HomeMy Public PortalAboutRequest for Bid Proposal - City Hall Renovation - 2014City of Tybee Island
403 Butler Avenue
P.O. Box 2749
Tybee Island, GA 31328
912-472-5070
INVITATION TO SUBMIT PROPOSAL; Sealed Proposals will be received by the City of Tybee Island
for the following described work:
PROPOSAL DUE DATE: ____________________________
LOCATION OF WORK: City Hall, 403 Butler Avenue, Tybee Island, Georgia 31328
DATE AND TIME OF “WALK
THROUGH INSPECTION PRIOR TO SUBMISSION OF PROPOSAL” Date: __________________ at City Hall, 403 Butler Avenue, Tybee Island, Georgia
SCOPE OF WORK: To conduct an architectural assessment
of space needs and building security. Consultant will interview city hall staff to determine specific departmental space requirements and physical access control/concerns. Consultant
shall provide a report to include: proposed floor plan, redesigned optimal HVAC zoned ventilation/ducting including optimal thermostat location and electrical wiring including an option
for wiring for solar panels, security/access control, ADA requirements, FEMA requirements and project cost.
CONTRACTOR QUALIFICATIONS: Contractor must be an architectural/consulting
firm licensed in the State of Georgia; and experience in design of public facilities. Contractor should provide references/work samples (photographs, renderings, documents) from counties
or municipalities for which similar work has been performed and a copy of their license.
INCLUDED IN PROPOSAL:
List of similar public building needs and security assessment projects
especially in the area
References
Project manager
List of staff who would be assigned to project
List unit price fee structure
Fee for needs and security design of renovation report
All
persons wishing to submit proposals shall submit one (1) original proposal and nine (9) complete copies in an 8 ½” by 11” format and one (1) original contract that is consistent with
the proposal.
CRITERIA FOR EVALUATION AND AWARD
Submitted proposals will be evaluated and scored based upon the following criteria:
Criteria Points Assigned
Credentials 10
Expertise
of Designated Staff 10
Past Performance 20
Managerial Capabilities 10
References 15
Capability to Perform SOW 15
Price Proposals 20
The successful Proposer
will be selected based upon the best response offered to the City. Proposers may be requested to give an oral presentation after submission of responses should the City find it necessary
to determine which is best received. Proposal fees are to be good for a minimum of 90 days.
REQUIRED INFORMATION:
Please submit the following information in the order requested.
1.
A bid sheet, W-9, vendor application, and affidavit located at the end of this RFP.
2. Name, address, phone number, fax number, and e-mail address of the person
or firm submitting the proposal. Provide the name of the contact person and person authorized to contract for the firm.
3. The proposer’s qualifications to meet the City’s objectives
and perform tasks listed in the proposal. This shall include the size of the firm, office location from which the service is being performed and nature of staff and equipment to be employed.
Job descriptions and pay classifications of the proposer’s positions and employees shall also be included.
3. Bids and all required or requested supplemental materials in compliance
with this Request for Proposal shall be submitted as requested above. Supplemental materials will not be accepted after the proposals have been opened unless requested by the City.
SUBMIT
PROPOSALS TO: City of Tybee Island, P.O. Box 2749, Tybee Island, Georgia 31328, Attention: Melissa Freeman, Finance Department. The outside of the envelope should be marked, “City
Hall Renovation Consultation Bid Proposal Enclosed.”
OPENING OF PROPOSALS: DATE: _____________________ EDT @ City Hall.
The City of Tybee Island reserves the right to reject any and all proposals and to waive any formalities and make the award in the best interest of the City.
INCURRED EXPENSES:
The
City is not responsible for any expenses which proposers may incur in the preparation and submittal of proposals requested by this RFP, including but not limited to, costs with travel,
accommodations, interviews, or presentation of proposals.