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HomeMy Public PortalAbout01 03 2019 PC MinutesT The Town of Lees6urg in Virginia Leesburg Planning Commission Meeting Minutes January 3, 2019 The Leesburg Planning Commission met on Thursday, January 3, 2019 in Town Hall Council Chambers, 25 West Market Street, Leesburg, VA 20176. Staff members present included Susan Berry Hill, Bill Ackman, Shelby Caputo and Karen Cicalese. CALL TO ORDER The meeting was called to order at 7:00 pm by Chairman Babbin Members Present: Chairman Babbin, Commissioners Barnes, Faliskie, Kidder, Lanham, and Robinson, and Council Member Campbell (arrived at 7:17 pm) Absent: Commissioner Walker ADOPTION OF AGENDA Motion: Commissioner Lanham Second: Commissioner Faliskie Vote: 6-0-1 (Walker Absent) APPROVAL OF MINUTES None DISCLOSURE OF MEETINGS None CHAIRMAN'S STATEMENT Chairman Babbin noted that this was her last Planning Commission meeting as she had advised Council that she would not accept a reappointment. She did this for many reasons, primarily because she believes in turnover on Boards and Commissions and encouraged the young members of our community to apply for these Boards and Commissions positions. She stated that she had learned a lot from her colleagues and thanked everyone for their support. While some contention existed she felt that she had added a level of efficiency to these meetings that had not existed previously and that a better balance between the rights of government and the rights of property owners had been reached. A lot of good work came out of the Economic Development Steering Committee and she thanked Commissioners Faliskie and Lanham who served on that Committee with her. She also wished to thank staff for their support and kindness and wished everyone well moving forward. PETITIONERS None Leesburg Planning Commission January 3, 2019 PUBLIC HEARING TLOA-2019-0001 Subdivision and Land Development Regulations Text Amendments, Bill Ackman, Director, Plan Review Chairman Babbin opened the public hearing at 7:04 pm. Mr. Ackman explained that on May 23, 2017, Town Council initiated Resolution 2017-082 to improve the land development processes by amending the Design and Construction Standards Manual (DCSM), the Subdivision and Land Development Regulations (SLDR), and the Land Development Review and Inspection Fee Schedule. Mr. Ackman delivered a brief history of the amendments noting that the private sector had requested that staff update its ordinances to reflect the process currently being utilized for lot grading plans. All of the updates to the SLDR as well as the Land Development Review and Inspection Fee schedule have been reviewed and endorsed by both staff and the private sector. Mr. Ackman proceeded with a brief review of the SLDR updates by section as well as the updated Fee Schedule. He concluded his presentation with staff's recommendation of approval of the SLDR and Land Development Review and Fee Schedule as presented in the January 3, 2019 staff report. Chairman Babbin called for questions and comments from the Commission members. Concerns were expressed regarding the fee schedule, tree preservation plans, and minor modifications. Language changes were suggested. Chairman Babbin called for public comment. Seeing none she closed the public hearing at 7:45 pm and called for additional Planning Commission comments. Seeing none, she called for a motion. Commissioner Lanham moved that TLOA-2019-0001 Subdivision and Land Development Regulation updates as well as changes to the Land Development Review and Inspection Fee Schedule be forwarded to the Town Council with a recommendation of approval, on the basis that the amendments further the objectives of the Town's streamlined land development process and that the proposal would serve the public necessity, convenience, general welfare and good engineering practice. Commissioner Kidder seconded the motion and the motion carried by a vote of 6-0-1 (Walker absent). COMPREHENSIVE PLANNING None STAFF AND COMMITTEE REPORTS None 2 Leesburg Planning Commission January 3, 2019 SRTC REPORT Commissioner Robinson noted that they will need to have a representative from the Planning Commission attend the SRTC meetings beginning this month. They meet the first Monday of the month. Commissioner Lanham volunteered to be the Planning Commission Liaison. BAR REPORT None TOWN COUNCIL LIAISON REPORT Council Member Campbell informed the Commission that Council will be meeting on Monday Tuesday of next week and will be discussing the Eastern District Gateway Small Area Plan. OLD BUSINESS None NEW BUSINESS Inclement Weather Resolution — Shelby Caputo, Deputy Town Attorney Ms. Caputo explained that each year the Planning Commission reviews a Resolution that is drafted to address inclement weather provisions. This Resolution allows the Planning Commission to automatically continue any matter, including public hearings, to the next regularly scheduled meeting without having to re -advertise a public hearing. Once the Resolution is passed, a copy of the Resolution is published in the newspaper which satisfies any additional publication requirements under Code of Virginia Section 15.2.2204. Chairman Babbin moved that the Resolution to allow the Planning Commission to continue meetings in the event of inclement weather, that was included in our Planning Commission packet for this meeting of January 3, 2019, be adopted. Commissioner Faliskie seconded the motion and the motion carried by a vote of 6-0-1 (Walker absent). ADJOURNMENT The meeting was adjourned at 7:51 pm Approved by: AaLiu en Cicalese, - ommission Clerk Sharon Babbin, Chairman 3