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HomeMy Public PortalAbout12-December 07, 2016 Recessed Budget Hearing CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES RECESSED FIRST BUDGET HEARING WEDNESDAY, December 7,2016 5:01 P.M. Sherbondy Village Auditorium 215 Perviz Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra Taylor called the meeting to order at 5:01p.m. on Wednesday, December 7, 2016 in the Auditorium at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Mayor Myra L. Taylor, Vice Mayor Joseph L. Kelley, Commissioner Timothy Holmes, Commissioner John Riley and Matthew Pigatt. Also in attendance were: City Manager Yvette Harrell, City Attorney Vincent T. Brown, and City Clerk Joanna Flores. 3. INVOCATION: The invocation was delivered by Commissioner Joseph L. Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. FIRST READING ORDINANCES/PUBLIC HEARING: a) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, APPROVING AND ADOPTING THE CITY'S GENERAL FUND BUDGET FOR THE FISCAL YEAR 2016-2017, COMMENCING OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2017; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above ordinance was read by title by Attorney Brown. Mayor Taylor opened the floor for a public hearing. First Budget Hearing Minutes—12/07/2016 1 Rosenthal Curtis, 1890 Opa-locka Blvd, asked the city manager if she has come up with ways to make money for the City. Mayor Taylor asked the attorney if the question is in line with public hearing item 5(a). City Attorney Brown said that the question is in line with the ordinance. Mayor Taylor asked Mr. Curtis to come back and pose the question at the next regular commission meeting. Vice Mayor Kelley said that he does not see anything wrong with the question that was asked because it has to do with the budget. The question is appropriate. City Manager said that she will arrange a meeting with Mr. Curtis so that she can answer any questions that he may have regarding the budget at that time. There being no further persons to speak on the public hearing, and the public hearing was closed. It was moved by Commissioner Holmes, second by Commissioner Pigatt for discussion. Vice Mayor Kelley said that the some of the numbers do not match, he wants to know what has changed. Charmaine Parchment, Finance Director, said that none of the numbers have changed and the numbers match what is posted online. Vice Mayor Kelley said that he sees where positions that have been vacant are included in the budget and wants to know if this is an oversight. Charmaine Parchment, Finance Director, said that it an oversight, but the City intends to fill some of the vacant positions so that is why it was included. City Manager Harrell said that Vice Mayor Kelley is right with his observation but the numbers are accurate. She said that it is only the organizational charts that need to be updated. The visuals will be revised. Commissioner Riley agreed with Vice Mayor Kelley that the information does not match. City Manager Harrell said that she recognizes that there is an issue with the page and will have a revised copy of the document ready for the commission by Friday. Commissioner Pigatt told the city manager that he would like to receive all items at least 48-72 hours prior to the meetings. City Manager Harrell said that she agrees, but at this time she could not do anything about it since she was working with the state as recently as yesterday so it was out of her control. This can be done in the future. Unless the revisions are extensive, the information will be given in advance. First Budget Hearing Minutes—12/07/2016 2 Commissioner Pigatt asked if the money that the City owes to Miami-Dade County is included in the budget. City Manager Harrell said that the repayment is included in the budget, but there is no set dollar amount. Commissioner Pigatt said that he wants it to reflect that the City intends to repay all of its debts. He also said that he wants an assistant or intern to assist the City Commission with their needs as the City Clerk's Office is overworked. Vice Mayor Kelley said that he agrees with Commissioner Pigatt and thinks that is something that the City can look into once the finances improve. In the past, there were interns to assist the commission, but then it stopped. That is something that can start up again. He asked about the funding that is being used to pay back the CITT program. Charmaine Parchment, Finance Director said that the City should have had money set aside (eight hundred thousand dollars $800,000.00) in September to repay the money, but the funds are not there. Vice Mayor Kelley asked the finance director if the county rejected all of the items that were submitted for approval. Charmaine Parchment, Finance Director said, "Yes." Vice Mayor Kelley said that he has other items that he wants to discuss but he will hold off on it. Mayor Taylor asked the finance director if the county rejected all of the items that were submitted for approval. Charmaine Parchment, Finance Director said, "Yes." City Manager Harrell said that the county did not deny all of the items and the county is working on identifying expenses owed which are priority. Commissioner Riley asked if there will be negotiations with the county with what was proposed previously with the county manager. City Manager Harrell said, "Yes." Commissioner Riley asked for a status report on the negotiations. He said that he is ready to vote. Commissioner Pigatt asked if the budget included the revenues from outsourcing Code Enforcement. City Manager Harrell said that from the previous year's budget, it did not include the outsourcing of the Code Enforcement Department, but if that is something he is proposing, then she will look into the feasibility of it. First Budget Hearing Minutes—12/07/2016 3 Commissioner Pigatt said that he wants to ensure the City is collecting as much money as possible and abiding by the codes of the City. He asked if there was any revenue from the Parks and Recreation Department. Charmaine Parchment, Finance Director„ said that the department collects revenue from programs such as football and summer camp and the revenues covers most expenses for those programs; the revenues do not cover the expenses for the department as a whole. Commissioner Pigatt said that wants to ensure that the City is maximizing its programs and services for the City. There being no further discussion, the motion on the resolution passed by a 5-0 vote. Commissioner Holmes Yes Commissioner Pigatt Yes Commissioner Riley Yes Vice Mayor Kelley Yes Mayor Taylor Yes b) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, APPROVING AND ADOPTING THE CITY'S PROPRIETARY AND SPECIAL REVENUE FUND BUDGET FOR THE FISCAL YEAR 2016-2017, COMMENCING OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2017; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above ordinance was read by title by Attorney Brown. Mayor Taylor opened the floor for a public hearing, there being no persons to speak on the public hearing, and the public hearing was closed. It was moved by Commissioner Riley, seconded by Vice Mayor Kelley for discussion. Vice Mayor Kelley about the meters and how do they tie in with the budget and what is intended for the fiscal year. City Manager Harrell said that past experience was used with regards to meters. The county is currently working with the City to determine what is needed to replace or repair the meters. The Avanti company is working to complete the assessment by June. Vice Mayor Kelley said that is sounds like that timeframe is cutting into next year's budget. He also asked if there were any capital projects included in the budget for next fiscal year. He asked what the three point one million dollars ($3,100,000.00) was for and if it was for only one (1) project. First Budget Hearing Minutes—12/07/2016 4 Charmaine Parchment, Finance Director, said that the Cairo lane Project is the only one that was budgeted for. Because of the state revolving loan, no other budgets could be included in the budget. City Manager Harrell told the commission that she is recommending the use of the water and sewer reserves to act as a revolving loan for the capital improvement projects. Upon the receipt of reimbursement, the funds will be repaid. The funds are just sitting there and can be utilized. Vice Mayor Kelley said that he is concerned that when funds are set aside, the City turns around and uses them for something else. He said that things need to change and the City cannot continue to do things as it has in the past. He is also about concerned about all of the expenditures related to the Town Center building when it is newly built. He asked if there is a warranty. City Attorney Brown said that while the building is newly built, the City Purchased it used. He was not here during the process for the purchasing of the building, but knows that rarely is a warranty available on used purchases. City Manager Harrell said that she also questioned a warranty especially when the air conditioner was being repaired frequently. Funds have to be set aside for the maintenance of the building. Vice Mayor Kelley said that the building has to be filled so that the expenditures can be covered by the leasing revenue. Commissioner Pigatt asked where was the funding for the meters that was mentioned by the vice mayor. City Manager Harrell said that the funding can come from two (2) sources with one being the operating funds from the enterprise funds. Commissioner Pigatt asked if the City has turned around from the financial issues it is facing. City Manager Harrell said that the City has not turned around from the financial issues, but it is working on it. Commissioner Pigatt asked if the City knows how much it will cost to fix the roads and the water and sewer issues. City Manager Harrell said that she is not certain, but in previous years, other inquires have placed the cost at around eighty million dollars ($80,000.000.00). Commissioner Pigatt asked where the City will be next year with utilizing the funds. City Manager Harrell said that the funds are currently suspended, but as long as the city is compliant then the suspension should be lifted for the next fiscal year. Commissioner Holmes said that the previous management had the forty million dollar ($40,000.000.00) loan that could have gone towards some of the infrastructure issues but it was not done. Some people did not want it because they were trying to get some of the forty million dollars or themselves. It does not work like that. The city has to do the right thing. First Budget Hearing Minutes—12/07/2016 5 There being no further discussion, the motion on the resolution passed by a 5-0 vote. Commissioner Riley Yes Commissioner Pigatt Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Mayor Taylor Yes 7. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Holmes, seconded by Vice Mayor K- ey to adj s n . eeting at 6:19p.m. M•' O,. • ATTEST: CITY CLERK First Budget Hearing Minutes—12/07/2016 6