,073,000 $3,994,000 $17,408,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 3-Year Total
District-wide Long-term Facilities Plan 169,000 279,000 0 448,000
District-wide Long-term Facilities Plan Implementation (AO, 1 Field Office)0 0 15,250,000 15,250,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Total Vehicles, Equipment, and Other $194,000 $304,000 $15,275,000 $15,773,000
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 10
Three-Year Capital Improvement Program:
Planning
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 3-Year Total
Project Management 505,811 411,311 377,095 1,294,216
Construction 286,000 191,000 1,715,000 2,192,000
Total Reimbursed MAA Staff Costs $791,811 $602,311 $2,092,095 $3,486,216
Total: Measure AA Projects $4,099,811 $9,660,311 $6,253,095 $20,013,216
Total: Non-Measure AA Projects $1,950,000 $374,000 $15,325,000 $17,649,000
Grand Total: All Capital Projects $6,049,811 $10,034,311 $21,578,095 $37,662,216
Project FY2015-16 FY2016-17 FY2017-18 3-Year Total
Mt Um Environmental Restoration & Public Access (State Coastal Conservancy)$20,000 $530,000 $0 $550,000
Bay Trail - (Santa Clara County grant)$200,000 $0 $0 $200,000
Total Grant Income $220,000 $530,000 $0 $750,000
Total Capital Projects, net of Grant Income $5,829,811 $9,504,311 $21,578,095 $36,912,216
1 Staff anticipates there will be additional budget for this project but at this time there is not sufficient information for project cost estimates beyond FY15-16.
PART III: GRANT INCOME
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 11
Three-Year Capital Improvement Program:
Real Property
Budget by Program FY2015-16 FY2016-17 FY2017-18 3-Year Total
Land Acquisition and Preservation 12,286,670 4,959,158 15,671,139 32,916,967
Vehicles, Equipment, Facilities, and Other 539,999 350,000 500,000 1,389,999
Measure AA Project Reimbursed Staff Costs 21,970 12,980 7,350 42,300
Total Capital Budget $12,848,639 $5,322,138 $16,178,489 $34,349,266
Land Acquisition and Preservation FY2015-16 FY2016-17 FY2017-18 3-Year Total
MAA 2-2: Ravenswood Bay Trail Design, CEQA, Permits & Implementation 78,000 0 0 78,000
MAA 3-1: Lot Line Adjustment / Property Transfer Purisima Uplands 816,500 20,000 0 836,500
MAA 3-2: Site Clean-up and Soil Remediation Purisima Uplands 126,665 140,714 0 267,379
MAA 4-1: El Corte de Madera Creek Land Conservation 0 0 6,092,525 6,092,525
MAA 5-1: La Honda Creek Upper Area Land Conservation 811,000 423,000 712,000 1,946,000
MAA 7-1: Event Center and Apple Orchard Purchase 6,087,677 0 0 6,087,677
MAA 8-1: La Honda Creek/Russian Ridge Land Conservation 302,500 1,545,000 2,032,000 3,879,500
MAA 10-2: Alpine Road and Drainage Improvements - MOU 35,000 0 5,085,641 5,120,641
MAA 17-1: Upper Stevens Creek 333,906 0 0 333,906
MAA 21-1: Bear Creek Redwoods - Moody Gulch 122,500 36,460 48,960 207,920
MAA 22-2: Sierra Azul Cathedral Oaks 650,000 0 0 650,000
MAA 23-1: Sierra Azul Mt Um Trail and Property Rights 1,511,922 0 0 1,511,922
MAA 24-1: Sierra Azul Rancho de Guadalupe Land Conservation 0 1,059,500 200,013 1,259,513
MAA 25-1: Sierra Azul Loma Prieta Land Conservation 408,000 234,484 0 642,484
MAA New Land Conservation Opportunities 0 0 0 0
Subtotal: Measure AA Projects 11,283,670 3,459,158 14,171,139 28,913,967
1405 Skyline Blvd, Improvements (INE Property)50,000 0 0 50,000
5755 Alpine Road, Remodel (Silva Property)160,000 0 0 160,000
New Land Conservation Purchases 793,000 1,500,000 1,500,000 3,793,000
Subtotal: Non-Measure AA Projects 1,003,000 1,500,000 1,500,000 3,793,000
Total Land Acquisition and Preservation $12,286,670 $4,959,158 $15,671,139 $32,706,967
PART II: DEPARTMENT DETAIL
PART I: DEPARTMENT SUMMARY
Section III - Page 12
Three-Year Capital Improvement Program:
Real Property
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 3-Year Total
MAA 21-3: Bear Creek Redwoods - Water Infrastructure Improvements 79,999 0 0 79,999
Subtotal: Measure AA Projects 79,999 0 0 79,999
16075 Overlook Dr. Foundation Stabilization 75,000 0 0 75,000
McDonald Ranch, POD 17 Water Line Replacement 125,000 0 0 125,000
Driscoll Ranch, POD 36 Water Line Replacement 75,000 0 0 75,000
Windy Hill Alpine Road Residence 185,000 0 0 185,000
Facilities Improvements 0 350,000 500,000 850,000
Subtotal: Non-Measure AA Projects 460,000 350,000 500,000 1,310,000
Total Vehicles, Equipment, Facilities, and Other $539,999 $350,000 $500,000 $1,389,999
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 3-Year Total
Project Management 21,970 12,980 7,350 42,300
Total Reimbursed MAA Staff Costs $21,970 $12,980 $7,350 $42,300
Total: Measure AA Projects $11,385,639 $3,472,138 $14,178,489 $29,036,266
Total: Non-Measure AA Projects $1,463,000 $1,850,000 $2,000,000 $5,103,000
Grand Total: All Capital Projects $12,848,639 $5,322,138 $16,178,489 $34,139,266
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 13
SECTION IV:
PROPOSED
FY2015-16
HAWTHORN FUND BUDGET
HAWTHORN FUND
The Proposed FY2015-16 Annual Budget for the Hawthorn endowment totals $543,800, which is 59%
higher than the FY2014-15 Midyear Budget. A total of $185,000 is budgeted under Capital Expenses for
improvements to the Alpine House employee residence. The remaining Capital Expenses budget
includes approximately $15,000 for electrical services and the installation of a security system, and no
more than $30,000 for the installation of rodent exclusion, roof repairs, and other minor stabilization
efforts to mitigate deterioration as staff negotiates a partnership agreement over the next year.
Approximately $15,000 is set aside to cover District project management costs and the remaining
balance of $283,000 is a placeholder for more aggressive mothballing should the current partnership
development process yield no viable partner.
If the proposed Hawthorn budget is approved, the endowment fund balance at the end of FY2015-16 is
projected to be $1,171,958. (See Table 5 below)
Table 6: Hawthorn – Projected Cash Balance
Budget Category
FY2013-14
Actuals
(Unaudited)
FY2014-15
Midyear
Budget
FY 2015-16
Proposed
Annual Budget
$ Change from
Midyear
FY2014-15
% Change from
Midyear
FY2014-15
Operating Expenses 14,747 221,685 15,800 (205,885) -93%
Capital Expenses 126,642 120,742 528,000 407,258 337%
Total: Hawthorn 141,389 342,427 543,800 201,373 59%
FY2015-16 PROPOSED ANNUAL BUDGET
Hawthorn Fund Original Endowment: 2,018,445$
FY2011-12 Interest Income 3,267$
FY2011-12 Expenditures (50,672)$
FY2012-13 Interest Income 7,854$
FY2012-13 Expenditures (122,347)$
FY2013-14 Interest Income 5,600$
FY2013-14 Expenditures (141,389)$
FY2014-15 Interest Income - Projected 5,000$
FY2014-15 Expenditures - Projected (15,000)$
FY2015-16 Interest Income - Proposed Budget 5,000$
FY2015-16 Expenditures - Proposed Budget (543,800)$
Ending Balance - Projected 1,171,958$
HAWTHORN: Endowment Fund
Section IV - Page 1
SECTION V:
FY2015-16
DEPARTMENT
SUMMARIES
ADMINISTRATIVE SERVICES DEPARTMENT
Objective:
To provide the overall management and administration of the District in support of the organization’s
mission and goals.
Core Functions:
Provide financial management, budgeting, and accounting services.
Administer Human Resources Programs and coordinate employee relations activities.
Provide Information Technology services.
Provide office management and public reception/customer service at the Administrative Office.
Department Budget:
ADMINISTRATIVE SERVICES
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 1,353,563 1,722,442 1,717,624 (4,818) 0%
Services and Supplies 726,736 749,900 1,318,026 568,126 76%
Subtotal: Operating Budget 2,080,299 2,472,342 3,035,650 563,308 23%
Capital 7,692 111,200 164,000 52,800 47%
Total Department Budget 2,087,991 2,583,542 3,199,650 616,108 24%
Total FTE 11.25 13.75 13.75 0.00 0%
GENERAL MANAGER’S OFFICE
Objective:
To provide support to the Board of Directors in the development and implementation of its goals and
policies and provide leadership and guidance to District departments in the delivery of services.
Core Functions:
Provide organizational leadership and direction to implement Board policy and goals.
Provide District Clerk support to the District Board and staff.
Department Budget:
GENERAL MANAGER'S OFFICE
BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 784,027 978,157 1,124,026 145,869 15%
Services and Supplies 202,396 230,665 400,425 169,760 74%
Subtotal: Operating Budget 986,423 1,208,822 1,524,451 315,629 26%
Strategic Plan Implementation 18,478 1,043,075 - (1,043,075) -100%
Total Department Budget 1,004,901 2,251,897 1,524,451 (727,446) -32%
Total FTE 5.00 6.00 6.00 0.00 0%
Section III - Page 1
GENERAL COUNSEL’S OFFICE
Objective:
To provide legal services and counsel to the Board of Directors, committees, and District departments.
Core Functions:
Provide legal review and advice to the District Board and staff.
Represent the District in litigation and legal matters with outside agencies
Provide risk management services.
Department Budget:
GENERAL COUNSEL'S OFFICE
BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 373,246 453,051 462,404 9,353 2%
Services and Supplies 60,773 53,130 61,915 8,785 17%
Subtotal: Operating Budget 434,019 506,181 524,319 18,138 4%
Total Department Budget 434,019 506,181 524,319 18,138 4%
Total FTE 2.50 2.50 2.50 0.00 0%
NATURAL RESOURCES DEPARTMENT
Objective:
To protect and restore the natural diversity and integrity of the District’s resources for their value to the
environment and the public, and provide for the use of the preserves consistent with resource
protection.
Core Functions:
Plan, implement, and design projects to protect and restore the natural resources.
Comply with the California Environmental Quality Act (CEQA) and resource agency regulation
requirements.
Work with other entities to obtain funding, plan for, and protect District and regional natural
resources.
Steward District working landscapes to protect natural resource values and provide sustainable
agricultural uses.
Section III - Page 2
Department Budget:
NATURAL RESOURCES
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 844,455 1,073,745 1,169,398 95,653 9%
Less MAA Reimbursible Staff Costs - - 125,500 125,500 N/A
Net Salaries and Benefits 844,455 1,073,745 1,043,898 (29,847) -3%
Services and Supplies 508,833 468,551 735,930 267,379 57%
Subtotal: Operating Budget 1,353,288 1,542,296 1,779,828 237,532 15%
MAA Capital - - 1,777,500 1,777,500 N/A
Non-MAA Capital 508,433 915,000 235,000 (680,000) -74%
Subtotal: Capital Budget 508,433 915,000 2,012,500 1,097,500 120%
Total Department Budget 1,861,721 2,457,296 3,792,328 1,335,032 54%
Total FTE 8.50 10.00 10.00 0.00 0%
OPERATIONS DEPARTMENT
Objective:
To follow management policies that ensure proper care and stewardship of the land, that provide public
access appropriate to the nature of the land, and that are consistent with ecological values and public
safety.
Core Functions:
Provide in-the-field services to protect and restore the natural resources.
Protect public health and safety through enforcement, fire protection, and safe access.
Provide visitor services as the frontline “Face of the District”.
Maintain and construct new District trails.
Foster neighbor, partner, and jurisdictional-oversight agency relationships and engage in multi-
stakeholder efforts to further District goals.
Department Budget:
OPERATIONS
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 6,642,109 6,900,055 7,305,639 405,584 6%
Less MAA Reimbursible Staff Costs - - 646,000 646,000 N/A
Net Salaries and Benefits 6,642,109 6,900,055 6,659,639 (240,416) -3%
Services and Supplies 1,498,666 1,707,440 2,074,427 366,987 21%
Subtotal: Operating Budget 8,140,775 8,607,495 8,734,066 126,571 1%
MAA Capital - - 760,000 760,000 N/A
Non-MAA Capital 907,205 2,262,266 1,771,000 (491,266) -22%
Subtotal: Capital Budget 907,205 2,262,266 2,531,000 762,292 34%
Total Department Budget 9,047,980 10,869,761 11,265,066 395,305 4%
Total FTE 62.40 66.30 66.30 0.00 0%
Section III - Page 3
PLANNING DEPARTMENT
Objective:
To protect and restore the natural diversity and integrity of the District’s resources; encourage public
and private agencies to preserve, maintain and enhance open space; and follow management policies
for quality care of the land, provision of public access, and maintenance of ecological values and public
safety.
Core Functions:
Plan, design, and implement projects for public access, staff facilities, and stewardship of cultural
resources.
Develop and maintain current and long-range use and management plans, policies, and procedures
for Preserves.
Manage the District Geographic Information Systems (GIS).
Comply with the California Environmental Quality Act (CEQA) and all permitting, code, and
regulation requirements.
Work with other entities to obtain funding, plan for and protect District and Regional greenbelt use
and public access.
Engage public and partner agency involvement in planning activities.
Department Budget:
PLANNING
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 1,200,327 1,402,824 1,567,119 164,295 12%
Less MAA Reimbursible Staff Costs - - 505,811 505,811 N/A
Net Salaries and Benefits 1,200,327 1,402,824 1,061,308 (341,516) -24%
Services and Supplies 27,493 199,501 355,720 156,219 78%
Subtotal: Operating Budget 1,227,820 1,602,325 1,417,028 (185,297) -12%
MAA Capital - - 4,099,811 4,099,811 N/A
Non-Measure AA Capital 2,603,546 1,856,610 1,607,000 (249,610)
Subtotal: Capital Budget 2,603,546 1,856,610 5,706,811 3,850,201 207%
Strategic Plan Implementation 340,449 234,000 - (234,000) -100%
Total Department Budget 4,171,815 3,692,935 7,123,839 7,281,105 197%
Total FTE 12.00 13.00 13.00 0.00 0%
PUBLIC AFFAIRS DEPARTMENT
Objective:
To educate and make clearly visible to the public the purposes and actions of the District, and actively
encourage public input and involvement in the District’s decision-making process and other activities.
Core Functions:
Maximize public awareness and understanding of the District and its activities.
Influence and propose legislation that affects and/or benefits the District’s ability to carry out its
mission.
Engage the public through programs that educate and involve the community and expand the
District’s capacity.
Collect and evaluate constituent feedback and recommend action.
Section III - Page 4
ADMINISTRATIVE SERVICES DEPARTMENT
Objective:
To provide the overall management and administration of the District in support of the organization’s
mission and goals.
Core Functions:
Provide financial management, budgeting, and accounting services.
Administer Human Resources Programs and coordinate employee relations activities.
Provide Information Technology services.
Provide office management and public reception/customer service at the Administrative Office.
Department Budget:
ADMINISTRATIVE SERVICES
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 1,353,563 1,722,442 1,717,624 (4,818) 0%
Services and Supplies 726,736 749,900 1,318,026 568,126 76%
Subtotal: Operating Budget 2,080,299 2,472,342 3,035,650 563,308 23%
Capital 7,692 111,200 164,000 52,800 47%
Total Department Budget 2,087,991 2,583,542 3,199,650 616,108 24%
Total FTE 11.25 13.75 13.75 0.00 0%
GENERAL MANAGER’S OFFICE
Objective:
To provide support to the Board of Directors in the development and implementation of its goals and
policies and provide leadership and guidance to District departments in the delivery of services.
Core Functions:
Provide organizational leadership and direction to implement Board policy and goals.
Provide District Clerk support to the District Board and staff.
Department Budget:
GENERAL MANAGER'S OFFICE
BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 784,027 978,157 1,124,026 145,869 15%
Services and Supplies 202,396 230,665 400,425 169,760 74%
Subtotal: Operating Budget 986,423 1,208,822 1,524,451 315,629 26%
Strategic Plan Implementation 18,478 1,043,075 - (1,043,075) -100%
Total Department Budget 1,004,901 2,251,897 1,524,451 (727,446) -32%
Total FTE 5.00 6.00 6.00 0.00 0%
Section III - Page 5