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Home My Public Portal AboutBudget - District- FY17Midpeninsula Regional Open Space District Budget and Action Plan 2016-2017 Adopted June 22, 2016 Monte Bello Open Space Preserve by Jack Gescheidt Budget and Action Plan FY2016 -17 | Introduction In t r o d u c t i o n Table of Contents Introduction i General Manager’s Transmittal ii Board of Directors | Management iv Regional Map v Organizational Chart vi Section I: Budget Overview and Action Plan 1 Overview 2 Action Plan 2 Fiscal Year 2016-17 Financial Overview 4 Revenues 4 Expenditures 5 Revenue and Expenditure Trends 6 Measure AA Projects 8 Debt Service 10 Fund Balance 12 Budget Process 12 Financial Policies 12 Section II: Action Plan 15 Fiscal Year 2016-17 Action Plan 16 Action Plan Projects 18 Section III: Budget 49 Fiscal Year 2016-17 Budget 50 Operating Budget 52 Land 52 Capital Budget 53 Debt Service 53 Section IV: 2016-17 Staffing 55 Fiscal Year 2016-17 Staffing 56 Section V: Three-Year Capital Improvement Program 61 Three-Year Capital Improvement Program 62 Fiscal Year 2016-17 Capital Budget 62 Section VI: Hawthorn Fund Budget 67 Section VII: Department Summaries 69 Administrative Services 70 Engineering and Construction 72 Office of the General Counsel 74 Office of the General Manager 76 Land and Facilities Service 78 Natural Resources 80 Planning 82 Public Affairs 84 Real Property 86 Visitors Services 88 Glossary 90 Page i | Introduction | Budget and Action Plan FY2016 -17 General Manager’s Transmittal To the Board of Directors, I am pleased to submit the FY2016-17 Action Plan and Budget. This document presents a work plan and corresponding funding plan for the coming year that embodies the mission of the Midpeninsula Regional Open Space District to acquire and preserve a regional greenbelt of open space, protect and restore the natural environment, and provide opportunities for low-impact public enjoyment and education. The historic passage of Measure AA—a voter-approved $300 million general obligation bond passed in June 2014—reflects both the public’s high level of engagement in open space and its high expectations of the District. Anticipating a tremendous growth in its project portfolio, the District is on a multi-year process of strategically adapting the organization to scale up efficiently in order to focus on what it does best—preserving, restoring and providing access to open space while carefully managing public financial resources. Aligned with the Board-adopted strategic plan, the District reorganized its business model into three areas: Project Planning and Delivery; Visitor and Field Services; and Finance and Administrative. As a result of this effort, the District continues to improve its capacity to focus on project delivery, visitor services and customer engagement and increase staff efficiency and effectiveness. This action plan and budget reflect the continued implementation of this strategy. The FY2016-17 Action Plan is comprised of 129 key projects spread across the following programs that reflect the Board-adopted strategic goals and objectives. A percentage breakdown of those projects is as follows: • Land Acquisition and Preservation (11%) • Natural Resource Protection and Restoration (22%) • Public Access and Education (27%) • Public Outreach (12%) • Vehicles, Equipment, Facilities, and Other Infrastructure (14%) • Administrative Support (14%) Key priorities in the FY2016-17 action plan and budget include: • Continuing the District’s fiscally conservative policies related to financial planning, budgeting, and spending and setting aside funds for long-term liabilities and reserves, • Opening the Mt. Umunhum Summit at Sierra Azul Open Space Preserve to public access. • Delivering on priority projects to prepare the La Honda Creek and Bear Creek Redwoods Open Space preserves for public access in 2017/2018, • Continuing land preservation and future acquisitions using Measure AA bond proceeds. • Funding for wildlife/fisheries and vegetation management programs, • Maximizing efficiencies through continued organizational restructuring including adding 12 full-time equivalent positions to the District’s staff, particularly in the new Land and Facilities Services Department, • Continuing to evaluate staff facilities needs throughout the District, with an immediate focus on the Administrative Office and the South Area Office, • Continuing business improvements as recommended in the Information Systems and Technology Master Plan. This FY2016-17 budget presents a balanced financial plan to guide our agency during the coming year. Budget and Action Plan FY2016 -17 | Introduction | Page ii In t r o d u c t i o n The FY2016-17 revenue estimate totals $47.6 million and is comprised primarily of property tax revenue (94%) and supplemented by property management, grant, and interest income. Property tax revenue is projected to increase by 7% over the prior year estimate from $41.7 million to $44.6 million reflecting the continued rise in assessed property valuations in the Bay Area’s strong real estate market. The FY2016-17 budget totals $58.1 million, an increase of 4% over the prior year, and reflects increased capital expenditures as the District continues implementation of Measure AA funded projects, and staff growth as 12 more positions are added to deliver the projects and continue the organizational build-out to increase District efficiencies as well as project and service delivery capacities to better serve the public. Additional staff growth is expected to continue in future years in alignment with recommendations outlined in the Financial and Operational Sustainability Model (FOSM). Project delivery and improved business efficiencies will continue to be a focus for the District. Offsetting these increases is a substantial reduction to the Land budget due to a change in the way land purchases are reflected in the budget. However, the District’s capacity to purchase land remains unchanged. In closing, today, the District is in a better position to fulfill large-scale projects and to take the lead in complex partnership projects like the San Francisco Bay Trail at Ravenswood Open Space Preserve, the opening of Mount Umunhum, continued land preservation and future acquisitions, and expanded public outreach and an enhanced visitor service experience within the preserves. This action plan and budget presents a sound work plan and fiscal plan that continues the District’s commitment to our constituents and the policies of its Board of Directors. Respectfully Submitted, Stephen E. Abbors, General Manager Monarch Butterfly by Steve Abbors Page iii | Introduction | Budget and Action Plan FY2016 -17 Board of Directors | Management Pete Siemens Ward 1: Cupertino, Los Gatos, Monte Sereno, Saratoga Yoriko Kishimoto – Board President Ward 2: Cupertino, Los Altos, Los Altos Hills, Palo Alto, Stanford, Sunnyvale Jed Cyr Ward 3: Sunnyvale Curt Riffl e – Board Treasurer Ward 4: Los Altos, Mountain View Nonette Hanko Ward 5: East Palo Alto, Menlo Park, Palo Alto, Stanford Larry Hassett – Board Vice President Ward 6: Atherton, La Honda, Loma Mar, Menlo Park, Pescadero, Portola Valley, Redwood City, San Gregorio, Woodside Cecily Harris – Board Secretary Ward 7: El Granada, Half Moon Bay, Montara, Moss Beach, Princeton, Redwood City, San Carlos, Woodside Executive Management Steve Abbors – General Manager Sheryl Schaffner – General Counsel Mike Foster – Controller Ana Ruiz – Assistant General Manager/Project Planning and Delivery Kevin Woodhouse – Assistant General Manager/Visitor and Field Services Stefan Jaskulak – Chief Financial Offi cer/Director of Administrative Services Mission Statement: Left to right: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Pete Siemens, Yoriko Kishimoto, Curt Riffl e. District Wards Ja c k G e s c h e i d t The mission of the Midpeninsula Regional Open Space District is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BOARD OF DIRECTORS 1 34 2 5 6 7 Budget and Action Plan FY2016 -17 | Introduction | Page iv In t r o d u c t i o n Regional Map 680 880 280 280 280 280 Santa ClaraSunnyvale Stanford University Palo Alto Mountain View ALAMEDA COUNTY SANTA CLARA COUNTY SANTA CRUZ COUNTY SAN MATEO COUNTY Campbell Soquel Demonstration State Forest Ano Nuevo State Park San Gregorio Castle Rock State Park Don Edwards San Francisco Bay National Wildlife Refuge State Wildlife Refuge S a n M a t e o B ri d g e Half Moon Bay El Granada Burlingame San Mateo Foster CityCrystal Springs Watershed (City & Co. of SF) Sanborn Skyline County Park Woodside San Carlos Huddart County Park Big Basin Redwoods State Park Butano State Park Pescadero Creek County Park Saratoga Los Gatos San Jose Redwood City Almaden Quicksilver County Park 280 280 280 680 880 280 Forest of Nisene Marks State Park Cloverdale Ranch East Palo Alto P a c i f i c O c e a n Ano Nuevo Bay S a n Fra n ci s c o B a y District Boundary S p h e r e o f I n f l u e n c e 0 4 82 Miles Midpeninsua Regional Open Space District Open Space Preserves and Locations Land Trust, Private Watershed Lands, & Conservation Easements/Plans MROSD Preserves Other Protected Open Space or Park Lands & Public Watershed Lands Private Property Other Public Agency Lands & Institutional Lands Sierra Azul 19 Skyline Ridge 20 St. Joseph’s Hill 21 Stevens Creek 22 Teague Hill 23 Thornewood 24 Tunitas Creek 25 Windy Hill 26 Miramontes Ridge 10 Monte Bello 11 Picchetti Ranch 12 Pulgas Ridge 13 Purisima Creek Redwoods 14 Rancho San Antonio 15 Ravenswood 16 Russian Ridge 17 Saratoga Gap 18 Bear Creek Redwoods 1 Coal Creek 2 El Corte de Madera Creek 3 El Sereno 4 Foothills 5 Fremont Older 6 La Honda Creek 7 Long Ridge 8 Los Trancos 9 15 San Francisco San Francisco Bay Santa Cruz Oakland San Jose Half Moon Bay Midpeninsula Regional Open Space District Pacific Ocean 16 22 13 14 10 14 3 23 24 7 5 92 17 20 11 8 2625 12 6 18 4 1 21 19 91 1 82 101280 92 35 35 82 101 84 84 84 880 880 237 101280 87 35 85 17 17 N 85 680 280 Page v | Introduction | Budget and Action Plan FY2016 -17 Organizational Chart (April 2016) Public ControllerBoard of Directors General Counsel Public Affairs Department General Manager Senior Management Analyst Project Planning and Delivery Assistant General Manager Visitor and Field Services Assistant General Manager Finance and Administrative Services CFO-Director of Administrative Services District Clerk/Assistant to the General Manager Executive Assistant/ Deputy District Clerk Engineering and Construction Department Planning Department Real Property Department Natural Resources Department Visitor Services Department Land and Facilities Department Finance Division Human Resources Division Information Systems and Technology Division Special Projects Manager District At-a-Glance Founded in 1972 62,988 Acres (as of May 2016) 225 Miles of Trails 26 Preserves 165.45 FTE Over 2 Million Visitors Per Year $58.1 Million Budget 720,000 Residents Budget and Action Plan FY2016 -17 | Introduction | Page vi In t r o d u c t i o n Budget Document Preparation Kate Drayson, Special Projects Manager Nicole Gonzales, Finance and Budget Analyst II Management Team Candice Basnight Human Resources Garrett Dunwoody Information Systems and Technology Kirk Lenington Natural Resources Shelly Lewis Public Affairs Jason Lin Engineering and Construction Brian Malone Land and Facilities Services Jane Mark Planning Michael Newburn Visitor Services Maria Soria General Manager’s Office Lisa Tulee General Manager’s Office Mike Williams Real Property Jennifer Woodworth General Manager’s Office Long Ridge Open Space Preserve by Matthew Fielding Page vii | Introduction | Budget and Action Plan FY2016 -17 Fremont Older Open Space Preserve by .Jack Gescheidt Budget and Action Plan FY2016 -17 Section I: Budget and Action Plan Overview Russian Ridge Open Space Preserve by Rich Jarvis Page 1 | Section I | Budget and Action Plan FY2016 -17 OVERVIEW The Midpeninsula Regional Open Space District’s Fiscal Year (FY) 2016-17 Budget reflects the District’s Action Plan priorities as established by the Board of Directors as part of its annual Strategic Plan Update and Priority Setting retreats. AcTIOn PlAn The annual District Action Plan forms the fiscal year work program and includes all of the projects and key initiatives that the District will pursue and for which it will dedicate staff and financial resources. At the annual Board of Directors’ Retreat in november 2015, the Board directed staff to focus on the following key priorities when developing the FY2016-17 Action Plan and Budget. 1. New Business Model Implementation The Financial and Organizational Sustainability Model (FOSM) outlines the organizational changes recommended for the District to strengthen organizational capacity to fulfill its mission of land preservation, natural resource protection, and public access and education. FY2016-17 will be the third year of FOSM implementation and will continue work begun in FY2015-16 including: recruitments and new employee orientation; department restructuring and team building; implementation of the Project Delivery Process; implementation of new business systems to improve organizational efficiency and effectiveness; and development of new and updated existing District policies. 2. Open Mount Umunhum to Public Access After five years of abandoned buildings demolitions, design, permitting, and construction, Mount Umunhum in the Sierra Azul Open Space Preserve is scheduled to be opened for public access in the fall of 2016. Final activities to be completed prior to the Grand Opening include resolution of road rights and roadway improvements, summit final design and construction, installation of bridges on the Summit Trail, and interpretive amenities. 3. Open La Honda Creek to Public Access With the la Honda creek Open Space Preserve Master Plan completed in 2012 and the availability of Measure AA funding, the District has been able to start implementing the infrastructure improvements needed to open the preserve to public access. During FY2016-17, road and bridge repairs will be completed, construction of an in- terim parking lot, and preparation of trails and signage for public trail access. The District anticipates a targeted 2017 opening date for la Honda creek Open Space Preserve. 4. Open Bear Creek Redwoods to Public Access Bear creek Redwoods is another preserve that has been identified by the Board as a high priority to open for public access. After a detailed assessment of the requirements to open the preserve to the public, the District has a targeted opening date of 2018. For FY2016-17, the District will focus on planning, design, and permitting of a new parking lot and pedestrian crossing over Bear creek Road, road and trail improvements in the preserve, water systems improvements, weed abatement, ponds improvement plans, and Stables Facilities Plan and long-term lease. 5. Staff Facilities Planning As District staffing levels continue to increase, new staff facilities will be needed to accommodate employees and house District vehicles and equipment. For FY2016-17, feasibility studies will be conducted for the future South Area Field Office and coastal Field Office and staff will present options and a recommendation to the Board for a long-term Administrative Office Facility and begin the design process for the Board-selected option. Budget and Action Plan FY2016 -17 | Section I | Page 2 Se c t i o n I 6. Other Measure AA, Strategic Plan, or Mission-related activities Other priorities identified by the Board relate to Measure AA Projects implementation, the District’s mission, Strategic Plan, and Vision Plan and include: public information enhancement and outreach activities, partnerships with other agencies, implementation of the Measure AA Bond Oversight committee, resource management tools, property management, and public safety and access. District staff prepared the FY2016-17 Action Plan in accordance with the Board’s direction outlined above, resulting in 129 projects spread throughout the following categories: • Land Acquisition and Preservation • Natural Resource Protection and Restoration • Public Access and Education • Public Outreach • Vehicles, Equipment, Facilities, and Other Infrastructure • Administrative Support From a funding perspective, 91% of the total Action Plan project budgets are allocated to capital projects or new land acquisitions while the remaining 9% are allocated to the operating budget. Land Acquisition and Preservation (11%) Natural Resource Protection and Restoration (22%) Public Access and Education (27%) Public Outreach (12%) Vehicles, Equipment, Facilities, and Other Infrastructure (14%) Administrative Support (14%) FY2016-17 Action Plan by Program Page 3 | Section I | Budget and Action Plan FY2016 -17 FY2016-17 FInAncIAl OVERVIEW The District’s budget is comprised of the operating and capital budgets, land acquisition, and debt service which are funded by four funds: • Fund 10: General Fund Operating. This includes personnel costs, routine operational and maintenance expenses, debt service, and non-capital Action Plan projects. • Fund 20: Hawthorn Endowment. This fund may only be used for expenses required to maintain the value of the Hawthorn property gifted to the District by the Woods family. • Fund 30: Measure AA capital. Only capital projects and land acquisitions that are part of the 25 Project Portfolios are eligible for Measure AA funding. • Fund 40: General Fund capital. This includes vehicles and equipment, facilities, and non-Measure AA capital projects and land acquisitions. compared to most city and county government agencies, the District’s operating budget accounts for a much lower percentage of the total budget (46%), reflecting the organization’s focus on project delivery. capital projects and land acquisition account for 34% of the District budget and debt service totals almost 20%. Revenues The Fiscal Year (FY) 2016-17 District revenue estimate totals $47.6 million with the vast majority, 94% or $44.6 million, coming from property tax receipts. This represents an increase of 17% in projected property tax revenue from the prior year adopted budget, and reflects the continued robust real estate market in the San Francisco Bay Area. Other sources of revenue include grants; rental income from leased properties which includes residences and land for agriculture or grazing; income from the county of Santa clara for the operation and maintenance of Rancho San Antonio county Park; and interest. The chart below provides a breakdown of projected FY2016-17 revenue by source. Property Taxes Grants Santa Clara County Parks Rental Income Interest and Other FY2016-17 Revenue by Source Santa clara Rental Interest Property Tax Grants county Parks Income and Other Total Amount $44,585,000 $841,600 $332,440 $1,209,000 $610,000 $47,578,040 Percent 94% 2% 1% 2% 1% 100% Budget and Action Plan FY2016 -17 | Section I | Page 4 Se c t i o n I Expenditures The District’s FY2016-17 budget totals $58.1 million, reflecting increased capital expenditures as the District continues implementation of Measure AA funded projects, and staff growth as positions are added to deliver the projects and continue the organizational build-out outlined in the FOSM. Offsetting these increases is a substantial reduction to the land budget due to a change in the way land purchases are reflected in the budget. The net total budget increase is 4%. The following chart provides a summary of the FY2016-17 budget by category. The operating budget of $27.3 million comprises 47% of the District’s total FY2016-17 budget, of which, 74% is for personnel. The 25% salaries and benefits increase from the prior year reflects the significant staffing ramp up to enable the District to deliver on its Measure AA projects and includes the addition of eleven positions during FY2015-16 and an additional 12 positions for FY2016-17. Also included are cost-of-living adjustments, calPERS retirement rate increases, and an increased contribution to the District’s OPEB Trust Fund unfunded liability. Services and Supplies increased by $2.4 million or 41% over the FY2015-16 Adopted Budget, reflecting an increased number of projects classified as operating rather than capital expenses, and costs related to new leased office space to accommodate the additional staff. The overall capital budget grows by 79% and is driven by the continuation of Measure AA projects into subsequent phases. Key projects driving this increase include those related to the opening of Mount Umunhum to the public ($9.6 million); projects associated with preparing Bear creek Redwoods for public access ($1.6 million); and road improvements, interim parking lot design, trail access, and structure demolitions at la Honda creek ($1.3 million) to open the lower area of the Preserve to public access. For FY2016-17, there is a $11.3 million, or 92% decrease for the land budget. Historically, the land budget included title and purchase cost. However, effective in FY2016-17, those costs will be excluded from the budget and will only include budget that accounts for appraisals and other costs associated with property purchase research and early negotiations. At the time a land acquisition is brought to the Board for approval, a corresponding budget adjustment will be included as part of the Board report recommendation. Debt Service for FY2016-17 is on par with the prior year with a nominal increase of $22,000, however, this amount may decrease as the District has the opportunity to refund its 2007 Series notes in August 2016. Operating Capital (GF) Capital (MAA) Land (GF) Land (MAA) Debt FY2016-17 Budget by Category Operating capital (GF) capital (MAA) land (GF) land (MAA) Debt Total Amount $27,342,350 $3,616,300 $15,066,450 $399,750 $608,350 $11,084,840 $58,118,040 Percent 47% 6% 26% 1% 1% 19% 100% Page 5 | Section I | Budget and Action Plan FY2016 -17 REVEnUE AnD EXPEnDITURE TREnDS Property taxes continue to grow as both residential and commercial property markets continue to experience strong demand. To a large degree, this is the result of the ongoing strength and expansion of the Silicon Valley region’s economy and the need to expand commercial facilities to accommodate the increased workforce. Silicon Valley and the peninsula continue to see high real estate prices where demand for housing exceeds the supply. correspondingly, property tax revenues are projected to have a healthy growth rate of 4% annually for the next three years. The primary factors used in the projection of revenues are historical growth in assessed valuation and new construction information, which are provided by the county Assessors’ Offi ces in San Mateo and Santa clara counties. The following graph depicts the historical and projected trend for property tax revenues. Property Tax Trend 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 0 FY2013-14 Actual FY2014 -15 Actual FY2015-16 Estimate* FY2016 -17 Adopted FY2017-18 Projected FY2018 -19 Projected *FY2015-16 reﬂ ects 15 months of revenue due to changing the ﬁ scal year start from April 1 to July 1. Expenditure Trend 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 0 FY2013-14 Actual FY2014-15 Actual FY2015-16 Estimate Actual* FY2016-17 Adopted FY2017-18 Projected FY2018-19 Projected Debt Land Capital Operating *FY2015-16 reﬂ ects 15 months of revenue due to changing the ﬁ scal year start from April 1 to July 1. Budget and Action Plan FY2016 -17 | Section I | Page 6 Se c t i o n I The preceding chart depicts actual and projected expenditures over a six year period. The estimated 63% increase for FY2015-16 over prior year expenditures is due primarily to the fiscal year extension to transition from an April 1 to July 1 start date and results in a one-time 15-month fiscal year. Additionally, operating expenses rose in FY2015-16 as many vacant positions were filled during the year and capital expenses will double from the prior year reflecting the first full year of Measure AA projects implementation. As discussed above, there were several large land acquisitions in FY2015-16, and the increase in debt service reflects the inclusion of the payment for the Measure AA General Obligation (GO) bond issued in August 2015. For FY2016-17 and FY2017-18, operating expenses are expected to increase at a more modest rate as additional positions are added more gradually to continue projects implementation and provide the administrative support to deliver the District’s mission. The capital budget is projected to increase substantially as many of the projects in the permitting and design phases enter into the more expensive construction period. land acquisitions will be budgeted at modest levels and the District budget will be amended at the time of purchase to include the purchase cost. Russian Ridge Open Space Preserve by Eric Gutierrez Page 7 | Section I | Budget and Action Plan FY2016 -17 MEASURE AA PROJEcTS In June 2014, voters approved a $300 million general obligation bond to be used to protect natural open space lands; open preserves or areas of preserves that are currently closed; construct public access improvements such as new trails and staging areas; and restore and enhance open space land, which includes forests, streams, watersheds, and coastal ranch areas. Projects are grouped in 25 key project portfolios organized by geographic area within the District’s boundaries. The District began using Measure AA funds in 2014 and FY2016-17 will mark the third year of funding. As of June 30, 2016, an estimated $23 million in Measure AA funds will be expended and the FY2016-17 budget brings the total to $38.3 million, or 12.8% of the $300 million bond. The table on the next page summarizes the estimated expenditures by project portfolio. Measure AA Portfolio Map Budget and Action Plan FY2016 -17 | Section I | Page 8 Se c t i o n I FY2016/17 Estimate Expenditure through FY2016/17 Balance % AA# Measure AA Portfolio Plan 6/30/16 Adopted Remaining Expended 01 Miramontes Ridge: Gateway to the coast Public Access, Stream Restoration and Agriculture Enhancement $ 27,774,000 $ 6,315 $ 51,000 $ 27,716,685 0.21% 02 Regional: Bayfront Habitat Protection and Public Access Partnership 5,052,000 180,542 394,996 4,476,462 11.39% 03 Purisima creek Redwoods: Purisima-to-Sea Trail, Watershed Protection and conservation Grazing 7,608,000 368,788 432,597 6,806,615 10.53% 04 El corte de Madera creek: Bike Trail and Water Quality Projects 8,376,000 237,452 589,085 7,549,463 9.87% 05 la Honda creek: Upper Area Recreation, Habitat Restoration and conservation Grazing Projects 11,733,000 1,942,132 276,009 9,514,859 18.91% 06 Windy Hill: Trail Implementation, Preservation and Hawthorns Area Historic Partnership 12,740,000 – – 12,740,000 0.00% 07 la Honda creek: Driscoll Ranch Public Access, Endangered Wildlife Protection and conservation Grazing 14,825,000 10,604,050 1,030,394 3,190,556 78.48% 08 la Honda creek/Russian Ridge: Preservation of Upper San Gregorio Watershed and Ridge Trail 15,347,000 – – 15,347,000 0.00% 09 Russian Ridge: Public Recreation, Grazing and Wildlife Protection Projects 5,560,000 50,315 184,845 5,324,840 4.23% 10 coal creek: Reopen Alpine Road for Trail Use 8,017,000 – 50,400 7,966,600 0.63% 11 Rancho San Antonio: Interpretive Improvements, Refurbishing, and Transit Solutions 10,811,000 – – 10,811,000 0.00% 12 Peninsula/South Bay cities: Partner to complete Middle Stevens creek Trail 1,038,000 – – 1,038,000 0.00% 13 cloverdale Ranch: Wildlife Protection, Grazing and Trail connections 15,712,000 – – 15,712,000 0.00% 14 Regional: Trail connections and campgrounds 3,966,000 – – 3,966,000 0.00% 15 Regional: Redwoods Protection and Salmon Fishery conservation 50,728,000 2,487,018 – 48,240,982 4.90% 16 long Ridge: Trail, conservation and Habitat Restoration Projects (Saratoga) 5,140,000 — — 5,140,000 0.00% 17 Regional: complete Upper Stevens creek Trail 7,760,000 1,469,753 405,926 5,884,321 24.17% 18 South Bay Foothills: Saratoga-to-Sea Trail and Wildlife corridor 1,365,000 — — 1,365,000 0.00% 19 El Sereno: Dog Trails and connections 2,254,000 715 19,000 2,234,285 0.87% 20 South Bay Foothills: Wildlife Passage and Ridge Trail Improvements 13,966,000 49,060 312,304 13,604,636 2.59% 21 Bear creek Redwoods: Public Recreation and Interpretive Projects 17,478,000 749,966 1,770,129 14,957,905 14.42% 22 Sierra Azul: cathedral Oaks Public Access and conservation Projects 6,714,000 555,916 245,744 5,912,340 11.94% 23 Sierra Azul: Mount Umunhum Public Access and Interpretive Projects 27,972,000 2,902,399 9,327,143 15,742,458 43.72% 24 Sierra Azul: Rancho de Guadalupe Family Recreation 10,078,000 1,118,000 25,200 8,934,800 11.34% 25 Sierra Azul: loma Prieta Area Public Access, Regional Trails and Habitat Projects 7,986,000 410,000 41,000 7,535,000 5.65% TOTAL MAA Bond $300,000,000 $ 23,132,420 $ 15,155,772 $261,711,808 12.76% **Total FY2016-17 does not include $250K for Measure AA District-wide Purchase Options and low-Value land Fund, as the budgeted amount is not assigned to a specific Measure AA Portfolio. Measure AA Projects Budget Overview Page 9 | Section I | Budget and Action Plan FY2016 -17 DEBT SERVIcE legal Debt limit The legal debt limit for the District is based on Section 5568 of the california Public Resources code which states that for the purpose of acquiring land or other property and for constructing or completing any capital improvements, the District may incur an indebtedness not to exceed five percent of the assessed valuation of property situated in the District. As of June 30, 2015, the assessed value of the District’s property totaled $195 billion, resulting in a legal debt limit of $9.75 billion. In 2015, both Standard & Poor’s (S & P) and Fitch Ratings awarded AAA ratings to the District’s new general obligation bond issues, as well as upgrading the District’s Refunding Promissory notes and Bonds from AA to AAA and the District’s Revenue Bond issues from AA- to AA+ (the exception being that Fitch does not rate the District’s 2007 Revenue Bonds). Outstanding Debt Obligations As of March 31, 2016, the District had the following outstanding debt obligations: 2007 Series A Revenue Refunding Bonds (2004 Project lease) On December 15, 2006, the District issued six series of promissory notes (2007 District notes) for the purpose of refunding its 1996 Project lease, 1996 Promissory notes, 1999 Project lease, and 1999 Promissory notes. On December 15, 2006 the District Financing Authority, on behalf of the District, issued $52.415 million of 2007 Series A Revenue Refunding bonds and $6.785 million of 2007 Series B-T Taxable Revenue Refunding Bonds to defease the aggregate purchase price of the 2007 District notes. 2011 Revenue Bonds On May 19, 2011, the District Financing Authority, on behalf of the District, issued $20.5 million of Revenue Bonds for the purpose of acquiring land to preserve as open space. Each year, the District will appropriate revenues (primarily limited property tax collections that Santa clara county and San Mateo county allocate to the District) to pay its obligations under a lease Agreement for use and occupancy of District land in addition to other District debt and lease obligations unrelated to this financing. 2012 Revenue Refunding Bonds On January 19, 2012, the District advance refunded $34.7 million in 1999 lease Revenue Bonds by issuing $34.265 million in promissory notes. The notes are a blend of current interest and capital appreciation notes maturing through 2042. The net proceeds of $33.396 million were used to purchase U.S. government securities Outstanding as of Maturity Interest Authorized March 31, 2016 Type of Debt Actual Rate and Issued Projected (unaudited) 2007 Revenue Refunding 2027 4% to 5% $ 52,415,000 $47,300,000 2011 Revenue Bonds 2041 2% to 6% 20,500,000 20,290,000 2012 Refunding Promissory 2042 2% to 5% 31,264,707 33,939,151 2015 Refunding Promissory 2034 3.5% to 5% 23,630,000 23,225,000 General Fund 127,809,707 124,754,151 2015 General Obligation 2021/2045 1.5% to 2.5% 45,000,000 45,000,000 Measure AA Fund 45,000,000 45,000,000 Total Debt $172,809,707 $169,754,151 Budget and Action Plan FY2016 -17 | Section I | Page 10 Se c t i o n I which were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the 1999 Series bonds. As a result, the 1999 Series bonds are considered to be defeased and the liability for those bonds has been removed from the long-term debt in the fi nancial statements. 2015 Refunding Promissory notes (2004 Project lease) On January 22, 2015, the District refunded $31.9 million of the District’s Financing Authority’s 2004 Revenue Bonds by issuing $23.63 million in promissory notes. The net proceeds of $30.9 million, together with $2.3 million of funds related to the 2004 Revenue Bonds, were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust with an escrow agent to redeem the 2004 Revenue Bonds in full on March 1, 2015. 2015 General Obligation Bonds (Series 2015A and 2015B) On August 13, 2015, the District issued $40 million of tax-exempt general obligation bonds (Series 2015A) and $5 million of taxable general obligation bonds (Series 2015B). The bonds are payable from ad valorem taxes pursuant to an election of registered voters of the District held on June 3, 2014 which authorized the issuance of up to $300 million principal amount of general obligation bonds. General Fund Annual Debt Service 12,000,000 10.500,000 8,000,000 6,500,000 4,000,000 2,000,000 0 FY 2 0 2 2 - 2 0 2 3 FY 2 0 2 1 - 2 0 2 2 FY 2 0 2 0 - 2 0 2 1 FY 2 0 1 9 - 2 0 2 0 FY 2 0 1 8 - 2 0 1 9 FY 2 0 1 7 - 2 0 1 8 FY 2 0 1 6 - 2 0 1 7 FY 2 0 2 9 - 2 0 3 0 FY 2 0 2 8 - 2 0 2 9 FY 2 0 2 7 - 2 0 2 8 FY 2 0 2 6 - 2 0 2 7 FY 2 0 2 5 - 2 0 2 6 FY 2 0 2 4 - 2 0 2 5 FY 2 0 2 3 - 2 0 2 4 FY 2 0 3 6 - 2 0 3 7 FY 2 0 3 5 - 2 0 3 6 FY 2 0 3 4 - 2 0 3 5 FY 2 0 3 3 - 2 0 3 4 FY 2 0 3 2 - 2 0 3 3 FY 2 0 3 0 - 2 0 3 1 FY 2 0 4 3 - 2 0 4 4 FY 2 0 4 2 - 2 0 4 3 FY 2 0 4 5 - 2 0 4 6 FY 2 0 4 4 - 2 0 4 5 FY 2 0 4 1 - 2 0 4 2 FY 2 0 4 0 - 2 0 4 1 FY 2 0 3 9 - 2 0 4 0 FY 2 0 3 8 - 2 0 3 9 FY 2 0 3 7 - 2 0 3 8 FY 2 0 3 1 - 2 0 3 2 2007 Series A Bonds 2011 Revenue Bonds 2012 Refunding Notes 2015 Refunding Notes 2015 Promissory Notes Measure AA Annual Debt Service3,000,000 2.500,000 2,000,000 1,500,000 1,000,000 500,000 0 FY 2 0 2 2 - 2 0 2 3 FY 2 0 2 1 - 2 0 2 2 FY 2 0 2 0 - 2 0 2 1 FY 2 0 1 9 - 2 0 2 0 FY 2 0 1 8 - 2 0 1 9 FY 2 0 1 7 - 2 0 1 8 FY 2 0 1 6 - 2 0 1 7 FY 2 0 2 9 - 2 0 3 0 FY 2 0 2 8 - 2 0 2 9 FY 2 0 2 7 - 2 0 2 8 FY 2 0 2 6 - 2 0 2 7 FY 2 0 2 5 - 2 0 2 6 FY 2 0 2 4 - 2 0 2 5 FY 2 0 2 3 - 2 0 2 4 FY 2 0 3 6 - 2 0 3 7 FY 2 0 3 5 - 2 0 3 6 FY 2 0 3 4 - 2 0 3 5 FY 2 0 3 3 - 2 0 3 4 FY 2 0 3 2 - 2 0 3 3 FY 2 0 3 1 - 2 0 3 2 FY 2 0 3 0 - 2 0 3 1 FY 2 0 4 3 - 2 0 4 4 FY 2 0 4 2 - 2 0 4 3 FY 2 0 4 5 - 2 0 4 6 FY 2 0 4 4 - 2 0 4 5 FY 2 0 4 1 - 2 0 4 2 FY 2 0 4 0 - 2 0 4 1 FY 2 0 3 9 - 2 0 4 0 FY 2 0 3 8 - 2 0 3 9 FY 2 0 3 7 - 2 0 3 8 Measure AA 2015 Series B (Taxable)Measure AA 2015 Series A (Tax-Exempt) Page 11 | Section I | Budget and Action Plan FY2016 -17 FUnD BAlAncE The FY2016-17 General Fund – Fund Balance increases by $2.8 million from $54.45 to $57.25 million primarily driven by a $6.1 million increase in general cash and a $3.3 million decrease to the committed reserves. BUDGET PROcESS The District’s annual budget development process begins with the Board’s review of and update to the District Strategic Plan at its annual retreat. At a subsequent second retreat, the Board meets with the executive and department managers to establish its priorities for the upcoming fiscal year and provide staff with direction regarding Action Plan priorities. Departments then develop the District’s Annual Action Plan in accordance with the Board’s established priorities, followed by development of the budget. The individual department Action Plans and Budgets are consolidated in March and reviewed by executive management before being presented to the Action Plan and Budget committee in April. The Board conducts its initial review of the Proposed Annual Action Plan and Budget in May and formally adopts it in June. FInAncIAl POlIcIES Budget Policy The District follows best practices in budgeting, including: assessment of constituent needs, development of long range plans, adherence to budget preparation and adoption procedures, monitoring of performance, and adjustment of budget as required. The District budget is divided into four categories: Operating Budget, capital Budget, land and associated costs, and Debt Service. The budget can be amended during the year, in accordance with the Board Budget and Expenditure Policy which states that increases to any of the four budget categories must be approved by the Board. Investment Policy The District’s Investment Policy is adopted annually, in accordance with State law. The policy provides guidance and direction for the prudent investment of District funds to safeguard the principal of invested funds and achieve a return on funds while maintaining the liquidity needs of the District. The ultimate goal is to maximize the efficiency of the District’s cash management system, and to enhance the economic status of the District, while protecting its pooled cash. The investment of funds is governed by the california Government code Section 53601 et seq., and by california Government code Section 53630 et seq. Funds on deposit in banks must be federally insured or collateralized in accordance with the provisions of california Government code, Sections 53630 et seq. Fund Balance Policy During 2014 the Board of Directors adopted the Fund Balance Policy to provide adequate funding to meet the District’s short-term and long-term plans, provide funds for unforeseen expenditures related to emergencies such as natural disasters, strengthen the financial stability of the District against present and future uncertainties such as economic downturns and revenue shortfalls, and maintain an investment-grade bond rating. This policy has been developed, with the counsel of the District auditors, to meet the requirements of GASB 54. Budget and Action Plan FY2016 -17 | Section I | Page 12 Se c t i o n I The components of District fund balance are as follows: • Non-Spendable fund balance includes amounts that cannot be spent either because they are not in spendable form, e.g. prepaid insurance, or because of legal or contractual constraints. At all times, the District shall hold fund balance equal to the sum of its non-spendable assets. • Restricted fund balance includes amounts that are constrained for specific purposes which are externally imposed by constitutional provisions, enabling legislation, creditors, or contracts. • Committed fund balance includes amounts that are constrained for specific purposes that are internally imposed by the District Board of Directors. Funds spent from committed funds shall be reimbursed from the general fund within two years. • Assigned fund balance includes amounts that are intended to be used for specific purposes that are neither restricted nor committed. Such amounts may be assigned by the General Manager if authorized by the Board of Directors to make such designations. Projects to be funded by assigned funds require the approval of the General Manager. Funds spent from assigned funds shall be reimbursed from the general fund within two years. • Unassigned fund balance includes amounts within the general fund which have not been classified within the above categories. The Board shall designate the minimum amount of unassigned fund balance which is to be held in reserve in consideration of unanticipated events that could adversely affect the financial condition of the District and jeopardize the continuation of necessary public services. Rancho San Antonio Open Space Preserve by Michael Byun Page 13 | Section I | Budget and Action Plan FY2016 -17 Ravenswood Open Space Preserve by John Green Budget and Action Plan FY2016 -17 | Section II | Page 14 Se c t i o n I I Section II: Action Plan Monte Bello Open Space Preserve by Jack Gescheidt Page 15 | Section II | Budget and Action Plan FY2016 -17 FISCAL YEAR 2016-17 ACTION PLAN The annual District Action Plan forms the fiscal year work program and includes all of the projects and key initiatives that the District will pursue and for which it will dedicate staff and financial resources. With the approval of Measure AA by the voters in June 2014, this next fiscal year represents the second full year of Measure AA project funding. The Fiscal Year (FY) 2016-17 Action Plan contains a total of 129 projects, of which 39, or 30%, are eligible for Measure AA reimbursement. The total number of Action Plan projects decreased by 17% (28 projects) from the prior year. The decrease in Action Plan projects from the prior year are a result of the District’s increasing ability to accurately resource load the Action Plan to ensure project delivery. A number of Action Plan projects and key initiatives identified in FY2015-16 are expected to be complete by the end of the fiscal year, and are not expected to continue into the FY2016-17. District staff continues to focus its efforts on project delivery and accountability of the Action Plan projects and key initiatives that are identified by the District Board of Directors. Description The Action Plan projects are grouped into one of the following six programs: • Land Acquisition and Preservation • Natural Resource Protection and Restoration • Public Access and Education • Public Outreach • Vehicles, Equipment, Facilities, and Other • Administrative Support The scope, schedule, budget, and funding source for each project are described in the Action Plan to inform the Board and public about the details of the work program and anticipated milestones, and assist staff with project tracking and management. The Action Plan is cross referenced to the budget and provides the project detail to explain the total anticipated expenditures and budget allocations. Finally, the funding source for each project is indicated with the following abbreviations: OpEx - GF: Operating Budget – General Fund OpEx - Hwth: Operating Budget – Hawthorn Fund CapEx - GF: Capital Budget – General Fund CapEx - Hwth: Capital Budget – Hawthorn Fund CapEx - MAA: Capital Budget – Measure AA Fund Budget and Action Plan FY2016 -17 | Section II | Page 16 Se c t i o n I I Fiscal Year The voter-approved Measure AA Expenditure Plan serves to guide the District’s capital program to increase public access to District lands, preserve additional land, and restore the natural resources and protect wildlife habitats. The Action Plan includes these Measure AA projects, General Fund capital projects, such as Tier 2 Vision Plan projects and staff facility improvements, as well as non-capital (administrative/operating) projects. A summary of the FY2016-17 Action Plan Key Projects by program and funding source is provided in Table 1 below. The following pages present the District’s FY2016-17 Action Plan by department and provide details regarding the Key Projects. Projects CapEx Funded Total % MAA General OpEx Hwth Program Number Total Funded Funded Total Action Total Land Acquisition and Preservation 14 11% $ 1,474,950 $ 295,000 $ 45,000 – $ 814,950 Natural Resource Protection and Restoration 28 22% 1,999,793 589,000 469,500 – 3,058,293 Public Access and Education 35 27% 11,646,325 724,150 253,250 $ 82,750 12,706,475 Public Outreach 15 12% – – 269,000 – 269,000 Vehicles, Equipment, Facilities and Other 18 14% – 1,423,350 366,900 – 1,790,250 Administrative and Other 19 14% – 50,000 272,000 – 322,000 Total Projects 129 100% $14,121,068 $ 3,081,500 $ 1,675,650 $ 82,750 $18,960,968 Table 1: FY2016-17 Action Plan Projects by Program Stevens Creek Shoreline Nature Area by Yamil Saenz Page 17 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent PRO G R AM: L AND ACQ U I SITION AND PRE SERV ATION NE W L ANDS Miramon tes R i d ge La n d C on servati on (MAA 1-3) Pu rsue l an d purcha se opp o rtunit i e s to grow the D i s t ric t 's c onti guo u s gree n b e lt at Miramon tes R i d ge OSP. Pu rsue l an d purcha se opp o rtunit i e s (fee and easemen t) as new l an d add it i o ns to Miramon tes R i d ge. FY16 -17 $5 1 ,000 Ca pEx - MAA Re al Prop e rty Lo t Lin e Ad just men t /Prop e rty T r a nsfer Pu ris ima U pla nds an d Protect i on of Lo b it os C ree k W atershe d (MAA 3-1) Pu rsue l an d purcha se opp o rtunit i e s to c omple te Puris ima to the Sea corr id or an d protect Lo b it os C ree k W atershe d . 1. Co mple te Lot Lin e Adjust men t an d T r a nsfer of the Pu ris ima U pla nds Prop e rty. 2. Pu rsue purcha se and gift op p o rtunit i e s (fee and ea semen t) i n the Lob it os C ree k W atershe d as new l an d ad d it i o ns to Puris ima C ree k R ed woo d s Q2/Q3 F Y16 -17 $3 3 ,000 Ca pEx - MAA Re al Prop e rty El C o r t e de Mad e ra & La Ho nda C ree k Up per Area Lan d Co nservati on (MAA 4-1) & (MAA 5-1) Provi d e trail c onn e ct i on s betwee n Up per Area of La H on d a C ree k & El C o r t e de Mad e ra C ree k Ope n Sp a ce Preserves Pu rsue exc ha n ge, pu rcha se, an d gift op p o rtunit i e s (fee an d easemen t) to c onn e ct Up per La H on d a C ree k & El Co r t e de Mad e ra C ree k Ope n Spa ce Preserves. FY16 -17 $4 4 ,000 Ca pEx - MAA Re al Prop e rty Sie r ra Azul Ca the d ral O aks La n d C on servati on (MAA 22-2) Pu rsue l an d purcha se opp o rtunit y to grow the D i s t ric t 's c onti guo u s gree n b e lt i n the C athed ral O aks Area of Sie r ra Azul. Pu rsue purcha se and gift op p o rtunit i e s (fee and ea semen t) i n the C athed ral O aks Area of Sie r ra Azul OSP. Q3/Q4 F Y16 -17 $5 ,750 Ca pEx - MAA Re al Prop e rty Sie r ra Azul Ra ncho de Guad a lu pe Lan d Co nservati on (MAA 24-1) Pu rsue l an d purcha se opp o rtunit i e s to grow the D i s t ric t 's gree n b e lt i n the R an cho de Gua d a lu pe Area of Sie r ra Azul. Pu rsue purcha se and gift op p o rtunit i e s (fee and ea semen t) i n R an cho de Gua d a lu pe area of Sie r ra Azul OSP Q1 F Y16 -17 $2 5 ,200 Ca pEx - MAA Re al Prop e rty FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n 1 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 18 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: L AND ACQ U I SITION AND PRE SERV ATION (CO N T'D) NE W L ANDS ( CON T'D) Sie r ra Azul Lo ma Prie ta Lan d Co nservati on (MAA 25-1) Pu rsue l an d purcha se opp o rtunit i e s to grow the D i s t ric t 's gree n b e lt and resou rce protect i on i n Loma Prie ta area of Sie r ra Azul. 1. Pu rsue purcha se and gift op p o rtunit i e s (fee and ea semen t) i n the Loma Prie ta area of Sie r ra Azul. 2. Pu rsue i mproved Patr ol an d F i re Brea k Easemen t in the T win Cree ks Area of Sie r ra Azul. Q4 F Y16 -17 $3 6 ,000 Ca pEx - MAA Re al Prop e rty Dist r ict - wid e Pu rcha se Opti on /D ep o si t an d Low Valu e La n d Fund (MAA & N o n - MAA ) Pu rcha se Opti on /D ep o si t and Low Va lu e Lan d F und will be used to secure l an d purcha se opp o rtunit i e s for s trategic op e n s pace l an d . As s trategic l a nd purcha ses are negoti ated and pu rcha se opp o rtunit i e s aris e , the se fun d s will be used to obtain pu rcha se opti on s to brin g l an d purcha ses to the Boa rd of D i rect ors for app roval. These fun d s will als o be used for l ow v alu e prop e rty pu rcha ses und e r the Gen e ral Man a ger's s pen d in g au thorit y and r epo rted out to the Boa rd of D i rect ors. FY16 -17 Q2 $2 5 0 ,000 Ca pEx - MAA $2 5 0 ,000 Ca pEx - GF Re al Prop e rty Lo wer San Gr egorio Cree k W atershe d Lan d Co nservati on Oppo rtunit y to c onti nu e growin g the Dist r ict 's gree n b e lt and protect i ng farmla nd i n the Lower San Gregorio W atershe d 1. Pu rsue partnership wit h POST to protect water resou rces and agric u l t ural l a nds i n the Lower San Gr egorio watershe d . 2. Pu rsue l an d c onservati on partnership op p o rtunit i e s wit h POST i n Lower San Gregorio Watershe d . Q4 F Y16 -17 $4 5 ,000 Ca pEx - GF Re al Prop e rty Na tural Re s ources OPEX $0 CAPE X - GF $2 9 5 ,000 CAPE X - MAA $4 4 4 ,950 PRO G R AM: L AND ACQ U I SITION AND PRE SERV ATION (CO N T'D) LAND ASS E S S MENTS / C L E AN U P Pu ris ima U pla nds Sit e C l e an U p and So il R emed ia tio n Ass ess men t (MAA 3-2) Ph a se II test i ng for r emoval of ab o ve grou n d oil faci lit y, fue l t ank, an d c abin for Puris ima U pla nds prop e rty. 1. Test ab o ve grou n d fue l t ank, oil faci lit y and pip eline s 2. Le a d and asbe st os test of c abin Q3 F Y16 -17 $3 0 ,000 Ca pEx - MAA Re al Prop e rty OPEX $0 CAPE X - GF $0 CAPE X - MAA $3 0 ,000 2 of 30 Page 19 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: L AND ACQ U I SITION AND PRE SERV ATION PRO TECTION / ACQ U I SITION O F P RO PE RTY R I GHTS Steven s C an yon - W ater D i s p ute at Sa ratoga Gap OSP Pu rsue r esolu tio n to water r ights dis p ute wit h new prop e rty owne r i n the Steven s C an yon R an ch Area of Sa ratoga Gap OSP . Work to execute a quit c l a i m dee d and s ettle men t agree men t wit h prop e rty owne r to c l ea r- up any ob ligati on for the D i s t ric t to provi d e water to a priv a te resi d enti al prop e rty. Q1/Q2 F Y16 -17 $6 2 ,000 Opex - GF Re al Prop e rty Sie r ra Azul Mt.Umun h u m Pu b lic Acc ess and Prop e rty R i ghts Se cure all nee d e d r ights for pub lic acc ess to Mt. U mun h u m s umm it , pu rsue add it i o nal pu rcha se & ea semen t op p o rtunit i e s rela ted to the Summ it . Mee t ob ligati on s und e r a fin al orde r of poss ess i o n or settle men t agree men t. Th i s pr o j ect f acilit ates MAA 23-1 impl ementatio n . 1. Co nti nu e to mee t ob ligati on s und e r a negoti ated settle men t agree men t or fin al orde r of poss ess i o n wit h prop e rty owne rs ( s uch as gates, fen ci n g, si gna ge and other s ecurit y mea sures). 2. Execute easemen t exc ha n ge wit h PG&E. 3. Pu rsue other purcha ses tha t provi d e s upp o rt or de si red r ights for the Mou n t Umun h u m Summ it project . Q1/Q2 F Y16 -17 $7 9 ,750 Ca pEx - GF Re al Prop e rty Gene ral Co unsel En croa chmen t Re s olu tio n (Gullic k s e n), Sa ratoga Gap Re s olv e lo ngst and in g en croa chmen t of deb ris from the Gullic k s e n prop e rty onto the Dist r ict 's preserve. Mon it or r emed ia tio n of s i t e as part Sa n ta C l a r a C ou n ty la wsuit . FY16 -17 $1 0 ,000 Opex - GF Re al Prop e rty En croa chmen t Re s olu tio n (Ke n n e d y T r a i l ), Sie r ra Azul Work to r esolv e fen ce dis p ute at Ke n n e d y T r a i l , Sie r ra Azul O pen Sp a ce Preserve Work wit h neighb o rin g prop e rty owne r to r esolv e fen ce dis p ute on the Ken n e d y T r a i l at Sie r ra Azul O pen Spa ce Preserve. FY16 -17 $2 5 ,000 Opex - GF Re al Prop e rty En croa chmen t Re s olu tio n (Steven s C an yon Ra nch Area ), Sa ratoga Gap Re s olv e lo ngst and in g r esi d enti al en croa chmen t at Sa ratoga Gap Open Spa ce Preserve. Execute exc ha n ge ( lic e nse agree men t an d con servati on easemen t) for exi s t i n g hou se tha t ext end s across the prop e rty l i n e onto the D i s t ric t 's preserve i n the Steven s C an yon R an ch Area . FY16 -17 $1 0 ,000 OpEx - GF Re al Prop e rty OPEX $4 5 ,000 CAPE X - GF $0 CAPE X - MAA $0 OPEX $4 5 ,000 CAPE X - GF $2 9 5 ,000 CAPE X - MAA $4 7 4 ,950 PRO G R AM TOTAL: L AND ACQ U I SITION AND PRE SERV ATION SUBTOTAL: PRO TECTION / ACQ U I SITION O F P RO PE RTY R I GHTS 3 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 20 Se c t i o n I I FY2016-17 Action Plan Key Projects 1 of 1 FY20 1 6 -17 Scop e Schedu le (Quarterly Mil es ton es & Completion Dat e ) Bud g et & Fu n d ing Sou rce Department FY 20 1 6 -17 ACT ION PL AN KE Y PR OJEC T S Key Projec t Purpo se Projec t Des c ription PROG RAM: NATURAL RES OURC ES PROTECTIO N AND RES TORATIO N MT. UMUN HUM Mt Umun h u m Summit Area Restoration (MAA 23 -4) Revegetation of t he Mt Umun h u m Summ it. Yea r 1 of con taine r plan t pu rcha se an d install ation (an d re-see d ing of summ it area s if ne cess ary), of locall y- coll ected na tive plan ts. Q1: Plan t prop a gation an d see d coll ection Q2 (Oct): Plan ting, resee d if ne e d e d $1 4 3 ,50 0 Cap E x - MAA Plan n ing Natural Resou rces OPE X $0 CAPE X - G F $0 CAPE X - MAA $1 4 3 ,50 0 PROG RAM: NATURAL RES OURC ES PROTECTIO N AND RES TORATIO N LA HOND A CR EE K O SP Upp e r La Hon d a Cree k G razing Infrastructure (MAA 5-2, tax a ble bo n d ) Complete fen cing an d water system up grad e s t o implemen t con servation grazing program. Rep a ir water infrastructure an d make an y ad justmen ts ne e d e d t o ne wly install ed grazing infrastructure within Pasture 3 of Upp e r La Hon d a Cree k O SP (McDon a ld Ran ch). Q1: Field reviews an d de velop bid do cumen ts. Q2: Complete con struction . $7 2 ,78 5 Cap E x - MAA La n d & Facili ties La Hon d a Cree k End a n gered W il dli fe Protection : Fishe ries Enh a n cemen t, App le O rcha rd (MAA 7-3) Implemen t stee lhe a d an d Coh o salmon restoration project within San G regorio Cree k W atershe d . W orking with pa rtne r, San Mateo Cou n ty Resou rce Con servation Di strict, con struct nine in-strea m large woo d y de b ris structures t o restore an d improve spa wning an d rea ring ha b itats within San G regorio Cree k. Project is f un d e d t hrou g h Cali fornia Dep a rtmen t of Fish an d Wil dli fe, Fishe ries Restoration G ran t Prog ram. Q1: Permitt ing ass istan ce t o RC D . Q2-Q3: Con struction , biological mon itoring. $1 7 ,25 0 Cap E x - MAA Natural Resou rces La Hon d a Cree k Demoli tion s (MAA 7-7) Remove ha zardo u s structures an d de b ris from La Hon d a Cree k O SP prior t o op e n ing Preserve for pu b li c acc ess . Remed iate an d de moli sh fou r dil ap ida ted ba rns, t he W oo l Ran ch ho u se compo u n d , t he former reside n ce at 90 0 Sea rs Ran ch Roa d , an d ass orted de b ris t hrou gho u t the former Drisc oll Ran ch area . Project must be complete prior t o pu b li c acc ess . Q1: Award of Con tract Q2: Remed iation & Demolition s. $3 4 8 ,15 0 Cap E x - MAA Engine e ring & Con struction SUBTOTAL: MT. UMUN H UM Page 21 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION (CO N T'D) LA H O N D A C R E EK O SP ( CON T'D) La H on d a C ree k Gr azin g Infrast r uct ure (MAA 7-5, tax a bl e bo n d ) Co mple te fen ci n g, water s yst em, an d c orr al up grad e s to i mple men t con servati on grazin g program. De v elo p pla ns for W oo l R a nch C orr al reb u ild followin g ho u se demoliti on at La H on d a C ree k OSP ( Dr is c o l l Ra nch), in c l ud in g necess ary add it i o nal fen ci n g and water s yst em i nfrast r uct ure and hire c ontr act or to comple te c onst r uct i on . Q3: Co mple te fie l d revi e ws, de velo p bid do cumen ts . Q4: Co mple te con st r uct i on . $6 9 ,878 Ca pEx - MAA La n d & Faci lit i e s OPEX $0 CAPE X - GF $0 CAPE X - MAA $5 0 8 ,063 PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION BE AR C REE K R E D WOODS OSP Be a r C ree k Re dwoo d s: Pu b lic Acc ess , Ro ads an d T r a i l s Up grad e (MAA 21-5) Ro ads and trails i mprovemen ts ne cess ary for ope n in g preserve for pu b lic acc ess . De v elo p geo techn ic a l and engin eerin g recomm en d a ti on s for prio r ity project si t es. Prep a re bid do cumen ts , r ele ase bid s , s ele c t c ontr act or. Q1-Q2: Co ndu ct ass ess men ts . Q3: Prep a re bid do cs . Q4: Se le c t c ontr act or $2 8 8 ,000 Ca pEx - MAA Na tural Re s ources En gin eerin g & Co nst r uct i on Be a r C ree k Re dwoo d s Preserve Pla n: Invasi v e Wee d Trea tmen t/Re s tora ti on Pla n (MAA 21-7) Imple men t targeted trea tmen ts un d e r Integrated Pest Man a gemen t (IPM) Pla n to c ontr ol i n v asi v e wee d po p u la tio ns at Be a r C ree k Re dwoo d s to faci lit ate ope n in g preserve for pub lic acc ess . Imple men t first yea r of targeted wee d trea tmen ts at Be a r C ree k R ed woo d s to r est ore nati v e hab it ats an d roa d s and trails. Project is expe ct ed to r equire fiv e yea rs of trea tmen t be fore hab it ats are r est ored to main ten a n ce l evels . Q1-Q4: Co nti nu e tr eatmen t. $9 1 ,080 Ca pEx - MAA Na tural Re s ources SUBTOTAL: L A H O N D A C R E EK O SP 5 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 22 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION (CO N T'D) BE AR C REE K R E D WOODS OSP ( CON T'D) Be a r C ree k Re dwoo d s: Po n d s Re s torati on (MAA 21-8) De termin e water nee d s/ availab ilit y for wildlife and develo p and imple men t rest orati on pla ns for po n d hab it ats at Be a r C ree k Re dwoo d s to faci lit ate ope n in g preserve for pub lic acc ess . De termin e water nee d s/ availab ilit y for wildlife and ha b it at valu es at aqua ti c s i t es. Ass ess potenti al impa ct s from water develo pmen t project ( s ). Ass ess geo techn ic a l s tab ilit y of pon d i nfrast r uct ure and develo p an d i mple men t rest orati on pla ns for pon d hab it ats at Be a r C ree k R ed woo d s OSP . Q1-Q2: Prep a re recomm en d a ti on s an d r est orati on pla ns for prio r ity pon d ha b it ats . $1 0 5 ,900 Ca pEx - MAA Na tural Re s ources Be a r C ree k Re dwoo d s: Pu b lic Re c r eati on and Interpreti v e Project s - Water Infrast r uct ure Improvemen ts for Exi s t i n g U s es Est ablish Water R i ghts for an ti c i p ated water use and water resou rces at Be a r C ree k R ed woo d s Open Spa ce Preserve. Th i s p r o je c t f acilit ates MAA 21-3 pr o j ect imp l ementatio n . Hire c onsult an ts to develo p water r ights da ta and file water r ights ap p licati on s for ongoin g and anti c i p ated future uses. Mon it or and r epo rt an n u a l water use at Be a r C ree k R ed woo d s Ope n Spa ce Preserve. Q1-Q2: Co mpile exi s t i n g water use da ta, file water r ights ap p licati on . Q3: Ongoin g s tud y, sub mit ann u a l use rep o rts to R W QC B $1 2 0 ,000 Ca pEx - GF Na tural Re s ources Gene ral Co unsel OPEX $0 CAPE X - GF $1 2 0 ,000 CAPE X - MAA $4 8 4 ,980 PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION (CO N T'D) WIL D L I F E / FI SHE R I ES MANAGEMENT W ildlife Pass age Improvemen ts : Highway 17 (MAA 20-1) Provi d e wildlife c r oss i n g alo ng Highway 17 c orr id or betwee n Los Gatos and Lexi n gton R eservoir. Ba sed on r esult s of C on cep tual D e s i gn and F easi b i l ity Study, de velo p s c hemati c desi gn for preferr ed alt erna ti v e worki n g wit h partners and begin CE QA revi e w and permit t i ng process . Q1: Co mple te Co ncep tual D e s i gn, work wit h partners. Q2-Q3: Co mple te Sche mati c D esi gn. Q4: Be gin CE QA and Pe rmit t i ng. $2 7 0 ,300 Ca pEx - MAA Na tural Re s ources SUBTOTAL: B EAR C REE K R E D WOODS OSP 6 of 30 Page 23 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION (CO N T'D) WIL D L I F E / FI SHE R I ES MANAGEMENT ( CON T'D) En d a n gered Sp e ci e s Programm ati c Pe rmit t i ng De v elo p State and F ede ral pe rmit s for c omplian ce wit h End a n gered Sp e ci e s Act s . Facilit ates streamlin ed imp l ementatio n o f MAA an d non MAA proje c ts, resou rce protect i on , an d partnerin g efforts . De v elo p agree men t wit h U S F i s h and W ildlife to permit take of l i s t ed s peci e s whe n i mple men ti ng project s . De v elo p R egio nal Pe rmit wit h U S Army C orps of En gin eers. Be gin ren e wal of R W QC B and C D FW Ro uti ne Main ten a n ce Agree men ts . D evelo p San Fran ci s c o du sk y-foo ted woo d rat MOU wit h C D FW . Q1-Q4: De v elo p Agree men ts . $7 5 ,000 OpEx - GF Na tural Re s ources Marble d Murr ele t Re c overy Pla nnin g W ork wit h C alifornia State Parks an d other partners to develo p Sa n ta C ruz Mou n tain s Re gio n La n d sc ap e Man a gemen t Pla n for Marble d Murr ele t. Work wit h partners to develo p a marble d murr ele t recovery pla n, in c l ud in g hab it at mod e ling to i de n ti fy prio r ity hab it at con servati on area s. De v elo p Sci e nce Ad vi s o r y Pan e l an d c omple te hab it at mod e ling for San Mateo C ou n ty r edwoo d s r egio n. Q1 throu gh Q4. $5 0 ,000 OpEx - GF Na tural Re s ources Min dego R an ch Aqua ti c Spe ci e s Ha bit at En h a n cemen t Pla n Imple men tati on Co l l e c t add it i o nal Sa n F r a nci s c o Garter Sna ke ( S F GS ) and other sen si t i v e aqua ti c s peci e s dis t rib uti on and abu n d a n ce data an d ongoin g bullfrog erad ic a tio n eff orts . Yea r 3 SFG S s tud ie s an d ongoin g bullfrog erad ic a tio n eff orts . Q1-Q2: Co mple te third yea r SFG S mon it orin g and s taff tr ain i ng. Q4: Co mple te Yea r 3 Re port. $5 8 ,000 OpEx - GF Na tural Re s ources Pred a tor/ Liv e s tock Pred a ti on Policy De v elo p D i s t ric t Policy for r espo n se to pred a tor i nteract i on s wit h pub lic an d ten a n ts to protect hu man he a lt h and s afety. De v elo p D i s t ric t policy desc rib i ng r espo n ses to differen t type s of pred a tor i nteract i on s and man a gemen t act i on s to min i mize negati v e i nteract i on s, in c l ud e d econ o mic lo s s es for agric u l t ural t ena n ts . Incl u des develo pmen t of agree men t wit h agen ci e s regardin g r elo c ati on of pumas. Q1-Q3: De v elo p Po licy wit h c onsult an t an d PNR C omm it t ee. $1 0 ,000 OpEx - GF Na tural Re s ources OPEX $0 CAPE X - GF $1 9 3 ,000 CAPE X - MAA $2 7 0 ,300 SUBTOTAL: W I L DLI F E / F IS HE R I ES MANAGEMENT 7 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 24 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION VE GETATION MANAGEMENT Ru s s i an R i d ge Gr azin g Infrast r uct ure (MAA 9-1, tax a bl e bo n d ) Co mple te fen ci n g and water s yst em up grad e s to add s outhern past ure area to the Min dego R an ch grazin g un it . Inst all new water l i n e and two add it i o nal t r oughs and fen ce the s outhern past ure of the Min dego R an ch grazin g unit . Q3: Co mple te fie l d revi e ws, de velo p bid do cumen ts . Q4: Co mple te con st r uct i on . $1 8 0 ,300 Ca pEx - MAA La n d & Faci lit i e s Pa ge Mill Eu calyptus Re moval Improve fire and r oad s afety i n Los Tran cos Preserve next to Page Mill Ro ad. Re move s everal hu n d red eucalyptus tree s i n Los Tran cos Preserve. C on tr act po tenti ally r un by San ta Clara C ou n ty F i re Safe. Q1-Q2: Co ntr act executed Q2: Tree r emoval $2 7 6 ,000 Ca pEx - GF La n d & Faci lit i e s Presc rib ed F i re Program De v elo pmen t De v elo p presc rib ed fire program for MRO SD grass l a nds and prep a re en vi ron men tal revi e w. Prep a re presc rib ed fire program for s uit ab le MRO SD grass l a nd prop e rti es. Hire c onsult an t to desi gn program an d prep a re envi ron men tal revi e w. D evelo p Grass l a nd Man a gemen t Pla n for R uss i a n R i d ge grass l a nds, uti l izin g fire and other man a gemen t tr eatmen ts to rest ore hab it at. Q1: Draft program Q2: Hire c onsult an t Q3: Be gin en vi ron men tal revi e w process . $1 0 0 ,000 OpEx - GF Na tural Re s ources Re s torati on Forest r y De mon st r ati on Project De v elo p pilot project to r est ore de grad e d forest ha b it at on D i s t ric t Open Spa ce Preserves. Th i s pr o j ect f acilit ates MAA impl ementatio n . Re tain Re gis t ered Profess i o nal F orest er to i de n ti fy suit ab le pilot project si t e and prep a re pla ns to permit ti mbe r harvest to r est ore degrad e d forest la nd. Q1: Se le c t con sult an ts . Q2: Evalu ate po tenti al s i t es, sele c t lo c ati on . Q3-Q4: Prep a re ti mbe r harvest pla n or CE QA . $6 0 ,000 OpEx - GF Na tural Re s ources Su d d e n Oak De ath ( S OD) Mon it orin g and Re s earch Fund and ass i s t SOD r esea rch, an d c onti nu e to i de n ti fy and mon it or in fest ed area s. Co nti nu e and expa n d preven tati v e trea tmen ts for SOD , sup p o rt SOD r esea rch. Q1: Re c r uit new resea rche rs. Q2: Co ndu ct tr eatmen ts , fie l d collect i on . Q3-Q4: Start ne w SOD r esea rch. $6 9 ,500 OpEx - GF Na tural Re s ources 8 of 30 Page 25 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION (CO N T'D) VE GETATION MANAGEMENT ( CON T'D) Toto R an ch Gr azin g Lea se & Infrast r uct ure Improvemen ts De v elo p a l on g term l ea se for T oto Ra nch grazin g, Tunit as C ree k OSP . De v elo p a l on g term l ea se, ne goti ate and s i gn new l on g term l ea se, an d c omple te Grazin g Infrast r uct ure improvemen ts . Q1: De v elo p Lea se Q2: Sign Lea se $1 5 ,000 OpEx - GF La n d & Faci lit i e s OPEX $2 4 4 ,500 CAPE X - GF $2 7 6 ,000 CAPE X - MAA $1 8 0 ,300 PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION (CO N T'D) WATER R E SOU R CES MANAGEMENT Guad a lu pe R i v e r Mercury T otal Maxi mum D aily Lo a d ( T MDL ) Mon it orin g Co mply wit h R egio nal Water Quality C on tr ol Bo a rd orde rs to in v est i gate and mon it or T MDL imple men tati on . Imple men t fifth yea r of the c oordin ated mon it orin g eff ort to ass ess T MDL imple men tati on s ucc ess at red u ci n g mercury wit hin Guad a lu pe R i v e r Watershe d . Q3 F Y19 -20 Co mple te mon it orin g. $2 5 ,000 OpEx - GF Na tural Re s ources Sa n Gregorio Cree k and Pu ris ima C ree k Watershe d s Ad jud ic a tio n Co mplian ce Iden ti fy, mon it or and r epo rt water use per the San Gregorio Cree k W atershe d Adjud ic a tio n. Evalu ate D i s t ric t water r ights for domest i c , st ock waterin g and r esou rce preservati on purpo ses and en sure c omplian ce wit h r egula tory r equiremen ts in the Sa n Gregorio Cree k Watershe d . Q1-Q4: Co nti nu e ass ess men t an d do cumen tati on of water r ights . (De pen d e n t on W ater Re s ources Spe ci a l i s t hirin g) $5 0 ,000 OpEx - GF Na tural Re s ources Water U s e and Mon it orin g and Re porti ng De v elo p mon it orin g s yst em for water use across D i s t ric t l an d s and an n u a l rep o rti ng c omplian ce wit h State r egula tio ns Evalu ate D i s t ric t water use, mon it orin g and r epo rti ng st r uct ure. D evelo p databa se for man a gin g water use mon it orin g and r epo rti ng, in c l ud in g c omplian ce wit h new st ate r egula tio ns for s urface water div e r s ion s. Q1-Q4: Co nti nu e ass ess men t, mon it orin g, an d rep o rti ng of water use. (De pen d e n t on W ater R esou rces Sp e ci a l i s t hirin g) $5 0 ,000 OpEx - GF Na tural Re s ources OPEX $1 2 5 ,000 CAPE X - GF $0 CAPE X - MAA $0 SUBTOTAL: VEGETATION MANAGEMENT SUBTOTAL: W ATER R E SOU R CES MANAGEMENT 9 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 26 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION SITE R EMEDI ATION, C L E ANUP, AND R ES TOR ATION Lyson s D emoliti on at Mon te Bello (MAA 17-2) Re move hazardo u s s truct ures and de b ris from v acan t la nd for topo grap h ic rest orati on . Re med ia te, de molish, an d r emove unin hab it ab le st r uct ures and deb ris . Add it i o nal s i t e grad in g to r edu ce po tenti al i mpa ct s to s trea m s yst em. Q3: Ad verti s e and Bo a rd Award of Co ntr act Q4: Re med ia tio n & De moliti on $2 3 0 ,300 Ca pEx - MAA En gin eerin g & Co nst r uct i on He ndrys C ree k Prop e rty Lan d Re s torati on (MAA 22-1) Imple men t ha b it at improvemen ts alo ng 3/4 mile of H en d rys C ree k an d trib utarie s wit hin the 8.3 acres of freshwater wetl an d mit i gati on ea semen t he ld by SCV WD. Pro j ect sub j ec t t o Jun e 30 , 20 1 9 SCV WD g r ant d eadl ine. Ch ann e l rest orati on , rip aria n and upla nd pla nti ng and in v asi v e spe ci e s man a gemen t alo ng H en d rys C ree k an d trib utarie s to r est ore watershe d , red u ce div e r s ion po tenti al at roa d /s trea m c r oss i n gs, an d r edu ce potenti al for erosi o n and s edimen tati on to the aqua ti c ecosyst em. Pla nts will be grown by Act err a, who are partners i n the gran t an d project . Pa rtnership proje c t w i t h San ta C l a r a Va lley Water D i s t ric t and Act err a. Q1: Invasi v e pla nt surveys. Co l l e c t s eed . Pe rmit t i ng. Q2: Re moval of in v asi v e . Grow nati v e pla nts . Q3: Co nst r uct i on do cs . Award bid . Q4: Fir st ha lf of st r eam r est orati on . $1 8 2 ,350 Ca pEx - MAA $1 6 1 ,950 SCV W D G r ant $3 6 ,000 (Pe rmit s ) Pla nnin g Na tural Re s ources OPEX $0 CAPE X - GF $0 CAPE X - MAA $4 1 2 ,650 PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION OTHE R R E SOU R CES MANAGEMENT Mad o n n a C ree k Agric u l t ural Prod u ct i on Pla n Ad just in frast r uct ure and agric u l t ure pract i c es to i mple men t ne w agric u l t ure man a gemen t pla n. Th i s p r o je c t f acilit ates MAA 1-1 pr o j ect imp l ementatio n . Prep a re agric u l t ural prod u ct i on pla n for Mad o n n a C ree k po rti on of Miramon tes R i d ge OSP i n c onjun ct i on wit h tena n t. Q1: Mee t wit h ten a n t an d develo p pla n. $3 0 ,000 OpEx - GF Na tural Re s ources SUBTOTAL: SITE R EMEDI ATION, C L E ANUP AND R ES TOR ATION 10 of 30 Page 27 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION ( CON T'D) OTHE R R E SOU R CES MANAGEMENT ( CON T'D) Archa e o lo gic a l Re s ource Survey, Ass ess men t, and Cu r ati on De v elo p c urati on pla ns for high prio r ity r esou rces to fulfill st ewardship an d edu cati on mis s ion of D i s t ric t Worki n g wit h r egio nal archa e o lo gis t s , survey D i s t ric t collect i on s, catalo g and c urate arti fact s pe r c urati on guid eline s. Q1-Q2: Su rvey collect i on s. Q3-Q4: Be gin catalo gin g/c urati on . $1 0 ,000 OpEx - GF Na tural Re s ources Ca r bon Se que st r ati on / Climate C ha n ge An a lysi s Evalu ate D i s t ric t opp o rtunit i e s to en h a n ce c arbo n s eque st r ati on and red u ce c arbo n foo tprin t of op e rati on s Hire c onsult an t( s ) to evalu ate c arbo n foo tprin t of D i s t ric t op e rati on s and opp o rtunit i e s to r edu ce foo tprin t. Begin evalu ati on of c arbo n s eque st r ati on opp o rtunit i e s on Dist r ict Preserves. Q2-Q4: Hire con sult an t to evalu ate carbo n foo tprin t. $6 0 ,000 OpEx - GF Na tural Re s ources OPEX $1 0 0 ,000 CAPE X - GF $0 CAPE X - MAA $0 OPEX $4 6 9 ,500 CAPE X - GF $5 8 9 ,000 CAPE X - MAA $1 ,999 ,793 PRO G R AM: PUBLI C ACCES S AND EDUCATION MT. UMUNHUM Mt Umun h u m T r a i l Co nst r uct i on (MAA 23-2) Co mple tio n of Mt. U mun h u m T r a i l to the Summ it . Crew to c omple te the r emain i ng 0.5-mile of trail con st r uct i on . Q1: Co nst r uct i on comple te $0 ( S taff time) Ca pEx - MAA La n d & Faci lit i e s Pla nnin g Mt. U mun h u m Su mm it Re s torati on , Pa rki n g & Lan d in g Zone (MAA 23-4) Co mple tio n of Summ it pub lic acc ess i mprovemen ts , i nterpreti v e ele men ts an d nati v e pla nti ngs for op e n in g of Summ it i n Oct obe r 20 1 6 . Co nst r uct po rti on of r oad way ( from fla gpo le to s umm it ), pa rki n g l ots , acc ess i b l e paths, sha d e s truct ures and other i mprovemen ts . C on ti nu e c oordin ati on wit h Amah Muts un trib al grou p and v olu nteers on nati v e pla nti ng rest orati on . Co mple te fab ric a tio n and i nst allati on of in terpreti v e ele men ts as part of Summ it c onst r uct i on . Pa rtnership proje c t w i t h Amah Muts un T r iba l Ba n d and fund in g from C alifornia Co ast al C o nservan cy gran t. Q1-Q2: Co nst r uct i on in c l ud in g s i t e grad in g, st r uct ures, an d in terpreti v e s i gna ge Q3-Q4: Project Closeo u t $5 ,423 ,250 Ca pEx - MAA $5 1 0 ,000 Co ast al Co nservan cy Gr ant En gin eerin g & Co nst r uct i on / Pla nnin g La n d & Faci lit i e s SUBTOTAL: OTHE R R E SOU R CES MANAGEMENT PRO G R AM TOTAL: NATURAL R E SOU R CES PRO TECTION AND R ES TOR ATION 11 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 28 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) MT. UMUNHUM ( CON T'D) Mt Umun h u m Guad a lu pe C ree k Ov erlo ok & Brid ges (MAA 23-5) Co mple te c onst r uct i on of Mt. Umun h u m T r a i l brid ges. Co mple te c onst r uct i on of Mt. U mun h u m T r a i l brid ges. La n d & F aci lit i e s Crew to i nst all all three brid ges. Bu d get in c l ud e s fun d s for c onst r uct i on oversi ght an d in s pect i on . Q1: Co mple te in s tallati on / con st r uct i on of brid ges. $1 2 ,000 Ca pEx - MAA Pla nnin g La n d & Faci lit i e s Mt. U mun h u m Ro ad D esi gn, Pe rmit t i ng & Imple men tati on (MAA 23-6) Co mple te s afety upgrad e s and rep a irs to Mt Umun h u m R oa d for veh ic u l ar acc ess to s umm it . Co nst r uct Mt. U mun h u m R oa d s afety and r oad way improvemen ts . Q1: Award of Co ntr act , Begin con st r uct i on Q2: Project comple te $3 ,566 ,400 Ca pEx - MAA En gin eerin g & Co nst r uct i on Mou n t Umun h u m - De dic a tio n/Gran d Open in g Even ts Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Pla n and i mple men t his t oric de d ic a tio n of mou n tain top in c l ud in g wee ken d c ele brati on even t, and pub lic bic ycl e an d hik ing previ e w day, in c l ud in g c onsult ati on s ervi c e s to man a ge l ogis t i c s . Q1: Pla n even t Q2: Med ia ou tr each; ho ld 3-da y even t $9 0 ,000 OpEx - GF Pu b lic Aff airs Sie r ra Azul Meyer Re s i de n ce R ep a ir an d Sit e Improvemen ts Provi d e D i s t ric t after hou rs presen ce and onsi t e mon it orin g i n the Mou n t Umun h u m Area . Inst all water i nfrast r uct ure, usi n g exi s t i n g s prin g s ource or new well; con st r uct sola r power s yst em; min or r epa irs to prop a n e s yst em; min or i nterio r upgrad e s to ap a rtmen t. Obtain ne cess ary permit s . Q1-Q2: Ass ess men t, De s i gn, Pe rmit t i ng. Q3-Q4: Infrast r uct ure Co nst r uct i on , Min or st udio up grad e s. $2 6 9 ,100 Ca pEx - GF En gin eerin g & Co nst r uct i on Crea te N ew Self- Guid ed Aud io Tour Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Mou n t Umun h u m aud io walk ing tou r. W ork wit h GIS to gather data nee d e d to c omple te. Co ordin ate wit h Pla nnin g and Project Man a gers to align mess ages and in terpreti v e materia l s . Q1: work wit h con tr act or to writ e in formati on Q2: tr ansc rib e to au d io $2 0 ,000 OpEx - GF Pu b lic Aff airs OPEX $1 1 0 ,000 CAPE X - GF $2 6 9 ,100 CAPE X - MAA $9 ,001 ,650 SUBTOTAL: MT. UMUNHUM 12 of 30 Page 29 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) LA H O N D A C R E EK La H on d a C ree k Re d Barn Parki n g Area and T r a i l Co nne ct i on s (MAA 5-5) Ph a se I i mple men tati on of Boa rd ap p roved Mast er Pla n and ado p ted CE QA documen t. Co mple te desi gn, en gin eerin g and permit t i ng of pub lic tr ail acc ess and parki n g area at the R ed Barn. Co ndu ct focused s takeh o ld er outr each and i nvolv e men t. Co ordin ate wit h Lan d & F aci lit i e s on desi gn and in s tallati on of gates, fen ci n g, an d s i gna ge. Q1-Q4: De s i gn De v elo pmen t. Q1: Stakeh o ld er Outr each Q3: PNR r evi e w $1 6 5 ,000 Ca pEx - MAA Pla nnin g La H on d a C ree k Se a rs R an ch Interim Parki n g Area and T r a i l Co nne ct i on s (MAA 7-9) Ph a se I i mple men tati on of Boa rd ap p roved Mast er Pla n and ado p ted CE QA documen t: Improve R oa d s an d i nst all s i gna ge as nee d e d for Interim T r a i l Acc ess , Dris c o l l R a nch Area of La H on d a C ree k. Se cure permit s for min or grad in g and i mprovemen ts for in terim s tagin g area at Se a rs R an ch R oa d . De s i gn and in s tall gates, fen ci n g, an d s i gna ge for i nterim trail acc ess at the D ris c o l l R a nch area . Q1: Pe rmit t i ng Q2: Signa ge pla n Q3: Evalu ate r oad improvemen ts ne e d e d Q4: Ro ad/T r a i l Improvemen ts , orde r/i nst all s i gns $9 8 ,900 Ca pEx - MAA Pla nnin g La n d & Faci lit i e s En gin eerin g & Co nst r uct i on La H on d a C ree k Se a rs R an ch Ro ad R ep a irs, Ph a se III (MAA 7-10 ) Co mple te the fin al roa d improvemen ts an d r epa irs prio r to pu b lic acc ess to provi d e patr ol an d main ten a n ce acc ess Co nst r uct Se a rs R an ch R oa d and W oo l R a nch R oa d rep a irs. C on st r uct 5-8 ped e st r ian acc ess gates. Co ordin ate wit h Lan d & F aci lit i e s on desi gn and in s tallati on of gates and fen ci n g. Q1-Q2: Be gin Co nst r uct i on Q3: Fina l I nspe ct i on , Project Close Out $2 6 5 ,000 Ca pEx - MAA En gin eerin g & Co nst r uct i on La H on d a C ree k Ha r rin gton C ree k Ve h ic le Brid ge Re deck i n g Re deck and c onst r uct ne w r ailin gs on a v ehic le brid ge to provi d e s afe acc ess for v i s i t ors and s taff . Re pla c e degrad e d v ehic le brid ge deck i n g and i nst all ne w r ails, pe n d in g engin eerin g ass ess men t. Q1-Q2: Pe rmit t i ng an d Materia l s Pu rcha si n g Q3: Co nst r uct i on $2 3 ,400 Ca pEx - GF La n d & Faci lit i e s En gin eerin g & Co nst r uct i on OPEX $0 CAPE X - GF $2 3 ,400 CAPE X - MAA $5 2 8 ,900 SUBTOTAL: L A H O N D A C R E EK 13 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 30 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) BE AR C REE K R E D WOODS Be a r C ree k Re dwoo d s W ater Syst em (MAA 21-3) Provi d e water i nfrast r uct ure at Be a r Cree k R ed woo d s OSP for Bea r Cree k Stable s an d other Preserve water nee d s. Pe n d in g Boa rd app roval of the Preserve Pla n and CE QA and water nee d s at the Preserve, in i t i ate the de si gn develo pmen t for the preferr ed water s yst em. Q1: Bo a rd app roval of Sit e Pla n and CE QA Q2-Q4: De s i gn $3 6 7 ,500 Ca pEx - MAA En gin eerin g & Co nst r uct i on Be a r C ree k Stable s Sit e Pla n Imple men tati on (MAA 21-4, tax a bl e b o n d ) Init i a te desi gn develo pmen t for ap p roved i mprovemen ts an d R F P an d ten a n t sele c tio n process . Pe n d in g Boa rd app roval of Sit e Pla n, in i t i ate desi gn de velo pmen t an d permit t i ng c onsult ati on . Prep a re evalu ati on c r iteria for the R eque st for Prop o sals (RFP) for s olici t ati on of future ten a n t. Q2: Award of c ontr act for D esi gn De v elo pmen t Q3 - Q4 : De v elo p de si gn and R F P evalu ati on c r iteria $1 3 9 ,000 Ca pEx - MAA Pla nnin g La n d & Faci lit i e s Be a r C ree k Re dwoo d s Pub lic Acc ess ( P hase 1 Imple men tati on ) (MAA 21-5) Provi d e new parki n g l ot, ped e st r ian cross i n g of Bea r C ree k R oa d and other v i s i t or- servi n g amen it i e s for op e n in g the Preserve. Pe n d in g Boa rd app roval of the Preserve Pla n and ad o p ti on of C EQA documen t, c omple te desi gn and pe rmit t i ng for Pha se 1 pub lic acc ess i mprovemen ts . Is s ue bid pa ck age for r oad s and trails i mprovemen ts . Agen cy c onsult ati on wit h C ou n ty of San ta C l a r a and Ca l t r ans on prop o sed r oad way c r oss i n g and s i gna ge. Q1-Q3: De s i gn ph a se; pe rmit t i ng; coo rdin ati on wit h Co unty & C alt ran s Q4: Is s ue bid pa ck age $2 2 8 ,000 Ca pEx - MAA Pla nnin g En gin eerin g & Co nst r uct i on Be a r C ree k Re dwoo d s, Alma Co l l e ge Sit e Re hab ilit ati on Pla n (MAA 21-6) Co mple te pla n and s upp o rti ng st udie s to allow for pha sed imple men tati on work. Future act i on s i ncl u de demoliti on and bu ildin g permit t i ng, pe n d in g Boa rd ap p roval of i mple men tati on sc he d u le , fun d in g and r esou rces. Co mple te develo pmen t of the Alma C ollege Lan d sc ap e Re hab ilit ati on Pla n and envi ron men tal revi e w for C EQA complian ce and Boa rd app roval. Q1: Bo a rd app roval of Sit e Pla n and CE QA $1 2 6 ,000 Ca pEx - MAA Pla nnin g En gin eerin g & Co nst r uct i on Be a r C ree k Re dwoo d s Preserve Pla n and CE QA Co mple te Preserve Pla n and en vi ron men tal revi e w to ope n Preserve to pub lic use . Th i s pr o j ect f acilit ates MAA impl ementatio n . Co mple te develo pmen t of Preserve Pla n and En vi ron men tal I mpa ct Re port for Boa rd app roval. Incl u des C EQA for MAA Project s 21 -4, 21 -5, 21 -6. Q1: Bo a rd app roval of Preserve Pla n and EIR C erti fic a tio n $9 0 ,000 Ca pEx - GF Pla nnin g 14 of 30 Page 31 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) BE AR C REE K R E D WOODS (CO N T'D) Be a r C ree k Stable s RFP/Lea se Co ndu ct Re que st for Prop o sal process to determin e new l on g term tena n t for Bea r C ree k Stable s an d en ter i nto l on g term l ea se. Th i s pr o j ect f acilit ates MAA p r o je c t impl ementatio n . De v elo p and i s s ue Bea r C ree k Stable s le ase and R F P , sele c t a ten a n t, and perform an app rais a l to determin e st able ren t. Q1: De v elo p Lea se Q2: Co ndu ct RFP process Q3: Sign Lea se $1 0 ,000 OpEx - GF La n d & Faci lit i e s Be a r C ree k Stable s Sit e Pla n an d C EQA Co mple te Stable s Sit e Pla n and en vi ron men tal revi e w to faci lit ate imple men tati on of s tab le s improvemen ts pu b lic acc ess . T h i s pr o j ect f acilit ates MAA impl ementatio n . Co mple te develo pmen t of the Bea r C ree k Stable s Sit e Pla n and envi ron men tal revi e w for C EQA c omplian ce an d Boa rd app roval. Project is ass oci a ted wit h MAA 21- 4. Q1: Bo a rd app roval of Sit e Pla n and CE QA $1 4 ,000 Ca pEx - GF Pla nnin g Dist r ict Gr oun d b rea ki n g & De dic a tio n Even ts Co mmun ic a te abo u t Mea sure AA Project Up dates. Ho s t fou r even ts such as Bea r C ree k Grou n d b rea ki n g an d La H on d a Ope n in g. Q1-Q4: as project s be come availab le $2 0 ,000 OpEx - GF Pu b lic Aff airs OPEX $3 0 ,000 CAPE X - GF $1 0 4 ,000 CAPE X - MAA $8 6 0 ,500 PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) OTHE R L O C ATIONS Co ole y Lan d in g Interpretati v e Faci lit i e s De s i gn & Imple men tati on (MAA 2-1) Co nti nu e worki n g i n partnership wit h C i t y of East Pa lo Alt o on Co ole y Lan d in g Interpretati v e Faci lit i e s an d Infrast r uct ure. Pe n d in g C i t y obtain i ng a project man a ger, de si gn and imple men t in terpretati v e faci lit i e s , i nfrast r uct ure, an d si gna ge r ela ted to C oo le y Lan d in g Park i n East Pa lo Alt o. Pe n d in g an agree men t wit h the C i t y r egardin g the use of Mea sure AA fun d s, coo rdin ate r eimbu rsemen t of eligib l e expe n ses i ncurr ed by the C i t y. Pa rtnership proje c t w i t h C i t y of Ea st Pa lo Alt o. (Sche d u le de termin ed by C i t y) $1 8 0 ,000 Ca pEx - MAA (Fund s pen d in g an agree men t wit h C i t y) Pla nnin g SUBTOTAL: B EAR C REE K R E D WOODS 15 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 32 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) OTHE R L O C ATIONS (CO N T'D) Ra v enswoo d Bay Trail Easemen t, CE QA (MAA 2-2) Co mple te R aven swoo d Bay T r a i l Ea semen t con n e ct i ng the Preserve an d C oo le y Lan d in g to the exi s t i n g Ba y T r a i l at Un i v ersi t y Aven u e . 1. Fina lize Exc ha n ge Agree men t wit h SFP U C 2. Obtain ap p roval from the C i t y and C ou n ty of San Fran ci s c o for a Pub lic T r a i l Ea semen t. 3. Re c ord Pub lic T r a i l Ea semen t to MRO SD an d Quit c l a i m of Ope n Spa ce Easemen t to SFP U C 4. Co ordin ate wit h C i t i e s of E. Pa lo Alt o & Men lo Pa rk FY16 -17 $1 1 ,000 Ca pEx - MAA Re al Prop e rty Ra v enswoo d Bay Trail D esi gn and Imple men tati on (MAA 2-2) Co mple te desi gn and en vi ron men tal revi e w for the Bay Trail gap north of R aven swoo d Open Spa ce Preserve. Pro j ect sub j ec t t o Jun e 30 , 20 1 7 San Mateo C o unty Mea s ur e A g r ant deadl ine. Co mple te c oncep tual t r ail pla nnin g for C EQA certi fic a tio n and easemen t tr ansfer from SFP U C . Co mple te desi gn and engin eerin g documen ts for Ra v enswoo d Bay T r a i l gap . Init i a te permit t i ng and regula tory agen ci e s con sult ati on . Pa rtnership proje c t with SFP U C , C i t y of Ea st Pa lo Alt o, City of Men lo Pa rk, AB A G SF Bay T r a i l Proje c t. Gran t fund in g from San ta Clara C ou n ty Stanford T r a i l s G r ant prog ram and San Mateo C ou n ty Mea sure A fun d in g. Q1: CE QA app roval for c oncep tual pla n Q2 - Q4 : Co nti nu e de si gn develo pmen t an d i nit i a te permit t i ng $1 9 5 ,600 Ca pEx - MAA $1 9 5 ,600 Mea sure A Gr ant Pla nnin g En gin eerin g & Co nst r uct i on Ha r k ins Brid ge Re pla c emen t at Pu ris ima C ree k (MAA 3-4) Provi d e main ten a n ce, pa tr ol, and emergen cy acc ess across Puris ima Cree k. Pe n d in g fed e ral pe rmit s , de molish an exi s t i n g v ehic le brid ge and c onst r uct a new v ehic u l ar brid ge. Q1: Bo a rd Award of Co ntr act Q2: Co nst r uct i on $3 1 0 ,900 Ca pEx - MAA En gin eerin g & Co nst r uct i on El C o r t e de Mad e ra Oljon T r a i l Imple men tati on Ph a ses III/IV (MAA 4-4) Fina l t r ail c onst r uct i on /r est orati on ass oci a ted wit h W atershe d Protect i on Program. Co mple te c onst r uct i on of Oljon T r a i l Ph a ses III and IV. Q1: Bio - Mon it orin g, fin i s h permit t i ng & con st r uct i on Q2: Fina l con st r uct i on , in s pect i on , cl o s eou t. $4 0 4 ,575 Ca pEx - MAA En gin eerin g & Co nst r uct i on La n d & Faci lit i e s 16 of 30 Page 33 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) OTHE R L O C ATIONS (CO N T'D) Alp i ne R oa d Re gio nal T rail, Co al C ree k Ope n Sp a ce Preserve (MAA 10-1) Work i n partnership wit h San Mateo Co unty to r epa ir and man a ge the un p a ved r oad s ect i on of Alp i ne Ro ad, whic h serves as an i mpo rtant regio nal t r ail c orr id or. Evalu ate l an d sl ide and drain age prob le ms on Alp i ne Ro ad and i de n ti fy and prio r iti ze r epa irs nee d e d to ope n it as a trail from Portola Va lley to Skyline area and min i mize s edimen tati on i nto Los T r a ncos C ree k. W ork wit h C ou n ty to prio r iti ze r oad s tab ilizati on and drain age improvemen ts an d , If app rop ria te, con d u ct roa d s urvey work to i de n ti fy owne rship bo u n d a rie s an d /or upd a te roa d trea tmen t recomm en d a ti on s. Pa rtnership proje c t with San Mateo C ou n ty . FY 16-17 $5 0 ,400 Ca pEx - MAA Re al Prop e rty Na tural Re s ources Steven s C ree k Na ture T r a i l Brid ges Mon tebe llo (MAA 17-4) Co nst r uct two new foo tbrid ges, on e pe d e st r ian and one mult i -use, to crea te yea r- r ou n d acc ess on the Steven s C ree k N ature T r a i l . De molish an exi s t i n g degrad e d mult i -use foo tbrid ge and rep la c e wit h a l on ger new brid ge on a trib utary of Steven s C ree k at Mon te Bello. Co nst r uct a new pe d e st r ian -on ly brid ge over an exi s t i n g wet cross i n g. Q1-Q2: Pre- con st r uct i on prep a rati on , pu rcha se materia l s Q2-Q3: Co nst r uct i on Q3: Co nst r uct i on comple te $1 0 2 ,800 Ca pEx - MAA En gin eerin g & Co nst r uct i on La n d & Faci lit i e s Ba y Area R i d ge Trail: Highway 17 Cross i n g Iden ti fy c oncep tual t r ail alignmen t for future c ollab o rati on wit h r egio nal pa rtners, st akeh o ld ers, & r egula tory agen ci e s to promote r egio nal t r ail con n e ct i on s and faci lit ate trail cross i n g over H i ghway 17. Th i s pr o j ect f acilit ates MAA impl ementatio n . Co mple te F easi b i l ity Study and c oncep tual de si gn for the preferr ed alignmen t for r egio nal t r ail c r oss i n g for Ba y Area R i d ge T r a i l c ross i n g over H i ghway 17. Evalu ate prop e rty r ights an d easemen ts for the preferr ed alignmen t. Q1: Co mple te Co ncep tual D e s i gn Q2-Q3: Re s olv e prop e rty r ights an d ea semen ts Q3-Q4: Co ordin ate wit h s takeh o ld ers/ pa rtners/ r egula tory agen ci e s . $1 6 ,200 Ca pEx - GF Pla nnin g El Se ren o D og Acc ess Co mple te i mple men tati on of dog acc ess on trails at El Se ren o Ope n Sp a ce Preserve. Init i a te pub lic outr each, pu rsue a U s e & Man a gemen t Pla n upd a te/amen d men t an d C EQA r evi e w to i ncl u de do g use on porti on s of trail s yst em wit hin Preserve prop e r. Pe n d in g Boa rd app roval, i mple men t pla n and in i t i ate new s i gna ge to add ress add it i o nal ne w use. Q1/Q2: Up date U s e & Mgmt Pla n, CE QA revi e w Q3/Q4: Imple men t pla n & s i gna ge $5 1 ,750 OpEx - GF Pla nnin g 17 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 34 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) OTHE R L O C ATIONS (CO N T'D) El Se ren o T r a i l s an d Wildlife Co r rid ors Work wit h San J ose W ater Co mpa n y to obtain pu b lic trail ea semen ts an d protect wildlife corr id ors, El Se ren o Ope n Spa ce Preserve. 1. Pu rsue Bay Area R i d ge T r a i l c on n e ct i on betwee n Sa n ta C l a r a C ou n ty Skyline San b o rn C ou n ty Park, El Se ren o and Sie r ra Azul O pen Spa ce Preserves. 2. Su p p o rt Na tural R e s ources wit h W ildlife C ross i n g at Highway 17 and T r o ut Cree k. 3. Pu rsue mult i -use trail at Up per El Se ren o OSP . 4. Pu rsue l an d purcha se opp o rtunit y as add it i o n to El Se ren o OSP . FY 16-17 $4 4 ,000 Ca pEx - GF Re al Prop e rty Ha wthorns H i s t oric Co mple x Focus F Y16 -17 on c omple tin g the pa rtnership de velo pmen t for l on g- term c are and main ten a n ce of his t oric c omple x . Outr each and c oordin ati on for s hort- t erm partnership . Obtain Bo a rd app roval of l ea se(s) wit h s ele c ted pa rtner( s), si t e, an d i mple men tati on pla n for H i s t oric Co mple x . Mothba llin g c ost no t an ti c i p ated i n F Y16 -17 . TB D , de p e n d e n t on pa rtner agree men t $8 2 ,750 Ca pEx - H wth Pla nnin g Pu ris ima C ree k Re dwoo d s - Pu ris ima 1 Brid ge Re deck i n g Re deck and c onst r uct ne w r ailin gs on a v ehic le brid ge to provi d e s afe acc ess for v i s i t ors and s taff . Staff to r epla c e degrad e d v ehic le brid ge deck i n g and in s tall new r ails, pe n d in g engin eerin g ass ess men t Q1-Q2: Pe rmit t i ng; Pu rcha se Materia l s Q3: Co nst r uct i on Co mple te $2 7 ,200 Ca pEX - GF La n d & Faci lit i e s Re s ource Man a gemen t Gr ants Program Co nti nu e fun d in g of ongoin g resea rch project s . Co nti nu e fun d in g exi s t i n g r esea rch project s . Evalu ate op ti on s for ext end in g Gran ts Program and Policy as in terim mea sure unti l full r evi e w of Program and Policy can be c omple ted . Q1: Ext end Gran ts Program and Policy. $2 5 ,000 OpEx - GF Na tural Re s ources Fremon t Ol de r Stagin g Area Pu b lic Safety Improvemen ts Improve pub lic s afety at Prospe ct Ro ad parki n g l ot by i mple men ti ng a mutually acc ep table resolu tio n wit h the Saratoga C ou n tr y C l u b. Prep a re bid pa ck age, solici t bid s , s eek Boa rd award of con tr act an d admin i s t er c ontr act . C on st r uct pa rki n g safety s truct ure. Q1: Co ntr act award, Q2: Co nst r uct i on Q3: Close Out $2 4 0 ,250 Ca pEx - GF En gin eerin g & Co nst r uct i on Vis itor U s e Level Mea suremen t Expa n d the program to c ollect in formati on on v i s i t or use l evels , espe ci a l l y for hea vi ly v i s i t ed preserves. Expa n d the pilot project st arted l ast fis c a l yea r at Ra ncho San Antonio to gather v i s i t or use s tati s t i c s . FY16 -17 to focus on Mt. U mun h u m, Ra ncho San An tonio , and R aven swoo d . Fund in g c overs an i ntern to de termin e v ehic le occ up a n cy r ates and ad d it i o nal da ta gatherin g equip men t. Q1: Mea sure occ up a n cy r ates of veh ic les enterin g preserves. Q2: Pu rcha se & in s tall new devi c e s $3 0 ,500 OpEx - GF Vis itor Se rvi c e s 18 of 30 Page 35 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C ACCES S AND EDUCATION (CO N T'D) OTHE R L O C ATIONS (CO N T'D) En h a n ce D ocen t an d Volu nteer Program D ata Co l l e c tio n/tran sfer Improve the eff ic ien cy of tr ansferr in g online data for the do cen t an d v olu nteer programs to an exi s t i n g databa se. Str eamline the tran sfer of data entered online by D i s t ric t do cen ts in to an exi s t i n g databa se more eff ic ien t by red u ci n g the amou n t of r ekeyin g required . Q2: Se t up and test da ta tran sfer. Q3: Fully i mple men t syst em. $6 ,000 OpEx - GF Vis itor Se rvi c e s Pu b lic Aff airs OPEX $1 1 3 ,250 CAPE X - GF $3 2 7 ,650 CAPE X - MAA $1 ,255 ,275 CAPE X - H WTH $8 2 ,750 OPEX $2 5 3 ,250 CAPE X - GF $7 2 4 ,150 CAPE X - MAA $1 1 ,646 ,325 CAPE X - H WTH $8 2 ,750 PRO G R AM: PUBLI C OUTRE ACH CO MM UNITY ENG AGEMENT Bo a rd Outr each Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Co mple te 5 min ute D i s t ric t upd a te to all 17 c i t i es once a yea r; Bo a rd membe r s pea ki n g engagemen ts to new au d ie nces ( t ech firms, sc ho o ls / c omm un it y grou p s) Q1/Q2: Iden ti fy au d ie nces and programs Q3-Q4: sc he d u le spe a ki n g en gagemen ts $0 OpEx - GF Pu b lic Aff airs Co mmun it y-ho st ed Outr each Even ts Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Re presen t or s pon sor the D i s t ric t at 20 c omm un it y ou tr each even ts , at le ast fiv e on the San Mateo C oa st . Q1- Q2: Su mm er and fall even ts Q4: Sp rin g even ts $6 ,000 OpEx - GF Pu b lic Aff airs OPEX $6 ,000 CAPE X - GF $0 CAPE X - MAA $0 SUBTOTAL: C O MMUNITY ENG AGEMENT PRO G R AM TOTAL: PUBLI C ACCES S AND EDUCATION SUBTOTAL: OTHE R L O C ATIONS 19 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 36 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C OUTRE ACH ( CON T'D) PUBLI C OUTRE ACH PARTNE R S H I P PRO G R AMS ( CON T'D) Do c ent & Vo lu nteer Sup p o rt an d Pub lic Outr each Co ordin ate and r ecognize the work of docen ts an d v olu nteers i n sup p o rt of the D i s t ric t 's pub lic ou tr each eff orts . Ho s t even ts such as the Volu nteer R ecognit i o n Even t an d the W in gdin g F amily F est . Provi d e l ogis t i c s an d other s upp o rt for major pub lic even ts such as the op e n in g of Mt. U mun h u m. Q3: Co mple te most even ts . $4 8 ,000 OpEx - GF Vis itor Se rvi c e s He alt h Incen ti v e Program: He alt hy Pa rks / H ea lt hy Pe o p le Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Co nti nu e to develo p hea lt h based c onn e ct i on to ope n spa ce wit h Walk Wit h A D oc Program: hik e s gea red toward acc ess i b i l ity; regio nal c ollab o rati on . Q1-Q4: Promote he a lt h engagemen t act i v i t i e s $9 ,000 OpEx - GF Pu b lic Aff airs La ti no Outdoo rs Program F und in g Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Co ntr act wit h Lati no Outdoo rs i n partnership wit h other agen ci e s to fun d targeted posi t i o ns to c onn e ct wit h La ti no aud ie nces. This i n c l ud e s the D i s t ric t bein g part of a r egio nal D iversi t y Outr each C omm it t ee focused on pa rks and ope n s pace Q1: work on s umm er program; Q2: st aff tr ain i ng and fall programs Q3-Q4: expa n d program $3 5 ,000 OpEx - GF Pu b lic Aff airs Pa rtnership De v elo pmen t - Bu si n ess es Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Pa rti c i p ate i n 5 C ha mbe r of C omm erce grou p s, taki n g an act i v e r ole in ho st i ng mix e r s and parti c i p ati ng i n act i v i t i e s Q1-Q4: Promote volu nteer pa rtnership s wit h lo c al bu si n ess es $1 0 ,000 OpEx - GF Pu b lic Aff airs Pa rtnership De v elo pmen t - You th Program Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . De v elo p you th outr each s trategy and est ablish rela tio nship s wit h organ izati on s tha t serve you th wit h the purpo se to engage i n outdoo r act i v i t i e s , v olu nteer, an d explo r e poss i b l e c aree r paths. Q1-Q4: spe a k to you th aud ie nces qua rterly; promote pa rtnership s an d in tern/emplo ymen t op p o rtunit i e s $6 ,000 OpEx - GF Pu b lic Aff airs Pa rtnership De v elo pmen t wit h Vo lu nteer Grou p s Increa se partnership s wit h l ocal volu nteer organ izati on s to provi d e in c r eased D i s t ric t s tewardship op p o rtunit i e s . Expa n d s c ope of agree men ts wit h non -profit organ izati on s s uch as Act err a, Villa ge H arvest , and Stude n t Co nservati on Ass oci a tio n to i ncrea se numbe r an d div e r s ity of parti c i p ants . R esea rch other potenti al agen cy partners for s tewardship pa rtnership s . Pa rtnership with other orga n izati on s. Q1: Co nti nu e work wit h c urr en t pa rtners an d begin resea rch on other v olu nteer organ izati on s. $5 0 ,000 OpEx - GF Vis itor Se rvi c e s OPEX $1 5 8 ,000 CAPE X - GF $0 CAPE X - MAA $0 SUBTOTAL: PUBLI C OUTRE ACH PARTNE R S H I P PRO G R AMS 20 of 30 Page 37 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C OUTRE ACH ( CON T'D) NE W INI TIATIVES - PUBLI C AWARE N E SS Preserve U s e Su rvey Be tter und e rst and preserve users an d preserve s ati s fact i on De v elo p a high-le v el preserve usage s tud y to ass es preserve v i s i t ors i ncl u din g demograp h ic s , use patterns, awaren e ss and s ati s fact i on ; 2-yea r process wit h act ual survey c ond u ct ed i n s umm er/fall 201 7 . Q3: Co ntact firms; Q4: Be gin de velo pin g survey i nst r umen t $1 5 ,000 OpEx - GF Pu b lic Aff airs Up date Mea sure AA Informati on Materia l Co mmun ic a te abo u t Mea sure AA Project Up dates. W ork wit h Gen e ral Man a gers Off ic e on develo pin g web - ba sed Mea sure AA project st atus Q1: revi e w MAA up d a tes Q2: Re v i ew other agen cy work Q3-Q4: de velo p web - ba sed s olu tio n $0 OpEx - GF Pu b lic Aff airs Web si t e En h a n cemen t Project s Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Up date web desi gn to i ncl u de c ompreh e n si v e Trail Guid e Informati on ( A l i gn i nfo wit h Signb o a rds); Integrate N atural R e s ources Info i nto web and s oci a l med ia . Q1: Integrate trail in formati on i n web de si gn Q2-Q3: Integrate Na tural R e s ources in formati on $5 ,000 OpEx - GF Pu b lic Aff airs Climate C ha n ge an d Sust ain abilit y Ed u cati on Ed u cate the Pub lic abo u t impo rtance of ope n s pace, forest s , as part of c arbo n foo tprin t. De v elo p and i mple men t a c omm un ic a tio ns s trategy aligne d wit h Gen e ral Man a ger's focus on hea lt hy forest pract i c es, in novati on ( i.e. fog harvest ) , coa st al farmla nd. Crea te v i de o . Q2: De v elo p spe a ki n g poin ts; Q3: promote v i a med ia /soci a l med ia Q4: de velo p v i de o $1 5 ,000 OpEx - GF Pu b lic Aff airs Go Gree n U s er Toolk it Ed u cati on the pub lic abo u t savi n g resou rces. Re s earch and Imple men t "G o Gree n " to o ls t o en cou rage users to ele c tron ic a l l y v i ew map /brochu res an d to r ecycl e whe n throu gh. Su p p o rt GIS wit h Geo P DF Ro l l o ut/Pilot wit h promoti on of program. Q2: De v elo p s i gn bo a rd materia l , be gin soci a l med ia campa ign Q3-Q4: De v elo p campa ign to promote GeoP DFs $5 ,000 OpEx - GF Pu b lic Aff airs 21 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 38 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: PUBLI C OUTRE ACH ( CON T'D) NE W INI TIATIVES - PUBLI C AWARE N E SS ( CON T'D) Ke y Bran d in g Str ategy for Dist r ict an d Preserves Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . Ra i s e c onti nu e d awaren e ss of the D i s t ric t overall by bu ildin g an i de n ti t y program arou n d D i s t ric t 's i c on ic preserves. Q3: work wit h de si gne r Q4: de velo p bran d in g ic o ns $1 5 ,000 OpEx - GF Pu b lic Aff airs Sa n Mateo C ou n ty Co ast Outr each Co nne ct pe o p le to ope n s pace and a r egio nal v i s ion . De v elo p ann u a l direct mail brochu re or c ale nda r highlighti ng D i s t ric t act i v i t i e s on the C oa st , partnership de velo pmen t; s c hed u le spe a ki n g engagemen ts on the Co ast ; c onti nu e partnership wit h C ha mbe r Q1: resea rch and writ e materia l ; Q2: de velo p mail pie c e; Q3-Q4: Atten d even ts $5 0 ,000 OpEx - GF Pu b lic Aff airs OPEX $1 0 5 ,000 CAPE X - GF $0 CAPE X - MAA $0 OPEX $2 6 9 ,000 CAPE X - GF $0 CAPE X - MAA $0 PRO G R AM: VE HI C LES , EQU I PMENT, FACI L I TIES, AND OTHE R INFRASTRUCTURE STAFF F ACI L I TIES Ad min i s t r ati on Offic e (AO) Lon g- Term F aci lit y Pla n an d Sele c tio n Up on Boa rd deci s ion /app roval, imple men t ne w AO project (op ti on s are to move or r ebu ild on s i t e). Up on Boa rd deci s ion , future Act i on i t em wou ld be imple men tati on of s ele c ted AO op ti on and s ele c tio n of de si gn c onsult an t team. Q1: Bo a rd deci s ion on preferr ed alt erna ti v e Q1-Q2: Co nsult an t sele c tio n $1 2 0 ,000 Ca pEx - GF Pla nnin g Ad min i s t r ati v e Offic e Re l ocati on Invest i gati on De termin e the best op ti on for a lo ng-term D i s t ric t Admin i s t r ati on Offic e (AO) s olu tio n. Re s earch and provi d e market da ta to the Boa rd regardin g the opti on to purcha se a new AO bu ildin g or to l ea se a s pace while the c urr en t AO is remod e le d. If direct ed, execute a purcha se or l ea se for the AO. Co nti ngen t up o n Bo a rd direct i on $1 5 ,000 Ca pEx - GF Re al Prop e rty So u th Area Off ic e (SA O) Lon g-Term Faci lit i e s Feasi b i l ity Study Ass ess fea si b i l ity of buildin g a new So u th Area Off ic e ne a r the exi s t i n g So u th Area Outpost . Is s ue R F P for c onsult an t servi c e s to begin a fea si b i l ity st udy. Study expe ct ed to i ncl u de zon in g and c ode resea rch, ass ess men t of s i t e builda b ilit y, an d con cep tual s i t e pla ns. Co ordin ati on wit h F aci lit i e s Ad Ho c Co mmit t ee anti c i p ated for i np u t an d direct i on . Q1: Obtain con sult an t Q2-Q3: Re s earch, evalu ate, de velo p con cep ts $1 5 0 ,000 OpEx - GF Pla nnin g En gin eerin g & Co nst r uct i on PRO G R AM TOTAL: PUBLI C OUTRE ACH SUBTOTAL: N EW INI TIATIVES - PUBLI C AWARE N E SS 22 of 30 Page 39 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects 1 of 1 FY20 1 6 -17 Scop e Schedu le (Quarterly Mil es ton es & Completion Dat e ) Bud g et & Fu n d ing Sou rce Department FY 20 1 6 -17 ACT ION PL AN KE Y PR OJEC T S Key Projec t Purpo se Projec t Des c ription PROG RAM: VE HICLES , EQUIPMENT, FACILITIES , AND O THER I NFRASTRUCTUR E (C ONT'D) STAFF FACILITIES (C ONT'D) AE Ds for District Emergen cy Respo n se Veh icles Purcha se Automated Externa l Defibri l l ators (AE Ds) for District off ices an d emergen cy respo n se veh icles. Foll owing up on resea rch do n e in FY16 1 7 , pu rcha se 37 AE Ds an d install t he m in Di strict emergen cy respo n se veh icles an d off ices. Q2: Purcha se AE D's $4 7 ,50 0 OpEx - G F Visitor Services OPE X $1 9 7 ,50 0 CAPE X - G F $1 3 5 ,00 0 CAPE X - MAA $0 PROG RAM: VE HICLES , EQUIPMENT, FACILITIES , AND O THER I NFRASTRUCTUR E PROPE RTY MANAGEMENT El Seren o Reside n ce Di spo sition Demoli sh t he El Seren o Employee Reside n ce ba sed on bu il ding ass ess men t an d staff recommen d a tion brou ght be fore t he Boa rd in Q 5 FY20 1 5 -16 . Obtain an y an d all ap p rop riate Design do cumen ts, pe rmits from San ta Cl ara Cou n ty; complete de moli tion . Q1: complete an y de sign do cumen ts Q2: ob tain pe rmits Q3: ob tain bids Q4: de moli sh $6 9 ,50 0 Cap Ex - G F La n d & Facili ties Engine e ring & Con struction Pub li c A ff airs Farm La b o r Hou sing - La Hon d a Cree k Ass ess ho u sing op tion s in t he former Drisc oll Ran ch area of La Hon d a Cree k O SP t o provide farm lab o r ho u sing. Perform a ho u sing ass ess men t of t he former Drisc oll Ran ch area of La Hon d a Cree k O SP t o de termine whe re an d ho w t o rep lace farm lab o r ho u sing for t he ran ch worker for AGCO Hay, LL C pe r t he grazing lea se. Con tinu e disc uss ion s with San Mateo Cou n ty on t he ir Farm La b o r Hou sing Pil ot Program. Q1: Complete ho u sing op tion ass ess men t. Q2-Q3: Presen t ho u sing op tion s t o t he Boa rd. $3 9 4 ,90 0 Cap Ex - G F (~$1 0 0 ,00 0 from San Mateo Cou n ty) La n d & Facili ties Engine e ring & Con struction Fremon t O lde r W ater System Upgrad e Upgrad e water system con n e cting Fremon t O lde r Hi storic Hou se, Ado b e ho u se, an d employee reside n ce at t he Fremon t O lde r t o increa se ba ck up storage an d improve existing water li ne s. Perform Water System Ass ess men t, de velop spe cification s, bid an d award, an d con struct water system project. Q1: Ass ess men t an d de velop spe cs . Q2: Bid $7 4 ,75 0 Cap Ex - G F La n d & Facili ties SUB TOTAL: STAFF FACILITIES Budget and Action Plan FY2016 -17 | Section II | Page 40 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: VE HI C LES , EQU I PMENT, FACI L I TIES, AND OTHE R INFRASTRUCTURE ( CON T'D) PRO PE RTY MANAGEMENT ( CON T'D) La H on d a C ree k Po in t of D i v e r s ion 17 W ater Lin e Re pla c emen t Re pla c e Main W ater Lin e for McD o nald Ra nch. Co ordin ate wit h neighb o rs for water l i n e r epla c emen t, rep la c e main line from s prin g to r esi d ences/ grazin g, ad d ad jun ct water l i n e for grazin g, rep la c e water tan k at sprin g, in s tall 2 new tan ks at water l i n e jun ct i on . Q4 F Y16 -17 $1 5 5 ,250 Ca pEx - GF La n d & Faci lit i e s 41 5 0 Sea rs R an ch Ro ad Water and Ro ad Improvemen ts (Cu nha ) Co mple te r epa irs to acc ess driv e way for 415 0 Sea rs R an ch Ro ad and i nst all 5,000 gallon st orage tan k on c urr en t water syst em. Inst all new 5,000 gallon water tan k for add it i o nal water st orage for the r esi d ence of 415 0 Sea rs R an ch R oa d . Re s urface c urr en t driv e way from Sea rs R an ch R oa d to resi d ence i ncl u din g any necess ary drain age improvemen ts for l on gevi t y. Q1: Co mple te fie l d revi e ws, de velo p bid do cumen ts . Q2: Co mple te con st r uct i on . $1 1 0 ,350 Ca pEx - GF La n d & Faci lit i e s Bla c k Mou n tain Tower Lea ses ( 3) De v elo p a l on g term l ea se for 1. Stanford Sit e 2. Lo wer Sit e 3. FA A De v elo p, ne goti ate and s i gn new l on g term l ea se. Q4: FY16 -17 $0 OpEx - GF La n d & Faci lit i e s Mad o n n a C ree k Agric u l t ural Le a se De v elo p a l on g term l ea se for agric u l t ural fie l ds at Mad o n n a Cree k R an ch, Miramon tes R i d ge OSP. De v elo p Agric u l t ural Pla n for the prop e rty, comple te agric u l t ural l a nds s urvey, an d develo p, ne goti ate and si gn a l on g term l ea se for Mad o n n a C ree k. Q3: Su rvey Q4: Ne w l on g term le ase, ne goti ate and si gn $5 ,000 OpEx - GF La n d & Faci lit i e s Na tural Re s ources Skyline R i d ge Ch r ist mas T r e e Farm Lea se De v elo p a l on g term l ea se for the Skyline C hris t mas T r e e F arm at Skyline R i d ge. Up date s urvey of C hris t mas T r e e F arm, de velo p l on g term l ea se, an d negoti ate and s i gn a new l on g term le ase. Q2: Su rvey Q3: De v elo p Lea se Q4: Sign Lea se $5 ,000 OpEx - GF La n d & Faci lit i e s OPEX $1 0 ,000 CAPE X - GF $8 0 4 ,750 CAPE X - MAA $0 SUBTOTAL: PRO PE RTY MANAGEMENT 24 of 30 Page 41 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: VE HI C LES , EQU I PMENT, FACI L I TIES, AND OTHE R INFRASTRUCTURE BUSIN ES S SYSTEMS En terpris e GIS Pla nnin g and Imple men tati on Syst ems i mprovemen t to faci lit ate more eff ic ien t GIS ana lysi s an d map p in g. Th i s p r o je c t f acilit ates MAA imp l ementatio n . Co ndu ct an overha u l of D i s t ric t 's GIS files to move all files to a new s yst em, reo rgan ize and mod ify i n the da taba se s c hema. Imple men t sha p e file migrati on to Geod a taba se; set up c artograp h ic rep resen tati on and cl e an up/fill i n gap s i n c urr en t da ta files ( e.g. roa d s and tr ails). Co ordin ate wit h develo pmen t an d imple men tati on of GIS Str ategic Pla n. Q1: De v elo p da taba se s c hema; Q3: Co mple te file migrati on ; Q4: setup c arto- grap h ic rep resen t- act i on , da ta c l ea n u p $1 0 2 ,000 OpEx - GF $1 6 5 ,000 Ca pEx - GF Ad min - IT Integrated Acc ou n ti ng and Fina n ci a l Syst em Ph a se III: Pa yroll Imple men tati on Imple men t the Payroll mod u le in IAFS to maxi mize the s yst em fun ct i on a liti es and r epo rti ng cap a b ilit i e s . Pa yroll Go-Liv e is s c he d u le d for J uly 201 6 . The c ontr act wit h the D i s t ric t 's ext erna l pa yroll provi d er will be termin ated, savi n g $20 ,000 ann u a lly. Q1: Co mple te imple men tati on and go l i v e $2 0 ,000 Ca pEx - GF Ad min - Fina n ce IT Infrast r uct ure Up grad e s Pe r the IST Str ategic Pla n, IT in frast r uct ure upgrad e s are c r iti c al to add ress c urr en t ba ck l o g of IT is s u es and to provi d e the in frast r uct ure nee d e d to begin imple men ti ng IT i nit i a tiv e s an d new bu si n ess s yst ems. Imple men t IT techn ic a l i nfrast r uct ure i mprovemen ts to improve r esi lie ncy, ne twork availab ilit y, con n e ct i v i t y, securit y, an d s c ala bilit y to s upp o rt curr en t an d future IT in i t i ati v es. Q1: IT S e curit y and Ne twork U pgrad e s Q2-Q4: Se rver/D ata Infrast r uct ure and Po lici e s $3 2 ,400 OpEx - GF $2 7 3 ,600 Ca pEx - GF Ad min - IT Signa ge Inven tory Up date Up date to s i gna ge i nven tory wit h ne w or r epla c emen t si gns i nst alled in Preserves. De v elo p a mob ile data c ollect i on app licati on for fie l d da ta c ollect i on for s i gna ge i nven tory, in c l ud in g a nu mbe rin g s yst em for trail s i gns, imple men t web ap p licati on as a pilot program, up d a te i nven tory to in c l ud e map p in g and pho to-do cumen tati on of s i gna ge recen tl y i nst alled or r epla c ed i n Preserves. Q1: De v elo p mob ile web app Q2-Q4: Co l l e c t s i gn da ta $0 ( S taff time) OpEx - GF Pla nnin g Ad min - IT Vis itor Se rvi c e s 25 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 42 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: VE HI C LES , EQU I PMENT, FACI L I TIES, AND OTHE R INFRASTRUCTURE ( CON T'D) BUSIN ES S SYSTEMS ( CON T'D) Ass et an d Work Or der Man a gemen t Syst em Imple men t Ass et/Work Orde r Man a gemen t Syst em to automate ass et man a gemen t an d work orde r crea ti on and track i n g. This was id enti fie d as a D i s t ric t -wid e prio r ity in the IST Str ategic Pla n. Re s earch l ocal mun ic ipa liti es i ncl u din g park s yst ems for de mon st r ati on s of exi s t i n g ass et man a gemen t solu tio ns an d l ess on s l ea rne d . C on d u ct an i nformal R FI process wit h v end o rs and agen ci e s . C on d u ct an i nterna l ne e d s ass ess men t wit h the poss i b i l ity of i s s uin g an R F P in Q4. Q2-Q3: Init i a te in terna l ne e d s ass ess men t Q4: De v elo p draft RFP $2 5 ,000 Ca pEx - GF Ad min Se rvi c e s - IT Ele c tron ic Do c umen t Man a gemen t Syst em ( E D MS) Imple men t a techn ic a l l y "lightweight" E DMS to s tore, in dex, an d r etr ieve documen ts an d other ele c tron ic files. Co ndu ct prelimin ary nee d s ass ess men t for a s ubject matter expe rt/con sult an t to ass i s t s taff wit h r etenti on an d file s truct ure. Imple men t as nee d e d . Q4: Init i a te N ee d s Ass ess men t an d imple men t as nee d e d $2 5 ,000 OpEx - GF Ad min Se rvi c e s - IT OPEX $1 5 9 ,400 CAPE X - GF $4 8 3 ,600 CAPE X - MAA $0 OPEX $3 6 6 ,900 CAPE X - GF $1 ,423 ,350 CAPE X - MAA $0 PRO G R AM: ADMIN I STRATIVE SUP POR T POL ICY D EV E LO PMENT Acc ess i b i l ity Pla n Up date Up date the D i s t ric t 's exi s t i n g acc ess i b i l ity pla n. Re v i ew D i s t ric t 's 199 3 ADA p o licy and acc ess i b i l ity pla n, up d a ted fed e ral ADA guid eline s and other new regula tory r equiremen ts . C on ti nu e to ass ess and de velo p acc ess i b i l ity pla n upd a te wit h a c onsult an t. Q1-Q4: De v elo pmen t of Acc ess i b i l ity Pla n Up date $7 2 ,000 OpEx - GF Pla nnin g Be n ch Policy and Memoria l Opti on s De v elo p policy for r est be n che s i n preserves, an d provi d e the pub lic wit h a r ecognit i o n program alt erna ti v e. Re s earch opp o rtunit i e s other tha n ben che s and /or trail na min g to r ecognize i nd iv idu a ls pe r c onst i t uen t memoria l r eque st s an d make r ecomm en d a ti on s. Hire con sult an t to man a ge r esea rch project . Q1: Re s earch and de velo p recomm en d a ti on s Q 2: presen t to LFP AC an d Boa rd $1 0 ,000 OpEx - GF Pu b lic Aff airs PRO G R AM TOTAL: VEHI C LES , EQU I PMENT, FACI L I TIES, AND OTHE R INFRASTRUCTURE SUBTOTAL: B U S INE SS SYSTEMS 26 of 30 Page 43 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: ADMIN I STRATIVE SUP POR T ( CON T'D) POL ICY D EV E LO PMENT ( CON T'D) Co mple te R ecords Inven tory and Re ten ti on Sche d u le Co ndu ct a c ompreh e n si v e records in v entory and a detailed r etenti on sc he d u le to determin e the l egal an d bu si n ess r equiremen ts for main tain i ng r ecords. Co mple te r ecords i nven tory to determin e type of records and r etenti on /dis p osi t i o n of r ecords, de velo p de st r uct i on polici e s an d proced u res, in c l ud in g i magin g of perman e n t records, con d u ct emplo yee train i ng. Q1: De partmen t mee ti ngs and in v entory Q2: Presen ted to Bo a rd for app roval $4 0 ,000 OpEx - GF Gene ral Man a ger Dist r ict Ho usi n g Po licy Re v i s e D i s t ric t H ou si n g Polici e s bo th Boa rd and Admin i s t r ati v e. De v elo p add it i o nal Bo a rd policy to add ress dis p osi t i o n of new s truct ures as acquired . Q1: Re v i s e polici e s $1 0 ,000 OpEx - GF La n d & Faci lit i e s Na tural R e s ources Proced u res Man u a l De v elo p man u a l t o desc rib e natural resou rces programs and proced u res. Ass emble man u a l t hat de sc rib es programs, proced u res an d pract i c es of natural resou rce fun ct i on s. Q1-Q2: Co mple te man u a l. Staff time only OpEx - GF Na tural Re s ources OPEX $1 3 2 ,000 CAPE X - GF $0 CAPE X - MAA $0 PRO G R AM: ADMIN I STRATIVE SUP POR T ( CON T'D) EX TERNAL C O ORDIN ATION Governmen t Re l ati on s Co nti nu e outr each to l ocal ele c ted off ic ials wit h upd a tes on Mea sure AA . Ho s t Legis lati v e Pic n i c , Bo a rd and GM mee ti ngs; fie l d tours. Sh o wcase Mea sure AA project st atus and other dis t ric t project s . Q1: Le gis lati v e pic n i c ; Q2: fall fie l d tou rs; Q3- Q4: le gis lati v e v i s i t s $1 1 ,500 OpEx - GF Pu b lic Aff airs Pe n in s ula Worki n g Gr oup Str ategic Pla n: Pe sc ad e ro Watershe d Ass ess men t an d Pla nnin g Co mple te a c oordin ated con servati on pla n for the Pe sc ad e ro C ree k W atershe d tha t id enti fie s prio r ity act i on s for red woo d , st eelh ead , an d marble d murr ele t c onservati on . Co mpile, revi e w, an d s ynthesi ze c onservati on pla nnin g do cumen ts for Pesc ad e ro C ree k W atershe d to i de n ti fy an d prio r iti ze focus area s for c onservati on and hab it at rest orati on act i on s for r edwoo d s and s tee lh ead . Q1: Re tain con sult an t to c oordin ate workgrou p wit h project pa rtners. $5 ,000 OpEx - GF Na tural Re s ources SUBTOTAL: POL ICY D EV E LO PMENT 27 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 44 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: ADMIN I STRATIVE SUP POR T ( CON T'D) EX TERNAL C O ORDIN ATION (CO N T'D) Interagen cy Co ordin ati on on Pa rtnership Project s Co ordin ate wit h outs i de agen ci e s on potenti al i n teragen cy project s . W ork wit h outs i de partners to evalu ate and c onsi d er po tenti al i n teragen cy project s an d forward recomm en d a ti on s, whe n r ead y, to the full Boa rd. TB D - dep e n d e n t on pa rtner agen cy sc he d u le $0 OpEx - GF Gene ral Man a ger OPEX $1 6 ,500 CAPE X - GF $0 CAPE X - MAA $0 PRO G R AM: ADMIN I STRATIVE SUP POR T OR G ANI Z ATION AND STAFF D E VELO PMENT Co nti nu e F OS M Imple men tati on Imple men t organ izati on a l an d process c han ges r ecomm en d e d by the F OS M to i mprove the D i s t ric t 's de livery of i t s mis s ion , Str ategic Pla n, Vis ion Pla n, an d Mea sure AA project s . Up dates to and develo pmen t of new polici e s an d proced u res; hirin g, on b o a rdin g, an d train i ng of s taff ; de velo pmen t an d tea m buildin g for the organ izati on . Pe rio dic t r ain i ngs; hirin gs s c hed u le d throu gho u t the yea r. $5 0 ,000 OpEx - GF Gene ral Man a ger Dist r ict - wid e Intr ane t The IST Str ategic Pla n i de n ti fie d a Dist r ict in tran e t as a v ery high prio r ity. Or igin ally pla nne d to be comple ted by D i s t ric t s taff ; ad d it i o nal recomm en d e d fun ct i on a liti es and i ntegrati on require s ubject matter expe rt ass i s t an ce from a c onsult an t. W ork wit h a techn ic a l c onsult an t/imple men ter to help st aff develo p busi n ess r equiremen ts an d fun ct i on a lity an d potenti ally wit h i mple men tati on . Q1: Prelimin ary ne e d s ass ess men t Q2: Is s ue R F P Q3: De v elo p Bu si n ess Re quiremen ts ; Q3-Q4: Imple men tati on $5 0 ,000 Ca pEx - GF Ad min Se rvi c e s - IT Emplo yee On- Bo a rdin g Program Ne wly i de n ti fie d prio r ity to con si s t en tl y and s ucc ess fully on b o a rd new emplo yee s. Re s earch on-bo a rdin g programs at other agen ci e s an d be gin to develo p ele men ts of a program; begin imple men tati on as s oon as poss i b l e, bu t no l ater tha n Q1 F Y16 -17 . Q1-Q2 F Y16 -17 $0 OpEx - GF Ad min Se rvi c e s - H R Emplo yee Le a d e rship Acad e my De v elo p an i nterna l Le a d e rship Acad e my to develo p s upe rvi s o r s an d l ea d emplo yee s. Re s earch and develo p c urr ic u l um and process for in terna l D ist r ict Le a d e rship Acad e my; id enti fy potenti al in s truct or( s). Q1 F Y16 -17 $1 0 ,000 OpEx - GF Ad min Se rvi c e s - H R SUBTOTAL: EXTERNAL C O ORDIN ATION 28 of 30 Page 45 | Section II | Budget and Action Plan FY2016 -17 FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: ADMIN I STRATIVE SUP POR T ( CON T'D) OR G ANI Z ATION AND STAFF D E VELO PMENT ( CON T'D) Evalu ati on of Ad d it i o nal I AFS Mod u le s Evalu ate add it i o nal I AFS mod u le s for potenti al i mple men tati on for op e rati on a l eff ic ien ci e s an d to le v erage exi s t i n g fun ct i on a liti es. Evalu ate and poss i b l y i mple men t ad d it i o nal availab le IAFS mod u le s in c l ud in g Procuremen t, F i x ed Ass ets , Cred it C ards, an d Gran ts . Staff time only, do e s not in c l ud e s oftware c ost s . Q2 F Y16 -17 $0 OpEx - GF Ad min Se rvi c e s - Fina n ce Pe rforman ce Pla nnin g and Evalu ati on Process / F orms Provi d e a more s trea mline d and mea n in gful emplo yee performan ce evalu ati on process . Re s earch and evalu ate new process es, forms, an d on line too ls t o c ond u ct pe rforman ce evalu ati on s for off ic e an d fie l d s taff . FY16 -17 $0 OpEx - GF Ad min Se rvi c e s Pu b lic Aff airs Str ategic Pla n Evalu ate the Pub lic Aff airs Co mmun ic a tio n, Outr each, an d Governmen t Re l ati on s Program to align wit h Boa rd object i v es. Re s earch opti on s for program develo pmen t an d pa rtnership s to ensure D i s t ric t object i v es are bein g met an d outr each programs are targeted to div e r s e and new au d ie nces. Q1: Prep a re Str ategic Pla n; ap p rove by LFP AC an d the n Bo a rd $1 0 ,000 OpEx - GF Pu b lic Aff airs Train i ng D ataba se Up grad e s Co mple te the T r a i nin g D ataba se work s tarted i n F Y15 -16 to allow sup e rvi s o r s to v i ew the ir s taff 's tr ain i ng r ecords. Se t up i nterfaces for s taff who nee d to have acc ess to da taba se. Re v i ew data c ollect i on /entr y to ensure acc uracy i mprove eff ic ien cy. Q3: Project Co mple tio n $3 ,500 OpEx - GF Vis itor Se rvi c e s Do c ent an d Vo lu nteer Programs Evalu ati on Evalu ate and r est r uct ure, if nee d e d , Do c ent an d Volu nteer programs to op ti mize s ervi c e de livery to cust omers and enh a n ce pub lic ou tr each. Expa n d envi ron men tal ed u cati on and i nterpreti v e servi c e s an d i ncrea se hou rs i nterpreti v e c enters are op e n ; evalu ate posi t i o ns and s taff in g and adjust if ne e d e d to provi d e opti mal s ervi c e de livery; de velo p sc op e of work for an Interpreti v e Mast er Pla n. Q1-Q2: Mast er Pla n sc op e of W ork Q3-Q4: Re v i ew program s truct ures an d posi t i o ns $3 0 ,000 OpEx - GF Vis itor Se rvi c e s Integrati on of Insuran ce Re quiremen ts in to IAFS To ensure Purcha se Orde rs wit h no con tr act carr y app rop ria te in s uran ce c overage. Pu rsue the fea si b i l ity of i ntegrati on of i nd e mnific a tio n an d i nsuran ce r equiremen ts in to IAFS for Purcha se Or ders, in con forman ce wit h C J PIA’s recomm en d a ti on s. Q2: Evalu ate fea si b i l ity Q4: Integrate i f fea si b l e $0 OpEx - GF Gene ral Co unsel OPEX $1 0 3 ,500 CAPE X - GF $5 0 ,000 CAPE X - MAA $0 SUBTOTAL: ORG ANI Z ATION AND STAFF D E VELO PMENT 29 of 30 Budget and Action Plan FY2016 -17 | Section II | Page 46 Se c t i o n I I FY2016-17 Action Plan Key Projects FY20 1 6 -17 Scop e Sc hedu l e (Qu arterly Mil es ton e s & Completion Date) Budg e t & Fu ndi n g Sou r ce De p art m ent FY 2 016 -17 ACTIO N PL AN K EY P ROJECTS Ke y Pro j ect Pur p o s e Pro j ect D es c riptio n PRO G R AM: ADMIN I STRATIVE SUP POR T ( CON T'D) OTHE R Sie r ra Azul Meyer Prop e rty Pla nnin g an d Programm in g De v elo p overall pla n for Vis itor Se rvi c e s op e rati on of Mt. Umun h u m. De v elo p overall pla n for the Meyer prop e rty to s upp o rt Vis itor Servi c e s op e rati on of Mt. U mun h u m i ncl u din g comple tin g any fea si b i l ity s tud ie s as r equired . Q2: Pla n c omple te $2 0 ,000 OpEx - GF Land & Facil i ties Visitor Ser v i c es Planning OPEX $2 0 ,000 CAPE X - GF $0 CAPE X - MAA $0 OPEX $2 7 2 ,000 CAPE X - GF $5 0 ,000 CAPE X - MAA $0 SUBTOTAL: OTHE R PRO G R AM TOTAL: ADMIN I STRATIVE SUP POR T 30 of 30 Page 47 | Section II | Budget and Action Plan FY2016 -17 Rancho San Antonio Open Space Preserve by John Kesselring Budget and Action Plan FY2016 -17 | Section III | Page 48 Se c t i o n I I I Section III: Budget Long Ridge Open Space Preserve by Greg Lewis Page 49 | Section III | Budget and Action Plan FY2016 -17 FIScAl YeAr 2016-17 DISTrIcT BUDGeT The Fiscal Year (FY) 2016-17 Budget for the District is based on the District chief Financial Officer’s April 2016 revenue forecast. The District’s primary source of funding is property tax revenues which are projected to total $44.5 million for FY2016-17. The FY2016-17 District Budget totals $58.1 million and reflects the second full year of Measure AA Project implementation and funds a total of 129 Action Plan Key Projects for the upcoming year. Table 2 provides a summary of key revenue and expenditure categories for FY2016-17. Table 2: FY2016-17 District Budget Summary Source of Funds General Fund $40,883,321 70% Measure AA 16,393,119 28% Grants 841,600 2% Total $58,118,040 100% Expenditure Budget Operating expenditures $27,342,350 47% capital expenditures 18,682,750 32% land and Associated costs 1,008,100 2% Debt Service 11,084,840 19% Total Expenditures $58,118,040 100% revenue estimates Prior to voter passage of Measure AA in June 2014, authorizing the District to issue $300 million in General Obligation bonds for capital projects over a 30 year period, property tax revenue was the primary source of funding for the District, supplemented by revenue bonds for land acquisitions. The first Measure AA Bond issuance occurred in August 2015 in the amount of $45.0 million to fund Years 1 through 3 of Measure AA projects. For the past decade, property tax revenue has increased approximately 6.6% annually. The chief Financial Officer’s forecast over the next five years reflects a conservative annual property tax revenue increase of 4%. For FY2016-17, revenue is projected to total $47.5 million, an increase of 8% over the prior year A total of $332,440 will be received from Santa clara county Parks to manage rancho San Antonio county Park and Property Management revenue is projected at $1.2 million for FY2016-17. expenditure Budget The FY2016-17 Total District Budget is to increase by $2.35 million, or 4%, from the prior year. Operating expenses rise by 29% over FY2015-16 due to a significant increase in services and supplies and the addition of new positions to continue the organizational build-out recommended in the Financial and Organizational Sustainability Model to effectively deliver the Measure AA projects. The 79% rise in the capital budget reflects the ramping up of projects to increase project delivery output, including the completion of Measure AA and General Fund capital projects. Budget and Action Plan FY2016 -17 | Section III | Page 50 Se c t i o n I I I Table 3 provides a summary by major expenditure category and Table 4 shows the break-down by funding source. Table 3: FY2016-17 District Budget by category Table 4: FY2016-17 District Budget by Funding Source FY2015-16 FY2016-17 $ Change from % Change from District Budget FY2014-15 Actuals Adopted Adopted FY2015-16 FY2015-16 Expenditure Category (Unaudited) Budget Budget Adopted Budget Adopted Budget Salaries and Benefits $13,474,291 $16,693,125 $20,212,015 $3,518,890 13% Less: MAA Reimbursable Staff Costs (1,299,281) (1,037,683) 261,598 -20% Net Salaries and Benefits 13,474,291 15,393,844 19,174,332 3,780,488 25% Services and Supplies 4,570,128 5,789,463 8,168,018 2,378,555 41% Total Operating Expenditures 18,044,419 21,183,307 27,342,350 6,159,043 29% General Fund Capital 1,170,440 3,777,000 3,616,300 (160,700) -4% Measure AA Capital 2,092,377 6,637,311 15,066,450 8,429,139 127% Total Capital Expenditures 3,262,817 10,414,311 18,682,750 8,268,439 79% General Fund Land and Associated Costs 4,771,119 1,003,000 399,750 (603,250) -60% Measure AA Land and Associated Costs 11,305,640 608,350 (10,697,290) -95% Total Land and Associated Costs 4,771,119 12,308,640 1,008,100 (11,300,540) -92% General Fund Property Management 615,280 715,245 (715,245) -100% Measure AA Property Management 79,999 (79,999) -100% Total Property Management 615,280 795,244 (795,244) -100% Debt Service 8,893,601 11,062,744 11,084,840 22,096 0% Total Debt Service 8,893,601 11,062,744 11,084,840 22,096 0% TOTAL DISTRICT BUDGET $35,587,236 $55,764,246 $58,118,040 $2,353,794 4% FY2015-16 FY2016-17 $ Change from % Change from District Budget FY2014-15 Actuals Adopted Adopted FY2015-16 FY2015-16 Expenditure Category (Unaudited) Budget Budget Adopted Budget Adopted Budget General Fund Operating $27,553,300 $32,961,296 $38,427,190 $5,465,894 17% General Fund Land/Capital 5,941,559 4,780,000 3,916,050 (863,950) -18% Measure AA Land/Capital 1,144,956 17,571,950 14,933,200 (2,638,750) -15% Grants 947,421 451,000 841,600 390,600 87% TOTAL DISTRICT BUDGET $35,587,236 $55,764,246 $58,118,040 $2,353,794 4% * Effective FY2016-17, the Property Management Program is transferred to the Land and Facilities Department and incorporated into the operating and capital budgets. Page 51 | Section III | Budget and Action Plan FY2016 -17 Operating Budget The FY2016-17 operating budget totals $27.3 million, which is comprised of a 25% increase in salaries and benefits and a 41% increase in services and supplies. These changes are discussed below. Salaries and Benefits District staff costs account for approximately 74% of the total operating budget in FY2016-17. However, removing staff costs that are eligible for Measure AA reimbursement (i.e. lead project management and field construction) reduces operating budget salaries and benefits by $1,037,683 to 70% of the operating budget. Key adjustments for FY2016-17 include: • A 3% salary increase on July 1, 2015, which was not included in the FY2015-16 Adopted Budget, as well as a second 3% increase effective July 1, 2016, as approved by the Board of Directors for the Field employees Association and Office, Supervisory, and Management employees. • The annualized cost of $1.2 million for 11 positions that were added and funded during FY2015-16 for partial year only and the addition of 12 positions ($1.3 million) for FY2016-17 for a total increase of $2.5 million. • employer calPerS retirement rate increases, 4.1% and 1.1% for classic and PePrA employees, respectively, and an unfunded liability increase of 16.4% or $77,000. Services and Supplies The FY2016-17 services and supplies budget is to increase by $2.4 million, or 41%. The primary drivers of this significant change include: • An increase in programmatic projects and feasibility studies that facilitate MAA project implementation. • The transfer of Property Management (previously shown as a separate budget line item) into the land and Facilities department operating and capital budgets. • The lease and utility costs for the AO4 additional leased administrative office space. • An increase of approximately $300,000 for vehicle and equipment, which includes outfitting of new vehicles, and replacement of aging field equipment. land For FY2016-17, the land Acquisition and Preservation budget will no longer include new land purchase funding. Instead, new land purchases will be funded at the time the Board approves open space land acquisitions. The land budget includes $508,000 for associated land costs such as surveys, appraisals, legal services, ceQA planning, environmental and resource studies. In addition, a Purchase Option/Deposit and low Value land Fund in the amount of $500,000 will be used for entering into new land purchase agreements, and for purchasing low value land and property rights under the General Manager’s spending authority. The major land projects include completing the ravenswood Bay Trail through an exchange of real property rights with the city and county of San Francisco, the Purisima Uplands property dedication transfer and securing improved road and access rights to the Mt Umunhum Area of Sierra Azul Open Space Preserve. Budget and Action Plan FY2016 -17 | Section III | Page 52 Se c t i o n I I I capital Budget The District’s capital budget consists of funding from Measure AA general obligation bonds, the General Fund, and grants. correspondingly, the funding source for each project is noted in the Action Plan as capex-MAA and capex-GF and when applicable, project grants are also noted under the funding source in the Action Plan. Measure AA projects, in some cases, may also be funded by the General Fund and/or grant funds depending on project scope and the types of expenditures. expenses eligible for Measure AA reimbursement must meet strict criteria including the Measure AA expenditure plan approved by the voters, private versus public use, and direct link to providing public access. Some projects funded by the General Fund may not be eligible for Measure AA funding but nevertheless facilitate the implementation of Measure AA projects. examples include preserve master plans and feasibility studies which do not directly result in a tangible capital asset but are an integral part of natural resource management and providing public access. Additionally, there are projects that are not defined as capital, but rather operational, and are noted in the Action Plan as Opex. A number of operating projects in the Action Plan support the implementation of Measure AA projects, such as the restoration Forestry Demonstration Plan and the Madonna creek Agricultural Production Plan, and are noted accordingly. The FY2016-17 capital budget totals $18.7 million, of which, $15 million, or 80%, is funded by Measure AA. When land is included, total capital/fixed asset expenditures are $19.6 million. Measure AA eligible staffing costs are limited to direct project management and field construction, and are included in the total project cost. Table 5 provides a summary of the FY2016-17 capital and land projects grouped by program. More detail can be found in the FY2016-17 Action Plan and the Three-Year capital Improvement Program. Table 5: FY2016-17 capital Budget by Program (includes land, excludes Hawthorn) land Acquisition and Preservation $ 1,008,100 5% Natural resource Protection and restoration 2,591,118 13% Public Access and education 13,551,482 69% Vehicles, equipment, Facilities, and Other 2,540,150 13% Total Capital and Land $19,690,850 100% Debt Service Debt Service for FY2016-17 totals $11.08 million and is comprised of principal and interest payments on the District’s bonds and leases, as well as a small number of promissory notes. Total principal payments for FY2016-17 are $4.36 million and interest is $6.7 million. The District will have the opportunity to refund its 2007 series notes in August, which will likely generate savings depending on market rates at the time of refunding. Page 53 | Section III | Section III | Budget and Action Plan FY2016 -17 La Honda Creek Open Space Preserve by Greg Hughes Budget and Action Plan FY2016 -17 | Section IV | Page 54 Section IV: 2016-17 Staffing Sierra Azul Open Space Preserve by Midpen Staff Page 55 | Section IV | Budget and Action Plan FY2016 -17 FISCAL YEAR 2016-17 DISTRICT STAFFING District staffing for Fiscal Year (FY) 2016-17 is budgeted for 165.45 FTE, an increase of 26.9 positions over the FY2015-16 adopted staffing level of 138.55 FTE. As part of the FY2015-16 Midyear Budget, eight positions were added to proceed with FOSM recommendations and increase project delivery output to meet Measure AA commitments and enhance the quality and effectiveness of service delivery. An additional three positions were added in April, 2016, to continue with FOSM recommendations related to transitioning the Operations Department into the Visitor Services and Land and Facilities Services Departments. To proceed further with FOSM recommendations and increase the District’s project delivery output to meet Measure AA commitments, as well as keep pace with patrol and maintenance and restoration service levels as new trails in existing or newly opened preserves are opened to the public, 12 new positions have been approved for FY2016-17 (eight to continue build out of the Land and Facilities Services and Visitor Services Departments and four in other departments). Additionally, six new positions are known at this time for recommendation for approval for FY2017-18 (four in Land and Facilities Services and two in other departments), but are not proposed for funding in the FY2016-17 budget. The recommended positions enable the creation of two new departments – Visitor Services and Land and Facilities Services – in place of the current single Operations Department, with increased service delivery capacity in this business line. The recommended positions also continue to build service delivery capacity in other District departments that fulfill the project planning and delivery and finance and administrative services business lines as recommended by the Financial and Operational Sustainability Model study. The additional12 position for FY2016-17 are listed below, followed by the additional six positions recommended for FY2017-18: Visitor Services Department Volunteer Program Lead (1 FTE) — ($61,466-$76,756) Adding a second Volunteer Program Lead (VPL) position enables the District to engage a greater number of constituents, including youth, in stewardship volunteer programs. This addition would increase efficiency, as a VPL could then be assigned to each field area (Foothills and Skyline). With the large amount of scheduled group and individual Advanced Resource Management Stewards projects (ARMS), it is not feasible for one VPL to scout, plan, prepare for, lead, and manage follow-up for both field areas and all 26 preserves. This staff person will provide opportunities for community members to learn about, and value, the local environment; connect with nature; participate in hands-on stewardship; and involve themselves, family, friends and co-workers in a wide variety of service opportunities. VPL responsibilities have direct impact on 20 of the Top 25 Vision Plan projects. Ranger (2 FTEs) — ($64,532-$80,587) The addition of two District ranger positions will allow for the continued growth of the District’s ranger staff to address additional patrol, emergency response and visitor services functions in response to increased public visitation. Currently remote preserves such as Pulgas Ridge, Ravenswood and lower Purisima Creek receive limited amount of patrol presence due to extended travel time and the lack of ranger staff, especially during the evening hours when rangers are closing preserves and gates. Furthermore, with the scheduled opening of Mount Umunhum and the unknown impacts of opening Mount Umunhum Road to vehicle traffic, the scheduled partial openings of La Honda Creek Preserve in 2017 and Bear Creek Redwoods in 2018, ranger staff will be stretched even thinner. Adding two ranger positions will help extend patrol coverage to address the additional openings of new preserves and areas to the public. The hiring process for District rangers can take up to one year, from posting the position to rangers completing the ranger academy/field training where they are patrolling on their own. Therefore, approving positions for the FY16-17 would allow the new rangers to be patrolling in the summer of 2017. Land and Facilities Services Department Capital Projects Field Manager (1 FTE) — ($90,797-$113,378) This key position would serve as a critical project management linkage between Administrative Office based project delivery teams and crews in the field tasked with constructing high priority projects. The position will be responsible for supervising Special Project Supervisor(s) in the delivery of Measure AA projects constructed with District crews. Budget and Action Plan FY2016 -17 | Section IV | Page 56 Se c t i o n I V Land and Facilities Services Department (continued) This position is key to the long term delivery of Measure AA projects. It provides a direct consistent connection to the construction crews and coordination with the various Departments responsible for Measure AA delivery. It will also free up capacity for the Area Managers to concentrate on management of their area and staff. Maintenance Supervisor – Special Projects (1 FTE) — ($82,342-$102,835) The Maintenance Supervisor - Special Projects will be the primary supervisor responsible for construction work done by District field staff to deliver Measure AA projects. This position is expected to regularly be in the field working with the District’s construction crews. Having a supervisor dedicated to implementing Measure AA projects will streamline project delivery and promote the efficient on time delivery of measure AA projects. This position along with the crew it will supervise will also reduce the demand that has been placed on the regular maintenance crews to complete Measure AA projects allowing them to keep pace with the maintenance required for increasing public access, trails, and acreage. Equipment Mechanic/Operator (1 FTE) — ($67,758-$84,617) Additional line staff, including one EMO position is required to create a new field crew dedicated to measure AA projects. Most Measure AA projects involve extensive heavy equipment use. EMOs are the classification most skilled at the operation of heavy equipment and the leadership these projects require. This position, along with the crew it will be a part of, will also reduce the demand that has been placed on the regular maintenance crews to complete Measure AA projects allowing them to keep pace with the maintenance required for increasing public access, trails, and acreage. Lead Open Space Technician (1 FTE) — ($61,466-$76,756) Additional line staff, including a LOST position, is required to create a field crew dedicated to Measure AA projects. LOST positions are crucial leadership positions to lead OSTs and Seasonals in carrying out Measure AA projects. This position, along with the crew it will be a part of, will also reduce the demand that has been placed on the regular maintenance crews to complete Measure AA projects, allowing them to keep pace with the maintenance required for increasing public access, trails, and acreage. Facilities Maintenance Supervisor (1 FTE) — ($90,797-$113,378) The Facilities Maintenance Supervisor position is required to move the facility management tasks from the Planning and Administrative Departments into the Land and Facilities Services Department. Since there is no one position that currently owns those responsibilities there isn’t a position that can be transferred to the Land and Facilities Department. The primary role of this position is to manage the Administrative Office Facilities and assist in the management of structures throughout the District. This position will create additional capacity within the Administrative and Planning Departments as well as providing more focus and responsiveness to the District’s facilities needs. Project Planning and Delivery Departments Management Analyst I/II (1 FTE) — ($82,342-$102,835) This position would support the Project Planning and Delivery Departments – Real Property, Planning, and Engineering and Construction – with analytical and coordination duties associated with the Action Plan and Budget process, tracking of project and operational expenditures, and tracking of other metrics related to the land acquisition and capital programs. Analytic support in this business line will enhance tracking and reporting of data to improve project planning and delivery and will allow the subject matter experts (real property specialists, planners, capital project managers) to focus on their projects. This position will be supervised by the Project Planning and Delivery Assistant General Manager. Finance and Administrative Services Grants Specialist (1 FTE) — ($82,342-$102,835) Grants are becoming increasingly competitive to secure and more extensive submittals are also being required. This points to the need for a centralized grants writer that has the expertise in preparing for, and submitting grant paperwork to achieve a high rate of success and comply with grant requirements. Expecting project managers to take this time-consuming task on is no longer a viable alternative, particularly now that the District is focusing on project delivery and striving to reduce imple- mentation time to accomplish more in less time. This position is recommended to be housed in Administrative Services and to serve all departments. It will focus on writing and securing grant funds primarily for capital projects and land acquisition, but also available to secure grants for other functions, including interpretive programs, environmental education, conservation farming and grazing, natural resource protection/habitat enhancement, fuels management, etc. It will also be available to submit nominations and applications for recognition of District work. Page 57 | Section IV | Budget and Action Plan FY2016 -17 Finance and Administrative Services (continued) Finance Manager – Finance Division (1 FTE) — ($113,057-$141,188) This position will provides daily oversight and coordination between the budget, accounting, payables, debt and cash management functions of Finance, develop, document and implement best practice procedures for Finance and review and enhance use of New World ERP system functionality system-wide and organization-wide. The additional daily leadership in Finance will enable Administrative Services to continue implementing process and New World ERP systems improvements as well as roll out additional modules and functionality. This in turn will enable Administrative Services to provide more robust support to the District’s other departments most notably for grants and procurement support and compliance. Human Resources position, to be determined (1 FTE) — ($113,057-$141,188) With the District’s growth as an organization, an HR Division that is structured and sized appropriately to handle all of the essential HR functions is critical. In addition to a significant number of recruitments, HR must manage classification and compensation, benefits, labor relations, policy creation and update work, workers’ compensation claims, performance evaluation systems, staff development and training, staff recognition, and more. Management Partners will be performing an assessment of HR functions and capacity and making structural/position recommendations. This position recommendation is a placeholder until the study is complete. The recommended position classification and salary range would be brought to the Board for future approval. The following six positions are recommended for FY2017-18. If approved by the Board, budget for these positions would be included in next year’s FY2017-18 proposed budget for Board consideration in spring 2017. Land and Facilities Services Maintenance Supervisor – Special Projects (1 FTE): See description above. This second Maintenance Supervisor – Special Projects position will enable the creation of a second capital projects field crew to further enhance the District’s capacity to deliver Measure AA projects. Lead Open Space Technician (1 FTE): See description above. This second LOST position will enable the creation of a second capital projects field crew to further enhance the District’s capacity to deliver Measure AA projects. Open Space Technician (1 FTE): Additional line staff, including one OST position, is required to create two field crews dedicated to Measure AA projects. OSTs are key crew members in the field, and complete work units focused on special projects will help reduce the demand that has been placed on the regular maintenance crews to complete Measure AA projects, allowing them to keep pace with the maintenance required for increasing public access, trails, and acreage. Facilities Maintenance Specialist I (1 FTE): This is a handyperson type position, specializing in facilities, and would assist with District facilities jobs and property management jobs (repairs at rental houses, etc.) that are not contracted out. This position would partially relieve the half-time FTE (OST) budgeted from Foothills, allowing increased OST activities in the field. Repair jobs that need multiple workers would still utilize FFO OSTs. Specialization in the repair of structures and District facilities will create a more efficient and quicker response to facility and structures needs in the District. This position will also reduce the demand that has been placed on the regular maintenance crews to complete facility and structure related projects allowing them to keep pace with the maintenance required for increasing public access, trails, and acreage. Real Property Department Real Property Specialist I/II (1 FTE): This position will handle title research, appraisal and real estate market anal- ysis, due diligence on properties, project budgeting, and County and City research for zoning, General Plan compli- ance, Williamson Act status, environmental health and building records information. This position will also be needed to administer tax cancellations, Coastal service fees on new land purchases and pursue gifts of Redwood Park and Hacienda Park “paper subdivision” gift parcels, in addition to working closely with the IST Division on database management projects. Some of these tasks had previously been handled between the Senior Real Property Specialist and the Real Property Specialist I, which are positions that have transferred to the Property Management Division within Land and Facilities Services and have been reclassified as Senior Property Management Specialist and Property Management Specialist I. Adding this new position to Real Property will help fill these real property function gaps, and allow Real Property to be more proactive in pursuing new land additions to fulfill Measure AA projects. Budget and Action Plan FY2016 -17 | Section IV | Page 58 Se c t i o n I V Natural Resources Department Resource Management Specialist I/II (1 FTE): This position will work in the Wildlife Program area of the Natural Resources Department and will expand NR’s capacity to restore and manage rare, threatened, and endangered species and habitats. The District increasingly has survey, monitoring, and reporting requirements as permitting components of capital and maintenance projects. This position will coordinate and supervise biological monitoring of District projects, prepare and administer regulatory permits related to sensitive and listed species impacts, survey and maintain records of populations of species, and hire and supervise contractors. Table 6 details the District staffing for FY2016-17. Future Growth in District Staffing The Financial and Operational Sustainability Model (FOSM) projected growth in District staffing between 2014 and 2020 up to 51 new positions. Since December 2014, 24 new positions have been approved by the Board. The above recommendations, if approved by the Board, raise the total new positions to 42 since December 2014. Therefore, under the FOSM model, there are an additional 9 new positions projected by 2020. The General Manager will continue to assess capacity needs and gaps in expertise in the coming years as new positions are filled and core functions are reorganized into new departments and programs, in tandem with changes to Board priorities and the pace of upcoming action plans to determine if and when additional positions are merited. Considering the magnitude of the restructuring of the District, it is important to spend some time working with the expanded organization to evaluate how the synergies among new “capacities” may provide unanticipated efficiencies and additional revenue. Based on that evaluation and reforecasting the District’s 30-year financial model, additional positions projected before 2020 in the FOSM will be considered for potential submittal to the Board as part of future Budget approvals and/or midyear budget reviews. Such additional position requests would need to remain consistent with the FOSM projections and be financially sustainable. Change from FY2014-15 FY2015-16 FY2016-17 FY2015-16 Department Adopted FTE Adopted FTE Adopted FTE Adopted Administration 13.75 18.75 24.75 6.00 Engineering and Construction 0.00 0.00 5.50 5.50 General Counsel 2.50 2.50 2.50 0.00 General Manager 5.00 6.00 8.00 2.00 Land and Facilities 0.00 0.00 49.30 49.30 Natural Resources 9.00 10.00 11.00 1.00 Operations 65.30 68.30 0.00 -68.30 Planning 12.00 14.00 10.50 -3.50 Public Affairs 11.00 12.00 8.00 -4.00 Real Property 6.00 7.00 4.00 -3.00 Visitor Services 0.00 0.00 41.90 41.90 Total FTE 124.55 138.55 165.45 26.90 Table 6: District Positions by Department Page 59 | Section IV | Budget and Action Plan FY2016 -17 Rancho San Antonio Open Space Preserve by Karl Gohl Budget and Action Plan FY2016 -17| Section V | Page 60 Section V: Three-Year Capital Improvement Program Skyline Ridge Open Space Preserve by Jack Gescheidt Page 61 | Section V | Budget and Action Plan FY2016 -17 THREE-YEAR CAPITAL IMPROVEMENT PROGRAM The Fiscal Year (FY) 2016-17 Three-Year Capital Improvement Program (CIP) lists projected capital projects and asso- ciated costs for fiscal years FY2016-17 through FY2018-19, and provides funding of $58.9 million over the next three years. The CIP is funded by the General Fund, Measure AA general obligation bonds, and grants and lists the capital projects by program similar to the Action Plan. Projects are further subdivided into Measure AA (MAA) Capital and General Fund Capital projects. FY2016-17 Capital Budget The FY2016-17 Capital Budget, including costs associated with land acquisition, totals $19.7 million, of which $15 million is funded by Measure AA. This budget is $3 million, or 13%, lower than the prior year as a result of a change in how land acquisitions are budgeted. Starting in FY2016-17, the Land Acquisition and Preservation budget will only include associated land costs such as surveys, appraisals, legal services, environmental planning and studies, and will no longer include new land purchase funding. Instead, when new land acquisitions are presented to the Board for approval, a corresponding budget adjustment to fund the purchases will be included. The FY2016-17 Capital Bud- get, excluding land and associated costs is $18.6 million, which is 77% higher than the prior year, resulting from the continuation of Measure AA funding and project implementation, including major capital improvements at Mt Umunhum. Tables 7 and 8 provide a summary of funding sources and program expenditure categories for FY2016-17. Table 7: Three-Year CIP Funding Sources Measure AA $14,933,200 76% General Fund 3,916,050 20% Grants 841,600 4% Total Funding $19,690,850 100% Table 8: Three-Year CIP by Program Land Acquisition and Preservation $ 1,008,100 5% Natural Resource Protection and Restoration 2,591,118 13% Public Access and Education 13,551,482 69% Vehicles, Equipment, Facilities, and Other 2,540,150 13% Total Capital and Land $19,690,850 100% The following pages present a summary of the FY2016-17 Three-Year CIP as well as project cost detail by program. Descriptions of the projects can be found in the FY2016-17 Action Plan. Budget and Action Plan FY2016 -17 | Section V | Page 62 Se c t i o n V FY2016-17 Three-Year CIP District Summary by Program FY2016-17 FY2017-18 FY2018-19 3-Year Total Land Acquisition and Preservation $ 1,008,100 $ 750,000 $ 750,000 $ 2,508,100 Natural Resource Protection and Restoration 2,591,118 2,399,168 1,141,686 6,131,972 Public Access and Education 13,551,482 5,168,350 5,553,000 24,272,832 Vehicles, Equipment, Facilities, and Other 2,540,150 3,620,888 19,919,156 26,080,194 Total CIP $19,690,850 $11,938,406 $27,363,842 $58,993,098 Summary by Program Land Acquisition and Preservation FY2016-17 FY2017-18 FY2018-19 3-Year Total MAA 1-3: Miramontes Ridge Land Conservation $ 51,000 — — $ 51,000 MAA 2-2: Ravenswood Bay Trail Design, CEQA, Permits and Implementation 14,000 — — 14,000 MAA 3-1: Lot Line Adjustment/Property Transfer Purisima Uplands 53,000 — — 53,000 MAA 3-2: Site Clean-up and Soil Remediation Purisima Uplands 30,000 — — 30,000 MAA 4-1: El Corte de Madera Creek Land Conservation 15,000 — — 15,000 MAA 5-1: La Honda Creek Upper Area Land Conservation 29,000 — — 29,000 MAA 10-1: Alpine Road and Drainage Improvements – MOU 50,400 — — 50,400 MAA 19-1: El Sereno Trails 19,000 19,000 MAA 20-1: Hwy 17 Bay Area Ridge Trail Crossing 25,000 — — 25,000 MAA 22-2: Sierra Azul Cathedral Oaks Land Conservation 5,750 — — 5,750 MAA 24-1: Sierra Azul Rancho de Guadalupe Land Conservation 25,200 — — 25,200 MAA 25-1: Sierra Azul Loma Prieta Land Conservation 41,000 — — 41,000 MAA District-wide purchase options and low-value Land Fund 250,000 250,000 250,000 750,000 Subtotal: Measure AA Projects 608,350 — — 608,350 Sierra Azul Mt Umunhum Trail and Property Rights 89,750 — — 89,750 Staff Facilities: Administrative Office Relocation 15,000 — — 15,000 District-wide purchase options and low-value Land Fund 250,000 250,000 250,000 750,000 Lower San Gregorio Creek Watershed Land Conservation 45,000 500,000 500,000 1,045,000 Subtotal: General Fund Projects 399,750 750,000 750,000 1,899,750 Total Land Acquisition and Preservation $1,008,100 $750,000 $750,000 $2,508,100 Part I: Land Acquisition and Preservation Page 63 | Section V | Budget and Action Plan FY2016 -17 Natural Resource Protection and Restoration FY2016-17 FY2017-18 FY2018-19 3-Year Total MAA 1-1: Agriculture Well at Madonna Creek — $ 23,000 $ 23,000 $ 46,000 MAA 7-3: La Honda Creek: Fisheries Restoration Apple Orchard 26,079 — — 26,079 MAA 7-4: La Honda Creek: Fisheries Enhancement Event Center 3,864 34,500 — 38,364 MAA 7-7: La Honda Creek Demolitions 355,398 — — 355,398 MAA 9-3: Russian Ridge: Mindego Pond Improvements — 54,165 336,745 390,910 MAA 17-2: Lysons Demolition at Monte Bello 230,300 — — 230,300 MAA 20-1: South Bay Foothills: Wildlife Passage Improvements 293,255 186,300 174,500 654,055 MAA 21-5: Bear Creek Redwoods: Public Access, Roads and Trails Upgrades 288,000 728,850 — 1,016,850 MAA 21-7: Bear Creek Redwoods: Invasive Weed Treatment/Restoration 127,308 91,480 64,340 283,128 MAA 21-8: Bear Creek Redwoods: Ponds Restoration 126,442 362,500 125,000 613,942 MAA 22-1: Sierra Azul: Hendrys Creek Restoration 260,171 538,800 198,975 997,946 MAA 23-4: Mt Umunhum Summit Restoration 143,500 128,500 111,250 383,250 MAA 5-2: Upper La Honda Creek Grazing Infrastructure (taxable bond) 78,353 173,700 45,525 297,578 MAA 7-5: La Honda Creek Grazing Infrastructure (taxable bond) 76,013 18,673 3,051 97,737 MAA 9-1: Russian Ridge Grazing Infrastructure (taxable bond) 186,435 58,700 59,300 304,435 Subtotal: Measure AA Projects 2,195,118 2,399,168 1,141,686 5,735,972 Water Infrastructure Improvements for Existing Uses 120,000 — — 120,000 Page Mill Eucalyptus Removal 276,000 — — 276,000 Subtotal: General Fund Projects 396,000 — — 396,000 Total Natural Resource Protection and Restoration $2,591,118 $2,399,168 $1,141,686 $6,131,972 Part II: Natural Resource Protection and Restoration Budget and Action Plan FY2016 -17 | Section V | Page 64 Se c t i o n V Part III: Public Access and Education Public Access and Education FY2016-17 FY2017-18 FY2018-19 3-Year Total MAA 2-1: Cooley Landing Interpretive Facilities and Infrastructure Design and Implementation (Partnership with East Palo Alto) $ 180,000 — — $ 180,000 MAA 2-2: Ravenswood Bay Trail Design, CEQA, Permitting and Implementation 202,884 1,884,600 — 2,087,484 MAA 3-4: Harkins Bridge Replacement at Purisima Creek OSP 363,141 — — 363,141 MAA 4-4: El Corte de Madera Creek Oljon Trail (Phases III – IV) 633,413 — — 633,413 MAA 5-5: La Honda Creek: Red Barn Parking Area and Trail Connections 171,883 1,283,100 40,250 1,495,233 MAA 7-9: La Honda Creek Sears Ranch Interim Parking and Trail Connections 332,465 — — 332,465 MAA 7-10: La Honda Creek OSP Sears Ranch Road Repairs, Phase III 265,000 — — 265,000 MAA 17-4: Stevens Creek Nature Trail Bridge 201,115 — — 201,115 MAA 21-3: Bear Creek Redwoods Water System 410,187 — — 410,187 MAA 21-4: Bear Creek Stables Site Plan Implementation 156,648 271,000 2,937,500 3,365,148 MAA 21-5: Bear Creek Redwoods Public Access, Phase 1 288,005 934,500 500,250 1,722,755 MAA 21-6: Bear Creek Redwoods Alma College Site Rehabilitation Plan and CEQA 419,250 777,750 2,075,000 3,272,000 MAA 23-2: Sierra Azul: Bridges for Mt Umunhum Trail Implementation 49,304 — — 49,304 MAA 23-4: Sierra Azul: Summit Restoration, Parking and Landing Zone 5,504,204 — — 5,504,204 MAA 23-5: Sierra Azul: Mt Umunhum Guadalupe Creek Overlook and Bridges 74,816 — — 74,816 MAA 23-6: Sierra Azul: Mt Umunhum Road Design and Construction 3,619,017 — — 3,619,017 Subtotal: Measure AA Projects 12,871,332 5,150,950 5,553,000 23,575,282 Purisima Creek Redwoods – Purisima 1 Bridge Redecking 27,200 — — 27,200 La Honda Creek Harrington Creek Vehicle Bridge Redecking 23,400 — — 23,400 Bear Creek Redwoods Preserve Plan and CEQA 90,000 — — 90,000 Bear Creek Stables Site Plan and CEQA 4,000 — — 14,000 Hwy 17 Bay Area Ridge Trail Crossing Feasibility Study 16,200 17,400 — 33,600 Sierra Azul OSP Meyer Residence Remodel and Upgrade 269,100 — — 269,100 Fremont Older Staging Area Public Safety Improvements 240,250 — — 240,250 Subtotal: General Fund Projects 680,150 17,400 — 697,550 Total Public Access and Education $13,551,482 $5,168,350 $5,553,000 $24,272,832 Page 65 | Section V | Budget and Action Plan FY2016 -17 Vehicles, Equipment, Facilities, and Other FY2016-17 FY2017-18 FY2018-19 3-Year Total Administrative Offices (AO) Future Office $ 120,000 $ 2,664,888 $18,983,156 $21,768,044 Farm Labor Housing – La Honda Creek OSP 394,900 — — 394,900 El Sereno Residence Rebuild or Demolition 69,500 — — 69,500 Fremont Older Water System 74,750 — — 74,750 La Honda Point of Diversion 17 Water Line Replacement 155,250 — — 155,250 4150 Sears Ranch Road Water and Road Improvements 110,350 — — 110,350 Document Management System 25,000 — — 25,000 Intranet Implementation 50,000 — — 50,000 IT Infrastructure Hardware 210,000 — — 210,000 IT Infrastructure Software 33,900 — — 33,900 Site-to-Site (IT Implementation) 22,800 — — 22,800 Enterprise GIS Planning and Implementation 165,000 — — 165,000 NWS Payroll/HR Module Implementation 20,000 — — 20,000 Equipment (Land and Facilities) 290,000 376,000 376,000 1,128,000 Vehicles – Administrative 75,000 110,000 90,000 300,000 Vehicles – Maintenance 530,000 220,000 220,000 710,000 Vehicles – Patrol 193,700 250,000 250,000 800,000 Subtotal: General Fund Projects 2,540,150 3,620,888 19,919,156 26,080,194 Total Vehicles, Equipment, and Other 2,540,150 3,620,888 $19,919,156 26,080,194 Total: Measure AA Projects 15,674,800 9,335,118 $6,694,686 31,704,604 Total: General Fund Projects 4,016,050 4,388,288 20,669,156 29,073,494 Grand Total: All Capital Projects $19,690,850 $13,723,406 $27,363,842 $60,778,098 Part VI: Vehicles, Equipment, Facilities, and Other Vehicles, Equipment, Facilities, and Other FY2016-17 FY2017-18 FY2018-19 3-Year Total Hendrys Creek Restoration – Santa Clara Valley Water District Grant (MAA) $ 36,000 $ 249,675 $ 198,975 $ 484,650 Ravenswood Bay Trail – San Mateo County Measure A Grant (MAA) 195,600 1,204,400 — 1,400,000 Mt Umunhum Restoration – Coastal Conservancy Grant (MAA) $510,000 — — $510,000 La Honda Creek OSP: Farm Labor Housing – San Mateo County Grant (GF) 100,000 — — $100,000 Total Grant Income 841,600 1,454,075 198,975 2,494,650 Total Capital Projects, net of Grant Income $18,849,250 $12,269,331 $27,164,867 $58,283,448 Part V: Grant income Budget and Action Plan FY2016 -17 | Section V | Page 66 Section VI: Hawthorn Fund Budget Windy Hill Open Space Preserve by Jennifer Fraser Page 67 | Section VI | Budget and Action Plan FY2016 -17 The Fiscal Year (FY) 2016-17 Annual Budget for the Hawthorn endowment totals $133,050, which is 82% lower than the FY2015-16 Midyear Budget. The $82,750 capital budget includes funding for completion of a partnership for long-term care and maintenance of the historic complex as well as arborist services, rodent control, roof repairs, fence repairs, and other minor stabilization efforts to mitigate deterioration as staff negotiates a partnership agreement. Approximately $50,000 is budgeted for operating expenses, which include $10,000 for video surveillance equipment, as well as $40,000 for defensible space activities required by the Town of Portola Valley’s Fire Department. The endowment fund balance at the end of FY2016-17 is projected to be $1,534,594. (See Table 10 below.) Hawthorn Fund FY2016-17 Annual Budget FY2016-17 $ Change from %s Change from FY2014-15 FY2015-16 Adopted Midyear Midyear Budget Category Actuals Midyear Budget Budget FY2015-16 FY2015-16 Operating Expenses $17,803 $ 97,185 $ 50,300 ($ 46,885) -48% Capital Expenses 5,771 637,742 82,750 (554,992) -87% Total: Hawthorn $23,753 $734,927 $133,050 ($601,877) -82% Hawthorn: Endowment Fund Interest Income Expenditures Total Cash Balance Hawthorn Fund Original Endowment: — — $2,018,445 Fiscal Year 2011-12 3,267 (50,672) 1,917,040 Fiscal Year 2012-13 7,854 (122,347) 1,856,547 Fiscal Year 2013-14 5,600 (141,389) 1,720,758 Fiscal Year 2014-15 5,818 (23,753) 1,703,003 Fiscal Year 2015-16 – Projected 7,184 (47,543) 1,662,644 Fiscal Year 2016-17 – Projected 5,000 (133,050) 1,534,594 Ending Balance – Projected $1,534,594 Table 9: Hawthorn Fund Table 10: Hawthorn – Projected Cash Balance Budget and Action Plan FY2016 -17 | Section VI | Page 68 Se c t i o n V I I Section VII: Department Summaries Staff photo by Erin Ashford Page 69 | Section VII | Budget and Action Plan FY2016 -17 Administrative Services Department Department Mission Statement Provide overall financial, human resources, information systems, and other administrative support of the District in support of the organization’s mission and goals. Core Functions • Provide financial management, budgeting, and accounting services. • Administer Human Resources Programs and coordinate employee relations activities. • Manage the District’s Information Technology and Geographic Information systems and services. • Provide the District with an overall IT strategy that fosters organizational innovation and efficiencies. • Provide office management and public reception/customer service at the Administrative Office. • Manage District procurement. Organizational Chart Special Projects Chief Financial Officer/Director of Administration Information Systems and Technology ProcurementFinance and Budget Human Resources Russian Ridge Open Space Preserve by Deane Little Budget and Action Plan FY2016 -17 | Section VII | Page 70 Se c t i o n V I I Major Workplan Items for Fiscal Year 2016-17 Capital Projects • Asset and Work Order Management System • District-wide Intranet • Enterprise GIS Planning and Implementation • Integrated Accounting and Financial System (IAFS), Phase III: Payroll Implementation • IT Infrastructure Upgrades Operating Projects • Electronic Document Management System • Employee Leadership Academy • Employee On-Boarding Program • Evaluation of Additional IAFS Modules • Performance Planning and Evaluation Process and Forms • Signage Inventory Update Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from Administrative Services FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits $2,921,591 $1,717,624 $ 3,564,339 $ 1,846,715 108% Services and Supplies 1,807,565 1,318,026 1,099,367 (218,659) -17% Total Operating Expenditures 4,729,156 3,035,650 4,663,706 1,628,056 54% General Fund Capital 49,956 164,000 526,700 362,700 221% Debt Service — — 11,084,840 11,084,840 N/A Total Administrative Services Expenditures $4,779,112 $3,199,650 $16,275,246 $13,075,596 409% Total FTE 13.75 18.75 24.75 6.00 32% Page 71 | Section VII | Budget and Action Plan FY2016 -17 Engineering and Construction Department Department Mission Statement Implement large scale capital projects to improve and maintain the District’s infrastructure and facilities that are necessary to facilitate ecologically-sensitive and safe public access and ongoing stewardship and care for the land. Core Functions • Oversee and manage the design and engineering, permitting, bidding, and construction of large scale capital improvement projects. • Provide construction management and/or construction oversight of large scale capital projects. • Ensure that capital projects comply with all necessary requirements and regulations related to construction, including building code requirements, mitigation measures, permit conditions, and federal regulations. • Develop and assist with cost estimations and constructability assessments during the planning, scoping, and early design phase of capital projects. • Ensure the District’s construction standards remain current. Organizational Chart Engineering and Construction Manager Costing and Constructability Assessments Project Compliance Design and Engineering Construction Management Construction Standards Sierra Azul Open Space Preserve by Delehanty Budget and Action Plan FY2016 -17 | Section VII | Page 72 Se c t i o n V I I Major Workplan Items for FY2016-17 Capital Projects • MAA 2-2: Ravenswood Bay Trail Design and Implementation • MAA 7-7: La Honda Creek: Structures Demolitions • MAA 7-9: La Honda Creek: Sears Ranch Interim Parking Area and Trail Connections • MAA 7-10: La Honda Creek: Sears Ranch Road Repairs, Phase III • MAA 17-2: Lysons Structures Demolition, Montebello • MAA 17-4: Stevens Canyon Trail Bridges, Montebello • MAA 21-3: Bear Creek Redwoods Water System • MAA 21-5: Bear Creek Redwoods: Public Access, Phase I • MAA 21-6: Bear Creek Redwoods: Alma College Site Rehabilitation Plan • MAA 23-4: Mount Umunhum Summit Restoration, Parking and Landing Zone • MAA 23-6: Mount Umunhum Road Design, Permitting and Implementation • El Sereno Residence Demolition • Farm Labor Housing: La Honda Creek • Fremont Older Staging Area Public Safety Improvements • Harkins Bridge Replacement at Purisima Creek • La Honda Creek: Harrington Creek Vehicle Bridge Redecking • Sierra Azul Meyer Residence Remodel and Upgrades Operating Projects • None Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from Engineering and Construction FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits — — $ 661,344 $ 661,344 N/A Less: MAA Reimbursable Staff Costs — — (152,917) (152,917) N/A Net Salaries and Benefits — — 508,427 508,427 N/A Services and Supplies — — 59,550 59,550 N/A Total Operating Expenditures — — 567,977 567,977 N/A General Fund Capital — — 532,750 532,750 N/A Measure AA Capital — — 11,615,042 11,615,042 N/A Total Capital Expenditures — — 12,147,792 12,147,792 N/A Total Engineering and Construction Expenditures — — $12,715,769 $ 12,715,769 N/A Total FTE 0.00 0.00 5.50 5.50 N/A Page 73 | Section VII | Budget and Action Plan FY2016 -17 Office of the General Counsel Department Department Mission Statement Provide legal services and counsel to the Board of Directors, committees, and District departments. Core Functions • Provide legal review and advice to the District Board and staff. • Represent the District in litigation and legal matters with outside agencies. • Administer the District’s risk management program. Organizational Chart General Counsel Litigation Risk Management Legal Support Budget and Action Plan FY2016 -17 | Section VII | Page 74 Se c t i o n V I I Major Workplan Items for FY2016-17 Capital Projects • None Operating Projects • Bear Creek Redwoods: Water Rights • Integration of Insurance Requirements into IAFS • Mount Umunhum Road Access Rights Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from General Counsel FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits $419,356 $462,404 $511,956 $ 49,552 11% Services and Supplies 37,196 61,915 61,115 (800) -1% Total Operating Expenditures 456,552 524,319 573,071 48,752 9% Total General Counsel Expenditures $456,552 $524,319 $573,071 $ 48,752 9% Total FTE 2.50 2.50 2.50 — 0% Sierra Azul Open Space Preserve by Frances Freyberg Page 75 | Section VII | Budget and Action Plan FY2016 -17 Office of the General Manager Department Department Mission Statement Responsible for the overall operation of the District. Under policy direction from the Board of Directors, the General Manager carries out the District’s adopted Strategic Plan goals and objectives and Vision Plan Priority Actions and works through the Executive Team to provide leadership, direction, resources, and tools to District Departments to ensure effective, efficient, and financially-prudent project and service delivery for the public benefit. Core Functions • Provide leadership, oversight, and direction for District functions. • Accomplish the goals and objectives set out in the Board of Directors Strategic Plan. • Implement the District’s Vision Plan Priority Actions. • Ensure that the District’s policies and procedures are fiscally sustainable. • Provide legislative support to the Board of Directors, including duties associated with the Board of Directors’ agenda and actions, officiating all District elections and maintaining all official records. Organizational Chart Public Affairs Manager Special Projects and Program Management General Manager Finance and Administrative Services District Clerk Project Planning and Delivery Visitor and Field Services Budget and Action Plan FY2016 -17 | Section VII | Page 76 Se c t i o n V I I Major Workplan Items for FY2016-17 Capital Projects • None Operating Projects • Complete Records Inventory and Retention Schedule • Continue FOSM Implementation • Interagency Coordination on Outside Partnership Projects Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from General Manager’s Office FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits $ 981,473 $1,124,026 $1,500,452 $376,426 33% Services and Supplies 1,127,762 400,425 401,790 1,365 0% Total Operating Expenditures 2,109,235 1,524,451 1,902,242 377,791 25% Total General Manager Expenditures $2,109,235 $1,524,451 $1,902,242 $377,791 25% Total FTE 5.00 6.00 8.00 2.00 33% Ravenswood Open Space Preserve by John Green Page 77 | Section VII | Budget and Action Plan FY2016 -17 Land and Facilities Service Department Department Mission Statement Improve, restore, and maintain District lands in a manner that ensures protection and stewardship of the land, that provides public access to explore and enjoy District lands, and that is consistent with ecological values and public safety. Provide and maintain District facilities and trails for public use, field and administrative facilities for staff use, and rentals. Manage grazing, agricultural, and other facility leases to support the Mission of the District. Core Functions • Maintain and construct an enjoyable and sustainable trail system. • Provide in-the-field services to protect and restore natural resources. • Protect public health and safety through fire prevention and safe access. • Foster neighbor, partner, and jurisdictional-oversight agency relationships and engage in multi-stakeholder efforts to further District goals. • Maintain District facilities to ensure safety, comfort and the public’s enjoyment. • Manage grazing, agricultural, and other facility leases to further District goals. • Provide and maintain field and administrative facilities for staff use. • Manage revenue-producing properties. Organizational Chart Land and Facilities Service Manager Facilities Maintenance Field Maintenance Field Capital Projects Property and Land Management Purisima Creek Redwoods Open Space Preserve by Karl Gohl Budget and Action Plan FY2016 -17 | Section VII | Page 78 Se c t i o n V I I Major Workplan Items for FY2016-17 Capital Projects • MAA 4-4: El Corte de Madera: Oljon Trail Implementation • MAA 5-2: Upper La Honda Creek Grazing Infrastructure • MAA 7-5: La Honda Creek Grazing Infrastructure • MAA 7-9: La Honda Creek: Sears Ranch Interim Parking Area and Trail Connections • MAA 9-1: Russian Ridge Grazing Infrastructure • MAA 17-4: Stevens Canyon Trail Bridges, Montebello • MAA 21-4: Bear Creek Stables Site Plan Implementation • MAA 23-2: Mount Umunhum Trail Construction • MAA 23-4: Mount Umunhum Summit Restoration, Parking and Landing Zone • MAA 23-5: Mount Umunhum Guadalupe Creek Overlook and Bridges • El Sereno Residence Demolition • Fremont Older Water System Upgrade • Farm Labor Housing: La Honda Creek • La Honda Creek: Harrington Creek Vehicle Bridge Redecking • La Honda Creek Point of Diversion 17 Water Line Replacement • Madonna Creek Agricultural Production Plan and Lease • Page Mill Eucalyptus Removal • 4150 Sears Ranch Road Water and Road Improvements, La Honda Creek Operating Projects • Bear Creek Stables RFP/Lease • Black Mountain Tower Leases • District Housing Policy • Sierra Azul Meyer Property Planning and Programming • Skyline Ridge Christmas Tree Farm Lease • Toto Ranch Grazing Lease and Infrastructure Improvements Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from Land and Facilities FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits — — $ 5,099,687 $ 5,099,687 N/A Less: MAA Reimbursable Staff Costs — — (657,176) (657,176) N/A Net Salaries and Benefits — — 4,442,511 4,442,511 N/A Services and Supplies — — 3,244,861 3,244,861 N/A Total Operating Expenditures — — 7,687,372 7,687,372 N/A General Fund Capital — — 2,196,650 2,196,650 N/A Measure AA Capital — — 1,049,139 1,049,139 N/A Total Capital Expenditures — — 3,245,789 3,245,789 N/A Total Land and Facilities Expenditures — — $10,933,161 $10,933,161 N/A Total FTE — — 49.30 49.30 N/A Page 79 | Section VII | Budget and Action Plan FY2016 -17 Natural Resources Department Department Mission Statement Protect and restore the natural diversity and integrity of the District’s resources for their value to the environment and the public, and provide for the use of the preserves consistent with resource protection. Core Functions • Plan, implement, and design projects to protect and restore the natural resources. • Comply with the California Environmental Quality Act (CEQA) and resource agency regulation requirements. • Work with other entities to obtain funding, plan for, and protect District and regional natural resources. • Steward District working landscapes to protect natural resource values and provide sustainable agricultural uses. Organizational Chart Natural Resources Manager Wildlife Management Natural and Physical Sciences Vegetation Management La Honda Creek Open Space Preserve by Midpen Staff Budget and Action Plan FY2016 -17 | Section VII | Page 80 Se c t i o n V I I Major Workplan Items for FY2016-17 Capital Projects • MAA 7-3: Endangered Wildlife Protection – Fisheries Enhancement, Apple Orchard • MAA 10-1: Alpine Road Regional Trail, Coal Creek • MAA 20-1: Wildlife Passage Improvements: Highway 17 • MAA 21-5: Bear Creek Redwoods: Public Access, Roads and Trails Upgrade • MAA 21-7: Bear Creek Redwoods: Preserve Plan – Intensive Weed Treatment/Restoration Plan • MAA 21-8: Bear Creek Redwoods: Ponds Restoration • MAA 22-1: POST Hendrys Creek Property Land Restoration • MAA 23-4: Mount Umunhum Summit Area Restoration • Bear Creek Redwoods: Public Recreation and Interpretive Projects – Water Infrastructure Improvements for Existing Uses Operating Projects • Archeological Resource Survey, Assessment, and Curation • Carbon Sequestration /Climate Change Analysis • Endangered Species Programmatic Permitting • Guadalupe River Mercury Total Maximum Daily Load Coordinate Monitoring Program • San Gregorio Creek and Purisima Creek Watersheds Adjudication Compliance • Marbled Murrelet Recovery Planning • Madonna Creek Agricultural Production Plan and Lease • Natural Resources Procedures Manual • Peninsula Working Group Strategic Plan: Pescadero Watershed Assessment and Planning • Predator/Livestock Predation Policy • Prescribed Fire Program Development • Resource Management Grants Program • Restoration Forestry Demonstration Project • Mindego Ranch Aquatic Species Enhancement Plan Implementation • Sudden Oak Death Monitoring and Research • Water Use and Monitoring Reporting Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from Natural Resources FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits $ 909,239 $1,169,398 $1,336,729 $167,331 14% Less: MAA Reimbursable Staff Costs — (125,500) (193,837) (68,337) 54% Net Salaries and Benefits 909,239 1,043,898 1,142,892 98,994 9% Services and Supplies 382,869 735,930 1,148,720 412,790 56% Total Operating Expenditures 1,292,108 1,779,828 2,291,612 511,784 29% General Fund Capital 404,828 235,000 120,000 (115,000) -49% Measure AA Capital 314,598 1,777,500 1,053,417 (724,083) -41% Total Capital Expenditures 719,426 2,012,500 1,173,417 (839,083) -42% Total Natural Resources Expenditures $2,011,534 $3,792,328 $3,465,029 ($327,299) -9% Total FTE 9.00 10.00 11.00 1.00 10% Page 81 | Section VII | Budget and Action Plan FY2016 -17 Planning Department Department Mission Statement Following a robust public participation process, prepare use and management plans for District Preserves and conduct initial design of recreation facilities and other site improvements while protecting and enhancing the unique and sensitive natural resources that are native to the land; and review other agency land use plans and outside development proposals that may affect the District’s mission. Core Functions • Oversee and manage projects for public access, staff facilities, and stewardship of cultural and historic resources through scoping, feasibility, programming, early design, and land use permitting. • Develop and maintain current and long-range use and management plans, policies, and procedures for Preserves. • Comply with all applicable federal, state, and local codes and regulations, and permitting requirements for project planning and early design (e.g. California Environmental Quality Act, American for Disabilities Act, National Preservation Act, etc.) • Seek partnership opportunities and new funding sources to further Midpen’s mission, Vision Plan, Strategic Plan goals, and leverage Measure AA funding. • Participate in regional planning and coordination efforts (e.g. San Francisco Bay Trail, Bay Area Ridge Trail, Juan Bautista de Anza National Historic Trail, etc.) for a regionally integrated approach to open space preservation and public access. • Engage the public and partner agencies in Midpen’s planning activities. • Plan and design signage for Preserves and trails. • Review external planning activities and projects that may affect District interests. Organizational Chart Planning Manager Long-Range Planning Environmental Review Preliminary Environmental Review Current Planning Land Use Permitting Regional Trails Coordination Budget and Action Plan FY2016 -17 | Section VII | Page 82 Se c t i o n V I I Major Workplan Items for FY2016-17 Capital Projects • MAA 2-1: Ravenswood: Cooley Landing Interpretive Facilities Design and Implementation • MAA 2-2: Ravenswood: Ravenswood Bay Trail Design and Implementation • MAA 4-4: El Corte de Madera: Oljon Trail Implementation, Phases III and IV • MAA 5-5: La Honda Creek: Red Barn Parking Area and Trail Connections • MAA 7-9: La Honda Creek: Sears Ranch Interim Parking Area and Trail Connections • MAA 21-4: Bear Creek Stables Site Plan Implementation • MAA 21-5: Bear Creek Redwoods: Public Access, Phase I • MAA 21-6: Bear Creek Redwoods: Alma College Site Rehabilitation Plan • MAA 22-1: POST Hendrys Creek Property Land Restoration • MAA 23-2: Mount Umunhum Trail Construction • MAA 23-4: Mount Umunhum Summit Restoration, Parking and Landing Zone • MAA 23-5: Mount Umunhum Guadalupe Creek Overlook and Bridges • Bay Area Ridge Trail: Highway 17 Crossing • Bear Creek Redwoods Preserve Plan and CEQA • Bear Creek Stables Site Plan and CEQA • Hawthorns Historic Complex, Windy Hill Operating Projects • Accessibility Plan Update • Administrative Office Long-Term Facility Plan and Selection • El Sereno: Dog Access • Mount Umunhum SCVWD Antenna Relocation and USGS Equipment Relocation • Sierra Azul Meyer Property Planning and Programming • Signage Inventory Update • South Area Office Long-Term Facilities Feasibility Study Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from Planning FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits $1,257,522 $1,567,117 $1,352,252 ($214,865) -14% Less: MAA Reimbursable Staff Costs — (505,811) (33,752) 472,059 -93% Net Salaries and Benefits 1,257,522 1,061,306 1,318,500 257,194 24% Services and Supplies 237,201 346,150 700,620 354,470 102% Total Operating Expenditures 1,494,723 1,407,456 2,019,120 611,664 43% General Fund Capital 776,630 1,607,000 240,200 (1,366,800) -85% Measure AA Capital 11,870 4,099,811 1,348,852 (2,750,959) -67% Total Capital Expenditures 788,500 5,706,811 1,589,052 (4,117,759) -72% Total Planning Expenditures $2,283,223 $7,114,267 $3,608,172 ($3,506,095) -49% Total FTE 12.00 14.00 10.50 (3.50) -25% Page 83 | Section VII | Budget and Action Plan FY2016 -17 Public Affairs Department Department Mission Statement Educate and make clearly visible to the public the purposes and actions of the District, and actively encourage public input and involvement in the District’s decision-making process and other activities. Core Functions • Maximize public awareness and understanding of the District and its activities. • Engage the public through programs that educate and involve the community and expand the District’s capacity to reach diverse audiences. • Collect and evaluate constituent feedback and recommend action. • Review and recommend legislation that affects and/or benefits the District’s ability to carry out its mission. Organizational Chart Public Affairs Manager Community Outreach Government Affairs Public Information and Media Winging Event, Skyline Ridge Open Space Preserve by Jack Gescheidt Budget and Action Plan FY2016 -17 | Section VII | Page 84 Se c t i o n V I I Major Workplan Items for FY2016-17 Capital Projects • None Operating Projects • Bench Policy and Memorial Options • Board Outreach • Climate Change and Sustainability Education • Community-Hosted Outreach Events • Create New Self-Guided Audio Tour • District Groundbreaking and Dedication Events • El Sereno Residence Demolition • Enhance Docent Program Data Collection and Transfer • Go Green User Toolkit • Government Relations • Health Incentive Program: Healthy Parks/Healthy People • Key Branding Strategy for District Preserves • Latino Outdoors Program Funding • Mount Umunhum Dedication/Grand Opening Events • Partnership Development: Businesses • Partnership Development: Youth Program • Preserve Use Study • Public Affairs Strategic Plan • San Mateo County Coast Outreach • Sierra Azul: Mount Umunhum Groundbreaking and Dedication Events • Update Measure AA Information Material • Website Enhancement Projects Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from Public Affairs FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits $1,074,534 $1,241,881 $ 969,616 ($272,265) -22% Services and Supplies 615,165 719,690 793,650 73,960 10% Subtotal: Operating Budget 1,689,699 1,961,571 1,763,266 (198,305) -10% Total Department Budget $1,689,699 $1,961,571 $1,763,266 ($198,305) -10% Total FTE 11.00 12.00 8.00 (4.00) -33% Page 85 | Section VII | Budget and Action Plan FY2016 -17 Real Property Department Department Mission Statement Purchase or otherwise acquire interest in strategic open space land; connect District open space lands with federal, state, county, city, and other protected open space lands, parklands, watershed lands. Core Functions • Provide comprehensive land conservation planning and analysis to guide the land purchase program in coordination with other Departments. • Create and take advantage of opportunities to conserve a greenbelt of protected open space lands along the ridgelines, foothills, and baylands. • Provide technical assistance to protect and secure District public open space property rights and interests (including fee and easement interests). • Develop and strengthen neighbor, conservation partner and agency relationships to facilitate land protection goals and conservations partnerships. Organizational Chart Real Property Manager Lease Agreements Related to New Acquisitions Land and Property Acquisition Pre-Acquisition Assessment Property Rights El Sereno Open Space Preserve by Amanda Mills Budget and Action Plan FY2016 -17 | Section VII | Page 86 Se c t i o n V I I Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from Real Property FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits $707,455 $980,242 $626,896 ($353,346) -36% Less: MAA Reimbursable Staff Costs — (21,970) — 21,970 -100% Net Salaries and Benefits 707,455 958,272 626,896 (331,376) -35% Services and Supplies 55,021 132,900 155,870 22,970 17% Subtotal: Operating Budget 762,476 1,091,172 782,766 (308,406) -28% General Fund Land and Associated Costs 279,859 1,003,000 399,750 (603,250) -60% Measure AA Land and Associated Costs 4,491,260 11,305,640 608,350 (10,697,290) -95% Subtotal: Land and Associated Costs 4,771,119 12,308,640 1,008,100 (11,300,540) -92% General Fund Property Management* 615,280 715,245 — (715,245) -100% Measure AA Property Management* — 79,999 — (79,999) -100% Subtotal Property Management* 615,280 795,244 — (795,244) -100% Debt Service 8,893,601 11,142,744 — (11,142,744) -100% Total Department Budget $15,042,476 $25,337,800 $1,790,866 ($23,546,934) -93% Total FTE 6.00 7.00 4.00 (3.00) -43% * Effective FY2016-17, the Property Management Program is transferred to the Land and Facilities Department and incorporated into the operating and capital budgets. Major Workplan Items for FY2016-17 Capital Projects • MAA 1-3: Miramontes Ridge: Land Conservation • MAA 2-2: Ravenswood Bay Trail Easement and CEQA • MAA 3-1: Purisima Uplands Lot Line Adjustment/Property Transfer and Protection of Lobitos Creek Watershed • MAA 3-2: Purisima Uplands Site Cleanup and Soil Remediation Assessment • MAA 4-1: El Corte de Madera and MAA 5-1: La Honda Creek Upper Area Land Conservation • MAA 10-1: Coal Creek: Alpine Road Regional Trail • MAA 20-2: El Sereno: Trails and Wildlife Corridor • MAA 22-1: Sierra Azul: Cathedral Oaks Land Conservation • MAA 24-1: Sierra Azul: Rancho de Guadalupe Land Conservation • MAA 25-1: Sierra Azul: Loma Prieta Land Conservation • Administrative Office Relocation Investigation • Lower San Gregorio Creek Watershed Land Conservation • Pursue New Land Conservation Opportunities • Sierra Azul: Mount Umunhum Public Access and Property Rights Operating Projects • Encroachment Resolution (Gullicksen), Saratoga Gap • Encroachment Resolution (Kennedy Trail), Sierra Azul • Encroachment Resolution (Stevens Canyon Ranch Area), Saratoga Gap • Stevens Canyon Water Dispute at Saratoga Gap Page 87 | Section VII | Budget and Action Plan FY2016 -17 Visitors Services Department Department Mission Statement Ensure protection and stewardship of the land and visitor safety, manage public access consistent with ecological values and public safety, and provide opportunities for enrichment of visitors through the environmental education, docent, and volunteer programs. Core Functions • Protect public health and safety through enforcement of District rules and regulations, fire protection, emergency medical response. • Provide frontline public contact and services on District lands. • Manage the Docent, Environmental Education, and Volunteer programs. • Foster neighbor, partner, and public safety agency relationships and engage in collaborative efforts to further District goals. Organizational Chart Visitor Services Manager Volunteer Program Ranger Services Docent, Education and Interpretive Programs Skyline Ridge Open Space Preserve by Liv Ames Budget and Action Plan FY2016 -17 | Section VII | Page 88 Se c t i o n V I I Major Workplan Items for FY2016-17 Capital Projects • None Operating Projects • AEDs for District Emergency Response Vehicles • Docent and Volunteer Support and Public Outreach • Docent and Volunteer Programs Evaluation • Enhance Docent and Volunteer Program Data Collection and Transfer • Partnership Development with Volunteer Groups • Visitor Use Level Measurement • Training Database Upgrades • Signage Inventory Update • Sierra Azul Meyer Property Planning and Programming Department Budget FY2016-17 FY2015-16 FY2016-17 $ Change from % Change from Visitors Services FY2014-15 Adopted Adopted FY2015-16 FY2015-16 Department Budget Actuals Budget Budget Adopted Budget Adopted Budget Salaries and Benefits — — $4,588,744 $4,588,744 N/A Services and Supplies — — 502,475 502,475 N/A Subtotal: Operating Budget — — 5,091,219 5,091,219 N/A Total Department Budget — — $5,091,219 $5,091,219 N/A Total FTE 0.00 0.00 41.90 41.90 N/A Page 89 | Section VII | Budget and Action Plan FY2016 -17 Glossary TErM DEsCrIPTIoN action Plan The work plan that includes all of the projects and key initiatives that the District pursue. Budget The plan of expenditures and revenues for a specific period of time. Capital Budget Expenditures that are used to improve the infrastructure and assets of the District. Debt service Debt ser vice is the payment of the principal and interest on an obligation resulting from the issuance of bonds and/or promissor y notes. Fiscal year (Fy) Denotes the budget year as July 1 to June 30 (12-month cycle) for accounting purposes in opening and closing financial records. FosM Financial and organizational sustainability Model is a comprehensive report that provides the District with recommendation on strengthening organizational capacity to fulfill the its mission of land preser vation, natural resource protection, and public access and education. Funds Different revenue sources used for specific purposed dependent on the type of District activity. Full-Time Equivalent (FTE) one FTE is equivalent to 2080 hours of work per year. some positions are part-time and are budgeted based on hours that are then converted to a full-time equivalent of a position. GasB 54 accounting guidelines issued by the Governmental accounting standards Board (GasB) on fund balance reporting and classification of Governmental Funds. General Fund The main governmental operating fund for the District. The General Fund is primarily used to fund personnel costs, routine operational and maintenance expenses, and debt ser vice. General obligation (Go) Bond Go Bond is a local governmental debt issue that is secured by a broad government pledge to use its tax revenues to repay the bond holders. Hawthorn Endowment This fund may only be used for expenses required to maintenance the property. Expenditures can be both operating and capital. Measure aa Voters approved general obligation bond to be used on improvement projects that meet specific criteria as outlined in the 25 Project Portfolios outline in the bond measure. operating Budget This budget plans for projects costs for salaries and Benefits, and services and supplies. oPEB other Post Employment Benefits. CalPErs The California Public Employee retirement system. Projected The projected amount of expenditures and/or revenues for the District, before the account books have been closed for the fiscal year, and a finance audit has been conducted. Property Tax The tax is imposed on real property, and is based on the value of the property. It is collected by san Mateo and santa Clara counties. revenue The amount of funds received by the District from taxes, fees, rental income, interest, intergovernmental sources, and other sources during the fiscal year. Budget and action Plan Fy2016-17 | Glossary | Page 90 Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, California 94022-1404 Phone: 650-691-1200 • Fax: 650-691-0485 E-mail: info@openspace.org Web site: www.openspace.org PRINTED ON 100% POST CONSUMER WASTE PAPER PRINTED WITHSOY INK Fremont Older Open Space Preserve by Susanne Karlak