HomeMy Public PortalAbout133-2019 - Sanitary - Safety Tech - Cameras at LandfillAGREEMENT ORIGINAL
THIS AGREEMENT made and entered into this 27 day of &_t9 2019 b
and between the City of Richmond, Indiana, a municipal corporation acting by and through its
Board of Sanitary Commissioners, with its office at 50 North 5th Street, Richmond, Indiana,
47374 (hereinafter referred to as the "City") and Safety Tech, Inc., P.O. Box 616, 30 East 71
Street, Lapel, IN 46051 (hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City retains Contractor for the purchase and installation of cameras at each entrance of the
Wastewater Treatment Plant and at the New Paris Pike Landfill for the entrance gate, scale house,
resource recovery area and the solid waste garage.
City sent a Request for Quotes -on or about June 21, 2019, seeking quotes for the cameras and the
cost of installation at each entrance of the wastewater Treatment Plant and at the New Paris Pike
Landfill for the entrance gate, scale house, resource recovery area and the solid waste garage.
The response of Contractor, dated July 17, 2019, is contained in Exhibit "A", which Exhibit "A"
is attached hereto and incorporated herein by reference and made a part of this Agreement.
The Contractor shall furnish all equipment and services necessary for the proper completion of
the installation and operation of the cameras as specified in Exhibit "A".
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict ,with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
SECTION ]I. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
the City of Richmond.
SECTION III. COMPENSATION
City shall pay Contractor in an amount not to exceed Six Thousand Ninety --Five Dollars and No
Cents ($6,095.00) for the purchase and installation of cameras at each entrance of the wastewater
Treatment Plant and at the New Paris Pike Landfill for the entrance gate, scale house, resource
recovery area and the solid waste garage.
SECTION IV. TERM OF AGREEMENT
This Agreement shall be effective when the Purchase Order is approved and shall continue until
the cameras are installed, which is anticipated to be not later than December 1, 2019.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least thirty (3 0) days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
Contract No. 133 -- 2019
a. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the -grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
This Agreement may also be terminated by either the City or the Contractor, in whole or in part,
by mutual Agreement setting forth the reasons for such. termination, the effective date, and in the
case of partial termination, the portion to be terminated.
This Agreement may also be terminated by either the City or the Contractor, without cause, by
giving at least thirty (3 0) days written notice to the other party.
In the event of termination of this Agreement, the City shall be required to make payment for all
work performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
nothing contained in -this Agreement shall be construed as rendering the Contractor liable for acts
of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
.Agreement, whether such operations by the Contractor or by any subcontractors or by anyone
directly or indirectly employed by any of there, or by anyone for whose acts. the Contractor may
be held responsible.
A.
Q
C.
Coverag
worker'.s Compensation &
Disability Requirements
Employer's Liability
Comprehensive General Liability
Section 1. Bodily Injury
Limits
Statutory
$100,000
$17000,000 each occurrence
$ 2, 0 0 0, 0 0 0 aggregate
Section 2. Property Damage $1, 00 0, 0 0 0 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury
Section 2. Property Damage
E. Comprehensive Umbrella Liability
$1,Q00,000 each person
$1,000,000 each occurrence
$1,000,000 each occurrence
$1,000,000 each occurrence
$1,000,000 aggregate
F. Malpractice/Errors & Omissions Insurance $1,000,000 each occurrence
$1,000,000 aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation lave, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing, that the Contractor has complied with Indiana Code.
Sections 22--3--2--5, 22--3-5-1 and 22-3-5--2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana worker's Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E--VERIFY PROGRAM
REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall
provide to the City its signed Affidavit affirming that Contractor does not knowingly employ
an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor
violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than
thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to
remedy the violation within the thirty (30) day period provided above, the City shall consider
the Contractor to be in breach of this Agreement and this Agreement will be terminated. If
the City determines that terminating this Agreement would be ,detrimental to the public
interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this section, then
pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual
damages.
SECTION VIII. PROHIBITION AGAINST DISCREVIINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub --contractor, or any person acting
on behalf of Contractor or any sub -contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire, tenure,- terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, because of race, religion, color, sex,
disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5--16-6-1, the Contractor agrees:
l . That in -the hiring of employees for the performance of work under this .
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
person acting on behalf of Contractor or any sub -contractor, shall not
discriminate by reason of race, religion, color, sex, national origin or ancestry
against any citizen of the State of Indiana. who is qualified and available. to
perform the work to which the employment relates;
2. That Contractor, any sub --contractor, or any person action on behalf of Contractor
or any sub -contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this_ Agreement on account of
race, religion, color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and-
4. That this Agreement may be canceled or terminated by the City and all money
due or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION Imo. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability which may arise in the course of Contractor's performance of
its obligations pursuant to this Agreement.
SECTION X. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
void. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. This document constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any
previous discussion, negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts. By executing this Agreement, Contractor is estoppel from bringing suit or any other
action in any alternative forum, venue, or in front of any other tribunal, court, or administrative
body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right
Contractor may have to bring such suit in front of other tribunals or in other venues.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
Any person executing this Contract in a representative capacity hereby warrants that he/she has
been. duly authorized by his or her principal to execute this Contract and that such authorization
has not been revoked or rescinded.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
6 `CITY"
The City of Richmond, Indiana, by and through
its Board of Sanitary Commissioners
Sue Miller, President
Arran Eakshi, Vice President
a - t
teins, Member
Dated: 3.- 7-w
"CONTRACTOR"
SAFETY TECH, INC.
I ff(N MA
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�r
Dated: 9
To: 'hi fit safe ecIt.us
Cc: 'Darren Duncan' Aduncar richmondindiana. ov>
Subject: Camera's and Cell phone line'fire panel
Importance: High
.Jason,
I will need to updated cost on the cellular phone line far the fire panels at our Wastewater Treatment Plant
panel in Admin Building and at the Iandfill solid waste garage.
Also I need quotes to install four (4) camera's at the landfill. One will be pointed at the main gate entrance, scale -
house, tub area and one pointed at the solid waste garage.
L
o At the wastewater treatment plant I need to install at least two (2) camera's one located at the main entrance
gate (Liberty Avenue entrance) and the rear entrance (Test Road) entrance.
Thank you,
Jeff Lohmoeller Class IV
WWTPIMaint. Mgr.
City of Richmond Indiana
Department of Sanitation
email: LIM oeller0richmondindiana. go
Phone: (765) 983-7.46.4
Cell: (765) 993--2670
Fax: (765) 962 2669 `
1
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Incycls-
2
SafetyTech,inn. Quote 190717JH1
P.O. Box 616
30 East 7th Street
Lapel, 1N 46051
765-534-4309 24 h our
765-534-2000 Fax
July 17, 2019
CITY OF RICHMOND
2380 Liberty Avenue
Richmond, IN 47374
Attn: Jeff Lohmoeller
Subject: Landfill CCTV System
Dear Mr. Lohmoeller,
We at SafetyTech, Inc. are pleased to provide a quotation for a Camera System to protect and
monitor the Richmond Landfill facility. Installation is to include the installation and setup of a high
definition digital camera system.
HD Digital Camera System:
• 3 — 4MP IP HD Bullet Camera with 100' IR Night Vision
• I — 2 MP IP HD Bullet Camera with 165' IR and License Plate Recognition
8 Channel ALIBI NVR , 8 port POE
Seagate Skyhawk 2TB Harddrive
• Remote Viewing Software and Phone App
• Note: Internet connection to be provided by Richmond Sanitary
• Installation labor and material
• System Training
• Warranty: 3 year parts, 1 year labor
❑ Price: $ 3505
Option 1: 32" HD Monitor - $300
We at SafetyTech, Inc. thank you for giving us the opportunity to provide this quotation. We hope
to have the opportunity to provide Richmond Sanitary Landfill with a quality security camera
system. If you have any questions, please do not hesitate to call. Thank you!
L'4
Thank you for the opportunity,
Jason Hight
SafetyTech, Inc.
T: 765-534-•2000
C: 765-617-1858
e-mail: jhight@safetytech.us
Inc.SafetyTechj, �HQuote 190717JH4
_ P.O. Box 616
30 East 7"1 Street
Lapel, IN 46051
• 765-534-4309 24hour
765-534-2000 Fax
July 17, 2019
CITY OF RICHMOND
2380 Liberty Avenue
Richmond, IN 47374
Attn: Jeff Lohmoeller
Subject: Sanitary District CCTV System Camera Addition
Dear Mr. Lohmoeller,
We at SafetyTech, Inc. are pleased" -to provide a quotation for the expansion of the existing CCTV
security camera system at the Richmond Sanitary District facility.
HD Digital Camera System Expansion: _
0 1 -- 4K 8MP IP Bullet Cameras with 170' Starlight 1R
a 1 -- 8 Port POE Switch
Airing and Installation
v Warranty: 3 year parts, 1 year labor
❑ Price: $ 1145 ea.
We at SafetyTech, Inc. thank you for giving us the opportunity to provide this quotation. We hope
to have the opportunity to provide Richmond -Sanitary Landfill with a quality security camera
system. If you have any questions, please do not hesitate to call. Thank you!
Thank you for the opportunity,
1
1
Jason Hight
SafetyTech, Inc.
T: 765-534-2000
C: 765-617-1858
e-mail: jhight _sa#etytech.us
I�g�l,2019
The Board of Sanitary Commissioners of the Sanitary District of Richmond, Indiana, met in regular
session in the Board Room of the Richmond Sanitary District Building, 2380 Liberty Avenue,
Richmond, Indiana, on Tuesday, July 23, 2019 at 10:00 A.M.
Those present were Sue Miller-- President, Am.an. Bakshi-- vice -President, Greg Stiens-- Board
Member, Bryan Ervin-- Director, Elijah Welch-- Assistant Engineer, Emily Palmer-- City Controller,
Denise Johnson-- Customer Service Manager, Jeff Lohmoeller-- WWTP and Maintenance Manager,
Walt Chidester-- Assistant City Attorney, Jessica Foster-- Assistant Recording Clerk, Pat Smoker -
Plant Superintendent, Todd Hob s on- WWTP Operator, Tim Orrill- RS D Lab Supervisor, LuAnne
Holeva-- Conservation. Education Coordinator, Alison Bolser-- Conservation. Education Intern.,
C-101.3 and WCTV.
Items number 1, Approval of Board Minutes from July 9, 2019, -was tabled until a future meeting.
The next order of business was to approve board minutes s from the June 11, 2019 meeting. Mr.
Bakshi made a motion to approve the :minutes from the June 25, 2019 meeting. Mr. Stiens seconded
the motion. The motion passed 3--0.
The next order of business -was to approve the invoices. The invoices were in the total amount of
$1152033.14, covering July 5 & 12, * 2019. Mr. Stiens made a motion to approve the invoices. Mr.
Bakshi -seconded. The motion passed 3--0.
Mr. Ervin stated that a budget workshop would be held in the first part of August so. that the
Sanitary District would be ready by August 21,. 2019 deadline. He stated that he will send out a
communication to determine dates and times for the workshop. -
The next order of business was • the recommendation to approve Change Order No. 1 to Contract No.
177-2018 for Tub Mechanics Truck. The change order requests an additional $9,23 6.0 0 to install a
Kubota diesel AirNArc compressor and welding unit in place of the gas driven unit for the tub
mechanics truck. Mr. ,Bakshi made a motion to approve Change Order No. 1 to Contract No. 177--
2018 for an additional $9.23 6.0 0 to install a Kubota diesel A.irNArc compressor and gelding unit to
the tub mechanics truck. Mr.' Stiens seconded the motion. The motion passed 3--0.
1 The next order of business was the recommendation to enter into agreement with Safety Tech for
Fire Alarm, Sprinkler and Flammable Storage Inspections. This agreement would be based on a
three year maintenance agreement and ,would include semi --annual and annual inspections at the
New Paris Pike Landfill at the cost of $550.00 per year and the wastewater Treatment Plant at the
cost of $1,245.00 per year. This agreement would also include the inspection, hydrostatic testing
and servicing of over 80 fire extinguishers and the Sanitary District building at the cost of $1,922.75
per year. Mr. Stiens made a motion to enter into contract with Safety Tech Incorporated of Lapel,
IndYana, for the fire protection and fire alarm systems at the New Paris Pike Landfill, -wastewater
Treatment Plan and the Sanitary District as presented. Mr. Bakshi seconded the notion.. The motion
passed 3--0
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Fire.* Security and;SafetyTech�and recex ed qu tes_£orrthe sta lafxan a .-.o tc r at bo
locations. Safety Tech was the lowest responsible and responsive company to quote. The camera
,mstalled at the WWTP would interface with the existing system and the cameras installed at the
Landfill would run on their own 8 channel NVR, record 2417, and also include a hard drive with.:
remote viewingsoftware. Mr. Bakshi made a motion -to enter into contract with Safe Tech ,#
Incorporated of Lapel, Indiana, for the installation and monitoring service of security cameras at the
y, WWTP and Landfill locations at the cost of $6,095.00. Mr. Stiens seconded the motion. The motion
passe a• _ ' _:. ..- _ •. -. -A r _ +'- - +"..fir �7 A t•''1• •
'{�t, z:` -S t.S` •1.i :.i ',L7 i'i +e�71, .ir.•J, Ti tz =y ,_ .:f ,:."•i.?f`r- t.E .,, lf ..t E.ter.-; .,:` "r.a
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The next item of business was to enter into contract with KS State Bank for Financing of
Lease/Purchase with Southeastern Equipment. Mx. Lohm.oeller clarified that this contract for six
residential trash trucks was previously approved by the board and that the contract had been
prepared for signatures. No action was taken.
The next order of business was a recommendation to enter into contract with Brenntag Mid -South
Inc. for Supply of Polymer and Dosage Requirements. Mr. Smoker recommended to enter into'
contract with Brenntag Mid -South Inc. at the cost of $15,000.00 for a temporary period from the
start --up of the new rotary drum thickener machine on. August 1, 2019 through December 31, 2 019 .
Brenntag would supply polymer and expertise regarding dosage and strain., which would allow RSD
to make any adjustments to dosage or polymer strains and refine requirement specifications before
entering into any long terra contracts. At the end of the year, RSD will have the necessary
specifications and will send out bid requests to polymer suppliers for a yearly contract. Mx. Stiens
made a motion to enter into contract with Brenntag Mid --South Inc. for the supply of polymer and
expertise regarding dosage and strain dining a short experimental period from the start --up of the
new rotary drum thickener on August 1, 2019 through December 31, 2019, at the not -to -exceed cost
of $15,000.00. Mr. Bakshi seconded the motion. The motion passed 3--0.
The next order of business was the discussion of Bond Refunding. Mr. Welch recommended
refunding and refinancing Richmond Sanitary District's original bond service to access a louver
interest rate. Mr. Welch stated that. with the new proposed debt structure, RSD would save around
$70,000.00 per year for the next l I years, which would produce roughly $784,499.72 in savings.
This savings would be a result of the interest rate of the old bonds _compared to the interest rate of
the new bonds. Ms. Miller clarified that this is not an increase in any bond and that the new bonds
will be issued in the amount to cover only the refunding of the original bond service, which has
been in Richmond Sanitary District's budget since 2009. This will allow RSI5 to refinance with -a
lower interest rate and will still be eliminated on the same schedule ,as they would have been with
the original bonds. Mr. Bakshi made a motion to proceed with the refunding of the 2009B bonds
and subsequent refinancing for a potential savings of $784,499.72. Mr. Stiens seconded the motion.
The motion passed 3 --0.
The next order of business was the Project Status Update. Mr. South gave an update to the Board on.
the Sanitary District's current projects.
The next order of 'business was a report from LuAnne Holeva, Conservation Education Coordinator
for the Richmond Sanitary District, Wayne & Union County Soil & Water Conservation District,
and the Wayne & Union. Solid waste Management District. Ms. Holeva gave an update on various
projects and events she has overseen and will continue to oversee, as well- as an overview on her
varying job duties .
3
The next order of business was the recommendation to proceed with the rehab of an 800
horsepower motor through Brehob. Mr. Lohmoelier stated that one the 800 PIP motors at the
WWTP shut down due to excessive vibration and will not operate. The blower motors are necessary
for the treatment of wastewater, which is monitored by RSD and. IDEM, and has to meet specific
dissolved oxygen limits as part of the. NPDES permit. Mr. Lohmoeller contacted Brehob to pick up
and inspect the motor, and recommended going forward with Brehob to allow them to repair, install
and laser align the motor to blower. Mr. Stiens made a motion to enter into agreement with Brehob
Corporation of Indianapolis, Indiana, for the rehabilitation and installation of an 800 HP motor at
the cost of $19103 0.00 with an additional 20% contingency. Mr. Bakshi seconded the motion. The
motion passed 3--0.
With no further, business. Mr. Bakshi made a motion to adjourn the meeting. Mr. Stiens seconded
the motion. The motion passed 3--0. The meeting adj ourn.ed at 11:08 A..M.
Jessica Foster, Assistant Recording Clerk Sue Miller, President
h
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