HomeMy Public PortalAboutRequest for Bid Proposal - North Beach RestroomsCity of Tybee Island
403 Butler Avenue
P.O. Box 2749
Tybee Island, GA 31328
912-472-5070
INVITATION TO SUBMIT PROPOSAL; Sealed Proposals will be received by the City of Tybee Island
for the following described work:
PROPOSAL DUE DATE: ____________________________
LOCATION OF WORK: North Beach Restrooms, 31B Meddin Drive, Tybee Island, Georgia 31328
DATE AND
TIME OF “WALK THROUGH INSPECTION PRIOR TO SUBMISSION OF PROPOSAL” Date: __________________ at the North Beach Restrooms, 31 B Meddin Drive, Tybee Island, Georgia
SCOPE OF WORK:
The
City of Tybee is requesting design and engineering services for the construction a new public restroom to be located at the North Beach Parking lot. Prior to the design and engineering
phase for construction, the city requests professional assistance in determining if it is feasible and cost effective to construct a FEMA and ADA compliant restroom in the Eastern portion
of the parking lot near the middle cross-over. Another alternative is to construct a new restroom at the current location of the North Beach Restroom by relocated the new restroom outside
the V zone which would require the demolition of the existing 480 square foot block building in accordance to EPD regulations. In addition, the final location determination should meet
the GDNR Shoreline Protection permitting requirements.
Minimum public restroom requirements:
Male side: Five (5) stalls including the ADA stall, one waterless urinal, two (2) clothing
changing stalls and one (1) baby changer station
Female side: Five (5) stalls including the ADA stall , two (2) clothing changing stalls, and one (1) baby changer station
Appropriate
number of sinks with on demand water heater for each side
A concession stand
An electrical system powered by a solar panel system that is also connected to the grid
A grey water plumbing
system to flush restroom toilets
Five (five) external shallow well rinse off showers stations that meet the following:
Have posted signs reading NON-POTABLE WATER – DO NOT DRINK
Meet minimum construction standards for non-public wells as required by the Water Well Standards Act, O.C.G.A 12-5-120
Meet the Chatham County Health Department regarding setbacks from
any on-site sewage management systems
Are not connected in any way to the City’s potable water system
CONTRACTOR QUALIFICATIONS: Contractor must be an architectural/consulting firm
licensed in the State of Georgia; and experience in design of public facilities especially public municipal restrooms. Contractor should provide references/work samples (photographs,
renderings, documents) from counties or municipalities for which similar work has been performed and a copy of their license.
Design and construction of the building is to be architecturally
compatible with the neighborhood, energy efficient and meets all ADA, FEMA, as well as, the GDNR Shoreline Protection permitting requirements, as needed. A copy of the flood plain map
is available from the planning and zoning manager at city hall for purposes of the proposal.
INCLUDED IN PROPOSAL:
Proposal for services to include the following:
List of similar
public restroom building and site plan design/engineering projects especially in the area and in other beach communities
List of similar municipal and commercial projects completed within
or under budget
References
Project manager
List of staff who would be assigned to project
List unit price fee structure:
Fee for North Beach site selection analysis
Fee for design of
building and site plan excluding landscape design
Fee for construction and site plan drawings
Fee for each soil boring including report for site, as needed
Fee for bidding services including
public advertising and plan distribution
Fee for oversight of construction and change order review
Fee for oversight of demolition of the existing restroom if replacement of existing
restroom is determined the appropriate decision by the mayor and city council
All persons wishing to submit proposals shall submit one (1) original proposal and nine (9) complete copies
in an 8 ½” by 11” format and one (1) original contract that is consistent with the proposal.
CRITERIA FOR EVALUATION AND AWARD
Submitted proposals will be evaluated and scored based upon the following criteria:
Criteria Points Assigned
Credentials 10
Expertise
of Designated Staff 10
Past Performance 20
Managerial Capabilities 10
References 15
Capability to Perform SOW 15
Price Proposals 20
The successful Proposer
will be selected based upon the best response offered to the City. Proposers may be requested to give an oral presentation after submission of responses should the City find it necessary
to determine which is best received. Proposal fees are to be good for a minimum of 90 days.
REQUIRED INFORMATION:
Please submit the following information in the order requested.
1.
A bid sheet, W-9, vendor application, and affidavit located at the end of this RFP.
2. Name, address, phone number, fax number, and e-mail address of the person
or firm submitting the proposal. Provide the name of the contact person and person authorized to contract for the firm.
3. The proposer’s qualifications to meet the City’s objectives
and perform tasks listed in the proposal. This shall include the size of the firm, office location from which the service is being performed and nature of staff and equipment to be employed.
Job descriptions and pay classifications of the proposer’s positions and employees shall also be included.
3. Bids and all required or requested supplemental materials in compliance
with this Request for Proposal shall be submitted as requested above. Supplemental materials will not be accepted after the Proposals have been opened unless requested by the City.
SUBMIT
PROPOSALS TO: City of Tybee Island, P.O. Box 2749, Tybee Island, Georgia 31328, Attention: Melissa Freeman, Finance Department. The outside of the envelope should be marked, “North
Beach Restroom Consultation Bid Proposal Enclosed.”
OPENING OF PROPOSALS: DATE: _____________________ EDT @ City Hall.
The City of Tybee Island reserves the right to reject any and all proposals and to waive any formalities and make
the award in the best interest of the City.
INCURRED EXPENSES:
The City is not responsible for any expenses which proposers may incur in the preparation and submittal of proposals
requested by this RFP, including but not limited to, costs with travel, accommodations, interviews, or presentation of proposals.