HomeMy Public PortalAbout196-2019 - QPA Advantage Ford Lincoln - Ford F250r
PURCHASE AGREEMENT
THIS PURCHASE AGREEMENT made and entered into this day of , 20,
by and between the City of Richmond, Indiana, a municipal corporation acting by and through its
Board of Public works and Safety (hereinafter referred to as the -"City") and Advantage Ford
Lincoln, Inc.,. 2350 Park Road, Connersville, Indiana, 47331 (hereinafter referred to as the
"Contractor") .
SECTION I. STATEMENT AND SUBJECT OF AGREEMENT
City hereby retains Contractor to furnish one (1) 2020 Ford F250 Crew Cab 4x4 Pickup Truck
(hereinafter "Vehicle") for the City of Richmond Code Enforcement Department.
The Indiana State Quantity Purchase Agreement vendor and Commodity List containing Indiana -
State 'Pre -Approved Equipment Pricing Bids (hereinafter "QPA Bid List") was examined by the
Richmond Code Enforcement Department. The QPA Bid List is on file in the Richmond Code
Enforcement Department and Purchasing Department and is hereby incorporated by reference, and
made a part of this.Agreement. Contractor agrees to comply with all terms and conditions contained.
therein. Pursuant to Indiana guidelines, a City may opt to use the State QPA Bid List when
purchasing and may request price quotes for specific quantities of items of equipment and/or
commodities as an alternative to the standard bid procedures.
Contractor's Specification Response . (through QPA Quote 15271) to the Richmond Code
Enforcement Department's specif c quantity inquiry is attached hereto as ,"Exhibit A", which Exhibit
is dated November 15, 2019, and was received November 18, 2019, consists of two (2) pages, - is` -
hereby incorporated by reference and made a part of this Agreement. Contractor agrees to comply
with all terms and conditions contained in Exhibit A. Delivery of any vehicle that does not -meet all
specifications listed on "Exhibit A" will be considered a breach of this Agreement.
Contractor shall not modify or alter any standard warranty from the manufacturer of the above
described Vehicle. * Nothing contained herein shall prevent Contractor from providing any additional
or supplemental warranty in addition to that provided by the Manufacturer. Further, Contractor shall
provide City with copies of its warranty upon receiving a written or verbal request to receive such
warranty.
The Contractor shall furnish all labor material, equipment, and services necessary for and incidental
to the proper completion of this Purchase Agreement.
Should any provisions, terms, or -conditions contained in any of the documents attached- hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling..
Contract No.196--2019
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No performance of services shall commence until the following has been met:
1. The City is hi receipt of any required certificates of insurance; -and -
2. .A. purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the --f
City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the
completion of -this Purchase Agreement.
SECTION III. COMPENSATION
City shall pay Contractor the quote amount described on Contractor's November 15, 2019, Response
(Exhibit A), provided that Contractor's total compensation shall not exceed Thirty-three Thousand
Five Hundred Twenty-four Dollars and Twelve Cents ($3 3,524.12) for purchase -of the Vehicle
pursuant to this Agreement.
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when •signed by all parties and shall continue in effect until
delivery and acceptance of the Vehicle.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part,
for cause, at any time by giving at least five (5) working days written notice specifying the effective
date and the reasons for termination which shall include but not be limited to the following:
a. failure, for any reason of the Contractor to fulfill in a timely and proper manner its
obligations under this Agreement;
b. submission by theContractor to the City of reports that are incorrect or incomplete in any
material respect;
c. ineffective or improper use of funds provided undef this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement is
made; or
e. unavailability .of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for allwork performed
prior to the effective date by Contractor, but shall be relieved of any- other responsibility herein.
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This Agreement may also be terminated, in whole or in part, ,by mutual Agreement of the parties by
setting forth the reasons for such termination; the effective date, and in the case of partial
termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or
property or any. other claims which may arise from the Contractor's conduct or performance of this
Agreement, either intentionally or negligently; provided, however, that nothing contained in this
Agreement shall be construed 'as rendering the Contractor liable for acts of the City, its officers,
agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter
maintain such insurance as will protect it from the claims set forth below which may arise out of or
result from the Contractor's operations under this Agreement, whether such- operations by the
Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or
by anyone for whose acts- the Contractor may be held responsible.
Coverage Lithits
A. Worker's Compensation & Statutory
Disability Requirements
B.. Employer's Liability $1003000
C. Comprehensive General Liability, -
Section 1. Bodily Injury $1,000,000 each occurrence
{ $2,000,000 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
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$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial .board showing that the Contractor has complied with Indiana Code
Sections 22--3-2--5, 22-3--5-1 and 22-3--5-2. If Contractor is an out of state employer and therefore
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subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's -worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana worker's Compensation Law.
SECTION VII. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on
behalf of Contractor or any sub -contractor- shall not discriminate against any employee or applicant
for employment to be employed in- the performance of this Agreement, with respect to, hire, tenure,
terms, conditions or privileges of employment or any matter directly or indirectly related to
employment, because of race, religion, color, sex, disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6--1. the Contractor agrees:
1. That in the hiring of employees for the performance of work under this Agreement of
any subcontract hereunder, Contractor, any subcontractor, -or any person acting on behalf of
Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex,
national origin or ancestry against any citizen of the State of Indiana who is qualified and
available to perform the work to which the employment relates;
2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or
any sub -contractor shall in no manner discriminate against or intimidate any employee hired
for the performance of work under this Agreement on account of race, religion, color, sex,
national origin or ancestry;
.3. - That there may be deducted from the amount payable to Contractor by the City under
this Agreement, a penalty of five dollars ($5.00) for each person for each _calendar day during
which such person was discriminated against or intimidated in violation of the provisions of
the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all monies due or
to become due hereunder may be forfeited, for -a second or any subsequent violation of the
terms or conditions of this section of the Agreement.
C. Violation 'of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION VIII. MAN INVESTMENT ACTIVITIES -
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement that
this -certification is no longer valid, City shall notify Contractor in writing of said determination and
shall give contractor ninety (9O) days within which to ,respond to the written notice. In the event
Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran
within ninety (90) days -after the written notice is given to'the Contractor, the City may proceed with
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any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the
course- of this Agreement that this certification is no longer valid and said determination is not
refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider
the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of
the ninety (90) day period set forth above.
'SECTION Ix. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents
of the same from all liability for negligence which may arise in the course of Contractor's
performance of its- obligations pursuant to this Agreement. .
SECTION X. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of "its
rights or obligations hereunder without the prior written consent of the other party. It shall be
controlled by Indiana. law and shall be binding upon the parties, their successors and assigns. It
constitutes the entire Agreement between the parties, although it may be altered or amended in whole
or in part at any time by filing with the Agreement a written instrument setting forth such changes
signed by bath parties. -
This Agreement may be simultaneously executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and suit arising
under, this Contract, if any, must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts.
Any person executing this Contract in a representative capacity hereby warrants that he has been duly
authorized by his or her principal to execute this Contract. _
In the event. of any breach of this Agreement by Contractor, and in addition to any other damages or
remedies, Contractor shall be liable for all costs incurred by City due to the enforcement. of this
Agreement, including but not limited to City'-s reasonable attorney's fees, whether or not suit is filed.
[Signature page to follow.] _
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In the e"rent that an ambiguity or gaestion of intent or a need for interpretation of this Agreement
apses, this Agreement .shall be construed as if drafted j piny by the parties, and too presu.ptio or
burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the
provisions of this Agreement. '
o� the artier have executed this. A etne at at-Rxcbmond, Indiana, as of the
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day and year first t above; although signatures maybe affixed on different dates.
UCONT ACTOIC7
TIC JY� OF RI�OND; - � .�D�i�TA�•CORD LIi�COI.N, INC.
IKD ANA BY AND THROUGH ITS Board of - F 2350 Park Road
Public Works and Safety Conner; TN 473.31
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Vield Robinson, President
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trrluy P er, Member
Title: Fleet Sales Manager
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Evans, Member
APPROVED: 1 date:
12/13/2019
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Date:
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_ SALES QUOTATION
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Advantage Ford Lincoln, Inc }
i 2350 Park Rood, - ----------
Connersville, IN 47332
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We are pleased to quote the following per the State of Indiana Quantity Purchase Agreement #15272
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2020 Ford F250 Super Duty Pickup Truck
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6.21. V 8 SDHC SMPI 16 valve engine with vanab€e valve control * 157 amp alternator * 650 amp 72 amp hours (Ah) HD battery with run c
protection * Transmission oil cooler* 6-speed electronic Select5hift automatic transmission with overdrive, lock -up, driver selection
i * Rear -wheel drive-* ABS & driveline traction control * 3.73 axle ratio * Stainless steel exhaust
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=Steen ni?and Suspension-
Hydraulic power -assist re -circulating bail steering * 4-wheel disc brakes with front and rear vented discs * Firm ride suspension, with AdvanceTrac
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Twin [-Beam independent front suspension Front anti-rol I bar
Iw/Roll Stability Control electronic stability stability control with anti -roll * a
Front coil springs * HD front shocks * Rigid rear axle * Rear leaf suspension * HD rear leaf springs * H❑ rear shocks * Front and rear 17.0" x 7.50"
argent steel wheels with hub covers * LT245/75SR17.0 BSW AS front and rear tires * Underbody w/crankdown mounted full-size steel spare wheel-
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Safe
4-wheel anti -lock braking system * Center high mounted stop light * Dual airbags, passenger side front -impact cancellable airbag, seat mounted
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driver and passenger side -impact airbags, curtain 1st row overhead airbag * Front height adjustable seatbelts * SecuriLock immobilizer
Comfort and Convenience
Air conditioning * AM/FM stereo, clock, seek -scan, 2 speakers, fixed antenna * Manual tailgate/rear door lock * 212V DC power outlets *«Analog
.
instrumentation display Includes tachometer, oil pressure gauge, engine temperature gauge, transmission fluid temp gauge, engine hour meter,
exterior temp, systems monitor, trip odometer * Warning indicators inciude all pressure, engine temperature, battery, lights on, key, low fuel,
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door door ajar, service interval, brake fluid, low tire pressure Steering wheel with tilt and telescopic adjustment * Manual front windows with
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light tint * Variable intermittent front windshield wipers * Passenger side vanity mirror * Day -night rearview mirror * Interior lights include dome
light with fade, front reading lights * Glove box, front cupholder, instrument panel bin, dashboard storage '
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Seating and interior { '
Seating capacity of 3 * 40-2D40 split -bench front seat with adjustable head restraints, center armrest with storage * 4-way adjustable driver
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i seat includes lumbar support * 4-way adjustable passenger seat * Vinyl faced front seats with vinyl back material *f Full cloth headliner, full
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vinyl/rubber floor covering, urethane gear shift knob, chrome interior accents
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Exterior Features
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;Side impact beams, front: license plate bracket, fully galvanized steel body material * Black side window moldings, black front windshield moiding
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* Black door handles'` Slack grille * 2 doors with tailgate rear cargo door * Class V trailering, trailer harness, trailer hitch, trailer sway control
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* Driver and passenger manual black foiding manual extendable trailer outside mirrors * Front and rear black bumpers, with front tow hooks
rear step * Aero-composite halogen headlamps * Additional exterior lights include pickup cargo box light, underhood light * Clearcoat monotone
paint
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Basic 36 month/36,000 miles Powertrain 60 month/60,000 miles
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Corrosion Perforation 60 month/unlimited mileage Roadside Assistance 60 month/60,000 miles
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:INCLUDES POWER WINDOWS LOCKS, .CRUISE CONTROL /TILT .WHEEL., AM/FM STEREO W MP3, AIR CONDITIONING
TRAILER TOW PACKAGE, VINYL 40/20/40 SEATS de LIMITED SLIP REAR AXLE
2020 F250 Super Duty�__
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Ct Code ~ � ~.� -- Description i Each i Total
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1- W28 12020 F750 Crew Cab 4x4 Pickup 6.5"Bed SRW - 6.2L V8 Gas $2996I.20 $29,961.20 �
___....._.«.... ...._ .
1 R13 _ 'Running Boards _ »� $326.00 ' $326.00
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i CMP u Camper Top $1,918.00 : $1,918.00
• Z $146 5Z
ATT LT245/7SRxi7E SSW AT
1 CPKG Camper Package (Recommended with Cap) _ $142.08 € $142.08
=-µ1 '_. 54K .�. � Manual Teeescopic TraiierTawing Mirrors..,.,,.._......�_._.-..-.ar..�-.....~•.�� - - $146 52 $146.5Z .._..�._
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