HomeMy Public PortalAbout09-11-2000 Regular Session
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MINUTES
HILLSBOROUGH TOWN BOARD
September 11, 2000
7:30 PM, Town Barn
The Hillsborough Town Board held a regular meeting on September 11 th, 2000 at 7:30 PM in the
Hillsborough Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr.,
Commissioners Kenneth Chavious, Frances Dancy, Evelyn Lloyd, Mark Sheridan, and Brian
Lowen. Staff present were Finance Director/Acting Town Manager Sherry Carter, Town Clerk
Donna Armbrister, Planning Director Margaret Hauth, Town Engineer Kenny Keel, Police Chief
Nathaniel Eubanks, Public Works Director Pete Champion, and Town Attorney Robert E. Hornik,
Jr.
Mayor Horace H. Johnson, Sr., called the meeting to order at 7:30 P.M.
1. PUBLIC CHARGE
Mayor Horace H. Johnson, Sr. read the Public Charge.
2. ADDING ITEMS TO THE PRINTED AGENDA
Mayor Johnson changed the order of the following Items for Decision on the Regular Agenda:
Item 10.F was moved to follow Item 10.B; and Items 10.K and 10.N would be heard together.
3. AUDIENCE COMMENTS
A. Matters on the printed agenda
There were no Audience Comments.
B. Matters not on the printed agenda
There were no Audience Comments.
4. PUBLIC HEARING
To Receive Comments on Shaping Orange County's Future Provisional Report
Mayor Johnson opened the Public Hearing at 7:35 PM.
Mr. Hervey McIver, member of the Shaping Orange County's Future Taskforce, introduced the
Shaping Orange County's Future Provisional Report and stated that the Provisional Report has a
much broader scope than the Vision 2010 Plan. He stated that the 2010 plan focused on growth
and development issues rather than being an all-encompassing policy-guiding document. Both
documents will be helpful and can be used together.
Mr. Bill Barrows, member of the Shaping Orange County's Future Taskforce, stated that he has
also reviewed both documents and agreed that the documents are in step with one another. He
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stated showing concern for sustainable development, historic preservation, affordable housing,
and intergovernmental cooperation being a few of their common themes.
Ms. Sarah Bruce, spoke on behalf of the Village Project, stating that they are an ad hoc group of
citizens - designers, planners & environmentalists, most of who are members of the Orange-
Chatham Group of Sierra Club. Ms. Bruce declared the group wants to promote alternatives to
sprawl by supporting traditional patterns of land-use and transportation that organize structures,
activities and people into compact forms of development. . They believe this kind of development,
called "Transit-Oriented" or "Transit Supportive", is the best and wisest course to preservation of
farmland and rural countryside, conserVation of non-renewable resources, and reduction of air
and water pollution.
Ms. Bruce stated the group wished to comment on the "Environment and Land-use" section of the
Taskforce Report and support its call to "identify areas of the county in which to promote denser,
mixed-use development, and channel growth into these areas. The group asked the Town and
Taskforce members to consider the following two items:
1) The Taskforce calls for 2/3 of future growth to take place in urban and transition areas.
The group urged them to consider the North Carolina Railroad an alternative
transportation corridor along which to concentrate this growth. This railroad between
Charlotte and Morehead city is owned by the state and is being seriously considered
for high-speed passenger service. Such improvement will support local passenger
service as well. In anticipation of that, the group believes it would be prudent - and
exciting - to plan Transit Villages for several sites along the line: compact,
traditional, walkable, mixed-use communities with easy access to destinations
throughout the Triangle and across the state. West Hillsborough and the Efland area
are particularly well suited, with municipal services in place or slated.
2) Because the group regards the beauty and agricultural value of the rural landscape so
highly, they strongly support the earlier language of the Taskforce that proposed
"Rural Villages" function as growth receptors at appropriate sites in rural Orange
county, in conjunction with establishment of conservation zoning that would strictly
curtail scattered suburban-style development. This will require some kind of growth-
focusing mechanism for rural areas, and we support the Taskforce proposal that rural
citizens work in small area planning processes to establish a fair and equitable
mechanism for directing development into a few sites where compact mixed-use
communities can grow over time surrounded by large conservation buffers. The group
cautioned that merely downzoning in rural areas without transferring lost growth
capacity will most likely accelerate land conversion as well as reduce the availability
of affordable housing. Downzoning from one acre to two acre minimum lot size, for
instance, is no insurance growth will slow, but surely guarantees twice as must
farmland and open space will be lost to development. The issue of future rural
development is significant to the Town for two reasons: First, Continuing scattered
suburban-style development will not support public transportation and result in
increasing vehicular traffic coming into the Town; and Second, Aside from all the
negative environmental impacts, this kind of development will make true rural
countryside an increasingly remote amenity for townspeople.
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Mr. Bill Crowther expressed his endorsement of equal representation for all parts of the County
on the various Boards.
Mayor Johnson closed the Public Hearing at 7:45 PM.
5. PRESENTATIONS & RECOGNITION
A. Certificates of Recognition to Orange High School Students for Work on the Trading Path
Preservation Project
Mayor Johnson presented a Certificate of Recognition to Orange High School Student, Loretta
Bauer, for her work on the Trading Path Preservation Project.
Certificates for Heather Ferrell and Alicia Hull were given to Peggy Murray to deliver at school.
B. Presentation of the Government Finance Officers Association Certificate of Achievement
for Excellence in Financial Reporting
Mayor Horace Johnson presented the Certificate of Achievement for Excellence in Financial
Reporting awarded by the Government Finance Officers Association of the United States and
Canada to Finance Director Sherry Carter. The Mayor noted that this is the 6th year in a row that
the Town has received this distinction.
. C. Jo Leimenstoll will Present the Proposed New Guidelines for the Historic District
Mr. Steven Burke, Chair of the Historic District Commission, presented the New Guidelines for
the Historic District stating their purpose being to provide a lucid and straightforward guide for
making decisions within the Historic District.
6. APPROVAL OF THE MINUTES OF THE JULY 10TH, 2000 REGULAR BOARD
MEETING, THE JULY 25TH, 2000 JOINT PUBLIC HEARING, AND THE JULY 31ST,
2000 BOARD WORK SESSION
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved to
approve the Minutes of the July 10th, 2000 Regular Board Meeting, the July 25t\ 2000 Joint
Public Hearing, and the July 31St, 2000 Board Work Session as presented by a vote of 5-0. The
motion was declared passed.
7. REPORT FROM THE TOWN MANAGER
Mayor Johnson noted points of interest in the Town Manager's Report and asked ifthe Board had
any questions. There were no questions.
8. REPORT FROM THE TOWN ENGINEER
. Town Engineer Kenny Keel presented a status update on all current water/sewer projects.
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9. ITEMS FOR DECISION - CONSENT AGENDA
A. Consider a Request from the Orange County Historical Museum to Donate
Approximately 20 Planed Board's from the Tree at the Margaret Lane Cemetery to
Construct a Display Case in Presenting Historical Artifacts that Interpret African-
American Heritage
B. Consideration Authorizing the Disposal of Surplus Property Via a Public Auction
C. Consider the Annual Re-Authorization of Listing Town Representatives Authorized to
Execute All Appropriate Documents for the Bond Account Established with First
Citizens Bank
D. Consider a Motion Declaring October 1-7 National4-H Week
E. Consider Accepting the Dedication of Phase IIA Streets III the Beckett's Ridge
Subdivision
F. Consideration of an Ordinance to Amend Town Code Chapter 6, Section 6A-12, Speed
Limits to Establish a Speed Limit of 25 MPH in Phase ITA of Beckett's Ridge
Subdivision
G. Consideration of an Ordinance to Amend Town Code Chapter 6, Section 6A-5 to Locate
a Stop Sign at Baycourt Trail and Beckett's Ridge Road
H. Consider an Ordinance to Amend Town Code Chapter 4, Article IV, Section 4.35
Regarding Employee Reinstatements
1. Consider Approval of Bringing Encumbrances from FYOO Forward to FYOl
J. Consider Approval of Miscellaneous Budget Amendments
K. Consider Approval of a Proclamation Declaring September 20, 2000 "Undoing Racism
Day"
L. Consider Approval of a Proclamation Declaring September 17-30, 2000 as "Litter
Sweep" in Hillsborough
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved to
approve Items 9.A through 9.L of the Consent Agenda as presented by a vote of 5-0. The motion
was declared passed.
A copy of the Resolution declaring Items of Personal Property to be Surplus and Authorizing
and Directing the Disposal of Said Property, the Ordinance to Amend Town Code Chapter 6,
Section 6A-12, Speed Limits to Establish a Speed Limit of 25 MPH in Phase ITA of Beckett's
Ridge Subdivision, the Ordinance to Amend Town Code Chapter 4, Article IV, Section 4.35
Regarding Employee Reinstatements, the Encumbrances from FYOO Forward to FYOI, the
Miscellaneous Budget Amendments, the Proclamation Declaring September 20, 2000 "Undoing
Racism Day", and the Proclamation Declaring September 17-30, 2000 as "Litter Sweep" in
Hillsborough are hereby made a part of these Minutes as Attachments.
10. ITEMS FOR DECISION - REGULAR AGENDA
A. Mr. James Short will Address the Board to Discuss Water & Sewer Rates
Mr. James Short was not in attendance at the Board Meeting.
B. Mr. Jim Singleton from Lawrence Road will Address the Board Regarding Water Rates &
Creating a Citizen's Advisory Committee
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Mr. Jim Singleton spoke regarding the increase in Water/Sewer Rates and suggested there might
be other alternatives to raising the rates. He recommended the Board appoint a Citizen's
Advisory Committee to analyze the issue and see if there are any viable alternatives.
Item heard out of order:
F. Consider a Request from the "East Torain Road Neighborhood Association" to Block East
Torain Street from Vehicular Traffic
Ms. Robin Wells addressed the Board and read a letter to the Board on behalf of the residents of
East Torain Road who stated that their neighborhood has been plagued for too long with drug
traffickers, loiterers and public nuisances. Ms. Wells stated that the Torain Road Residents are
requesting that the Town block East Torain Road from the Rainey Street entrance.
Ms. Mary Wells addressed the Board and expressed her concerns that the TowTI Manager and the
Mayor have not come into their neighborhood to see what conditions they have to live through.
Ms. Catherine Pheribo addressed the Board and expressed her concerns with the illegal drugs in
the neighborhood and that the Hillsborough Police Department has not rectified the situation.
Commissioner Sheridan advised the residents of Torain Road to schedule a meeting with the
Town Manager and the Police Chiefto discuss their concerns.
Police Chief Nathaniel Eubanks expressed his apprehension regarding the ability to answer calls
in a timely manner if the road is blocked off.
Orange County Emergency Management Services Director Nick Waters addressed the Board and
expressed his concerns with blocking any roads, having dead end roads, and cul-de-sacs. He
. stated that during disasters, residents on these types of roads are the last to receive assistance
because they are so hard to access and because of the lack of resources. EMS Director Waters
stated that EMS, Fire & Rescue, and Police need to have open access to the area.
Mayor Johnson called for a two-minute recess to allow citizens the opportunity to leave.
Mayor Johnson reconvened the meeting at 8:50 PM.
C. Consider Approving Amendments to the FYOl Budget Ordinance: 1) Water & Sewer
Fund Expenditures, 2) Water & Sewer Fund Revenues, and 3) Increasing Water & Sewer
Rates effective October 1,2000 by 18.75%
Commissioner Sheridan stated that he was not in favor of deleting the funding for the additional
staff position in the Finance Department.
Commissioner Chavious requested that the Board not discount Mr. Singleton's suggestion of a
Citizen's Advisory Committee to seek alternatives to raising water/sewer rates.
By consensus, the Board agreed to discuss a Citizen's Advisory Committee to study alternatives
to raising water/sewer rates at their September 25th, 2000 Work Session.
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Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the Board moved to
adopt the Ordinance to Amend the Town of Hillsborough 2000-2001 Budget as presented with
the additional amendment of adding $8,000 from the Contingency Fund to fund the additional
staff position in the Finance Department beginning January 1St, 2001 by a vote of 5-0. The
motion was declared passed.
A copy of the Ordinance to Amend the Town of Hillsborough 2000-2001 Budget is hereby made
a copy of these Minutes as an Attachment.
D. Consider an Amendment to the Town Code to Delete Sections 14-36, 14-37, 14-38, and
14-39 which Allows for the Provision of "Interruptible" Water Rates (e.g., Discounted
Water Rates for High Volume Users)
After a short discussion, and upon advise from the Town Attorney, the Board added this Item to
the Agenda for the October 241 ,2000 Joint Public Hearing.
E. Mr. Patrick O'Neal (representing the Churton Grove Development) will Address the
Board to Discuss and Propose an Alternative to the Perpetual Maintenance Fee Required
by the Town Code for the Maintenance of the Churton Grove Sewerage Pump Station
Mr. Patrick O'Neal addressed the Board and presented a document prepared by Philip Post and
Associates with their calculation of Pump Station Maintenance Fees for the Churton Grove
Subdivision. Thi& document calculated the maintenance fees to be a total of$132,788.39.
Town Engineer Kenny Keel stated that the calculation he used totaled $316,773. Engineer Keel
informed the Board that the calculation he used is in Appendix E of Chapter 14 of the
Hillsborough Town Code. The Town Code states that the purpose of the perpetual maintenance
fee is to establish a fund the revenues from which will be adequate to pay for the expected
operation, maintenance, and repair of the pump station and that can be used to help defray the
costs ultimately incurred by the town when pump stations are later replaced by gravity lines.
Keel recommended, that if the Board wishes to make a change in the Perpetual Maintenance Fee,
that Churton Grove pay the Phase I fees in full and then be allowed to proceed with construction
while the calculation process is investigated.
Commissioner Sheridan noted that if there is better or more accurate science available now than
what was used in the past, it should be analyzed jointly by Mr. O'Neal, Mr. Post, and Engineer
Keel.
Commissioner Chavious stated that he wasn't sure if the Town was currently in a financial
position to make any concessions. Ultimately, the Town will still be responsible for all repairs
and maintenance.
Commissioner Lowen added that growth in and around Hillsborough is imminent, and stated that
he doesn't believe the Board needs to be amending the Town Code to benefit developers.
Commissioner Lloyd made a motion to follow the Town Manager's and the Town Engineer's
recommendation. Commissioner Dancy seconded this motion. The motion was declared passed
with a vote of 4-1 with Commissioners Lloyd, Dancy, Chavious, and ~owen voting aye, and
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Commissioner Sheridan voting nay.
F. Consider a Request from the "East Torain Road Neighborhood Association" to Block East
Torain Street from Vehicular Traffic
This Item was heard earlier in the meeting.
G. Consider Approving a Tourism Grant of $15,000 to the Orange County Historical
Museum
Mr. Sam Hobgood presented Items 10.G and 1O.H for the Board's consideration.
Upon a motion by. Commissioner Lloyd, seconded by Commissioner Chavious, the Board moved
to approve the Tourism Grant of $15,000 to the Orange County Historical Museum as presented
by a vote of 5-0. The motion was declared passed.
H. Consider Approving a Tourism Grant of $18,000 to The Historic Hillsborough
Commission
Upon a motion by Commissioner Sheridan, seconded by Commissioner Lloyd, the Board moved
to approve the Tourism Grant of $18,000 to The Historic Hillsborough Commission as presented
by a vote of 5-0. The motion was declared passed.
I. Consider a Request from the Tourism Board to Adopt a Position Statement Regarding the
Proposed Orange County Facility Expansion Along East Margaret Lane and Request that
Traffic and Environmental Impact Studies be Performed
Mr. Sam Hobgood stated that the Tourism Board has reviewed information provided to them of
the County's proposed facility expansion along East Margaret Lane. He reported that the
Tourism Board feel that the plan as it is currently proposed will have a dramatic impact on the
architectural character and village-like quality of Hillsborough and, thus, affect Hillsborough's
heritage tourism program in a way that may not be positive. Therefore, the Tourism Board feels
that it is in the best interest of the community and its citizens to request the County perform a
traffic/environmental impact study so that we are able to quantify the growth that the county
government foresees. The Tourism Board is also proposing a "position statement" that illustrates
our concerns of the proposed plan. The Tourism Board requests that that the Hillsborough Board
of Commissioners adopt this "position statement".
Town of Hillsborough Position Statement:
"As the seat of Orange County government for almost 250 years, we value the County's
presence downtown - it adds to the vibrancy, vitality and tradition that we hold so dear in
Hillsborough. And though we appreciate the County's challenge of facing future space
requirements to meet the needs of a growing population over the next twenty years, we
respectfully question the size of the facility expansion now being proposed along East
Margaret Lane.
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It is with a sincere desire to work together with the County that the Town of Hillsborough
makes this request for the County Commission to reconsider the vast size of the project
and work with the Town on a compromise plan. This "compromise plan" would both help
the County meet its space needs and allow the Town to preserve its architectural
character and traditional relationship with the Eno River and the new River Park, which
would certainly be compromised by the proposal as currently presented.
Hillsborough 's architectural heritage is highly regarded throughout Piedmont North
Carolina, if not the entire state. The downtown is the heart of this heritage. It is with
great pride that Hillsborough still, to a large extent, has not yet fallen pray to the
"stripification" and sprawl development of other communities, despite our location on
two of the most of the most traveled interstates in North Carolina. It is incumbent on both
the Town and County governments to lead by example when faced with the need for
building projects such as the one proposed on East Margaret Lane.
We recognize that the County is growing at a steady pace; however, we respectfully
caution the County against "overbuilding" to meet a space demand that may not exist -
even ten years out. We must act responsibly and cautiously, because we are looking as\t
significantly changing the face of downtown Hillsborough for years to come. "
Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved to
approve the Town of Hillsborough Position Statement as presented with the addition of the words
"and scope" in the second paragraph, first sentence, after the words "vast size" bX a vote of 5-0.
J. Consider Awarding the Bid for the Town's Banking Services to Central Carolina Bank
Finance Director and Acting Town Manager Sherry Carter presented the bids for the Board's
consideration.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Dancy, the Board moved
. to approve the Bid for the Town's Banking Services to Central Carolina Bank for the period of
October I, 2000 - June 30, 2003 by a vote of 5-0. The motion was declared passed. A copy of
the Bid tabulation is hereby made a part of these Minutes as an Attachment.
Item heard out of order:
N. Consideration of Final Plat Approval for Phase II of Beckett's Ridge Subdivision
Planning Director Margaret Hauth reported to the Board that Items 10.N and 10.K go hand in
hand and need to be considered together.
Mr. Joe Jenkins, Centex Homes, explained that they have been working for the past 7 months to
come to some sort of agreement with the Town of Hillsborough and/or Orange County about how
to handle the annexation ofthe 34 acre tract to the west of Beckett's Ridge.
Mr. Jenkins reported that the first scenario was to just record the Right of Way for Becket's Ridge
Drive. This would have been the easiest solution, but not very proper. The next solution was to
annex the Right of Way of Beckett's Ridge Drive into the Town of Hillsborough but the Town
advised Centex against it. The third approach was to file for a Major Subdivision through Orange
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County. After a meeting with Craig Benedict, Director of Planning for Orange County, it was
decided that Craig would look into some alternatives to the current procedure and Centex would
market 2 lots in Becket's Ridge for a possible use at a later date by the County. After numerous
phone calls with little to no response from the County, this solution was scrapped. The final
solution was to annex the entire 34-acre tract to the west of Becket's Ridge into the Town of
Hillsborough.
Planning Director Hauth informed the board that the Town is holding a bond for the completion
ofthe road and bridge. The Bond will expire on November 24, 2000.
After some discussion, and upon a motion by Commissioner Lloyd, seconded by Commissioner
Lowen, the Board moved to authorize Planning Director Margaret Hauth to approve the final plat
upon receipt of an extended Bond to December 31, 2001 by a vote of 5-0. The motion was
declared passed.
K. Receive Letter of Interest in Annexation from Old Mill Properties for 34 Acres Between
Old Mill Business Park and Beckett's Ridge Subdivision
Mr. R. Kelly Barnhill, Jr. appeared before the Board and presented his Letter of Interest in
Annexation. Mr. Barnhill informed the Board that he has no current plans to build anything on
the 34 acres.
Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board moved to
accept the Letter of Interest in Annexation from Old Mill Properties for 34 Acres Between Old
Mill Business Park and Beckett's Ridge Subdivision and directed staff to proceed with an
Annexation Feasibility Study to be considered at their October meeting by a vote of 5-0. The
motion was declared passed.
L. Consideration of an Ordinance to Rezone Approximately one (1) Acre Owned by William
C. Whitted on NC57 from Residential-40 to Residential-20 (TM 4.6.A.14)
Planning Director Hauth presented the Rezoning Ordinance for the Board's consideration.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Lloyd, the Board moved
to approve the Ordinance to Rezone Approximately one (1) Acre Owned by William C. Whitted
on NC57 from Residential-40 to Residential-20 (TM 4.6.A.14) as presented by a vote of 5-0. The
motion was declared passed. A copy of the Ordinance is hereby made a part of these Minutes as
an Attachment.
M. Consideration of an Ordinance to Rezone 0.73 Acres Owned by Matte Turner from
General Commercial to High Intensity Commercial at 369 South Churton Street (TM
4.40.A.34)
Planning Director Hauth presented the Rezoning Ordinance for the Board's consideration.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the Board moved to
approve the Ordinance to Rezone 0.73 Acres Owned by Matte Turner from General Commercial
to High Intensity Commercial at 369 South Churton Street (TM 4.40.A.34) as presented by a vote
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of 5-0. The motion was declared passed. A copy of the Ordinance is hereby made a part of these
Minutes as an Attachment.
N. Consideration of Final Plat Approval for Phase II of Beckett's Ridge Subdivision
Item heard earlier in the meeting.
O. Consider Revising the Scope of Services for the Wastewater Treatment Plant Study
Town Engineer Keel reported to the Board that WK Dickson has completed approximately half of
the authorized study, and has determined that the Wastewater Treatment Plant would benefit
greatly from a minor improvements project that would delay extensive improvements and
expansion until it is more economically feasible. In light of the departure of Flynt Fabrics and
our dire financial situation, WK Dickson has proposed to reduce the scope of the study and
proceed with design of an interim plant improvements project which would address the following
concerns:
· Eliminate the major safety hazard at the existing bar screen
· Provide sludge thickening facilities
· Provide improved sludge wasting capabilities
· Provide improved sludge conveyance capabilities
· Provide improved nitrification/denitrification capabilities
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If this amendment is approved, the cost of the study portion of the contract will be reduced from
$42,000 to $22,000, and the overall contract will increase to $96,900. We have a total of $60
budgeted for the study; therefore, $36,900 will need to be made available. Since we will need to
finance the interim improvements (estimated at $300,000), $24,000 of the engineering costs can
be fmanced with the project. The remaining $12,900 can be made available by deferring the
purchase of 2 new aerators (budgeted for $16,000) at the Wastewater Treatment Plant until next
fiscal year.
Engineer Keel recommended approval of the Contract Amendment to the WK Dickson
Wastewater Treatment Plant Study Contract.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the Board moved to
approve Revising the Scope of Services for the Wastewater Treatment Plant Study by amending
the Contract to the WK Dickson Wastewater Treatment Plant Study Contract as presented by a
vote of 5-0. The motion was declared passed.
P. Discuss the Idea of Presenting Certificates of Commendation to Town Employees who
Deserve Recognition for Outstanding Efforts
By consensus, the Board agreed to table this Item for discussion at their September 251\ 2000
Work Session.
. Q. Discuss Preparations for the Town Manager's Performance Evaluation at the October
Board Meeting
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By consensus, the Board determined that they wanted Town Manager Eric Peterson to provide
them with Forms as he has done in the past.
11. APPOINTMENTS
A. Discuss Request from the Town of Chapel Hill to Consider Appointing a Representative
to the Million Solar Roofs Steering Committee
The Board discussed the possibility of appointing Mr. Peter Wood. Commissioner Lloyd agreed
to contact Mr. Wood to see ifhe is willing to serve.
B. Discuss and Consider Appointments from the Town to the Orange County Solid Waste
Advisory Board
The Board discussed the possibility of appointing Mr. David Cates. Commissioner Lloyd agreed
to contact Mr. Cates to see ifhe is willing to serve.
C. Reappoint Jim Boericke to Serve His First Full Term on the Planning Board with a Term
Expiring September 2003
Upon a motion by Commissioner Lowen, seconded by Commissioner Chavious, the Board
moved to Reappoint Jim Boericke to Serve His First Full Term on the Planning Board with a
Term Expiring September 2003 by a vote of 5-0. The motion was declared passed.
D. Reappoint Brian Poplin to Serve His First Full Term on the Board of Adjustment with a
Term Expiring September 2003
Upon a motion by Commissioner Chavious, seconded by Commissioner Dancy, the Board moved
to Reappoint Brian Poplin to Serve His First Full Term on the Board of Adjustment with a Term
Expiring September 2003 by a vote of 5-0. The motion was declared passed.
E. Endorse Re-appointment by the County Commissioners of O.B. Hollins to Serve His
Second Full Term as an Out-of- Town Representative on the Board of Adjustment
Upon a motion by Commissioner Lowen, seconded by Commissioner Chavious, the boar<;l moved
to Endorse Re-appointment by the County Commissioners of O.B. Hollins to Serve His Second
Full Term as an Out-of- Town Representative on the Board of Adjustment by a vote of 5-0. The
motion was declared passed.
F. Endorse Re-appointment by the County Commissioners of Chris Quinn to Serve His
Second Full Term as an Out-of- Town Representative on the Planning Board
Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board moved
to Endorse Re-appointment by the County Commissioners of Chris Quinn to Serve His Second
Full Term as an Out-of- Town Representative on the Planning Board by a vote of 5-0. The motion
was declared passed.
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G. Reappoint Sam Hobgood to Serve His Second Term on the Tourism Board with a Term
Expiring Sept(;:mber 2002
Upon a motion by Commissioner Sheridan, seconded by Commissioner Chavious, the Board
moved to Reappoint Sam Hobgood to Serve His Second Term on the Tourism Board with a Term
Expiring September 2002 by a vote of 5-0. The motion was declared passed.
Public Works Director Pete Champion showed a 7-minute video to the Board on the new garbage
truck.
12. ADJOURN
Upon a motion by Commissioner Chavious, seconded by Commissioner Lowen, the Board
moved to adjourn at approximately 11 :00 PM by a vote of 5-0. The motion was declared passed.
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Respectfully submitted,
Donna F. Armbrister, CMC
Town Clerk
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A RESOLUTION DECLARING ITEMS OF PERSONAL PROPERTY TO BE SURPLUS AND
AUTHORIZING AND DIRECTING THE DISPOSAL OF SAID PROPERTY IN ACCORDANCE
~THSTATUTORYREQumEMENTS
WHEREAS, Article 23 ofN. C. General Statute 160A and Section 3.55 of the Hillsborough Town Code
authorizes the Town to dispose of surplus property; and
WHEREAS, the Town desires to dispose of certain items of personal property;
NOW, THEREFORE, BE IT RESOLVED by the Hillsborough Town Board that the following items of
personal property are hereby declared surplus:
Asset #
524
Tag # 1478
Tag #1479
Tag # 1480
Tag # 1144
589
248
Tag # 1163
429
426
235
456
Tag # 1250
Tag # 1260
Tag # 1432
Tag # 1101
Tag # 1105
Tag # 1054
Tag # 1104
Tag # 1097
Tag # 1090
Surplus property list to be sold at auction.
Description
1990 Chev. Caprice Vin. # 1G1BL5476LA139691
260 Excel hustler mower
Bag pack for Excel hustler mower
Edger & deck lift kit for Excel Hustler mower
1973 3000 Ford tractor
1981 Dodge Ram B250 van
Auburn trencher & scrap blade attachment
Wisconson Robin water pump
Teel water pump
Two bush hogs
Military generator Ser. # HA5-003-03109
Military Generator Ser. # HA5-003-03113
Mazda pickup Vin. # JM2UF1113G0548593
Floor jack Ser. # 2E057A
Five weed eaters
1979 F-600 Ford DT - Vin. # F60CVDE0813
1981 International backhoe Mdl. 260A Ser. #
B202941
Four 30x9.50R15L T tires and wheels for Jeep
Twenty three bicyles
Three junk V8 engines
19891500 Chev. Pickup
Two junk water pumps
SCBA back pack holder
Red bar light
Partner K-12 saw H001260
Seven 900x20 tires on wheels
Hewlett Packard desk jet 500C printer
Okidata 393 Printer (broken)
Computer & monitor (computer broken)
Computer (broke) - mouse - monitor - keyboard
(works)
Mdl. 2100A Turbidimeter (works)
Zeta meter
Acexl 320SX computer & mouse (condition unknown)
Boekel hot air oven (works)
Precision water bath (works)
Billy Goat (vacuums leaves)
AGI 286 computer - monitor - keyboard
.
.
..~. 393
That the Hillsborough Town Manager shall be and is hereby authorized to dispose of this surplus personal
property in accordance with statutory requirements.
That the public auction is to take place on Saturday, September 30, 2000, at 9:00 a.m., at the Town Motor
Pool located at 719 Dimmocks Mill Road.
That prior to public auction the Town Manager is authorized to dispose of any of personal property by
sale, lease, exchange, sealed bid, or transfer to other governmental units in conformity with N. C. General
Statute 160A-274.
That the terms of the sale shall be to the highest bidder for cash or other form of cash equivalent
acceptable to the Town Manager. All sales shall be designated final on the day of the auction.
That all items shall be sold on an "as is" and "where is" basis and the Town makes no guarantee aud
assumes no responsibility for any of the items.
That it shall be condition of sale that all items purchased shall be picked up and removed from the
premises of the Town Motor Pool by 3:00 p.m., on the day of the auction. Successful bidders shall bear
the sole risk for loss of any items remaining on said premises past the designated time.
This the 11 th day of September, 2000.
NORTH CAROLINA
ORANGE COUNTY
I, Donna F. Armbrister, hereby certify that the foregoing is a true and accurate copy of the
Resolution Declaring Items of personal Property to be Surplus and Authorizing and Directing the
Disposal of Said Property in Accordance with Statutory Requirements which was approved by a
unanimous vote and is a part of the Minutes of the September 11, 2000 Board Meeting which is
filed in Minute Book 6.
IN WITNESS WHEREOF, I have hereunto set my hand and have caused the official
corporate seal of said Town to be affixed, this the 12th day of September, 2000.
*-::-::-..,'"
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onna F. Armbnster, CMC
Town Clerk
~
.
.
.
ATTACHMENT 9.F" . 3 9 (,
ORDINANCE D 000911-1
AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEHICLES AND TRAFFIC
APPENDIX A, SECTION 6A-12 OF THE HILLSBOROUGH TOWN CODE
The Board of Commissioners of the Town of HiUsborough ordains:
SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6,
Appendix A, Section 6A-12 Speed Limits.
SECTION 2. Section 6A-12 Speed Limits
In accordance with Subsection 6-20(b), the following speed limit is established at 25
MPH for the streets indicated below:
SPEED
LIMIT (MPH)
ON STREET
FROM
TO
25
Baycourt Trail
Beckett's Ridge Road
End
Section 2.
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this 1/ JJ. day of5~/JJb.6~ A'afJ.
Ayes: ~
Noes: ~
Absent or Excused ~
b:!61:d::
.
.
.
ATTACHMENT 9 :h:" 3 9 5
ORDINANCE D 000911-2
AN ORDINANCE AMENDING SECTION 6 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1.
Section 6A-5 of the Hillsborough Town Code is hereby amended to add the
following stop sign:
Stop Street
Baycourt Trail
Approach
Smith
Main Street
Beckett's Ridge Road
Section 2.
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this II V-A. day of ~.MRI .2~ .
Ayes: 2-
Noes: -B-
Absent or Excused B-
~~
Donna F. Armbrister
Town Clerk
.
.
.
ATTACHMENT 9. H
ORDINANCE NO. 000911-3 396
AN ORDINANCE AMENDING CHAPTER 4, ARTICLE IV, SECTION 4-35
OF THE TOWN CODE TO CHANGE THE PROCEDURE FOR ADMINISTERING
EMPLOYMENT REINSTATEMENTS
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1. Chapter 4, Article IV, Section 4-35 of the Town Code is amended by adding a the
following to the end of the Section:
An employee who is reinstated within 30 days of ending their employment with the
Town will not be subject to a pre-employment drug screening. Employees reinstated
after 30 days must submit to a pre-employment drug screening to be considered eligible
for re-hire.
Section 2. All provisions of any Town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and
was duly adopted this the //M day of J..6pfem8&R , 2000.
Ayes: 5'
Noes: f)-
Absent or Excused -fY
~d~A
tonna F. Armbrister
Town Clerk
Town
of
~illl
ATIACHMENT 9. I
397
BUDGET AMENDMENTS
SEPTEMBER. 2000
GENERAL FUND: BEFORE ADJ AFTER
REVENUES:
10-3990-000 Fund Balance Approp. $ 106.800 $ 173.652 $ 280 .452
$ 1 06 800 $ 173 652 $ 280 452
EXPENDITURES:
1 0-4200-331 Admin. - Dept. S upp ./OSHA $15,000 $720 $15,720
10-4200-457 Admin.-Miscellaneous 500 700 1,200
10-4900-451 Planning-Cont.Serv./Print 300 2,500 2,800
10-4900-741 Planning-Cap/Murray St.Pk 8,000 20,983 28,983
10-5000-150 Ruffin-Roulhac/Bldg. Maint. 10,000 300 10,300
. 10-5100-330 Police-Dept. Supplies 27,000 1,367 28,367
10-5100-332 Police-Supp/lnv.& Narc. 11 ,000 618 11,618
10-5100-361 Police-Bike Patrol Uniforms 2,500 348 2,848
10-5100-458 Police-Cont.Serv./Off.Training 3,000 3,000 6,000
10-5100-571 Police-Misc./Conf. %AGE 141 2,538 2,679
10-5300-150 Fire-Bldg. Maint./Repairs 6,000 4,000 10,000
10-5300-331 Fire-Dept.Supp.-Fire Inspect. 800 460 1,260
10-5550-741-MP-Cp.lmp./Garage Design 0 38,000 38,000
10-5600-152 Street-Christmas Decorations 0 6,629 6,629
10-5600-450 Street-Cont.Serv/RR Cross 1,500 1 ,453 2,953
10-5700-330 Powell BiII-Dept.Supplies 9,000 1,051 10,051
10-5800-452 San.-Con.Serv/Wood Chipping 0 15,895 15,895
10-5600-451 Street-Cont.Serv/Bridge 1,000 4,500 5,500
10-6400-740 Cemetery-Equipment 11 ,000 500 11 ,500
10-6650-000 Housing Consortium 6,000 9,350 15,350
10-6650-570 SHPO Grant Match 0 4,340 4,340
10-6900-900 Orange Co/River Park 3,000 20,777 23,777
10-6900-921 Spec.Approp.- Tree Maint. 7,000 3,225 10,225
10-6950-731 Fairview COP Center-Parking 0 4,000 4,000
10-6950-732 Fairview COP Center-Landsc. 0 3,000 3,000
10-6950-733 Fairview COP Center-Conting. 0 18,000 18,000
10-6950-734 Fairview COP Center-Design Q 5.398 5.398
$122741 $173652 $296 393
.
137 North Churton Street · P.O. Box 429 · HiIlsborough, North Carolina 27278
919-732-2104 · Fax: 919-732-1028
398
WATER FUND:
. REVENUES:
30-3990-000 Fund Balance Approp. $ 99.794 $ 435.941 $ 535.735
$ 99 794 $ 435 941 $ 535 735
EXPENDITURES:
30-7220-320 Engineer-Supplies $ 1,600 $ 21 $ 1,621
30-7220-450 Engineer-CMTF Grant Admin. 0 17,100 17,100
30-7220-451 Engineer-GIS Data 8,000 10,000 18,000
30-7240-080 B&C/Mread- Training 1 ,400 2,000 3,400
30-7240-450 B&C/Mread-Meter Testing 0 9,600 9,600
30-7240-570 B&C/Mread-Miscellaneous 2,500 350 2,850
30-7240-740 B&C/Mread-Equipment 11,000 5,700 16,700
30-8120-330 WPIt-Dept. Supplies 16,000 138 16,138
30-8120-340 WPIt-Outside Lab Services 9,500 443 9,943
30-8120-731 WPIt-Water Plant Expansion 0 278,341 278,341
30-8120-740 WPlt-Equipment 13,800 3,900 17,700
30-8200-330 WW Coll.-Dept. Supplies 44,000 900 44,900
30-8220-080 WWTP-Training 2,500 900 3,400
30-8220-330 WWTP-Dept. Supplies 27,000 342 27,342
30-8220-340 WWTP-Outside Lab Servo 32,000 420 32,420
30-8220-550 WWTP-Sludge Removal 6,000 53,970 59,970
30-8220-731 WWTP-Capitallmprovements 60,000 51.816 111.816
.. $ 235 300 $ 435 941 $ 671 241
To encumber designated amounts from the 1999-2000 budget in the General and Water Funds.
APPROVED: tJy-//-;{)t>() S:-tJ
VERIFIED: ~I?hZt1_AJI ~./V
Donna F. Armbrister, Town Clerk
.
Town
of
~tg~
ATTACHMENT 9. J
399
BUDGET AMENDMENTS
SEPTEMBER. 2000
GENERAL FUND:
EXPENDITURES:
10-4200-330 Admin.-Supplies
10-4200-740 Admin.-Capital
BEFORE
ADJ
AFTER
$ 3,500
7,800
$11,300
$500
(500)
$ 4,000
7,300
$ 11 ,300
$
To move expense for digital camera from capital to supplies.
GENERAL FUND:
REVENUES:
10-3350-000 Miscellaneous $ 5,000 $24,675 $29,675
$ 5,000 $24,675 $29,675
EXPENDITURES:
10-5100-573 Police-Misc./Auto Tags, Tax $ 1,200 $ 426 $ 1,626
10-5100-574 Police-Police Dog 1,600 9,000 10,600
. 10-5100-740 Police-Equipment 85,800 14,000 99,800
10-9990-000 Contingency 35,000 1,249 36,249
$123,600 $24,675 $148,275
To record receipt of insurance reimbursements for the Juvenile Investigator's vehicle and the Police Dog
and to purchase replacements.
GENERAL FUND:
REVENUES:
10-3350-100 MiSC.-Confiscation %AGE
$ -0-
~
$ 141
$ 141
$ 141
EXPENDITURES:
10-5100-571 Police-Misc./Drug Buy Money
$ -0-
~
$ 141
$ 141
$ 141
To fund receipts of substance abuse taxes and restitution payments.
APPROVED: 09-II-~t)t:JO 5"-0 vt:rh=.
VERIFIED: ku::L}J ~
Donna F. Armbrister, Town Clerk
.
137 North Charton Street · P.O. Box 429 · Hillsborough, North Carolina 27278
919.732.2104 · Fax: 919.732.1028
.
.
.
ATTACHMENT 9.K
;rlf~-;'~'-;;;;;:::::;' ;-.;;;;~- ':;;;;;;'~-=-';:;::;:-==-=""''C=;;;;;''=:;::;;::;;';;{lli!
II PROCLAMAUON Iii
'I. II:
I. , ~i
II si \Vtlt.U.J:AS. by Act of Omgress of the United States clatedJu{v 2, 1964, t!Je Civil II
I', Rigbts Act of 1964 wa.~ adopted IXintzillg dL.;crlmlnation hecuw'e of a person:" .U.
I, co/m; race, natirma{ m-lgin,rolfgiol1, or sex: anti ~ ~i
'1:- WUmL\S, by Act of Congress of tbe United States dated December 6; 1865, tbe ~I~~i
!! 13lbAmendmem of tbe Constitutlol1 of the United States UJas adopted af>o/tsIJing ; Ii
lie 1 d ."1
! sav YY;Ul . ~Il
i: I ~>I
'I!.... WJl8lli\S- by Act of Congress of tbe United States dated July 9, 1868, tbe 14th i II
Amendment (~ft17e Constitution oftbe United States was adopted giving all per. I
, , sons bonl or naturalized in tF.1e United SWtes the l-igbt to due process and equLI{ ti I
" g~.'.l!;
protection und~>r tbe law; al1d i ~
I !i
I \VlIWI:J\S. byreso{ution of the National League of Cities, we decla1"e racL.;m '
Utlju.st and advoc(lte equal rlglJts for all;
400
Now. "jltfHHOIU;-. I, Horace H. .Tohm;on. Sr.
I
~I
!I
I
I
i
I
I
.1
II
II
I"
I.
!
i
Mayor of 1'hp 'T'nt.m nf Hi 11 c:nnTnl1gn
on behalf of the entire dt)' council,do hereby proclaim
Septe:nber 20, 2000 as "Undoing Racism Day"
ill ,The Town of Hillsborough
and urge all dtizens to join together today for the first annual
lJNDO[NG 'RAC]S~1 I)AY
to reaffirm our conunitment to ensure equality and freedom
fur all the people regardless of race: religion,sexual preference,or gender.
Signed thi.. 20th day Of."JE1Jtember, 2(X)():
] ;}I. - .u.Q..,Jl. - ~ ,Molor of The Town of Hillshorough ~ Ii .
i,I~1 Horace H. ~, Sr." . ~j
l ~ ll~;
',I.'::-~.tI~~~_ .. . iWIDiIlm~JL-"-
~;:~~~~~L-~~_=.""'~~~~-~~'!~~~""--'~~"~!,'~~~~~~~.::!~
Town
of
4-llll1~'
A'ITACHMENT 9.L
401
gh
LITTER SWEEP
2000
A PROCLAMATION
WHEREAS, Adopt-A-Highway volunteers, local governments and concerned
community and civic organizations labor throughout the year to keep our State's roadsides
beautiful and free of litter; and
WHEREAS, this fall the North Carolina Department of Transportation will coordinate
the work of such groups during a two-week cleanup effort to: maximize statewide benefit;
increase awareness of the need for cleaner roadsides in North Carolina; deter littering; and,
encourage recycling of solid wastes; and
.
WHEREAS, North Carolina's beautiful scenery and clean environment attract tourists,
aid in recruiting new industries, and are a source of pride for her citizens; and
WHEREAS, the 2000 fall cleanup will make North Carolina a better place to live, work
or visit and will emphasize the 12th Anniversary of the North Carolina Adopt-A-Highway
program;
NOW, THEREFORE, I, HORACE H. JOHNSON, SR., Mayor, Town of Hillsborough,
do hereby proclaim September 17-30, 2000 as "LITTER SWEEP" in Hillsborough, and urge
our citizens to acknowledge the fine work of beautification groups and aid. them in their valued
efforts.
b~~yo~.-J..
Town of Hills borough
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of
the Town of Hillsborough, this eleventh day of September in the year of our Lord two thousand.
.
101 East Orange Street · P.O. Box 429 · Hillsborough, North Carolina 27278
Q1Q_7~?_?1()A . 1i'n.... Q1Q_~.4.4_?.'~Q()
.
.
.
ATTACHMENT 10. C 4 0 2
ORDINANCE U 000911-4
ORDINANCE TO AMEND THE TOWN OF HILLSBOROUGH 2000-2001 BUDGET
WHEREAS, the Town of Hillsborough is facing large revenue shortfalls due to the closing of
Flynt Fabrics, the Town's largest water and sewer customer; and
WHEREAS, the Town has to make mid-year budget amendments, including cuts to
expenditures, and increases to revenues by raising the water and sewer user charges in order to
keep the Town fiscally solvent.
NOW, LET IT BE ORDAINED by the Board of Commissioners of the Town of Hillsborough,
North Carolina, that the following sections of the 2000-2001 Budget are to be amended as
follows:
SECTION 5: The following amounts are hereby appropriated in the Water and Sewer Fund for
the operation of the water and sewer utilities for the fiscal year beginning July 1, 2000, and
ending June 30, 2001, in accordance with the Chart of Accounts heretofore approved for this
Town:
Department Original FYOl Change Amended FYOl
Budget Budget
Engineering 686,900 (12,000) 674,900
Billing & Collection/Meter 313,000 (62,500) 250,500
Reading
Water Plant 654,300 (163,000) 491,300
Wastewater Plant 999,500 0 999,500
Water Distribution 1,569,600 0 1,569,600
Wastewater Distribution 401,900 0 401,900
Contingency 100,000 (25,000) 75,000
TOTAL $ 4,725,200 ($ 262,500) $ 4,462,700
SECTION 6: It is estimated that the following revenues will be available for appropriation in
the Water and Sewer Fund for the fiscal year beginning July 1, 2000, and ending June 30, 2001:
Revenue Source Original FYOl Change Amended FY01
Budget Budget
Water Charges 2,448,000 68,149 2,516,149
Sewer Charges 1,482,700 (40,943) 1,441,757
Penalty/Delinquent Fees 85,900 0 85,900
Water/Sewer Cap. Facility Fees 180,000 0 180,000
Water/Sewer Lateral Fees 26,800 0 26,800
Water Meter Fees 5,600 0 5,600
Interest Earned 107,000 (18,000) 89,000
Other Revenues 30,900 (13,200) 17,700
Fund Balance Appropriated 358,300 (258,506) 99,794
TOTAL $ 4,725,200 ($ 262,500) $ 4,462,700
.
.
.
403
SECTION 9: There is hereby maintained a rate schedule as follows for the purpose of raising
the revenue listed as water charges and sewer charges in the Water and Sewer Fund, Section 6 of
this Ordinance, the following rates shall become effective on October 1, 2000:
In- Town Water...................................... ..$5.63/1,000 gallons (3,000 gallon minimum)
In-Towtl Sewer'....................., ;............... ..$5.11/1,000 gallons (3,000 gallon minimum)
Out-of- T own Water.. .. .. .. .. .. .. .. . .. .. . .. .. . .. .. . ... Double the In-Town Rate ($11.26)
Out-of- Town Sewer................................... Double the In-Town Rate ($10.22)
Any Provisions of any Town Ordinance in conflict with this Ordinance are repealed.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was
duly adopted this 11 th day of September 2000.
Ayes: S
Noes:~
Absent or Excused:.e-
~~
Donna F. Armbrister, Town Clerk
Please refer to Minute Book 6 for
the Minutes of the 09-11-2000
Regular Board Meeting.
.
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Town
of
ills
gh
FYOl Financial Impact
of Flynt Fabrics Closing
on the Water/Sewer Fund'
Town
of
4-11~~
406
SUMMARY OF KEY ISSUES SURROUNDING FLYNT CLOSING
. The Town will lose approximately $488,108 in Water/Sewer Fund revenues in FYOl
. The Town Manager recommends cutting $463,500 in planned expenditures
. The Town Manager recommends raising the water/sewer rates 18.75% effective October 1,
2000 to make up for the loss of revenue and keep the Water/Sewer Fund from risk
bankruptcy by July 2001. This is in addition to the 15% increase that already took place on
July 1 st.
. The Manager recommends maintaining a fund balance level equivalent to at least 2.5 months
of operating expenditures in the Water/Sewer Fund (approximately $950,000).
.
. The Town will need to seriously consider amending the Town Code to eliminate the
interruptible rate (half the regular water/sewer rate) for water users over 1,000,000 gallons
per month. This encourages large water users, increases the probability of treatment
problems, and creates a large dependence on one business. The Town needs to consider
diversifying its portfolio of water customers to ensure long-term fiscal stability in this fund.
. Debt payments make up almost 26% of the Water/Sewer Fund budget.
. The Town now has a surplus of water and likely little need for use of the reservoir for several
years, unless it can find outside water customers to sell water (e.g., Durham, OW AS A, or
Orange-Alamance. .
. In the long-run Flynt leaving Hillsborough will be a blessing since it will greatly defer the
amount of expansion and upgrades necessary at the Water and Wastewater Treatment Plants.
. It will be now much easier for the Wastewater Treatment Plant to meet ammonia and BOD
levels due to the type of waste Flynt discharged into the plant. In addition, it will make it
easier for the plant to administer it's sludge disposal operations at the plant.
. The Town will need to write a letter to all water customers to give them advanced notice of
the likely rate increases and explain the reasons these difficult decisions are necessary.
.
. The Board will need to consider adopting budget amendments at the September meeting to
approve expenditure cuts and a rate increase.
101 East Orange Street · P.O. Box 429 · Hillsborough, North Carolina 27278
010 _ 7'??_? 1 ().I . 1/'".... 01 a-'~.I.I _?.'~a()
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Department
Engineering/F inance
Engineering/Motor Pool
Engineering/Motor Pool
Water Plant
Water Plant
Water Plant
Wastewater Plant
Wastewater Plant
Wastewater Plant
Contingency
Water Plant
Wastewater Plant
Summary of FYOl Expenditure Cuts
Item Cut/Deferred
New Accounts Payable Position in Finance
Change P-T Mechanic to Full-time
New Motor Pool Facility*
Chemicals
Utilities
Purchase of Water
Chemicals
Utilities
Automatic Bar Screen Cleaner
Contingency
Liquidate Encumbrance for Sodium Hypo. System
Liquidate Encumbrance for Filter
Total Cuts, Deferrments, and Liquidated Encumbrances
408
Amount
8,000
4,000
7,500
5,000
50,000
7,000
26,000
130,000
25,000
262,500
85,000
116,000
201,000
463,500
3
.
.
.
WATER/SEWER SALES TO FLYNT FABRICS IN FYOO
4'09
Billing Month
Aug-99
. Sep-99
Oct-99
Nov-99
Dec-99
Jan-OO
Feb-OO
Mar-OO
Apr-OO
May-OO
Jun-OO
Jul-OO
Amount
37,451
53,163
47,554
43,021
46,936
38,633
38,970
36,770
46,912
50,121
44,201
46,018
Last Year's Total
529,750
Monthly Average
44,146 .
4
.
410
ESTIMATED FYOl LOSS OF WATER/SEWER REVENUES FROM FLYNT
FABRICS PLANT CLOSING
Loss of Water/Sewer Sales Revenue Formula
. FYOO Water & Sewer Sales x FYO 1 Rate Increase/12 months x 9 months
. $529,750 x 15%/12 months x 9 months
. $609,212/12 months x 9 months
. $50,767 per month average or predicted water/sewer sales revenue x 9 remaining FYOl months
. $456,908 = Projected Loss ofFYOl Water/Sewer Sales to Flynt Fabrics
Loss of Contribution to Employee Salary
Flynt Fabrics had been paying the salary of one employee at the Wastewater Treatment Plant for many
years. This was done because of the monitoring required to test and treat the "color" that Flynt
released into the plant due to the dyes used in their manufacturing process. In recent years Flynt did
such a good job of eliminating the "color" problem that the State of N.C. greatly reduced the testing
requirements, thus taking up much less of the employees time. In FYOO, Flynt paid the Town
approximately $33,400 for this position. In FY01 the total reimbursement was scaled back to $17,600.
Formula to calculate loss of this contribution in FY01:
. $17,600/12 months x 9 months
. . $1467 x 9
. $13,200 = Projected Loss ofFY01 Employee Contribution from Flynt Fabrics
Total Estimated Loss of Water/Sewer-Related Revenue in FY01
. $456,908 water/sewer sales + $13,200 employee contribution + $18,000 interest income loss
. $488,108 Total estimated revenue loss to the Water/Sewer Fund
Total Estimated Revenue Loss for FY02 = $712,733
Rate Adjustment Needed to Make Up for Loss of FY01 Revenue
. Projected revenues from water/sewer sales without Flynt = $3,442,592 new sales base
. $3,442,592/12 months x 9 months
. $286,883 per month average x 9 months
. $2,581,943 sales base remaining for the final 9 months ofFY01
. $2,581,943 x 18.75% rate increase effective Oct. 151=$484,114
Water/Sewer Rates Necessary to Make Up for the Flynt Closin2
Water Rates: Increase from $4.74 to $5.63 per 1,000 gallons ($11.26 for the out-of-town rate)
Sewer Rates: Increase from $4.30 to $5.11 per 1,000 gallons ($10.22 for the out-of-town rate)
.
5
.
.
.
Summary of Proposed FYOl Water/Sewer Fund Changes
411
Revenues/Resources Available
Original FYO 1 Revenues
Estimated Lost FY01 Revenues from Flynt
Revised FY01 Revenues wlo Flynt as of lOll
Fund Balance Available
Total Resources/Revenues Available for FYOl
4,366,900
(488.108)
3,878,792
843.841
4,722,633
Expenditures
Original FYOIExpenditures
_ New "Cuts"
Revised FYO 1 Expenditures
4,725,200
(262.500)
4,462,700
Summary
Total Resources/Revenues Available for FYOl
Revised FY01 Expenditures
Remaining Resouces/Fund Balance
Proposed Revenues frpm 18.75% Increase on lOll
Liquidate Sodium Hypochroite Encumbrance from FYOO
Liquidate WWTP Filter from FYOO
4,722,633
4.462.700
259,933
484,114
85,000
116.000
Projected June 30, 2001 Fund Balance
945,047
$945,047 = Approx. 2.5 months of Operating Expenditures
&
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~'I 413
Account Name FYOO FYOl FYOl Difference
Eng;"eering Estimate Budget Revised
. Salaries 92,400 103,200 103,200 0
FICA 7,100 7,900 7,900 0
Hospitalization 4,500 5,800 5,800 0
Life Insurance 500 600 600 0
Dental Insurance 400 400 400 0
Retirement 4,600 5,200 5,200 0
401(k) Retirement Supplement 4,300 4,700 4,700 0
Training 1,200 2,000 2,000 0
Conventions/Conferences 1,900 2,100 2,100 0
Telephone/Modem 1,000 1 ,400 1,400 0
Travel 100 200 200 0
Gasoline 900 1,200 1,200 0
Supplies 950 1,600 1,600 0
Cont. Services - Engineering Reviews 0 0 0 0
Cont. Services - CWMTF Grant Admin. 25,000 0 0 0
Cont. Services - GIS Development 0 8,000 8,QOO 0
Cont. Services - Rate Study 0 20,000 20,000 0
Dues & Subscriptions 2,598 3,100 3,100 0
Miscellaneous 200 400 400 0
Service Charge from Governing Body 30,900 34,800 34,800 0
Service Charge from Administration 186,100 213,800 213,800 0
Service Charge from Finance 129,200 146,000 138,000 8,000
. Service Charge from Motor Pool 107,224 107,200 103,200 4,000
Service Charge from Ruffin Rhoulac 7,400 9,800 9,800 0
Service Charge from Economic Dev. 3,000 3,000 3,000 0
Service Charge from Street Dept. 0 0 0 0
Equipment 0 1,000 1,000 0
Purchase of GIS Data from Orange Co 10,000 0 0 0
Capacity Use Weir 0 0 0 0
Capital - Computer/Printer/Software 0 3,500 3,500 0
Capital- Water Softwareffraining 0 0 0 0
Capital - Computer Upgrade (GIS) 884 0 0 ()
Engineering Total 622,356 686,900 674,900 12,000
.
~
414
. Account Name FYOO FYOl FYOl Difference
Billillg & Collectioll/Meter Readillg Estimate Budget Revised
0
Overtime Compensation 1,300 1,500 1,500 0
Salaries 137,000 157,400 157,400 0
FICA 10,600 12,200 12,200 0
Hospitalization 11,800 14,400 14,400 0
Life Insurance 1,000 1,200 1,200 0
Dental Insurance 800 1,000 1,000 0
Retirement 7,000 8,000 8,000 0
401(k) Retirement Supplement 6,500 7,500 7,500 0
Training 1,000 1,400 1,400 0
Postage 11,500 12,000 12,000 0
Telephone - Meter Reading 1 ,400 1,500 1,500 0
Travel 100 100 100 0
Equipment Maintenance/Repair 0 600 600 0
Gasoline 2,000 2,400 2,400 0
Supplies 2,500 2,800 2,800 0
Departmental Supplies - Billing & ColI. 2,200 1,500 1,500 0
Departmental Supplies - Meter Reading 52,000 72,600 72,600 0
. Uniform Rental 1,300 1,400 1,400 0
Miscellaneous 2,500 2,500 2,500 0
Auto TagsfTax 0 0 0 0
Equipment 4,500 0 0 0
Capital - Pick-up Truck 1,600 0 0 0
Capital - Micro Programmer 4,900 3,500 3,500 0
Capital - Termite Backhoe 0 7,500 7,500 0
0
Billing & Collection Total 263,500 313,000 313,000 0
.
q
41.5
Account Name FYOO FYOl FYOl Difference
Water Plant Estimate Budget Revised
.
Overtime Compensation 20,000 8,000 8,000 0
Salaries 182,400 199,100 199,100 0
FICA 15,700 15,300 15,300 0
Hospitalization 13 ,400 17,500 17,500 0
Life Insurance 1,300 1,300 1,300 0
Dental Insurance 1,000 1,100 1,100 0
Retirement 10,200 10,000 10,000 0
401 (k) Retirement Supplement 9,600 9,000 9,000 0
Training 2,100 4,000 4,000 0
TelephonelPostage 1,900 2,900 2,900 0
Utilities 69,500 74,000 69,000 5,000
Travel 400 300 300 0
Plant/Equipment Repair 40,500 34,000 34,000 0
Reservoir MaintenancelMonitoring 0 25,000 25,000 0
Gasoline 800 1,200 1,200 0
Chemicals 65,000 72,500 65,000 7,500
Departmental Supplies 8,000 16,000 16,000 0
Safety Supplies 120 200 200 0
. Outside Lab Services 6,500 9,500 9,500 0
Uniform Rental 2,000 2,100 2,100 0
Purchase Water & Resale 65,000 75,000 25,000 50,000
Cont. Services - Instrumentation Maint. 4,000 5,000 5,000 0
Cont. Services - Grant & Env. Assess. 30,000 0 0 0
Cont. Services - Vibration Analysis 0 1,800 1,800 0
Dues & Subscriptions 1,000 1,500 1,500 0
Alum Sludge Removal 25,000 30,000 30,000 0
Miscellaneous 100 1,000 1,000 0
Misc. - Tax & Tags 700 0 0 0
Consumer Confidence Report 5,900 3,200 3,200 0
Capital Improvements 0 0 0 0
Water Plant Expansion 0 0 0 0
Water Plant Exp. - Constr. Admin 0 0 0 0
Equipment 42,000 0 0 0
Capital - Quebec Colony Counter 0 1,200 1,200 0
Capital- Mega Pure Water Distiller 0 0 0 0
Capital - Lab Scales 0 1,800 1,800 0
Capital - Chlorine Analyzer 0 2,600 2,600 0
. Capital- Chemical Feed Pumps 0 0 0 0
Capital - Fluoride Scales 0 600 600 0
Capital - Jar Testing Unit (Lighted) 0 1,800 1,800 0
Capital- Bench Lab Turbidimeters 0 1,800 1,800 0
/0
,,",' 416
Capital- Chlorine Vacuum Regulator 0 2;000 2,000 0
. Capital - Portable Generator 0 2,000 2,000 0
Capital - Current & Stream Monitor 0 0 0 0
Cap. Pro.- Plant Exp. Design & Geotech 240,000 0 0 0
Cap. Pro.- NaOCI Feed System 85,000 0 0 0
Cap. Pro.- Chem. Bldg. RepairsfRepl. 0 20,000 20,000 0
Cap. Pro.- Repair Ops. Bldg. Roof 0 0 0 0
Debt Service - Water Plant Expansion 0 0 0 0
0
Water Plant Total 949,120 654,300 591,800 62,500
.
.....
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I I
i.< . 417
Account Name FYOO FYOl FYOl Difference
Water Distribution Estimate Budget Revised
.
Overtime Compensation 15,000 16,000 16,000 0
Salaries 112,800 144,000 144,000 0
FICA 9,800 12,500 12,500 0
Hospitalization 8,600 13,000 13,000 0
Life Insurance 800 1,100 1,100 0
Dental Insurance 600 1,000 1,000 0
Retirement 6,400 8,000 8,000 0
401 (k) Retirement Supplement 6,000 8,000 8,000 0
Training 2,500 3,000 3,000 0
Telephone 900 1,500 1,500 0
Utilities 30,000 39,000 39,000 0
Equipment Repair 1,000 12,000 12,000 0
Gasoline 4,200 5,000 5,000 0
Departmental Supplies 65,000 72,000 72,000 0
Uniform Rental 2,100 2,200 2,200 0
Cont. Services/Inmates 650 800 800 0
Cont. Services/Alarm 2,300 500 500 0
Cont. Servicesrrank Maint. Program 0 15,000 15,000 0
. Cont. Services - Leak Detect. Program 0 10,000 10,000 0
Dues & Subscriptions 100 400 400 0
Miscellaneous 2,500 2,000 2,000 0
Misc.- Tax & Tags 600 400 400 0
Capital Improvements 0 0 0 0
Clean Water Management 0 0 0 0
Safety Supplies 400 500 500 0
Equipment 78,354 0 0 0
Lease PurchaseIW ater Tanks 218,000 218,000 218,000 0
Capital - Front-end Loader (1/2) 0 0 0 0
Capital - Generator 29,574 0 0 0
Cap. Pro.- Replace Small Lines 20,000 20,000 20,000 0
Cap. Pro.- Old NC 10/NC 86 Loop 0 0 0 0
Cont. Services - Water Master Plan 0 0 0 0
Cap. Project - Paint/Fence US70 Tank 74,000 0 0 0
Cap. Project - Grady Brown Loop 0 0 0 0
Capital - Hydrant Locks & Wrenches 6,000 0 0 0
Capital- Truck Crane (1/2) 0 0 0 0
Capital - Hassell St. Pump Replacement 0 4,000 4,000 0
Capital - Metal Detectors/Locators 0 I ,400 I ,400 0
. Capital - Hydrant Meters 0 8,000 8,000 0
Capital - Terrimite (1/4) 0 3,800 3,800 0
Capital - Hydraulic Tools (1/2) 0 5,500 5,500 0
Capital - Pressure Test Pump . 0 0 0 0 12-
.
.
/~
419
Account Name FYOO FYOl FYOl Difference
. Wastewater Collection Estimate Budget Revised
Overtime Compensation 15,000 16,000 16,000 0
Salaries 112,800 144,000 144,000 0
FICA 9,800 12,500 12,500 0
Hospitalization 8,600 13,000 13,000 0
Life Insurance 800 1,100 1,100 0
Dental Insurance 600 1,000 1,000 0
Retirement 6,400 8,000 8,000 0
401(k) Retirement Supplement 6,000 8,000 8,000 0
Training 2,000 3,000 3,000 0
Telephone 600 6,000 6,000 0
Utilities 30,000 30,000 30,000 0
Equipment Repair 40,000 41,000 41,000 0
Equipment Rental 200 800 800 0
Gasoline 4,200 5,500 5,500 0
Departmental Supplies 37,000 44,000 44,000 0
Safety Supplies 100 500 500 0
Uniform Rental 2,050 2,400 2,400 0
Cont. ServiceslInmates 650 800 800 0
. Dues & Subscriptions 100 400 400 0
Miscellaneous 1,500 2,000 2,000 0
Misc. - Tax & Tags 600 400 400 0
Capital Improvements 0 0 0 0
Equipment 200 0 0 0
Capital - Front-end Loader (1/2) 0 0 0 0
Capital - Pick-up Truck (1/2) 10,500 0 0 0
Capita1- TV/Sewer Video System 0 0 0 0
Capital - Truck Crane (1/2) 0 0 0 0
Capital - Terrimite (114) 0 3,700 3,700 0
Capital - Hydraulic Tools (1/2) 0 5,500 5,500 0
Capital - Generators 0 0 0 0
Capital - Trackhoe Thumb 0 0 0 0
Capital - Odor Control TanklTrailer 0 1,500 1,500 0
Cap. Pro.- Sewer Rehab (1&1) 32,000 30,000 30,000 0
Cap. Pro.- Orange Grove Rd. Outfall 0 0 0 0
Cont. Services - Sewer Master Plan 0 0 0 0
Cap. Pro - Autodialers @ Pump Sta's 5,000 5,000 5,000 0
Cap. Pro - Water Service @ Pump St's 3,000 3,000 3,000 0
. Cap. Pro. - Lakeshore Dr. Outfall 0 0 0 0
Cap. Pro. - Repaint Utility Body (#458) 0 800 800 0
Cap. Pro. - Odie/Daye St. Sewer Impr. 0 12,000 12,000 0
Cap. Pro. - Eliz. Brady PS Upgrade 0 0 0 0 /~
.
Wastewater Collection Total.
329,700
.
.
401,900
401,900
., 420
o
o
J5
~ ; 421
Account Name FYOO FYOl FYOl Difference
. Wastewater Treatmellt Estimate Budget Revised
Overtime Compensation 17,500 19,000 19,000 0
Salaries 268,800 285,000 285,000 0
FICA 21,900 23,800 23,800 0
Hospitalization 20,100 26,100 26,100 0
Life Insurance 1,900 2,100 2,100 0
Dental Insurance 1 ,400 1,700 1,700 0
Retirement 14,200 15,200 15,200 0
401 (k) Retirement Supplement 13,300 15,200 15,200 0
Training 1,500 2,500 2,500 0
Telephone/Postage 1,200 1,400 I ,400 0
Utilities 128,000 136,000 110,000 26,000
Travel 250 400 400 0
Plant/Equipment Repair 50,000 57,000 57,000 0
Gasoline 3,600 4,000 4,000 0
Chemicals 30,000 42,000 35,000 7,000
Departmental Supplies 25,000 27,000 27,000 0
Safety Supplies 100 500 500 0
Outside Lab Services 34,000 32,000 32,000 0
. Uniform Rental 4,800 4,000 4,000 0
Cont. Services/Copier 800 900 900 0
Cont. ServiceslInstrumentation Maint. 4,000 4,000 4,000 0
Cont. Services - Vibration Analysis 0 1,800 1,800 0
Permits/Dues/Subscriptions 5,875 7,000 7,000 0
Sludge Removal 6,500 6,000 6,000 0
Miscellaneous 6,000 4,000 4,000 0
Sewer Revolving Loan 9,000 0 0 0
Capital Improvements 0 0 0 0
Equipment 126,400 0 0 0
Capital - Aerators 14,500 16,000 16,000 0
Capital - Bar Screen Conveyor 0 130,000 0 130,000
Capital - Pickup Truck 0 18,000 18,000 0
Capital - Portable Generator 0 2,000 2,000 0
Capital - pH Meter w/ Ammonia Probe 0 3,000 3,000 0
Capital - Alum/Polymer Metering Pump 0 3,000 3,000 0
Cap. Pro.- Instrumentation 0 0 0 0
Cap. Pro.- Residuals Storage 190,000 0 0 0
Cap. Pro.- Filter 120,000 0 0 0
. Cap. Pro.- Plant Exp. Funding Appl. 0 0 0 0
Cap. Pro.- Plant Exp. Env. Assessment 0 0 0 0
Cap. Pro.- Plant Exp./Prel. Design/201 0 60,000 60,000 0 10
Cap. Pro.- Plant Exp./Final Des.lConst 0 0 0 0
!<. <. 422
Cap. Pro.- Repair Ops. Bldg. Roof 20,000 0 0 0
Cap. Pro.- Rebuild Filters . 36,120 0 0 0
. Cap. Pro.- Nitrogen Removal Modif. 0 0 0 0
Cap. Pro.- Sludge Press & Storage 0 0 0 0
Contribution to Debt Service - Plant 48,200 48,900 48,900 0
Debt Service - Plant Expansion 0 0 0 0
Wastewater Treatment Plant Total 1,224,945 999,500 836,500 163,000
Account Name
Contingency
FYOO FYOl FYOl Difference
Estimate Budget Revised
Contingency
50,000 100,000 75,000 25,000
Contingency Total
50,000 100,000 75,000 25,000
Water Fund Total
4,835,199 4,725,200 4,462,700 262,500
.
.
)1-
~~ 423
Department FYOO FYOl FYOl Difference
. Estimate Budget _Revised
Engineering 622,356 686,900 674,900 12,000
Billing & Collection 263,500 313,000 313,000 0
Water Plant 949,120 654,300 591,800 62,500
Water Distribution 1,395,578 1,569,600 1,569,600 0
Wastewater Collection 329,700 401,900 401,900 0
Wastewater Treatment Plant 1,224,945 999,500 836,500 163,000
Contingency 50,000 100,000 75,000 25,000
TOTAL 4,835,199 4,725,200 4,462,700 262,500
.
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ATTACHMENT l() ...L4 2 5
ORDINANCE 8000911-6
AN ORDINANCE AMENDING THE ZONING MAP
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLS BOROUGH ORDAINS:
Section 1.
The Zoning Map of the Town of Hillsborough is hereby amended to rezone
approximately 1 acre owned by William Whitted on NC 57 from Residential-40 to
Residential-20. (Tax Map 4.6.A.14)
Section 2.
All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote received the following vote and
was duly adopted this 11th day of September 2000.
Ayes: 5"
Noes:.e
Absent or Excused: u
4#~J' dd/b~~
Donna F. Armbrister, Town Clerk
.
.
.
ATTACHMENT 10'ZK' 4 2 6
ORDINANCE 8000911-7
AN ORDINANCE AMENDING THE ZONING MAP
OF THE TOWN OF lliLLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLS BOROUGH ORDAINS:
Section 1.
The Zoning Map of the 'fown of Hillsborough is hereby amended to rezone 0.73
acre owned by Mattie Turner at 369 South Churton Street from General
Commercial to High Intensity Commercial (Tax Map 4.40. A. 34)
Section 2.
All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote received the following vote and
was duly adopted this 11th day of September 2000. .
Ayes: 6
Noes: ..{;
Absent or Excused: B--
~~
onna F. Armbrister, Town Clerk