HomeMy Public PortalAbout2015-42 Approving the 5 year Capital Improvements Plan for Fiscal Years 2016-2020RESOLUTION NO. 2015-42
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING
THE 5 YEAR CAPITAL IMPROVEMENTS PLAN FOR
FISCAL YEARS 2016-2020 ATTACHED AS EXHIBIT "A;"
PROVIDING FOR VILLAGE MANAGER AUTHORIZATION;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village Manager has recommended the five year Capital Improvements
Plan (the "Plan") for fiscal years 2016-2020, attached as Exhibit "A," in order to provide for a long
term plan of proposed capital expenditures, the means and methods of financing the projects, and
an action plan for the implementation of the projects; and
WHEREAS, the Village Council recognizes the need to adopt the Plan to address
beautification, parks, transportation, drainage, and infrastructure improvements in order to create a
desirable high quality of life for the residents; and
WHEREAS, the Village Council has reviewed the Plan and desires to adopt the Plan; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare
of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
,Section 1. Recitals Adopted. Each of the above stated recitals are hereby adopted,
confirmed and incorporated herein.
Section 2. Capital Improvements Plan Adopted. The Village Council hereby adopts
the five year Capital Improvements Plan for fiscal years 2016-2020 attached as Exhibit "A" to this
Resolution. In the event there is a surplus or deficit of funds from a capital improvement project,
the Village Manager shall have the authority to reallocate funds in order to implement the Capital
Improvement Plan.
Section 3. Village Manager Authorized. The Village Manager is hereby authorized
to do any and all things necessary to carry out the provisions of this Resolution.
Section 4. Effective Date. This Resolution shall be effective immediately upon
adoption.
PASSED AND ADOPTED this 28th day of September, 2015.
ATTE .:
CHITA H. ALVAREZ, MMC, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
VILLAGE ATTORNEY
2
Village of Key Biscayne
APPROVED Capital Improvement Plan
Fiscal Years 2016 - 2020
Village of Key Biscayne
Capital Improvement Plan -Summary
F92016 -F92020
Encumbered
FUNDS
Restricted/Committed Reserves
Building Inspections 51,064,478
Capital Lease 5421,319
Compensated Absences 5256,774
Emergencies 54,000,001
Fire Code Violations 5165,313
Fire Grant Revenue (UA51) 545,455
Fire Rescue Transport Fees 51,214,152
Labor Negotiations 590,000
Law Enforcement Seizures 5224
Prepaids
Working Capital 51 713,494
Land Acquisition/Open Space Land Trust 58,000,000
50
Sub -Total Restricted Reserves $16,971,210
Assigned Reserves
BURYING POWERLINES
Calusa Park
Community Center Equip Reserve
Community Center Expansion
Landscape Master Plan
Maint Reserve- Community Center
Maint Reserve- Fire Station
Maint Reserve- Police/Admin
Master Plan Initiatives (MN)
Playing Fields
Recreation Facilities
Traffic Calming Plan
Village Goes Green
VILLAGE HALL PARKING LOT PURCHASE
50
50
55,691
598,582
5230,490
5285,396
5110,731
50
5105,411
5690,900
5371,584
5134,855
559,673
50
Sub -Total Assigned Reserves 52,093,313
Total Restricted/Assigned 519,064,523
F92016
FUNDED
50
5300,000
$0
SO
SO
5o
SO
SO
SO
50
SO
SO
5300,000
F92016
FUNDED
5150,000
50
520,000
50
50
550,000
$50,000
550,000
50
50
50
50
515,000
51,500,000
51,835,000
52,135,000
Restricted -Far Building Department expenditures only
Assigned- Vehicle Leases
Assigned -25% of total Employee time banks
Committed - For emegency expenses (i.e. natural disasters)
Restricted- For Fire prevention expenditures
Restricted -Urban Area Security Initiative Grant -Anti Terrorist Training & Equipment
Committed -Used to offset costs of providing Fire Rescue transportation
Committed -To cover costs resulting from labor negotiations that exceed budgeted amounts
Restricted -May only be used for law enforcement purposes
Nonspendable-Prepaid insurance
Assigned -To fund proposed capital improvement needs
Committed- By Council action for Land Acquistion
F92017 FY2018 P02019 F92020
Funds Needed Funds Needed Funds Needed Funds Needed
50
50
520,000
50
50
$100,000
525,000
550,000
50
550,000
575,000
5135,000
515,000
50
50
50
520,000
$0
$0
5100,000
525,000
525,000
50
550,000
575,000
50
515,000
50
50
50
820,000
$0
50
5100,000
525,000
525,000
50
550,000
S75,000
50
515,000
50
50
SO
520,000
50
50
$100,000
525,000
525,000
50
550,000
575,000
50
515,000
50
5470,000 5310,000 5310,000 5310,000
5470,000 5310,000 5310,000 5310,000
capital Improvement Plan -SEE ATTACHED UST OF PROJECTS FOR EACH CATEGORY U57EO BELOW .
Cultural 5310,126 50 575,000
Information Technology 5368,837 5202,350 5233,790
Maintenance 5778,317 $82,300 5101,800
Public Safety- Fire 5192,532 5115,980 520,980
Public Safety -Police 515,841 55,000 52,500
Building, 2oning,Planning & Public Works 54,661,230 5440,000 572,000
Recreation and Open Space 53,096,274 51.767,000 587,644
$75,000
$28,900
579,300
53,574
52,500
572,000
55,000
575,000
525,900
579,300
53,574
52,500
562,000
55,000
575,000
519,400
584,300
53,574
52,500
562,000
55,000
Sub -Total CIP Encumbrances 59,423,157 52,612,630 5593,714 5266,274 5253,274 5251,774
Total 528,487,680
541747,630 51,063,714 5576,274
5563,274 5561,774
Cultural
Description: Non -Operational
•Funding Project
Source(s) Cost
VILLAGE ARTWORK -ARTWORK THROUGHOUT THE VILLAGE ONGOING
CULTURAL PARK FACILITY CONSTRUCTION- MATCHING GRANT
Total Cultural
Italics: New Project
Funding Source/s):
"CIP- Capital Improvement Plan
CIP $155,953
CIP $400,000
Project Manager: Jed Kurlancheek, Building, Zoning and Planning Director
Todd Hofferberth, Parks and Recreation Director
Encumbered
FUNDS
$131,523
$178,603
$310,126
FY2016
FUNDED
$0
$0
$0
FY2017 FY2018 FY2019 FY2020
Funds Needed Funds Needed Funds Needed Funds Needed
$75,000 $75,000 $75,000 $75,000
$0 $0 $0 $0
$75,000 $75,000 $75,000 $75,000
Information Technology
ONGOING PROJECT *Funding Project
Description: Operational/Restricted
ADMIN SERVER REPLACEMENT CIP 520,000
ADMIN/FIRE NOTEBOOKS CIP $26,000
ADMIN/FIRE WORK STATION REPLACEMENT CIP 532,939
COMMUNITY CENTER- COMPUTER LAB CIP 551,522
NETWORK INFRASTRUCTURE CIP 533,000
POLICE NOTEBOOKS CIP 59,000
POLICE OPERATING SYSTEMS- SOFTWARE CIP 516,000
POLICE SERVER AND FIREWALL REPLACEMENT- HARDWARE CIP $67,890
POLICE WORK STATION REPLACEMENT CIP 528,800
VILLAGEWIDE PHONE SYSTEM UPGRADE CIP $150,000
COUNCIL CHAMBER UPGRADE AUDIO AND VISUAL CIP 5150,000
Source(s) Cost
Description: Non -Operational
°Funding Project
Source(s) Cost
1. EMERGENCY MANAGEMENT- COOP DATA STORAGE CIP $90,000
2. FINANCE/HUMAN RESOURCES/CIP SOFTWARE CIP $200,000
3. COMMUNITY CENTER PROGRAM CIP 5100,000
Total Information Technology $368,837
Encumbered
FUNDS
$0
52,988
$672
522,993
$0
$0
50
$0
50
$103,705
5148,479
Encumbered
FUNDS
$90,000
50
$0
Italics: New Project
Funding Source(s):
*CIP- Capital Improvement Plan
*GFRB- General Fund Reserves- Building Inspections
Project Managers: Michael Fleming, Information Technology Administrator
Charles R. Press, Police Chief
Eric Lang, Fire Chief
F92016 FY2017 FY2018 FY2019 FY2020
FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
55,080 $5,000 $5,000 55,000 50
50 $4,500 $4,500 $4,500 $4,000
$5,000 53,900 $3,900 $3,900 $3,900
$0 53,000 56,000 $3,000 $5,000
57,000 57,000 57,000 57,000 54,000
$9,000 $0 50 $0 50
56,000 $2,500 $2,500 $2,500 $2,500
$60,750 $7,890 $0 50 $0
$9,600 $0 $0 $0 50
$0 50 $0 $0 $0
$0 $0 50 50 $0
F82016 F82017 FY2018 FY2019 FY2020
FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
50 50 $0 50 50
$0 5200,000 $0 $0 $0
$100,000 $0 $0 50 $0
$202,350 $233,790 $28,900 525,900 519,400
Maintenance
ONGOING PROJECTS .Funding Project
Description: Operational/Restricted Source(s) Cost
MAINTENANCE- COMMUNITY CENTER EXTERIOR FACADE CIP 549,500
MAINTENANCE- COMMUNITY CENTER LIFT STATION CIP $4,500
MAINTENANCE- FIRE EXTERIOR FACADE CIP $32,500
MAINTENANCE- OTHER FACILITIES CIP 5168,000
MAINTENANCE- SIDEWALK REPAIRS CIP 585,000
MAINTENANCE- TRAFFIC CIRCLES CIP 5160,000
MAINTENANCE- VILLAGE HALL CAMERAS AND CARD SYSTEM CIP $42,400
MAINTENANCE- VILLAGE HALL EXTERIOR FACADE CIP 530,000
REPLACEMENT- TREES CIP $140,000
REPLACEMENT- CRANDON SPRINKLER TIMERS FROM BATTERY TO
ELECTRIC CIP $50,000
REPLACEMENT: RECYCABLE TRASH CANS (50) CIP $50,000
REPLACEMENT: DOG STATIONS (5O) CIP 58,000
REPLACEMENT: CHANNEL 77 EQUIPMENT CIP $15,000
REPLACEMENT: COMMUNITY CENTER WEIGHT ROOM EQUIP CIP $450,000
REPLACEMENT: VILLAGEWIDE ELECTRICAL PANELS CIP $45,000
Total Maintenance
Italics: New Project
Funding Source(s):
.CIP- Capital Improvement Plan
Project Manager; Paul Abbott, Building Manager
Jud Kurlancheek, Building, Zoning and Planning Director
Encumbered
FUNDS
$21,597
$4,500
$2,396
$55,629
$427
$108,040
$5,300
$0
516,535
543,142
$25,000
$1,996
515,000
5450,000
$28,755
$778.317
FY2016
FUNDED
50
$0
$20,000
$0
515,000
$0
$5,300
$10,000
525,000
$7,000
50
50
$0
50
$0
582.300
FY2017 F52018 FY2019 FY2020
Funds Needed Funds Needed Funds Needed Funds Needed
$5,000 $7,500 $7,500 $7,500
$0 $0 50 $0
$10,000 $0 50 50
$15,000 $15,000 515,000 515,000
510,000 $10,000 $10,000 510,000
$0 510,000 510,000 510,000
55,300 $5,300 $5,300 $5,300
$5,000 55,000 $5,000 $5,000
$25,000 $25,000 525,000 530,000
$0 $0 $0 $0
$25,000 $0 $0 50
51,500 51,500 51,500 51,500
$0 50 $0 50
$0 $0 $0 50
$0 $0 $0 $0
$101,800 $79,300 $79,300 $84,300
Public Safety- Fire
ONGOING PROJECTS
Description: Operational/Restricted
`Funding
Source(s)
Project
Cost
EMERGENCY COMMUNICATION SYSTEM (8DA)
FIRE EQUIPMENT- FIRE HOSE ROPE KITS PANTS JACKETS & HELMETS
CIP $100,000
CIP $100,000
Description: Non -Operational
'Funding Project
Source(s) Cost
1. AEDs
2. FIRE STATION VENTALATION
Total Public Safety -Fire
Italics: New Project
Funding Source(s):
`CIP- Capital Improvement Plan
*CL- Capital Lease
Project Manager: Eric Lang, Fire Chief
CIP $40,000
CIP $95,000
Encumbered
FUNDS
$100,000
$68,524
Encumbered
FUNDS
$24,008
$0
5192.532
FY2016 FY2017 FY2018 FY2019 FY2020
FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
$0
$o
$0
$0
$o
$20,980 $20,980 $3,574 $3,574 $3,574
FY2016 FY2017 FY2018 FY2019 FY2020
FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
$0
$95,000
$0
$0
$0
$0
$0
$o
$0
$0
5115,980 $20,980 $3,574 $3,574 $3,574
Public Safety- Police
ONGOING PROJECTS *Funding Project
Description: Operational/Restricted Source(s) Cost
POLICE FLOOR FIXTURES AND EQUIPMENT- DOORS, LIGHTS, ETC. CIP $35,000
Total Public Safety- Polke $35,000
Italics: New Project
Funding Source(s):
*CIP- Capital Improvement Plan
"CL- Capital Lease
Project Manager: Charles R. Press, Police Chief
Encumbered
FUNDS
$15,841
$15,841
FY2016
FUNDED
$5,000
$5,000
FY2017 FY2018 FY2019 FY2020
Funds Needed Funds Needed Funds Needed Funds Needed
52,500 $2,500 52,500 52,500
$2,500 52,500 $2,500 $2,500
Building, Zoning, Planning and Public Works
ONGOING PROJECTS *Funding Project
Description: Operational/Restricted Source(s) Cost
BANNERS- HOLIDAYS, LIGHTHOUSE, SNOW, ART SHOW, STARS AND STRIPS CIP 524,000
BEACH RENOURISHMENT- ANNUAL MONITORING (FY13-F915) CIP 599,000
BEACH RENOURISHMENT- RENOURISHMENT FEMA/CIP 53,100,000
DUNE RESTORATION CIP 590,000
MAINTENANCE VEHICLE- BEACH MONITORING CIP 512,000
SEAGRASS RESTORATION- ANNUAL MONTORING (FY12-FY15) CIP 5121,201
SEAGRASS RESTORATION- BISCAYNE NATIONAL PARK CO,GFR 5500,000
SMALL/MID-SIZE LANDSCAPING PROJECTS CIP 5500,000
STREET SIGNS- REPLACE VILLAGEWIDE (STOP, YIELD & INFORMATIONAL SIGNS) RI,CIP 5240,000
WHITEFLY PEST CONTROL CIP 563,000
'Funding Project
Description: Non -Operational Source(s) Cost
1. VILLAGEWIDE CROSSWALK SAFETY IMPROVEMENTS CIP 550,000
2. CRANDON BLVD LED FLASHER AT E. HEATHER DR CIP 545,000
3. RESURFACING EAST OF CRANDON EXCEPT HOLIDAY COLONY CIP 5390,000
4. UPLIGHTING LED REPLACEMENT PROGRAM CIP 573,000
5. STREET LIGHTING PHASE 111- HARBOR DR FROM SUNSET CR TO W MASHTA CIP 5105,000
6. STREET LIGHTING PHASE IV- MASHTA DR FROM HARBOR DR CR TO CRANDON CIP 5150,000
7. OCEAN LANE DRIVESTREETSCAPE MASTER PLAN CIP 565,000
8. OCEAN DRIVE AND E.HAEATHER ADDITIONAL GOLF CART PARKING CIP 541,000
9. STREET LIGHTING PHASE V- FERNWOOD RD, WESTWOOD DR WEST HEATHER DR MPI 5810,000
10. BACKFLOW CERTIFICATION CIP 510,000
11. BEACH PARK- PLANNING & CONCEPTUAL DESIGN CIP 550,000
11. LIBRARY. PLANNING & CONCEPTUAL DESIGN CIP 535,000
13. CIVIC CENTER PARKING STUDY MPI 521,000
14. SEPARATED BIKE LANE STUDY CIP 520,000
Total Public Works
Itollcs: New Project
Funding Sources):
*CIP- Capital Improvement Plan
*CO- Capital Outlay
*GFR- General Fund Reserves
•R1- Roadway Improvement
*MPI- Master Plan Initiatives
Project Managers .lud Kurlancheek, Building, Zoning and Planning Director
Encumbered
FUNDS
59,090
50
53,007,899
$44,483
56,000
$42,660
$28,407
5216,143
566,555
510,000
Encumbered
FUNDS
55,354
531,820
$44,886
50
573,867
5143,508
565,000
534,558
5810,000
50
50
SO
521,000
50
54,661,230
FY2016
FUNDED
50
525,000
50
510,000
52,000
$0
50
50
5170,000
50
FY2016
FUNDED
510,000
535,000
50
573,000
50
$0
50
50
$0
510,000
550,000
535,000
50
520,000
5440,000
FY2017 FY2018 FY2019 FY2020
Funds Needed Funds Needed Funds Needed Funds Needed
50 50 50 50
50 50 50 50
50 50 50 50
510,000 510,000 SO 50
52,000 52,000 52,000 52,000
50 $0 50 50
50 50 $0 50
550,000 550,000 550,000 550,000
50 50 $0 50
50 50 50 50
FY2017 FY2018 FY2019 FY2020
Funds Needed Funds Needed Funds Needed Funds Needed
510,000 510,000 510,000 510,000
50 50 50 $0
$0 So So So
$0 50 SO $0
SO SO 50 SO
50 50 $0 S0
SO SO 50 $0
50 SO 50 SO
SO $0 50 50
50 50 50 SO
50 50 50 So
$0 50 50 50
So SO 50 SO
50 50 $0 SO
$72,000 572,000 $62,000 562,000
Recreation and Open Space
ONGOING PROJECTS
Description: Operational/Restricted
530 CRANDON BLVD SAMPLING
COMMUNITY CENTER EXPANSION- CONSTRUCTION
COMMUNITY CENTER GENERATOR
VILLAGE GREEN IMPROVEMENTS
VILLAGE RECREATION BUS
*Funding Project
Source(s) Cost
CIP 515,000
DEV $2,069,859
CIP $75,000
CIP 588,000
CIP $82,644
Description: Non -Operational
1. 530 CRANDON BLVD/DOG PARK DESIGNATED USE CIP $100,000 560,015 $0 $0 $0 $0 $0
2. 530 CRANDON PARK CONSTRUCTION CIP,M PI $1,400,000 51,400,000 50 50 50 $0 $0
3. CALUSA PARK PATHWAY EASEMENT TO PARKING LOT CIP 533,000 533,000 $0 $0 50 $0 50
4. VILLAGE GREEN DOG PARK CIP 5912,000 50 5912,000 $0 $0 $0 $0
5. PRESBYTERIAN CHURCH PLAYING FIELDS CIP 5250,000 $0 5250,000 $0 50 $0 50
Total Recreation and Open Space $3,096,274 $1,767,000 $87,644 55,000 $5,000 55,000
Italics: New Project
Funding Source(s):
*CIP- Capital Improvement Plan
*DEV- Developer Contribution- Consultatio Resolution provides for Land Acquistion and/or Community Center Expansion
*MPI- Master Plan Initiatives
Project Manager: Todd Hofferberth, Parks and Recreation Director
*Funding
Source(s)
Project
Cost
Encumbered
FUNDS
$10,896
$1,469,859
$75,000
547,504
50
Encumbered
FUNDS
F92016
FUNDED
$0
$600,000
50
55,000
$0
FY2016
FUNDED
FY2017 FY2018 FY2019 FY2020
Funds Needed Funds Needed Funds Needed Funds Needed
$0 $0 50 50
$0 $0 $0 $0
$0 $0 50 50
55,000 55,000 55,000 55,000
$82,644 $0 $0 $0
F92017 FY2018 F92019 FY2020
Funds Needed Funds Needed Funds Needed Funds Needed