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HomeMy Public PortalAbout09 20 2018 PC MinutesThe Town of Lees6urg in Virginia Leesburg Planning Commission Meeting Minutes September 20, 2018 The Leesburg Planning Commission met on Thursday, September 20, 2018 in Town Hall Council Chambers, 25 West Market Street, Leesburg, VA 20176. Staff members present included Susan Berry -Hill, Brian Boucher, Shelby Caputo, and Karen Cicalese. CALL TO ORDER The meeting was called to order at 7:00 pm by Chairman Babbin Members Present: Chairman Babbin, Commissioners Barnes, Faliskie, Kidder, Lanham, and Robinson Absent: Walker ADOPTION OF AGENDA Motion: Commissioner Lanham Second: Commissioner Faliskie Vote: 6-0-1 (Walker absent) APPROVAL OF MINUTES — September 6, 2018 Motion: Commissioner Lanham Second: Commissioner Faliskie Vote 6-0-2 (Kidder abstained as she was not in attendance and Walker absent) DISCLOSURE OF MEETINGS Chairman Babbin disclosed a telephone conversation with Chris Gleckner regarding the Montfair application being discussed at this meeting. CHAIRMAN'S STATEMENT None PETITIONERS None PUBLIC HEARING None SUBDIVISION AND LAND DEVELOPMENT None ZONING TLZM-2014-0009 Montfair Action, Brian Boucher, Deputy Director, Planning and Zoning Leesburg Planning Commission September 20, 2018 Minutes Chairman Babbin explained that the Commissioners had been given a staff report in their agenda packet which stated that it was unclear how the Applicant wished to proceed with this application. Since the time that the packet went out to the Planning Commission both she and Mr. Boucher have had conversations with Chris Gleckner, on behalf of the Applicant, and she has indicated that they do have some changes and she has a small presentation to highlight those changes. These changes have not yet been submitted to staff and the Applicant has requested an extension to allow for staff review and analysis. Additionally, Commissioner Faliskie was not on the Commission when this application came before them. In light of this, she felt it would be more appropriate to grant the Applicant the extension they have requested and defer discussion to a future meeting. Mr. Boucher explained that the current extension expires on September 30° 2018 and the Commission can either take action at this meeting or grant a timeline extension. It was his understanding that the Applicant had made some changes to the Concept Plan which had not yet been submitted for staff analysis. Christine Gleckner, Land Use Planner, Walsh Colucci, came forward as the representative for the Applicant and gave a brief overview of the proposed changes. After the public hearing, they did look at a serious reduction in the density of this project however, it was not financially feasible due to the infrastructure costs associated with this site. The Applicant is proposing removing the 3 units that lie closest to the Beauregard Estates residences, thereby creating a consistent 75' building set back from the Beauregard Estates property line. This would be supplemented with fencing and landscaping along the property line. Ms. Gleckner concluded her presentation with a request for a time line extension through March 31, 2019 and noted that they would make a formal submission within 30 days of this meeting. Chairman Babbin moved that the Planning Commission grant a timeline extension for TLZM- 2014-0009 Montfair to allow Planning Commission action no late that March 31, 2019 on the basis of the information in the letter dated September 20, 2018 from Ms. Chris Gleckner of Walsh Colucci which satisfies the requirements for an extension set forth in TLZO Section 3.3.11. Commissioner Barnes seconded the motion and the motion carried by a vote of 6-0-1. COMPREHENSIVE PLANNING None STAFF AND COMMITTEE REPORTS None SRTC REPORT None BAR REPORT None Leesburg Planning Commission September 20, 2018 Minutes TOWN COUNCIL LIAISON REPORT Council Member Campbell updated the Commission on recent Town Council activity as follows: Town Council met with Loudoun Museum to renegotiate their lease and will be directing staff to continue to move forward to make this happen. Council is still considering water and utility rate increases. Council passed a Resolution endorsing an historical marker at the site where Mr. Charles Craven was lynched in 1902. Council has initiated a corporate boundary line adjustment in the Town's portion of the JLMA in the area identified as IA where the new Compass Creek Development is being built. Council has initiated a Town Code Amendment for the operation of golf carts on designated public streets in the downtown. OLD BUSINESS None NEW BUSINESS None ADJOURNMENT The meeting was adjourned at 7:20 PM Approved by: ry PA *�k Caren Cicalese, Commission Clerk Sharon Babbin, Chairman