HomeMy Public PortalAbout210-2019 - Cintas - Towel and Mat Cleaning ServicesAGREEMENT
THIS ACIREEMENT made and entered into this --- day of / 1' , 20 • ,and referred
to as Contract No. 210-2019, by and between the City of Richm nd, Indiana, a municipal
corporation acting by and through its Board of Public works and Safety (hereinafter referred to as
the "City") and Cintas Corporation, 601 E. Main Street, Muncie, Indiana, 47305 (hereinafter referred
to as the "Contractor" .
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to provide cleaning services for shop towels, rugs, and uniforms for
the 2020 and 2021 'calendar years for the Richmond Street Department.
A Request for Quotes dated November 1, 2019, has been made available for inspection by
Contractor, is on file in the offices of the Richmond Purchasing Department . and Richmond Street
Department, and are hereby incorporated by reference and made a part of this Agreement.
Contractor agrees to abide by the same.
The response of Contractor to said Request for Quotes is also attached hereto as Exhibit A, which
Exhibit -is dated November 1.1, 2019, consists of one (1)'page, and is hereby incorporated by
reference and made a part of this -Agreement. Contractor shall provide all services listed on "Exhibit
A"
Y Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary for r the proper
completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or
warranties; ,
2. The City is in receipt of any required affidavit. signed by Contractor in
accordance with Indiana Code 22-5-1.7-11 (a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION IL STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the
City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the
work.
Contract No. 210-2019
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SECTION III. COMPENSATION
City shall pay Contractor in accordance with the rates established on Exhibit "A" attached hereto and
incorporated herein by reference, for complete and satisfactory performance of the work required
hereunder. Actual payment shall depend upon services rendered, but shall not exceed the estimated
total amount of Two Thousand Four Hundred Sixty --seven Dollars and Ninety-two Cents ($2,467.92)
per year for the 2020 and 2021 calendar years.
SECTION Iv. TERM OF AGREENMNT
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This Agreement shall become effective January 1, 2020, and shall continue in effect until December
3152021. .
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part,
for cause, at any time by giving at least five (5) working days.written notice specifying the effective
date and the reasons for termination which shall include but not be limited to the following:
a.. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement; .
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in .any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work performed
prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by
setting forth the reasons for such termination, the effective date, and - in the case of partial
termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or
property or any other claims which may arise from the Contractor's conduct or performance of this
Agreement, either intentionally or negligently; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers,
agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter
maintain such insurance as will protect it from the. claims set forth below which may -arise out of or
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result from the Contractor's operations under this Agreement, whether such operations by the
Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or
by anyone for whose acts the Contractor may be held responsible.
Coverage Limits
A. worker's Compensation & Statutory
Disability Requirements
B. Employer's Liability $100,000
C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2, 0 0 0, 0 0 0 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section-1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3--2-51 22-3-5-1 and 22-3--5--2. If Contractor is an out of state employer and therefore
subject to another State's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana worker's Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility
status of all newly hired employees of the contractor through the Indiana E-Verify program.
Contractor is not required to verify the work eligibility status of all newly hired employees of the
contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists.
Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit
affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC
22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to
remedy the violation not later than thirty (30) days after the City notifies the Contractor of the
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violation. If Contractor fails to remedy the violation within the thirty (30) day period provided
above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement
will be terminated. If the City determines that terminating this Agreement would be detrimental to
the public interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this. section, then pursuant to
IC 21-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages.
SECTION IX. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement that
this certification is no longer valid, City shall notify Contractor in writing of said determination and
shall give contractor ninety (90) days within which to respond to the written notice. In the event
Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran
within ninety (90) days after the written notice is given -to the Contractor, the City may proceed with
any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the
course of this Agreement that this certification is no longer valid and said determination is not
refuted by Contractor in the manner set forth in IC 5-22-16.55 the City reserves the right to consider
the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of
the ninety (90) day period set forth above.
SECTION X. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1--10, Contractor, any sub -contractor, or any person acting on
behalf of Contractor or any sub -contractor shall not discriminate against any employee or
applicant for erriploymeni to be employed in the performance of this Agreement, with respect
to hire, tenure, terms, conditions or privileges of employment or any matter directly or
indirectly related to employment, because of race, religion, color, sex, disability, national
,origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
t
1. That in the hiring of employees for the performance -of work under this Agreement of
any subcontract hereunder, Contractor, any subcontractor, or any person acting on
behalf of Contractor or any sub --contractor, shall not discriminate by reason of race,
religion, color, sex, national origin or ancestry against any citizen of the State of
Indiana who is qualified and available to perform the work to which the employment
relates;
2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or
any sub -contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City under
this Agreement, a penalty of five dollars ($5.00) for each person for each calendar
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day during which such person was discriminated against or intimidated in violation of
the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money due or
to become due hereunder may be forfeited, for a second or any subsequent violation
of the terms or conditions of this section of the Agreement.
C. ' Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this .Agreement:
S E CTI oN XI. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents
of the same from all liability which may arise in the course of Contractor's performance of its
obligations pursuant to this Agreement.
SECTION XII. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of its
rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be. null and void.
This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding
upon the parties, their successors and assigns. This document constitutes the entire Agreement
between the parties, although it may be altered or amended in whole or in part at any time by filing
with the Agreement a written instrument setting forth such changes signed by both parties. - By
executing this Agreement the parties agree that this document supersedes any previous discussion,
negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and.the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising
out of this Contract must be filed in said courts. The parties specifically agree that no. arbitration or
mediation shall be required prior to the commencement of legal proceedings in said Courts. By
executing this Agreement, Contractor is estopped from bringing suit or any other action in any
alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the
Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to
bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has been
duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages or
remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
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In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and -no presumption or
burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the
provisions of this Agreement. .
IN WITNESS WBEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the
day and year first written above, although signatures may be affixed on different dates.
"CITY" "CONTRACTOR"
THE CITY OF RICHMOND, CINTAS CORPORATION
INDIANA by and through its 601 E. Maim. Street
Board of Public Works and Safety Muncie, IN 47305
By:. kdv. I
Vicki Robinson, President
By. ..
Emily almer, Member
By:
Matt Evans, Member
Date:
APPROVED:
By:
M. S
Date: 0 � 0z, C.)
By:
Printed: �{X�Ytby L��✓�Gn
Title:
Date: � /10 �Qu ;zo
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Kim Saul
From: Davis, Mark <DavisM4@cintas.com>
Sent: Monday, November 11, 2019 10:11 AM
To: Kim Saul
Subject: RE: Request for quote/Richmond Indiana Street Department
Attachments: Copy of Richmond Street Dept. 2020 Quote.xls
Hello Kim,
1 have attached the quote that you requested. Thanks for reaching out.
Description
Frequency
Inv
Unit Price
Avg EOW
Spend
Annual
Spend
Service Charge
Every Other
Week
1
$4.000
$4.00
$104.000
3x10 Mat
Every Other
Week
8
$4.000
$32.00
$832.000
3x5 Mat
Every Other
Week
2
$2.000
$4.00
$104.000
Center Pull Towel
Every Other
Week
4
$8.00/roll
$32.00
$832.000
3x5 Scraper Mat
2
$1.500
$3.00
$78.000
Shop Towel
Every Other
Week
150
$0.080
$12.00
$312.000
Uniform pants
Weekly
11
$0.180
$1.98
$102-960
Uniform Shirts
Weekly
11
$0.180
$1.98
$102.960
Total Annual Spend
$2,?467.920
Thanks,
Mark Davis
Service Manager
Cintas Corporation
Office 765.289.4411 ext. 20167
601 E Main St [Muncie, IN 47305
Davism4@cintas.com I cintas.com
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From: Kim Saul[mailto:ksaul@richmondindiana.gov]
Sent: Friday, November 1, 2019 3:33 PM
To: Davis, Mark <DavisM4@cintas.com>
Subject: Request for quote/Richmond Indiana Street Department
[EXTERNAL].
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