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HomeMy Public PortalAbout01-05-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 5, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, January 5, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens, City Attorney Walt Chidester and Director of Human Resource and Compliance Sue Roberson. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that two board members and legal counsel were present. APPROVAL OF MINUTES Minutes for the December 22, 2011 meeting were be tabled until the next meeting. CLAIMS FOR PAYMENT Ms. Robinson presented two claims for payment: December 30, 2011 in the amount of $111,497.24. Mr. Foster moved to approve with a second by Ms. Robinson. The motion was unanimously passed. January 6, 2012 in the amount of $210,433.26. Mr. Foster moved to approve with a second by Ms. Robinson. The motion was unanimously passed. RESOLUTION A. Resolution No. 1 -2012 - a resolution approving the dedication of a portion of NW "N" Street and NW 11th Street. This Resolution was tabled until a later date. ADDENDUM A. Addendum No. 1; Contract No. 112 -2011 with INDOT serving as a Local Public Agent Project Coordinator for the Manor Drive Project. There was an error with the dates in the original contract and this will correct those. Mr. Foster moved to approve Board of Works Minutes January 5, 2012 Page 2 of 2 with a second by Ms. Robinson. The motion was unanimously passed. Mr. Foster also noted there were no changes financially. CONTRACTS A. Contract No. 182 -2011 - A Memorandum Agreement between the Federal Highway Administration and the Indiana State Historic Preservation Officer submitted to the Advisory Council on Historic Preservation regarding the improvements on South "E" Street. Mr. Stiens explained there are three historic districts along South "E" Street and this contract states when the project is complete, the star brick sidewalks and the brass lettering on the curbs are to be preserved. The funds for this project are from the Federal Highway Administration with a Twenty percent (20 %) match by the City of Richmond. Mr. Foster moved to approve with a second by Ms. Robinson. The motion was unanimously passed. Mr. Foster also noted there is no financial obligation with this contract. B. Contract No. 1 -2012 - renewal of the Richmond General Liability Insurance through the Indiana Municipal Insurance Program in the amount of Six Hundred Fifty Thousand Four Hundred Ninety Seven Dollars ($650,497.00). Mr. Foster moved to approve with a second by Ms. Robinson. The motion was unanimously passed. Mr. Foster moved to authorize Director of Human Resource and Compliance D. Sue Roberson to sign the agreement with a second by Ms. Robinson. The motion was unanimously passed. C. Contract No. 4 -2012 — for legal services of the Law Firm of Boston Bever Klinge Cross & Chidester in the amount of Forty Two Thousand Seven Hundred Eighty Dollars ($42,780.00). Mr. Foster moved to approve with a second by Ms. Robinson. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Ms. Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk A recording of this meeting is on file in the Office of the City Clerk.