The URL can be used to link to this page

Home My Public Portal AboutTBP 2023-01-18!mNYli1➢fJN9� COLO }i A la0 Board of Trustees Workshop and Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday January 18, 2023 6:00 PM- 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel https://www.youtube.com/channel/UCs5aHnI7d•kk0j1 cxV28DSq Participate in the meeting through our virtual platform Zoom Meeting Information https://us02web.zoom.us/j/2590408013 Meeting 10:259 040 8013 Phone 1-346-248-7799 1. 6:00 P.M. Workshop - Downtown Development Authority 2. 7:00 P.M. Roll Call 3. Approval Of Agenda 4. Consent Agenda a. Minutes November 30, 2022 Documents: IBM 2022- t 1-30.IPdt Soggiro On Sheet 11.30-2022.IP31 b. Minutes January 4, 2023 Documents: IBM 2023-Q,,)1-04.IPdff `3S qn• iru Sheet 0'1.04. ^23.P3ff 5. Open Forum a. Business not on the agenda (If you would like to request time on a future agenda please contact the Town Clerk) 6. Discussion And Possible Action Regarding a. Grand County Historical Association Funding Request And Document And Photo Preservation - Shanna Ganne Documents: Grand t; ouuraty Hilstorio all Assochatiioin Pre„. rr.pdt b. Treasurer's Report - Rob Documents: Treasurers Report 011 a823.IPdt c. Baseline Planning Services Cost Analysis - Rob Documents: BaseIliirae !-',inrallys0s F resk rata1t oin.pdf d. Vacant Land Service Water Fees - Rob Documents: .T.lBIM Meirruo - Taps On Vacant Laaind.Ipdt e. Ordinance No. 490 Appointment To The Joint Facilities Oversite Committee Documents: Ordiin ance No, 490 AIpppoihnitrrnent .To Thee Jo0rut IF=aa olOij1L es Ctversihte C:;omrrailttee.Fpdt f. Resolution 2023-01-04 Victoria Village Contract Award 7. Updates a. 2022 Fourth Quarter Police Report Documents: 2022 F'ounirtlhu Quarter IPolldce. Resort.Fpu:iff b. Committee Minutes Documents: EDAC t 1 t 4t 22.IPdt EDAC 12:20_22 „ d PAC 11 _18_22. P d PAC 12_02_22. IPdt PAC 12_16_22. IPdt POIM 2022_11m23 Pdf 8. Executive Session a. Executive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e). Regarding litigation. 9. Adjourn UPCOMING MEETING WEDNESDAY, FEBRUARY 1, 2023 BOARD OF TRUSTEES Board Staff Direct: Define the service, product or value Lead: Future focused planning to be delivered Protect: Establish the operational Manage: Now focused policy and procedural boundaries to be respected by Staff and monitored by the Board guidance to ensure on time, on budget, and on target service delivery Enable: Advocacy, resource development, Accomplish: Ensure the work defined by the and role discipline direction of the Board of Trustees is accomplished Please contact the Town Clerk to request accommodations to assist people with disabilities to participate in public meetings. Listening devices for people with hearing impairment are available upon request. Town Clerk, Antoinette McVeigh 970-531-9943 or amcveigh@town.fraser.co.us FRASER BOARD OF TRUSTEES MINUTES DATE: November 30, 2022 MEETING: Board of Trustees Special Meeting PLACE: Fraser Town Hall Board Room and Virtually PRESENT Board: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Brian Cerkvenik, Kaydee Fisher, Lewis Gregory, Parnell Quinn and, Katie Soles Staff: Town Manager, Ed Cannon; Town Clerk, Antoinette McVeigh; Assistant Town Manager, Michael Brack Others: See attached list Mayor Vandernail called the meeting to order at 6:00 p.m. 1. Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Brian Cerkvenik, Kaydee Fisher, Lewis Gregory, Parnell Quinn and, Katie Soles 2. Approval of Agenda: Trustee Soles moved, and Trustee Waldow seconded the motion to approve the agenda. Motion carried: 7-0. 3. Open Forum: none 4. Victoria Village Developer Interviews: a) WC Johnson, LLC b) 20/10 Development c) Elmington Capital Group d) Mountain Affordable Housing Development Each developer was given the opportunity to make a fifteen -minute presentation followed by thirty -minute question and answer. 5. Updates a) none 6. Executive Session: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e). Regarding Victoria Village Developer Interviews. Including Town Manager Ed Cannon, Assistant Town Manager Michael Brack Page 2of2 Trustee Waldow moved, and Trustee Soles seconded the motion to open the Executive Session at 9:38 p.m. Motion carried: 7-0. Trustee Gregory moved, and Trustee Quinn seconded the motion to close the Executive Session at 10:00 p.m. Motion carried: 7-0. 7. Adjourn: Trustee Soles moved, and Trustee Cerkvenik seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 10:00 p.m. Antoinette McVeigh, Town Clerk TO N BOARD REGULAR MEETING REGISTRATION SHEET NOVE MBER 30, 2022 The Public Fo ru m is an opportunity f or the public to present their concerns and rec ommendati ons regarding T own G overnment issues to the Town Board. Those wishing to addres s the Tow n B oard will be all owed a five-minute presentati on. A maximum of six (6) pe ople will be allo wed to a ddress the Town Board at each Public F orum. If a topic that y ou wish to discuss has been scheduled for a formal T own Bo ard Meeting, we wo uld ask that you reserve y our remarks f or that specific date and time. T opics that are in litigati on with the Town will not be he ard during this fo rum. All presenters are urged to: (1) state the c oncern; and (2) list possible solutions. Please keep the fo llo wing guidelines in mind: • Remarks that discrimin ate aga in st anyone or adversely reflect upon the race, c ol or, ancestry, religious creed, nati onal origi n, p olitical affiliation, disability, sex , or marital status of any pers on are out of order and may e nd the speaker's privilege to address the B oard. Defamato ry or abu sive remarks or pro fan ity are out of ord er and will n ot be tolerated. Anyo ne attending Town Bo ard meetin gs mu st sign in to ensure accurate rec ords and minutes. Sign y our name, address, a nd email on the sign in sheet. Thank yo u for yo ur co operation. NAME PHYSICAL ADDRESS EMAIL Pt FRASER BOARD OF TRUSTEES MINUTES DATE: January 4, 2023 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room and Virtually PRESENT Board: Mayor Pro-Tem Eileen Waldow; Trustees; Brian Cerkvenik, Kaydee Fisher, Lewis Gregory, Parnell Quinn and, Katie Soles Staff: Town Manager, Ed Cannon; Town Clerk, Antoinette McVeigh; Assistant Town Manager, Michael Brack; Finance Director, Rob Clemens; Wastewater Plant Superintendent, Joe Fuqua Others: See attached list Mayor Pro-Tem Waldow called the meeting to order at 7:06 p.m. 1. Rollcall: Mayor Pro-Tem Eileen Waldow; Trustees; Brian Cerkvenik, Kaydee Fisher, Lewis Gregory, Parnell Quinn and, Katie Soles 2. Approval of Agenda: Trustee Quinn moved, and Trustee Soles seconded the motion to approve the amended agenda to include item #9 Announcement of Town Manager Finalist or declare the sear failed.. Motion carried: 6-0. 3. Consent Agenda: a) Minutes December 7, 2022 b) Resolution 2023-01-01 Official Posting Location Trustee Soles moved, and Trustee Quinn seconded the motion to approve the consent agenda. Motion carried: 6-0. 4. Open Forum: 5. Liquor And Beer Licensing Authority: a) Public Hearing and Possible Action ai) Liquor License Application for BBQ Caboose LTM Dba Solstice Bistro Mayor Pro-Tem Waldow opened the public hearing. Trustee Fisher recused herself because she signed the petition. Town Attorney Kent Whitmer disclosed that he represents the applicants of BBQ Caboose LTM Dba Solstice, Susan Kulitsch and Tito Nieto in matters not related Page 2of3 to the liquor license application. The Board and applicants agreed it was acceptable for Mr. Whitmer to preside over the public hearing. Town Clerk McVeigh entered into the record the proof of publication, Liquor finding facts, Resolution 2023-01-02, and application. Applicant Tito Nieto presented to the board and answered questions. No public comment was taken. Trustee Cerkvenik moved, and Trustee Quinn seconded the motion to close the Public Hearing regarding the application for BBQ Caboose LTD, dba Solstice Bistro Motion carried: 5-0. Trustee Soles moved, and Trustee Gregory seconded the motion to approve Resolution 2023-01-02 Approving the liquor license application for BBQ Caboose LTD, dba Solstice Bistro. Motion carried: 5-0. 6. Discussion and Possible Action: a) Julie Sutor, Congressman Joe Neguse Representative b) Northwest West Colorado Council of Governments Appointments (NWCCOG) Trustee Cerkvenik moved, and Trustee Soles seconded the motion to appoint Trustee Gregory as the Town representative for NWCCOG and the Town Manager as the alternate. Trustee Cerkvenik moved, and Trustee Quinn seconded the motion to appoint the Town Manager to the Economic Development District. Motion carried: 6-0. c) Resolution 2023-01-03 Fraser Sanitary Sewer Upgrade Project Trustee Gregory moved, and Trustee Quinn seconded the motion to approve Resolution 2023-01-03 Fraser Sanitary Sewer Upgrade Project. Motion carried: 6-0. d) Engage Special Council For Victoria Village The Board approved the Town Manager to engage Special Council for Victoria Village not to exceed $300 per hour. e) Industrial Sampling And Flow Monitoring Project 2022 Wastewater Superintendent Fuqua presented the Study and answered questions. This information will be presented at the next Joint Facilities Oversite Committee meeting. f) Construction Guarantee Agreement Fraser Middle Park Health Center Page 3 of 3 Trustee Soles moved and Trustee Quinn seconded the motion to approve the Construction Guarantee Agreement Fraser Middle Park Health Center, Trustee Cerkvenik abstained and after further discussion Trustee Soles withdrew the motion. The Board instructed staff to request an engineers cost estimate to determine the surety. This will be presented again at a future meeting. 7. Updates a) 8. Executive Session: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e). Town Manager Recruitment to include Rob Clemens and Jon Stavney Trustee Gregory moved, and Trustee Soles seconded the motion to open the Executive Session at 8:47 p.m. Motion carried: 6-0. Trustee Gregory moved, and Trustee Soles seconded the motion to close the Executive Session at 9:53 p.m. Motion carried: 6-0. 9. Announcement Town Manager Finalists or Declare the search failed: The Board announced they have determined five candidates to move forward to the interview process. 10. Adjourn: Trustee moved, and Trustee seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at p.m. Antoinette McVeigh, Town Clerk TOWN BOARD REGULAR MEETING EGTR ION SHE: — JANU ARY 4, 2023 The Public Forum Is an o po lc to p their € -o rs and recommendadons mganfi ng 7own Go--vemme nt seues to the Tccv m Boa rd. Those wishing to adder the T own Boat will be al owed a fiveminute p ,t t n A m aximum of si x (6) pe ople wi a imed to address the Town Board at each Public Porter. f a b3ple that yo u wish to diseU53 has been schedul ed fora f orm& Town rd Meetng, we would ask that you mseree your mrnarks f or that speck date and dme. Toplca that am in lidgedon with the Tow n X11 be heard during this form. Ali prese nters are urged t : 1) ate the c oncern; and (2) list possible solutions. Pig keep the owin g u_de=u ies in mind: Kamm that discriminate against anyone or aove ty reflect upon the co, col or, army, .higious crud, nabonal arty affiiia t=o n, disa bility, sex, or marital us of any pers on ar e out of order and may end the speaker's privilege lei address or abusiv e remarks or profantty are out of rimer and will not be t olerated. Anyo ne attending =o we Board meetings mu sign in to ensure acc urate record s a nd mina . Sig n y our name, a the sign in sheet* Thank you for your coopere on. RAYSICAL ADDR uoTTrn3ossV WTJOTSTH iUfl O3 pum9 ••. Our Missiopt ••• Grand County His toric al Association (GCHA) was founded in 1974 following in the footsteps of the Grand County Pioneer Society . GCHAis a 501(c)3 non- profit organ ization that was created to bring together people i nterested in history and the preservation of historical artifacts buildings in Grand County, Colorado. GCHA operates four historical nrus eums . , & + A ,9 Oat 064 ,m, .n, ,9 �m tMflS1V I13MI SMa2O3 « d Cozens R�Pick Mtseta+ the Cozens family moved to the Fraser Valley in the 18 70s from Central City, Colorado. 'Their property served as a working ranch, stagecoach stop, inn, restaurant, and post office . Once you arrived at Coze ns Ranch, you arrived in the Fraser Valley. The last direct heir of the Cozens family passed in 1937 and the property was deeded to the Jesuit priests of Regis University. The property was used as a summer retreat by the Catholic Church until the 1980s . During this time, the church began selling the land to developers . The remaining house, post office, and stagecoach stop had fallen i nto disrepair . Agroup of volunteers with the support of the Town of Fraser rallied to save Cozens . Through these efforts, the property was listed on the National Register of Historic Places in 198 8. Restoration work was completed, it opened as a museum in 1991 . Larry Hartlaub signs the deed for Coze ns Ranch while C.B . Jenson looks on, also pictured is Mcki Winters, Town Clerk. November 4th 1981. Cozens Ranch is more than a museum, it is landmark in the conmnity. Cozens Ranch provides a place to discover the origins of Fraser, play like a pioneer, showcase art in one of the last few gallery spaces in the county, provide educational experiences & classes, and host community events. QUILTS OF VALOR OPENING RECEPTION This year we will have: • Welcomed 12 artists to showcase their work in the gallery, including the local Peaks 'n Pines Quilt Guild • Provided 3 field trips to the elementary school &preschools • Hosted 3 educational talks on: water projects, archeological digs, and the history of ranching • Hosted 7 community events for all ages In addition to operating physical museums, GCHAacts as a resource housing and preserving the physical items that tell the story of Grand County. These artifacts, include photographs, documents and items ranging from all parts of life in Gra nd County . Our archives, are located at Pioneer Village Museum and cataloged through a digital system called Past Perfect housed in the cloud. It is our goal to open this catalogue to the public online . The advantage of this system is that it allows us to preserve photographs digitally and avoid natural damage that occurs to ageing photographs. Our climate controlled archives provide the best environ ment for delicate items. We would like to provide to this service to the Town of Fraser. 000 reservation os s Keeping the history of Cozens Ranch ali ve and open to the public isn't easy. We are facing a variety of challenges that are impacting our sustainability in the community. Cozens Ranch is in need of a new roof. The roof has had little maintenance since 1991. 'The years of wear and tear have led to numero us leaks in the post office; putting the many historic photos and artifacts at risk of being damaged or destroyed . Arequest for funding this project was submitted to the State Historic Fund the Fall 2022 . This project comes with an S 8 6k price tag. We hav e raised the matching funds of S30,000 for this project . The high cost of this project comes from the requirement to use cedar shake shi ngles to preserve historic in tegrity. In addition, last week, the furn ace began to leak and pour through the ceiling in the stagecoach stop. We are in the process of requesting emergency funds from the Grand Foundation. ID Y'io000iiiiii IIII 11111111 000 Genera OperotiolI osts Our ask to the Town of Fraser is $20,000 to assist in keeping our doors open. Last year, the organization had a record year and are on track to increase that by 2% Unfortunately, that does not match the 20%increase in expe nses . These expenses include staff, utilities, maintenance, and other general operating activ ities. (]CHAincreased salaries in 2022 to remain competitive, retain our knowledgeable wonderful employees, and give them a living wage. And even with this, it is still not enough. All employees still meet the 2021 HUD guideli nes of tow Income'. As of 9/30/22, expenses for Cozen s Ranch Museum are $7,705 . Minkum staffing cost to remain open loam-4pm 5 days a week for a year are S24,300. As of today, GCHAis S28,000 in the red. This is not a sustainable model as we are reaching into reserves to cover expenses. Today, I reach out to you to ask for $20,000 to continue to operate Cozens RanchlViseum and survive this economic climate. It is o nly with the community support that we will be able to keep our doors open an d continue to serve the commu nity . Questions? FINANC E DIREC TO R I II I II I I II II I u l I III Ip IIIIIIII I Ilili I III' �III II VIIIu '11 1 wulll Iluel uI III IIIIIIII PJIII I ��(ui;i41'o� ll ICI � lll, lf IIIIIII II�'p^pluil� f;ll�lllll �ll �IiY�j'IIi!II°IIIIIiII�Iu� LA, 0 �nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ..11111 ""1"1"'""1111111111111111 11111111111111111111111111111111111 1 11 11 1 11 11 1 11 11 11 111 11 1111 11 11 111 11 1011 11111 11 1 111 11,1,1 ,11,11,11,11„ :11 1,1,1„ 1111111 1 ,11111 II I I I I l l i i l l l l l u l l l l l l l l l l l I I 1111,1 11 ,„1,1,1111'1 11 1II I 1111111111 II,?I��I�� n IV^ I Il ulliiiiiiiiiiiiiiiiiiill 111 1111 II IIIIIR I II II I �llll ulllll'INll'�P�Ililll'Q�II�u�i�;°,il�°I�'�plll�l��l�lllllllllllll�lllllll� mlllllll uIIIIIImYu III upiillilllillu 1111111;,IIIVI�iIlllllllllll Ium lu Illul � � � u NN N1111111111111111111111111111111111r 1 1 1111 1 1111111111111111111111111 I 11 II lulllllk'Ilallc"�'II��uM4,liP�INjul��l l l 1111 u�M,�ry ll��m 1111," "'ll'llNl 1 11111111111111111116 Il l�ii IIIIII �� I N A AAu aaNl�� IIIII. 111 11 11111 1II I I,IILIIIi!IIIIIIIIIIIIIL, 1111111.1 IV1�wwlwl lmmlwl m llmlwl lwi hml lm 11 11h h ��NNiq 1� m00 00m� � I I IIII I Iv1I1I1111111111111 � 1111 1 11111 111111 11111 11111111111111111111111111111111,0 111111 11 11 1 11 11 11111 1111111 1011001111111111111111111111111111111111111111111111110011100 11011111, I IIIIIIIIIIIIV 111 11 1 1 1 11111111111111111111111111111111 1111111 111 11111 111 1111111111111111 1111 11111 111111 1 11 pil �p I1111111111111 1 VIIIIIII ��) . 1111. 1 11111 11111 11111 111 1 1111111 II 1111111111 11 11 111 'IV 1 jPII LIIIIIII III IIIIuumdip, ';°I' lullll I I II II " II I II II I II I I I I'jllllll, IIIIImII1 11IIIII11111111 1'I uullllp ull'lll 1 111 1 1 11 I ;Illlill;'lillllp l il'llllll lill l lll�llllll l "" iiiiii�I I IIII ��III�II��IIIII�IIIIIIIIIIII I��IIII 11 11 1 11 111111111 11111 11 1 11 11 1 11 11 1 11 1 11 11 1 111 11 111 111III iiiiiiiii111111 iiliiium "��I ll; I� lllllll ll lliilllllllllllllllllllllllllllliil�" 111111 I IIII Illijjjp I IIIIIIIIIIIIIIIIIIIIIIIIIIII!!III 11ml 111 11 111 11 111 11 11111 111 11 111 11 111 11 h, I IIII,IIQiiii„IIIIIIIII'I'llll l( II 11111l111 l lllllll 1�� 1 III I I III I I 11111111 IIII° il1 l,ll,lllllll II III 1 'I11111i II l;liiillll 'llll,l lullllll 1 IIIII I IIII 'iVII I' II III 11 9111111III,11,1111 11111111111„ 11,,,, 11111111111 I!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!I llllllpllllllllpum uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuii'111111 111 �...JIL (I) "'°"' VI I I III I A, A, A 2022 GF Reserves & Operations P ositions �00000000000 15,O • 2022 GF Reserves • 2022 GF Ops 0 0 U innnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn� innnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 11!!VU////, 10,000000000000001000101 °11101000010010010001010,0101 ., 111111 11 11111011011,1111111110011 101101010 01100 11 III I fIII I IIp Iu I I IIIII1 1 111I I jIlll l ll llllllll I,III1 1 p IIIIIIUIyyilldl ll l IIII III (IIII Io QIII I „ "" 11 111 11 111 1 u 1 II I I I 111 11111111 IIIIIIIhudIIV ul a 1 11 1 I IIII uuu VIII 111 11 1 1111 I ,, m III III II I II ( III I 011111111111110 1,101011111 I I I III p V IIIluuuuuuuuuuuuuuuuu1111II1 II U I V oi'I II IIIIII hi ' I VI I„o l�Ilul,Ip l I�I a I �� 11 1 II il�� N'ii11�11�iiil��'I II II ry 9,, ,11 1111 I, Ju iI� ��I�I^',I�II�� llplN i�ll� p II 1 0011 IuuVllp„ II, ",Iola 1111111 �„ U 1111 ^)y, �I 11v1„1111 i,fll�mil��pp (4 l I II I I I 11'01.00, 101 IIII J IIY I II I III I�, I�Illl� ,I Io1 INII,,,!I 1 r�� A?II III, ..d 111111, 1 I Il l ll y II I NN I I II I !N !,;�,,,,,,,0 II I '�VI NI '� I I I16,1r,XI�, ,, ,,, "llul�lpll IGm iugi Vuuul,�l � II I °I ;',„i IIImm I X'IIII � I IIII �yl �f�,Nl ,Ipu V „I,, , l mm11 6`I „11` "o ,� IIIIIIIII1,1„,11,!!!!!1,'!,"11111,1111,I I 11 .........I I I 111 „1, II dI �� u, l l I, ��IUI I ��I IIII 1 11�1II � �,,,, 11 „yam` 16 u au,.s � l�llt I 11 Ill um�l1 uI, tii1 11 m1 111 �,II II I II II I I. II 011 � I 11 � I 11 111 „ II ^ I p I ( IIII „ VIII ! VIII( � I , � 'I I III II I. 1 Ilull��„� ,„ ,1 �� IIII II plo„ I I I I , III III II II I � II II III II (III 11 m I 1 oI .. ..... '0'.0,000„000,01010000010,11,11,0000001001,1 „ I I I II I u I � �� a ,,,IIII a II I I II II I � �wII � JI I �, I I ,, , Irl„ u I III I Itl I ( IIII I UIIII 1 1100001111111111100000 I ..IIII 1 I I III II I II I I , 1, I I I I I I I I III III uhIII III I , I 11 � 11 1 11 I I 011111111111111110111„0 „101 i 11 II 1 .r 1 I II I l I ' ( II I I I \ ' I I III I V � �` I II I u, t I I � , �1 "IIIIIIIIII 11 II \ 011101100101001 111111111 I I I � II IId o II I I II III II III II II I II III In II 1 1 II 11 1 III I. I ' !I I IV II I I I I 1. I II GI I I I I 1 Inll Ip II II VIJ �1 ,Iulll ,,, 1 d VIL 1 IIIIII 4 �� Il h, 1 II IIII I. I IIII lulp I ,,Imo Iu� I ��I VuuII „, 1, I,�I ,ma!, I IIIL, IIIIIII ,1,1 1 111 IIII'i11'drrr 'M��111� �IiiVIl11pp1,V,,111I, l I 11'0;;;;"sRSII �Qar I�VI1 lII I II"II 1 „ hlll'III, I„ III I, IIIIu11°II�,oI;I��11„111 `III I �. 111II¢P;; II�`�III�1"II' I;r;h . 000000100000001,110111 1 1 11 1 11 �� II I II Ihiilll I �� NI I II II II I II, I,I,II I I 1 �III 11,,�„�I IIItl1 1111 11116 III III I 11111118 � I�II��'�!��'�„��dIIIIIpIIIIIIIII 1111 I III Il ulilmtimw�„i,�'p lllllllll Illln _ii I ��i,Yil! '1,1' NI�II'41\IIII11gkp,,,,,,°"11111 Ilo V II II�I'��111"P!!!!'VI I IIIIIIIIII I) 16" (I II II I II II 11)1, 1„ 1„'„ I I , 1111„111 I II I I 1 �Illll m� I�1111I,11 IIIIIIIIII IIIIIIIIIIIIIIII II �I !i!! 1"`111111 � 111 II II JIIIIIII „Ill 11� 1 ,I'Iplll�ll'�I'��,"" m,4pp!pu"111 lli'��'IIIII'l��hl��°ICet i'I I I, IIIIIII IIII III II II III II III II VIII III ;' !Iu i1j' h i 'I°ii° III N I!„plVltl 611uwgll ''lllllll 11111111 f Ili ppu IPh111111111hllullllllll N N I I M � NN I �N N ;Iflry�ll,Ii,I Il lll illllllllllll IIIIIII. �I�,,, o 1 IIS6,,m `l a'I IIII . IIIIIVIII 11'''19 1 II II IIII^^�11 �I11'IV9PIIIIIIIuuuu�� VIII II III I 'INIIIIII,IIIQiiiliimuuu uuuuuurc' III III 4 uylll II N 1111 "'llllllllllly �IIIII 111 , IIIIIII II IIjjj11111 w1 I I I I I III I I I I. I I I" II I I 1 API II I I I III I 1 I uu I I I I I I I I l all l I II L .. ui I� I \ II 11 I I. \ \ 1 � (1 V 4 1 1 � I I 1 1. 1 11 1 I. 1 1 1 I II 1 II I \I I I 1 1 IIII I I 11111 II III III I 1111 11 o, VIII 1 I II I I III III II II I I II II II II IIIII I IIIIIIIIIIIIIIIIIIII II II II II II II I I I II IIIII II I IIIII IIIII IIIIIIIIII II III I II I I II II I II I I II I IIIIIII I II IIIIIIII 111111"I''')) "IIIIIIIII I II iil iiiii!II �I11 ,,IIII� W II I h II II p;^' IIII Il 111411`I`1"" (I II I� IIIIIIII I, \,w II I „„0„,00,0,000,0000,00,00,0000 III��I ,I I III V ��,�,,,,,,,,'I� , I I 1 11 I Il l I I I (IIII I I I II lV 1 III,!', ,; l l 1,,1 aYI VII II 11 111 1„„1„1 )1 )01 11 y i111 J IIIII IIIII IIII I 1 Ily\"fidj„lu°0111111„ III 1 iU l II I'i,11 all oo1 ^Illlly ullllll 1 1 IIIIPJIll1 1 ', II IIII himmilm IIII I II III ,1 , , 1 1 ( III II� hp IIIIIIIIII'I I �11 1III IIII I I I � IIIIII II iipl, III !,I,,,,, 114 uIIIIIgI I i111 II I I II III II III II III II III II Iu !0111 11 1 II lu „1111 IIII " 1 11 11 1 II II � I I IIIIIIIIIIIIII', ;IIIIII 0111 01 1 1 II I,„II ill ( II II (II II III I IIIII III II III II III II III u 11'1 1111 1 1 011 1 (IIII IIIIIIuII 46 h11,1I, dril l, I; uuuullllll (II II "'!,II I (IIII II IIII IIIIIIII III I IIIIII I II' ylll I II I III �� ; Ilh IIII„III��b� ��I,u nl�, I III ullll III IIII , u1 u1 1 1 (III IIIIIII II ry11 gllluul llllllllllllllllllllllllllllllllllll IIIIIIIIIIII lll� ICI I„ pup I , 11 1 I u ,fl a II 1 1 I I II II III II II IIIIIIIIIQI,II`d„41111��1i1 Ill��y S' 'II, '!'';; d ILI i'\'I I \, IIdIV) IVI,'YI' JI I „IIII III IIIluuuuu I II I 0II llu ll1 11 1 I II 11 11IIh IdI1111111 i Ii o' II II� Ii, 1 4 1 i14111'� lilhV l II IIII IIIIIIIIII l 11011 1 II ��I 1y 1 II II I II h 'uu� YN ,I I�IIIIIp11 IIIIII I II II��IIIIIIIIIIIIIIIIIIIIIIIIIIII 1111 III(iIIllllll IIII 41 111 1 �A VI �i 1 �1 �I!I�' I�I ;IIPiIi 1 1, II o IIj 11411 I IIII I I IIIII II IIIIIIIIIIIIIIIIIIIIIIIIII111111lll11111C" 11 II I 1 (II I IIII 'II I Ii II111 ; 11 1 1 11 11 1 1 1 11 11 1 1 11 111 11 11111 111 11 111 11 111 11 111 1 tlll j111111 Il II II I I II II II I I l illlllll II,Iuuil lll ; II I II IIII 1 (IIIIII I II I II 'I ( III IIIIIII 1 III I II i I II I III I I I II 1i i� rI 1Y !J u iu u11 1 111 111 1 1 1i11111 111liiiiiiiiiiiiiiiiiiiiiiii iiihhh IIIIl11111 I I I I II II II II 111111 l 1 1 1 ll 1 ii ll'II duuutl ff h dp IIIIIII I ,,;;,I„ 11111111111111111111111 111111111 11111111111 0 a U ///////////////////////////////////////////////////////////////////r innnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ; ��i'il o�mu\11111" I I I 11\Iii�N��ll i l i iui uIIll�ll , I I I pu ul I �I I I I I I' � 4 � I 1 1 1111 1 �`V,ft�11111111iu�lp�ll' ,I�,,,liill IJ I I I 1111 �V II' 111M 1111111 00001 IIIIIIIIIIIIIIII IIIIIIIIIIII I II II 110 110 101100001 al ] 111111111111,111„, ,, 1 111111111111m 1 11 111 111 1 ,I I I I I 0000000010000 I I 1000 0000 II I 11111 11°1°1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11111 11 11111 1 1 1 1 1 1 1 1 11 1 1 1 1 1 1 11 11 1111 1 1 I II 1 1 11111111111 111111 11 11 1 11 11 11 I IIIIIu1,1I II1111111111111111111111, 'll�pplIl f Illl liiill i�11lli IIIiJII'iilil III I lll' I I I I Va,,11Glie�l,ll„�I�'Ildlllll glllllllllllllllllllllllll��l' pil�� III'°"I'''I �Illlllllllllllllllh� IIII �Illiu��Vll�!I�I'!Il IIII I uN1IIgpII!IllllllgIIIIIIIIIII, IIII11111 1 11111IllI',, I;�^ l!I l ll lll ll lll ll r 111111ill111IIIIIll,IIIIII II IIIIIIIIIIIIIIIIIIIIIII hum 1 I, I111�� I I II ' �liiiV�11� , I �� 11 , 1 III m um � If I I l i l 111,1 11 , IIIIII"'11i �01I1I II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1 II II I II III I III ' I di ^I !II,I^^� I�i1i�ll� m11 ll 11 1 lllll iI IIIIIIIIII iIIIIIIIIIIIIlll Iyg ll��ll! , 11 11111 II I I I I I II II I I I I II II I II II I II II I II I II II I !�Idlli'iI� I IIII II u1 'II' dlllllllu„ II m'I I OTiI�IB IVl�iI l �Iid�Y� III��h 'P � � III �� ' III I I � I I �m (I � I II �l i�� I IIIIIII u��l ' I II � u 1 1(��°I I l �li �l I� II III' II �P IIII II i it l l u' •I L. . �ulu ,II II I III Il i l� � II I II I I ' 1161 �,, Ililll��l��i I II IIII I II II I Ill�iiiil�iI �' II II I I I Illhlli ��II„, , II III II II II Hil l III u ull uwluP�illl ll,;,;�lw, ��I'I"j IIII II �� I lr ' 1111 °°°I a I I I ,II II II II I I I I I I llplll„ ;4'41 1 I ��II�I� I II III I I I I II I Ilu miigl ( 1,1,1,1 II I ' II 11(1(1111,1N III I ,I 11 II I II I 1 11111 11111 11111 11111 11111 11 II��u II 1 1111111111111 I 000000000111 11 1 1 .1 1 1 111 1 1 111 1 1 111 1 1 11 1 1 1 111 1 1 111 1 1 111 1 11 1 1 1 1 1 1 1 , IIIIIIIIIIIIIIII1IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIII I I I II 11 111 1 111 1111111111111111 ' I1 1 1 " " °II i'I "I 0 111 1 0 11111 1 11 1 1 � 1 1 I I I II I 1 1111 1 'I N I 'lli I I I I I BYY I uuuuu 1111 uuuuuuuuuuuuuuuuuuuuul V uuuuuuu I1m V II 11111 1 11111111111111111111111 IIIIIIIIIIIIIIIIII ''I �liii 11 i illl 1111111111111111111111111111111111111111111 Illlllliuuuuii ,u,,,,,,,,,.„ unluipgl , 'u,,,,,, 11111111 ,11 11 11 1, ,,,,,,,��„„w NN''o etllidVdVldoiooioi„ 1111111111111111111001010101011101010101001011111 01010101 1 111 CooitcariAchl) • Baseline actual costs from June - • Cost vs. Fees • Internal vs. External • Cost Management Options ovember Baseline Fee Br eakdown by Pr oject J une o No vember 2022 277, TOF Rai ID T F T ow n Planning Victoria t Major Site Plan - 461 Mu Drive a o -r to Flan Nose -ilia on Main Major Site Pio n dd e Park He alth - 416 Do c Susie Mark a Re e;SO US e Pia -5h= =_Ze Mi nor an Plan - Rock Mountai n Ch alet CatA 0. FeM Fees vs Costs %of comp Developer Fees Planner expenses covered Collected Total Compensation by fees 2019 $18,165 $111,723 16% 2020 $6,030 $118,082 5% 2021 $43,780 $121,111 36% 2022 $25,120 $124,000 20% Development Fee Structure does not cover actual costs of planning services; resulting in ta xpayer subsidies of development lvdrnu.( u3. [xtrnv4 June - No vember 2022 De velopers Town Town Reimbursible Professional Internal Prof Ser vices Ser vices Planner Baseline Expenses $45,197 Hours 381 $88,207 777 • Baseline capacity exceeds internal employee by 117 over 6 —month period. • $62,000 1040 88,:C: in Town Professional Services includes S12,60) in ramp up cost & S8,2CC in VV. • 61,30 is more in line with an internal Town Planner, but still higher Copt Ilc.4UtUJtt • Clarifying and refining pre —application processes will reduce overall Town Administration and Developer costs • amp up costs are sunk and will not impact future projections • Victoria Village expenses will decrease as Voge 8( Associates adopts more of the planning • Internal Town gates are 5°h ower which could save i1—S5,OOO per year . • deducing the number of consultants participating in specific meetings MEMO TO: FROM: DATE: SUBJECT: III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II III II III II III II III II II I II III II III II III II III II II I II III II III II III II III II II I II III II III II III II III II II I II III II III II III II III II II I II III II III II III II III II II I II III II III II III II III II III II III II III II III II III II III II III II III II III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II IIIII III II III II III II III II III II III II III II III II III II III II III II III II III II III II III II I COLORADO ■--- --- .r: -.r. V� Mayor Vandernail and the Board of Trustees Rob Clemens, Finance Director January 10, 2023 Service Access Fees on Vacant Land MATTER BEFORE BOARD: Mr. Ron Anderson requested a review of the service fees he is paying for his two taps on vacant property located at 315 Eastom Ave, Fraser, CO 80442. Mr. Anderson's letter requests a refund of some of his fees while continuing to have access to taps on his vacant property. BACKGROUND: In 1994 Mr. Anderson, of Anderson Plumbing, purchased the land located at 315 Eastom Ave, Fraser, CO 80442 from a bank after the lot was in foreclosure. Two existing water taps were included in the land purchase. He began paying quarterly service fees at this time. In 2000 Mr. Anderson began the planning process to build condominiums on the property, but did not progress beyond the planning phase. In 2010, the Board of Trustees passed Ordinance No. 367 to create a Water Wastewater Committee and Mr. Anderson was appointed as a member. Mr. Anderson reported in his letter to the Board that he brought up the issue of fees for unused taps in 2010. It was unclear if this came before the Board or the Committee, but it is assumed his appeal was rejected or blocked. In October 2016, the Board of Trustees made several code changes regarding service fees in Ordinance No. 436. 1. to reduce water and sewer service fees to 33% of the base service fees during the construction period from issuance of building permit to issuance of a certificate of occupancy 2. to reduce vacant platted residential lot availability of service fees to 5% of the base water and sewer service fees Ten months later, in August 2017, the Board of Trustees passed Ordinance No. 447 to repeal the vacant land fee reductions. In 2018, Mr. Anderson put the property on the market for $400k and advertised the land included two water taps. In 2021, Mr. Anderson began the process to appeal the service fees. During the appeal process he has stopped payment on his quarterly service fees. In July 2022, Mr. Anderson presented his appeal to the Board of Trustees with a written request for some form of refund of service access fees paid. In November 2022, Mr. Anderson confirmed that he received the rights to the water taps when he purchased the property, but no physical service lines exist on the property. There are approximately 9 unmetered taps in the Town Limits which qualify as vacant land. Of the 1184 metered accounts, there are approximately 9 abandoned structures and up to 40 properties with meters, but zero consumption. The difference between vacant land and land under development was established in the 2016 code updates with the use of construction milestones. These include the building permit and certificate of occupancy. PIF or tap fees are paid in conjunction with the building permit. Water and Sewer service fees are reduced to 33% of the normal base service fee until a certificate of occupancy is issued and then resume full billing. These are defined milestones which incentivize active development of land. Vacant land lacks a timetable for use, but still requires active Town expense to maintain and monitor the infrastructure. The current service cost of one water tap is $153.00 per quarter. The service fees for two taps are approximately $1,224 per year. The current rate for a new water tap is $7,700. The discrepancy between ongoing service fees and the current tap fees is at the core of Mr. Anderson's desire for reimbursement. However, Mr. Anderson was never charged any tap fees as the value of the two water taps were included in his original purchase of the land. The lack of actual service to the property does not change the value of water access to the property. This access has been supported by Town commitments to produce enough water to serve current and potential Equivalent Residential Units (EQR). The Town also bears additional wastewater costs, which are allocated based on the number of taps issued. Therefore, service charges for taps do correlate with real Town expenses regardless of actual use. The Board of Trustees has approved fee waivers in the past. These included specific hardship cases while a dwelling was uninhabitable and construction challenges delayed the remedy. ALTERNATIVES CONSIDERED: • Change the municipal code o Establish a timeline for vacant land with taps to acquire a building permit or relinquish the taps for other development. o Create a new fee waiver for vacant land RECOMMENDATION: Given that a fee reduction option for vacant land was tested and repealed by the Board of Trustees; the current municipal code does not grant a reduced fee structure. Changes to the municipal code for 9 properties would not be cost effective or efficient. A fee reduction not based on the municipal code creates a dangerous precedent for fees necessary to cover the expenses to produce and treat safe drinking water. The advance knowledge of the service fee requirements make Mr. Anderson's fees over time a sunk cost in his land investment. The Town is not required to apply taxpayer dollars to subsidize private investment. There is no evidence of a hardship case similar to past situations where fee waivers were granted. Therefore it is recommended that the Board of Trustees reject Mr. Ron Anderson's request and allow Mr. Anderson to pursue the following options: • Pay any service fees due • Continue to pay quarterly service fees until one of the following occurs: o Property is sold o Property is developed o Taps are relinquished to the Town TOWN OF FRASER ORDINANCE NO. 490 Series 2023 AN ORDINANCE AMENDING CHAPTER 2 ARTICLE 10 OF THE FRASER MUNICIPAL CODE REGARDING THE APPOINTMENT OF THE JOINT FACILITIES OVERSIGHT COMMITTEE WHEREAS, in 2001 The Upper Fraser Valley Wastewater Treatment Agreement (the Joint Agreement) was entered into by and between the Fraser Sanitation District (FS), Winter Park West Water and Sanitation District (WPW) and Grand County Water and Sanitation District #1(GC), WHEREAS, the purpose of the Joint Agreement is for FS, WPW and GC to cooperate in the joint construction, maintenance and operation of joint interceptor sewer lines and joint sewage treatment facilities(the Joint Facilities), WHEREAS, the Joint Agreement created the Joint Facilities Oversight Committee (JFOC), a nine -member oversight committee comprised of three members of the Board of Directors of each District appointed by the respective District. The committee is not a separate political entity. Each member of the JFOC serves at the pleasure of the District which appoints such member. In addition to appointing members of the JFOC, each District also may appoint any member of its Board not appointed to the JFOC to act as an alternate at any meeting of the J FOC, WHEREAS, the JFOC was established as an oversight committee to represent the three Districts generally for the purposes of construction, expanding, operating, managing and maintaining the Joint Facilities for the benefits of the Districts, and communicating with the Joint Facilities Manager. WHEREAS, in 2009 the Fraser Sanitation District was dissolved. Pursuant to Town of Fraser Resolution No. 2009-11-03 and the Agreement to Continue Services entered into by and between the District and the Town of Fraser, the Town assumed all rights, obligations and duties of the District under the Joint Agreement. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO, THAT: PART 1: AMENDMENT OF MUNICIPAL CODE. Chapter 2 (Administration) Article 10 of the Fraser Municipal Code (herein sometimes referred to as the "Municipal Code") is hereby amended as follows [Note: additions are shown in bold underlined print; deletions are shown as ctrikcthrough print]: ARTICLE 10 Joint Facilities Oversight Committee Appointees Sec. 2-10.10. Creation. The Upper Fraser Valley Wastewater Treatment Agreement created the Joint Facilities Oversight Committee (JFOC). Pursuant to the Agreement, the Board of Trustees appoints three (3) Trustees to serve as its representatives on the JFOC.. Sec. 2.10.20. Members. The Town of Fraser's appointees to the Joint Facilities Oversite Committee shall consist of three (3) members of the Board of Trustees selected by the Board of Trustees. The Board of Trustees also may appoint another Trustee, not appointed to the JFOC. to serve as an alternate. Sec. 2.10.30. Terms. Once appointed by the Board, the terms of the JFOC members shall correspond to their respective official tenure as members of the Board of Trustees. The terms of each of the appointed members shall continue until the second regular municipal election following the appointment or until his or her successor takes office. Selections or appointments to fill any vacancies caused by the expiration of a members term shall be made within thirty (30) days following the regular municipal election at which the member's term expires Sec. 2.10.40 Responsibilities. The appointed members of the Joint Facilities Oversite Committee may perform all functions and exercise all rights and responsibilities of the JFOC as currently or hereinafter authorized by The Upper Fraser Valley Wastewater Treatment Agreement, all relevant current and future agreements, this Article, and future ordinances as adopted by the Board of Trustees. Sec. 2.10.50 Resignation, Removal and Vacancy. (a) A Trustee appointed as a member of the JFOC may resign by providing written notice to the Mayor. (b) A Trustee appointed as a member of the JFOC may be removed by resolution of the Board of Trustees for neglect of duty or malfeasance in office, or if such member has missed three (3) consecutive meetings of the JFOC or three (3) meetings of the JFOC in a fiscal year unless such absences shall be excused by the Board of Trustees. The Mayor or the Board of Trustees, as the case may be, shall file a written statement of reasons for such removal for consideration by the Board of Trustees. (c) Any vacancy resulting from the tender of resignation or removal by the Board of Trustees shall be filled by Trustees by appointment at a regular Board meeting. Sec 2.10.60 Compensation. Appointees shall be compensated per Sec. 2.2.50 of the Municipal Code Compensation of Mayor and Trustees, as though a meeting of the JFOC were a meeting of Board of Trustees. PART 2: REPEAL. Any and all existing ordinances or parts of ordinances of the Town of Fraser covering the same matters as embraced in this Ordinance are hereby repealed and all ordinances or parts of ordinances inconsistent with the provisions of this ordinance are hereby repealed; provided, however, that such repeal shall not affect or prevent the prosecution or punishment of any person for any act done or committed in violation of any ordinance hereby repealed prior to the taking effect of this Ordinance. PART 3: SEVERABILITY. If any section, subsection, sentence, clause or phrase of this Ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this Ordinance. The Town of Fraser hereby declares that it would have adopted this Ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases thereof be declared invalid or unconstitutional. PART 4: EFFECTIVE DATE. This Ordinance shall take effect thirty (30) days after passage, adoption and publication thereof as provided by law. PART 5: PUBLICATION. This Ordinance shall be published by title only. READ, PASSED, ADOPTED AND ORDERED PUBLISHED BY THE BOARD OF TRUSTEES AND SIGNED THIS DAY OF , 2023. Votes in favor: Votes opposed: Votes abstained: BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY: Philip Vandernail, Mayor (SEAL) ATTEST: Antoinette McVeigh, Town Clerk IYN NN1l�if�Nil.�iNJNM4NMMM4NMMMONM FRASER WINTER PARK POLICE DEPARTMENT Memo To: Keith Riesberg, Winter Park Town Manager Ed Cannon, Fraser Town Manager From: Glen Trainor, Chief of Police Date: March 9, 2021 Re: 2022 Fourth Quarter Report During the fourth quarter of 2022, our officers responded to a total of 1,634 calls for service. Of these, 770 were in the Town of Winter Park, and 648 were in the Town of Fraser. The remainder were assists to other agencies. We issued a total of 192 traffic citations during the month as well. Of these calls, we had the following major incidents as defined in the below chart. a„p it iredudents Oct -Dec 2022 1 6 MEMO Code Enforcement Our code enforcement officer has kept quite busy in the last three months with the following activities. This position has been extremely effective at freeing our officers up for other calls. • 245 Total Calls for Service including o 28 Municipal Code Violations o 59 Parking Violations; and o 69 Directed Patrols "SERVING OTHERS TO MAKE A DIFFERENCE" Special Events • On October 5th we hosted "Coffee With a Cop" at the Perk in Winter Park • On October 31St, we hosted "Trick or Treat With a Cop" at the Fraser Community Center. We estimate that we provided treats to over 200 people. • We provided two different Responsible Alcohol Vendor Classes If you have any questions regarding this report, please contact me. • Page 2 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MINUTES DATE: Tuesday, November 15th, 2022 MEETING: Economic Development Committee Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Barry Young, Nicole Spiteri, Paula Stuart, Kelsey Young Staff: Marketing and Communications Manager, Sarah Wieck; 1. Regular Meeting: Roll Call 9:05 am 2. Approval of Agenda: Kelsey moved, Nicole seconded. Motion carried 4-0 3. Consent Agenda: Kelsey moved, Nicole seconded. Motion carried 4-0 4. Discussion a. Farmers Market — Nicole will update in December meeting a. https://www.coloradoproud.com/ b. Fire & Ice 2023 a. We'll be looking for volunteers and sponsors b. More details after PAC meeting on the 18th c. Mainstreet Update a. First draft of application submitted and will be reviewed on the 28th d. Signage a. Explore Downtown Fraser sign ordered and will be posted next to snow cat 5. Open Forum: 6. Other Business: a. Next meeting will be on Dec. 20th 7. Future Agenda Items Page 2of2 a. Farmers Market — Nicole b. Mainstreet 8. Adjourn 9:15 am Nicole moved to adjourn, Kelsey seconded. Motion carried 4-0 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MINUTES DATE: Tuesday, December 20th, 2022 MEETING: Economic Development Committee Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Barry Young, Nicole Spiteri, Paula Stuart, Kelsey Young, Autumn Bishop Staff: Marketing and Communications Manager, Sarah Wieck; 1. Regular Meeting: Roll Call 9:05 am 2. Approval of Agenda: Nicole moved, Barry seconded. Motion carried 5-0 3. Consent Agenda: Nicole moved, Barry seconded. Motion carried 5-0 4. Discussion a. Farmers Market — Nicole will update in the December meeting a. Nicole sent out a survey to determine the best day b. Sunday AM c. July 16,30 & Aug 13, 27 b. Fire & Ice 2023 a. We're looking for volunteers and sponsors c. Mainstreet Update a. The first draft of the application was submitted and needs tweaking 5. Open Forum: 6. Other Business: 7. Future Agenda Items Page 2of2 a. Datafy b. Mainstreet c. CDOT Grant d. DMO RFP 8. Adjourn 9:30 am Nicole moved to adjourn, Kelsey seconded. Motion carried 5-0 PUBLIC ARTS COMMITTEE MINUTES DATE: Friday, November 18th, 2022 MEETING: Public Arts Committee Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Steve Fitzgerald, Callie McDermott, Jerilyn Schuster, Lisa Baird, Cindy McCoy, Eric Vandernail, Kerry Crandell, Tara Rose Staff: Marketing and Communications Manager, Sarah Wieck 1. Regular Meeting: Roll Call Steve called the meeting to order at 9:11 a.m. 2. Approval of Agenda: Lisa moved, and Callie seconded the motion to approve the Agenda. Motion carried: 8-0. 3. Consent Agenda: Lisa moved, and Callie seconded the motion to approve the Agenda. Motion carried: 8-0. 4. Discussion a. Fire And Ice 2023 i. 5-7 teams ii. Order swag iii. Talk to Safeway about parking iv. Garbage cans v. Port -o -potties vi. Sponsorships vii. Light sticks viii. Contact PD and Fire Dept ix. Talk to HTA 5. Open Forum: Page 2of2 6. Other Business: 7. Future Agenda Item: 8. Meeting Adjourned: Callie moved, and Lisa seconded the motion to adjourn. Motion carried: 8-0. Meeting adjourned at 11:00 a.m. PUBLIC ARTS COMMITTEE MINUTES DATE: Friday, December 2nd, 2022 MEETING: Public Arts Committee Special Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Staff: Steve Fitzgerald, Callie McDermott, Lisa Baird, Cindy McCoy, Marketing and Communications Manager, Sarah Wieck 1. Regular Meeting: Roll Call Steve called the meeting to order at 9:00 a.m. 2. Approval of Agenda: Lisa moved, and Callie seconded the motion to approve the Agenda. Motion carried: 4-0. 3. Consent Agenda: 4. Discussion a. Fire And Ice 2023 i. Update on everyone's projects 5. Open Forum: 6. Other Business: 7. Future Agenda Item: 8. Meeting Adjourned: Callie moved, and Lisa seconded the motion to adjourn. Motion carried: 4-0. Meeting adjourned at 10:00 a.m. Page 2of2 PUBLIC ARTS COMMITTEE MINUTES DATE: Friday, December 16th, 2022 MEETING: Public Arts Committee Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Steve Fitzgerald, Callie McDermott, Lisa Baird, Cindy McCoy, Tara Rose, Jerilyn Suster Staff: Marketing and Communications Manager, Sarah Wieck 1. Regular Meeting: Roll Call Steve called the meeting to order at 9:02 a.m. 2. Approval of Agenda: Lisa moved, and Cindy seconded the motion to approve the Agenda. Motion carried: 6-0. 3. Consent Agenda: 4. Discussion a. Fire And Ice 2023 i. Update on everyone's projects 5. Open Forum: 6. Other Business: 7. Future Agenda Item: 8. Meeting Adjourned: Lisa moved, and Cindy seconded the motion to adjourn. Motion carried: 6-0. Meeting adjourned at 10:35 a.m. Page 2of2 FRASER PLANNING COMMISSION MINUTES DATE: Wednesday, November 23, 2022 MEETING: Planning Commission Regular Meeting PLACE: Fraser Town Hall and Virtual On -Line Meeting PRESENT Commission: Commissioners: Philip Vandernail, Katie Soles, Margaret Bowles, Bob Gnuse, Andy Miller, Parnell Quinn, Joy McCoy Staff: Baseline Planning Services Julie Ester!, Town Manager Ed Cannon, Town Clerk Antoinette McVeigh Others: See list Commissioner Vandernail, Interim Chair called the meeting to order at 6:32. 1. Roll Call: Philip Vandernail, Katie Soles, Margaret Bowles, Sam Brewer, Bob Gnuse, Andy Miller, Parnell Quinn, Joy McCoy 2. Approval of Agenda: Commissioner Soles moved, and Commissioner Gnuse seconded the motion to approve the agenda. Motion carried: 7-0. 3. Appointment of Chair and Vice Chair: Commissioner Quinn moved, to nominate Joy McCoy as the Chair, no second. Motion failed. Commissioner Soles moved to nominate Andy Miller as the Chair, Motion carried 5-2, Nay Quinn and Miller. Bob Gnuse volunteered to be the Vice Chair. All unanimously agreed. 4. Consent Agenda: a. Minutes June 22, 2022 Commissioner Quinn moved, and Commissioner Vandernail seconded the motion to approve the amended consent agenda moving Resolution 2022-11-02 Three Mile Plan to discussion. Motion carried: 7-0. Commissioner Vandernail moved, and Commissioner Gnuse seconded the motion to approve PC Resolution 2022-11-02 Three Mile Plan. Motion carried: 7-0 Town Manager Ed Cannon notified the Commission that in 2023 the town has budgeted to update the Master Plan which includes the Three Mile Plan. 5. Public Hearing And Possible Action: a. 461 Muse Drive Preliminary Plat and Major Site Plan Page 2of3 Commissioner Gnuse moved, and Commissioner Vandernail seconded the motion to open the public hearing regarding 461 Muse Drive Preliminary Plat and Major Site Plan at 6:44 p.m. Motion carried 7-0. Julie Ester! from Baseline Planning Services presented to the commission. Proof of publication was provided in the packet. The request is for the development of two tri-plex residential buildings and associated parking on the 20,599 square -foot parcel. The proposed buildings will be 2 -stories and will include 3 dwelling units each. The proposed dwellings units are approximately 1,880 square feet in size and include three bedrooms. Residential developments of three (3) or more dwelling units require Major Site Plan approval per Section 19-2-110. Residential developments of five (5) or more dwelling units require Major Subdivision approval per Section 19-3-210. The Major Subdivision process consists of two phases, Preliminary and Final Plat. This request is for the review of the Major Site Plan and the Preliminary Plat. The applicant and property owner, Michael Ziehler, has submitted a complete application for the review of a major site plan and a preliminary plat for the development of two tri- plex residential buildings at 461 Muse Drive. The application is in general compliance with the land development code with the exceptions outlined in this report and as listed as recommended conditions of approval. The application was sent on referral, and as a condition of approval all agency comments need to be addressed prior to final plat application. The public hearing before the Planning Commission was appropriately noticed in the newspaper and by mail. Park and school land dedications or fees in lieu will be collected with the final plat prior to recordation. Applicant Michael Ziehler presented to the Commission. Public Comment was taken from Jane Mathers and Paul Langowski. Commissioner Quinn motioned, and Commissioner McCoy seconded the motion to close the public hearing 461 Muse Drive Preliminary Plat and Major Site Plan at 7:40 p.m. Motion carried 7-0. Commissioner Soles motioned, and Commissioner Vandernail seconded the motion to approve PC Resolution 2022-11-01 Recommending Approval of A Major Site Plan And Preliminary Plat For A Residential Development Located At 461 Muse Drive, Described as Byers Vista Block 1 Lot 4, Grand County, Colorado, Part Of Sec. 19, Township 1 South, Range 75 West Of The 6th Pm. Motion carried 7-0. 6. Other Business: Commissioner Quinn wants the Commission to meet regularly. 7. Open Forum: 8. Future Agenda Items: Possible PC Meeting on December 28. 9. Adjourn: Page 3 of 3 Commissioner Soles moved, and Commissioner Vandernail seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 7:51 p.m. Antoinette McVeigh, Town Clerk