HomeMy Public PortalAbout21-9939 H & R Change Order Cairo Lane Road RepairsSponsored by: City Manager
RESOLUTION NO. 21-9939
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO APPROVE A CHANGE ORDER REQUEST FOR
H&R PAVING, INC. FOR ADDITIONAL LABOR AND
MATERIAL INCURRED DURING THE COMPLETION OF THE
TEMPORARY ROADWAY REPAIRS ON CAIRO LANE
WITHIN THE CITY, IN AN AMOUNT OF FORTY-NINE
THOUSAND, FIVE HUNDRED NINETY-SEVEN DOLLARS
AND TWENTY-FOUR CENTS ($49,597.24); PROVIDING
FOR ADOPTION OF REPRESENTATIONS; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, on September 8th, the City Commission of the City of Opa-Locka
("City Commission") ratified the City Manager's emergency decision to secure H&R
Paving, Inc for Temporary Roadway Resurfacing Repairs on Cairo Lane, within the
City of Opa-Locka for Two Hundred Forty -Eight Thousand, Five Hundred Dollars
($248,500.00). The temporary repairs remedied the safety issue and made the street
transitable again. This temporary project will subsequently be incorporated into the
major Cairo Lane Roadway & Drainage Improvement project scheduled for
completion this year; and
WHEREAS, the subject street was more damaged than previously anticipated
and more material and labor was needed to level the roadway. In addition, in order
to decrease the flooding, the swale area was regraded on one section of the street along
a City easement. This additional work resulted in an additional cost of Forty -Nine
Thousand Five Hundred Ninety -Seven Dollars and Twenty -Four Cents ($49,597.24);
and
WHEREAS, the City Commission finds it is the best interest of the City to
approve the change order attached hereto as Exhibit "A".
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing whereas
paragraphs are hereby ratified and confirmed as being true, and the same are
hereby made a specific part of this Resolution.
Resolution No. 21-9939
Section 2. AUTHORIZATION: The City Commission of the City of Opa-
Locka, Florida hereby authorizes the City Manager to approve a Change Order
for H&R Paving, Inc., for additional labor and material incurred during the
completion of the temporary roadway repairs on Cairo Lane within the City,
in an amount of Forty -Nine Thousand, Five Hundred Ninety -Seven Dollars
and Twenty -Four Cents (549,597.24), as set forth in Exhibit "A".
Section 3. Sections of this Resolution may be renumbered or re -lettered and
corrections of typographical errors which do not affect the intent may be
authorized by the City Manager, or the City Manager's designee, without need
of public hearing, by filing a corrected copy of same with the City Clerk.
Section 4. This Resolution shall take effect immediately upon adoption and is
subject to the approval of the Governor or his designee.
PASSED AND ADOPTED this 17th day of November, 2021.
Attest:
Moved by: Commissioner Bass
nna Flores, City Clerk
Seconded by: Commissioner Davis
VOTE:
4-0
Commissioner Taylor YES
Commissioner Bass YES
Commissioner Davis YES
Mayor Williams YES
Veronica J. William, Mayor
Approved as to Form And
Legal Sufficiency:
Burnadette Norris -Weeks, P.A.
City Attorney
2
City of Opa-locka
Agenda Cover Memo
Department
Director:
Airia Austin
Department
Director
Signature:
A i ""
...-.--)
•
City
Mana er:
g
John E. Pate
CM Signature:
Th
_.,.�
Commission
Meeting
Date:
11/17/2021
Item Type:
(EnterX in box)
Resolution
Ors n. c
Other
X
Fiscal
Impact:
(Enter X in box)
Yes
No
Ordinance Reading:
(EnterX in box)
1st Reading
2"d Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
(Enter Fund & Dept.)
Ex:
See Financial
Impact Section
Advertising Requirement:
(EnterX in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
MI
M
NI
•
NI
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
ADDITIONAL COST FOR THE CAIRO LANE EMERGENCY ROADWAY REPAIR
Staff Summary:
A resolution of the City Commission of the City of Opa-locka authorizing the City Manager to pay an
invoice from H& R Paving Inc for the additional labor and material incurred during the completion of
the Temporary Roadway Repairs on Cairo Lane.
On September gtl,, the City Commission ratified the City Manager's emergency decision to secure H&R
Paving, Inc for Temporary Roadway Resurfacing Repairs on Cairo Lane for two hundred forty-eight
thousand five hundred dollars ($24£3,500.00). The temporary repairs remedied the safety issue and
made the street transitable again. This temporary project will subsequently be incorporated into the
major Cairo Lane Roadway & Drainage Improvement project scheduled for completion this year.
The proposed work to repair the street was expected to be two hundred forty-eight thousand five
hundred dollars ($248,500.00); however, the street was more damaged than previously understood.
Therefore, more material and labor were needed to level the roadway. In addition, to lessen the
flooding, the swale area was regraded on one section of the street along a City easement. This
additional work resulted in an additional cost of forty-nine thousand five hundred ninety-seven
dollars and 24/100 ($49,597.24).
financial Impact
The Cairo Lane project is budgeted for $800,000 in the Safe Neighborhood CIP Fund and needs to be
increased by $49,597.24 to cover this additional cost At the November 17th Special Commission
meeting the Commission authorized expenditure of $192,947 for the design phase of the Sesame
Street Restoration Project, with the funding to come from the reduction of the budget for new
sidewalks. This reduced the sidewalk budget to $307,053. It is recommended that this budget be
further reduced to fund the additional cost associated with the Cairo Lane Temporary Roadway
Repair. This will be submitted in the forthcoming FY 22 Budget Amendment #1.
Account
Description
Available
Project
Remaining
Balance
44-541820
Cairo Lane Roadway &
Drainage Project
$849,597.24 *
$49,597.24
$800,000.00
* After approval of forthcoming FY 22 Budget Amendment #1
Proposed Action:
Staff recommends approval of this item.
Attachment:
1. Agenda
2. Invoice32721-P
3. Pictures of Cairo Lane for before and after the repairs.
4. Resolution 21-9904
H& R Paving, Inc. INVOICE
1955 NW 110th Ave.
Miami, FL 33172-9111 Invoice Number: 32721-P
USA Invoice Date: Nov 4, 2021
Page: 1
Voice: (305)261-3005
Fax: (305)592-6079
Bill To:
CITY OF OPA LOCKA
780 Fisherman St
OPA-LOCKA, FL 33054
Ship to:
CAIRO LANE
JOB#3117
Customer ID
CITYOP
Customer PO Payment Terms
WORK DONE:8/27/21
Net 30 Days
Sales Rep ID Shipping Method I Ship Date Due Date
Courier
12/4/21
Quantity
Item
Description
5. REGRADE EXISTING SWALE
6. INSTALL NEW LIMEROCK BASE SPREAD AND
COMPACT ADDITIONAL 6,666 SFT. INCLUDED 2"
OF ASPHALT.
These goods or services have been
received, found to be satisfactory
and this invoice is approved for
payment.
Airia Austin
PW/CIP Director
11-4-21
Date
11-4-21
Carlos Gonzalez uace
Project Manager
Check/Credit Memo No:
Unit Price Amount
Subtotal
22,000.00
27,597.24
Sales Tax
Total Invoice Amount
Payment/Credit Applied
49,597.24
49,597.24
TOTAL 49,597.24