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Home My Public Portal About2015-39 Authorizing the purchase of Microsoft Software Licenses of Exchange ServerRESOLUTION NO. 2015-39 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE PURCHASE OF MICROSOFT SOFTWARE LICENSES OF EXCHANGE SERVER, SQL SERVER, SERVER 2012, AND OTHER SERVERS, DESKTOPS, AND LAPTOPS SOFTWARE LICENSES; PROVIDING FOR A WAIVER OF COMPETITIVE BIDDING; PROVIDING FOR IMPLEMENTATION AND AUTHORIZING THE VILLAGE MANAGER TO COMPLETE THE PURCHASE OF THE SOFTWARE LICENSES AND EXECUTE AGREEMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires to authorize an expenditure for the purchase of Microsoft Software License of Exchange Server, SQL Server, Server 2012, and other servers, desktops, and laptops application and operating system software licenses covered under a Microsoft Enterprise Agreement (the "Purchase"); and WHEREAS, in order to maintain the Police Mission Critical Computer Network (the "Network"), the servers, workstations, and laptops must undergo periodic updates and upgrades or all application and operating system software; and WHEREAS, the continuous updates and upgrades will fix known bugs and other software vulnerabilities that could be exploited to compromise the Network's integrity and security; and WHEREAS, said upgrades and updates require the application and operating system software be re -licensed as new version upgrades are made available by Microsoft; and WHEREAS, the Village may, pursuant to Section 2-86 of the Village Code of Ordinances (the "Village Code"), enter into bids or contracts entered into by another governmental authority, provided that the govemmental authority has gone through a competitive bidding procedure leading to the award of the bid or contract in question; and WHEREAS, the Village Council desires to make the Purchase, based upon the State of Florida Contract Number 252-001-09-1 (the "State Contract") with SHI International Corporation (the "SHI"), which was entered into on April 1, 2009 and renewed through March 31, 2015; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. and confirmed. Section 2. Recitals Adopted. That each of the recitals stated above is hereby adopted Waiver of Competitive Bidding. The Village Council, in accordance with Section 2-86 of the Village Code, hereby waives competitive bidding based upon the State Contract. Section 3. Authorization. The Village Council hereby authorizes the Village Manager to negotiate with SHI for the Purchase at a cost not to exceed $24,527. The terms of the Purchase shall be the same or better than what is provided in the State Contract, which is attached as Exhibit Section 4. Implementation. That the Village Manager is hereby authorized to take any and all action necessary to implement the purposes of this Resolution, and is authorized to sign any necessary purchase agreements, subject to the approval of the Village Attorney as to form and legal sufficiency. Section 5. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. 2 PASSED AND ADOPTED this 1st day of September , 2015. V N/Li tMA 4AYRA PEA LINDS ATT HITA H. ALVAREZ, MMC, VILLAGE C APPROVED AS TO FORM AND LEGAL SUFFICIENCY VILLAGE ATTORNEY 3 Exhibit A nI J Federal tax ID: 22-3009648 290 Davidson Ave. Somerset, NJ 08873 Phone: 868-235-3871 Fax: 732-805-9669 Bill To City of Key Biscayne 88 W McIntyre St Key Biscayne, FL 33149 United States payment to: _. ,..........arional Corp P.O. Box 952121 Dallas, TX 75395-2121 Wire information: Wells Fargo Bank Wire Rt# 121000248 ACH Rt# 021200025 Account#2000037641964 SWIFT Code: WFBIUS6S For W-9 Form, www.shi.com/W9 Invoice No. B03003200 Invoice date 1/30/2015 Customer number 1035121 Sales order S00971835 Finance charge of 1.5% per month will be charged on past due accounts - 18%/yr. All returns require an RMA# supplied by your SHI Sales team. Ship To City of Key Biscayne 88 W McIntyre St Key Biscayne, FL 33149 United States 8861993/Jose Calvo Ship Date 1/30/2015 Salesperson Purchase Order Ship Via FOB Terms Item No. Mfg Part No. Daniel Bellinger/PAR (W..t1,.MD ch Description 8861993 LICENSE ONLY FOB DEST NET 30 Qty Qty Ordered Shipped Price Unit Extended Price 17676054 OfficeProPlus ALNG LicSAPk MVL Pltfrm 269-12445 Windows - Multiple Windows Platform All No Media Languages No Media Software MICROSOFT Enrollment No.: 8861993 SELECT Agreement No.: 01E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 50 50 150.97 7,548.50 21180165 WinPro ALNG UpgrdSAPk MVL Pltfrm 50 50 52.27 2,613.50 FQC-02462 Windows - Multiple Windows Platform All No Media Languages No Media Software MICROSOFT Enrollment No.: 8861993 SELECT Agreement No.: 01E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 17676237 CoreCAL ALNG LicSAPk MVL Pltfrm UsrCAL 50 50 66.76 3,338.00 W06-01066 Windows - Multiple Windows Platform All No Media Languages No Media Software MICROSOFT Enrollment No.: 8861993 SELECT Agreement No.: 01E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 25384354 CISStd ALNG LicSAPk MVL 3 3 679.27 2,037.81 YJD-00202 Windows - Multiple Windows Platform All No Media Languages No Media Software MICROSOFT Enrollment No.: 8861993 CORPORATION Agreement No.: 01E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 20977649 Microsoft Exchange Server - license & software 2 2 286.67 573.34 312-02177 assurance No Media Windows - Multiple Windows Platform All MICROSOFT Languages No Media Software Page 1 of 3 Federal tax ID: 22-3009648 290 Davidson Ave. Somerset, NJ 08873 Phone: 888-235-3871 Fax 732-805-9669 Bill To City of Key Biscayne 88 W McIntyre St Key Biscayne, FL 33149 United States SELECT Please remit payment to: SHI International Corp P.O. Box 952121 Dallas, TX 75395-2121 Wire information: Wells Fargo Bank Wire Rt# 121000248 ACH Rt# 021200025 Account#2000037641964 SWIFT Code: WFBIUS6S For W-9 Form, www.shi.com/W9 Enrollment No.: 8861993 Agreement No.: 01E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 Invoice No. Invoice date Customer number Sales order B03003200 1/30/2015 1035121 S00971835 Finance charge of 1.5% per month will be charged on past due accounts - 18%/yr. All returns require an RMA# supplied by your SHI Sales team. Ship To City of Key Biscayne 88 W McIntyre St Key Biscayne, FL 33149 United States 8861993/Jose Calvo 22470623 LyncSvrStd ALNG LicSAPk MVL 6NH-00235 Windows - Multiple Windows Platform All No Media Languages No Media Software MICROSOFT Enrollment No.: 8861993 SELECT Agreement No.: 01 E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 1 286.67 286.67 21021465 SharePoint Portal Server - L& SA 1 1 1,987.00 1,987.00 H04-00232 Windows - Multiple Windows Platform All No Media Languages No Media Software MICROSOFT Enrollment No.: 8861993 SELECT Agreement No.: 01E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 25377506 SQLSvrStdCore ALNG LicSAPk MVL 2Lic CoreLic 2 2 1,452.69 2,905.38 7NQ-00302 Windows - Multiple Windows Platform All No Media Languages No Media Software MICROSOFT Enrollment No.: 8861993 SELECT Agreement No.: 01E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 20977816 Win Rmt Dsktp Svcs CAL All Lng License/Software 50 50 14.75 737.50 6VC-01252 A No Media Windows - Multiple Windows Platform All MICROSOFT Languages No Media Software SELECT Enrollment No.: 8861993 Agreement No.: 01E73214 Country of Usage: USA Maintenance From date: 01/31/2015 Maintenance To date: 01/31/2016 Quote: 6024836 Page 2 of 3 Federal tax ID: 22-3009648 290 Davidson Ave, Somerset, NJ 08873 Phone: 888-235-3871 Fax: 732-805-9669 Bill To City of Key Biscayne 88 W McIntyre St Key Biscayne, FL 33149 United States Please remit payment to: SHI International Corp P.O. Box 952121 Dallas, TX 75395-2121 Wire Information: Wells Fargo Bank Wire Rt# 121000248 ACH Rt# 021200025 Account#2000037641964 SWIFT Code: WFBIUS6S For W-9 Form, www.shl.com/W9 Invoice No. B03003200 Invoice date 1/30/2015 Customer number 1035121 Sales order S00971835 Finance charge of 1.5% per month will be charged on past due accounts - 18%/yr. All returns require an RMA# supplied by your SHI Sales team. Ship To City of Key Biscayne 88 W McIntyre St Key Biscayne, FL 33149 United States 8861993/Jose Calvo Sales Balance 22,027.70 Freight 0.00 Recycling Fee 0.00 Sales Tax 0.00 Total 22,027.70 Currency USD Page 3 of 3