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Home My Public Portal About01 17 2019 PC MinutesThe Town of Lees6urg in Virginia Leesburg Planning Commission Meeting Minutes January 17, 2019 The Leesburg Planning Commission met on Thursday, January 17, 2019 in Town Hall Council Chambers, 25 West Market Street, Leesburg, VA 20176. Staff members present included Susan Berry Hill, Renee LaFollette, Tom Brandon, Jason Cournoyer, and Karen Cicalese. CALL TO ORDER The meeting was called to order at 7:00 pm by Vice Chair Lanham Members Present: Vice Chair Lanham, Commissioners Barnes, Barney, Faliskie, Kidder, Nacy, and Walker, and Council Member Dunn ADOPTION OF AGENDA Motion: Commissioner Kidder Second: Commissioner Walker Vote: 7-0 APPROVAL OF MINUTES December 20, 2018 Draft Minutes January 3, 2019 Draft Minutes Commissioner Barnes moved to approve both sets of minutes. Second: Commissioner Kidder Vote: 5-0-2 (Barney and Nacy abstained) DISCLOSURE OF MEETINGS None CHAIRMAN'S STATEMENT Vice Chair Lanham welcomed Commissioners Barney and Nacy to the Planning Commission. PETITIONERS None PUBLIC HEARING None COMPREHENSIVE PLANNING FY 2020 -2024 Capital Improvements Program (CIP) Presentation, Tom Brandon, Capital Projects Manager, Department of Public Works and Capital Projects and the Budget Team Leesburg Planning Commission January 17, 2019 Mr. Brandon gave an overview of the definition of a capital project, CIP trends over the last ten years and the CIP's relationship to the Town Plan. He noted that seven projects have been, or will be completed by the end of this fiscal year and include the following: • Battlefield Parkway (South King to Dulles Greenway) • Traffic Signal Replacement (South King Street & Clubhouse Drive) • Edwards Ferry Road Sidewalk, Bus Shelters, and Bus Signage • Customs General Aviation Clearance Facility • Security System at Water Pollution Control Facility, Phase II • Hospital Water Storage Tank Recoating and Rehabilitation • Alley Improvements between 3 and 5 South King Street Mr. Brandon gave an overview of the 28 new projects added to the six year CIP which are listed below: Parks and Recreation • Town Hall Campus Improvements, Phase I Streets • Bus Shelters — Town wide • Catoctin Circle Trail (from Ashton Downs subdivision to West Market Street) • Church Street/South Street/Harrison Street Improvements • Miscellaneous Roadway, Pedestrian, and ADA Improvements • Monroe Street and Madison Court Improvements • Traffic Signal — Sycolin Road and Gateway Drive Storm Drainage • Royal Street Drainage Improvements An additional 20 utility projects were added in response to a comprehensive needs assessment: • Sewage Collection and Treatment at Water Pollution Control Facility (WPCF) - 12 proj ects • Water Treatment and Distribution— 5 projects • General Utility Improvements— 3 projects Mr. Brandon discussed the following project budget: • Police Station Expansion increased by $4 million • Police Replace/Upgrade CAD/RMS System increased by $1.7 million • East Market Street/Battlefield Interchange increased by $15 million • Route 15 Bypass/Edwards Ferry Road/Fort Evans Road Interchange increased by $14.4 million • Airport North Hangars increased by $0.4 Million • Water Pollution Control Plant Storage Tanks — Recoating and Rehabilitation increased by $2.5 million 2 Leesburg Planning Commission January 17, 2019 • Town wide Waterline and Sanitary Improvements increased by $4 million and separated into two projects Mr. Brandon highlighted the following schedule changes: Police Station Expansion — six month acceleration Tuscarora Creek Flood Mitigation & Stream Restoration — delayed one year Airport North hangars — delayed 9 months Airport Parallel Taxiway Relocation — delayed 15 months Water Booster Pump Station at Loudoun Water Interconnect — delayed two years Water Pollution Control Facility (WPFC) Storage Tanks — Recoating and Rehabilitation — changed to a multiyear improvement to be completed in FY 26 Mr. Brandon gave an overview of the FY 2020 changes to the Future Project Lists listed below: Priority Future Projects Battlefield Parkway/Solitude Ct. Intersection Improvements Potential Future Projects ADA Improvements Town wide Rehabilitation of the Town Hall Garage Relocation of IT Main Equipment Room Police E -Citation Implementation Route 7 Bypass Widening Carr/Water Storage Tank Recoating Sycolin Road Water Storage Tank Recoating Water Pressure Zone pump Station Backup Generator The following projects were removed from the Future Projects List and added to the six year CIP: • Town Hall Campus Improvements • Downtown Sidewalk Improvements • Monroe Street Improvements • Utilities Maintenance Equipment and Material Storage Building Mr. Brandon concluded his presentation with an overview and timeline of the CIP adoption process. The Commission members expressed the following concerns: • The majority of the funding is being used for transportation projects as opposed to projects that resolve drainage issues, water pollution, and community safety • Fleet Maintenance • Bus Shelters • Pedestrian Safety in terms of lighting and sidewalk improvements • Town Garage Rehabilitation 3 Leesburg Planning Commission January 17, 2019 The Planning Commission made the following suggestions: • Accelerate sidewalk improvement projects for public safety • Look at alternatives for the Plaza Street sidewalk to address sight distance and bike lane issues • Re- open Lawson Road as part of the Town traffic grid • Provide more information on the status of the water pollution control and treatment projects and what is currently being done to mitigate negative impacts STAFF AND COMMITTEE REPORTS None SRTC REPORT Vice Chair Lanham informed the Commission that the committee is working on a data base using the Town's mapping system to identify areas of pedestrian and vehicular traffic issues. BAR REPORT None TOWN COUNCIL LIAISON REPORT Mr. Dunn informed the Commission that Council did get a response to their bid on the Airport Hangars which they felt was too low. They asked staff to go back to the bidder to negotiate a higher amount. OLD BUSINESS Vice Chair Lanham asked about the status of the H-2 Guideline Project. Susan Berry -Hill, Director, Planning and Zoning informed the Commission that due to workload priority items it had to be sidelined however, it was still an important project on the department work plan. NEW BUSINESS Election of Officers Chair - Doris Kidder Vice Chair — Kari Nacy Parliamentarian — Rick Lanham ADJOURNMENT The meeting was adjourned at 8:28 pm. Alp by: 'Kar°en Cicalese, Commission Clerk Rick Lanham, Vice Chair 4