HomeMy Public PortalAboutAddendum No. 3 to Contract No. 123-2018...es - financial management productsADDENDUM
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THIS ADDEND , (Number 3 to Contract No. 123-2018) is made and entered into this
day of , 2019, by and between Richmond, Indiana, a municipal corporation
acting through. its Board of Public works and Safety with its office at 50 North' 51 Street, Richmond,
Indiana, 47374 (hereinafter referred to as "City"), and Bellefeuil, Szur & Associates, Inc. (aka "BSA"),
14965 Abbey Lane, Bath, Michigan, 48808 (hereinafter referred to as "Contractor").
WHEREAS, City and Contractor entered into Contract No. 123-2018 on July 26, 2018, which
Agreement retains Contractor to furnish, provide, and implement a Financial
Management and Personnel Management integrated software products suite for the City
of Richmond administration; and
WIMREAS, City and Contractor ent ;red into Addenduria No. 1 to said Agreement on November 29,
2018, to allow for the conversion of additional archived financial data and entered into
Addendum No. 2 to said Agreement on March 14, 2019, to allow for Phase II
Community Development applications and components; and
WHEREAS, The Parties wish to amend said Agreement to allow Contractor to assist -with the
implementation of (Phase III) related applications for the integration of the BSA system
with the City's Laserfiche0 document management system, as identified and set -forth
within the scope of said Agreement and as, identified within Contractor's proposal.
Now, THEREFORE, in consideration of the mutual promises and covenants herein contained, including
the above stated recitals; City and Contractor hereby agree as follows:
1. The City and Contractor executed and entered into Contract No. 123-2018, on July 26,
2018, which Agreement is incorporated herein by reference. City and Contractor also
entered into Addendum No. 1 to said Agreement on November 29, 2018, and. entered into
Addendum No. 2 to said Agreement on March 14, 2019. Pursuant to Contract No. 123-
2018, Section XIII (Miscellaneous), the Parties may alter or amend the Agreement in
whole or in part at any time by filing with the Agreement a written instrument setting
forth such changes signed by both Parties.
2. The parties have - agreed _ that _ Co.niracto-r- shall,-perf'onu.,additional =_. erv.ic.es to.- furnish,
provide, and implement the (Phase III) related applications for the integration of the BSA
system' with the City's Laserfiche(D document management system as identified and set
forth within the scope of Contract No. 123-2018, which services are more specifically
described on the attached Exhibit A. and which additional services shall be performed in
a manner consistent with Contract No. 123--2018. The agreed cost increase for said
services is as set forth on Contractor's additional quote, dated August 28, 2019, which
quote is attached hereto and incorporated herein by reference as Exhibit A. Contractor
agrees to abide by the same. The payment made to Contractor for said additional services
shall be increased by a sum not to exceed the amount of Three Thousand Dollars and
Zero Cents ($3,000.00), .resulting in a new total Compensation sum not to exceed the
total amount of Four Hundred Three Thousand Two Hundred Three Dollars and
Twenty-one Cents ($403,203.21). The remainder of the terms and conditions set forth in
the Agreement shall remain unaltered and shall continue to apply.
Addendum No. 3 to Contract No. 123-2018
Page 1 of 2
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3. City and Contractor -expressly agree that all other terms, conditions, and covenants
contained in Contract No. 123-2018, shall be applicable to this Addendum, unless such
term, condition or covenant conflicts with this Addendum Number 3, in which case this
Addendum Number 2 shall be controlling.
4. Both Parties hereby agree that with the exception of the additional services to furnish,
provide, and implement the (Phase III) related applications for the integration of the BSA
system with the City's Laserfichea document management system as identified and set
forth within the scope of said Agreement, and the- corresponding increase to the
Compensation under the Agreement, Contract No. 123-2018 shall remain intact and
unchanged and in full force and effect.
-5 .-- Both Parties agree that any person executing this Contract in a representative capacity
hereby warrants that he or she has been duly authorized by his or her principal to execute
this Addendum.
IN WITNESS VLrHEREOF, this Adde*day
m is execut d nd approved by the undersigned
representatives of the City and Contractor this 1 of , 2019.
"CITY"
THE CITY OF RICHMOND,
INDL4NA by and through its
Board of Public works and Safety
By:
Vicki Robinson, President
By; CJ-�
Emi Palmer, Member
By:
Matt Evans, Member
Approved:
. Sn ,
Date: 4 �
"CONTRACTOR"
BELLEFEUIL, SZUR &
ASSOCIATES, INC.
14965 Abbey Lane
Bath, MI 48808
By:
Printed:RX,,1fn6
V
Title:.
Date: 0
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Change Request
BS&A Software, Inc. j,bsasoftware.com'j 855 BSASOFT
Customer: City of Richmond, Wayne County IN
Prepared By: Dan J. Burns, CPA
Change # Date Submitted •
Date Required •
Application/Area Community Development
Affected
Description Add laser -Fiche integration
x J
Customer Acceptance
Signature
Date
BS&A Software
Signature.
bsasoftware.com
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