HomeMy Public PortalAbout02-02-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, FEBRUARY 2, 2012
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, February 2, 2012, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Brian
Irvin, Police Chief Kris Wolski, Director of Human Resources and Compliance Sue Roberson,
Director of Public Works and Engineering Greg Stiens, City Controller Tammy Glenn and
Director of Information Technology Doug Goss.
The following business was conducted:
CALL TO ORDER
Ms. Robinson called the meeting to order and noted for the minutes that all Board members and
legal counsel were present.
APPROVAL OF MINUTES
Ms. Lawson moved to approve the minutes of January 26, 2012 as presented, with a second by
Mr. Foster. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Claims presented for payment on February 3, 2012 in the amount of $322,504.59 include the
following:
• City's portion of 9 -1 -1 salaries and benefits (Wayne County Treasurer) - $27,743.38
• Police and Fire software support (Visionair) - $18,938.12
• Two trucks for Street Department (Selking International) - $193,974.94
Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously
passed.
NEW HANDICAPPED PARKING SIGNS
A. Lieutenant Irvin requested approval of a New Handicap Parking Sign at 2215 Grand
Blvd for Mike Davis. Ms. Lawson moved to approve with a second by Mr. Foster.
The motion was unanimously passed.
Board of Works Minutes
February 2, 2012
Page 2 of 4
HANDICAPPED PARKING SIGN RENEWALS
A. Lieutenant Irvin requested approval of HandicapParking Sign Renewals as follows:
1. 121 SW "E" Street - Calvary Baptist Church
2. 948 Sheridan Street - Jessica Cooper for Benna Dance
3. 216 South 14t11 Street - Linda Davis
4. 221 South 3rd Street - Mary Davis
5. 224 North 21st Street - Michael S. Durham
6. 222 North 20t11 Street - Tawn Gentry
7. 203 South 14t11 Street - William R. Hughes Jr.
8. 405 South 13t11 Street - Betty L. Kenney
9. 301 SW 3rd Street - Dorothy Traylor
10. 221 South 14t11 Street - Marla Walter
Mr. Foster moved to approve with a second by Ms. Lawson. The motion was
unanimously passed.
PROBATIONARY POLICE OFFICER
A. Ms. Robinson brought to the board a request that was presented by Police Chief Kris
Wolski to approve Jonathan M. Huth as a Probationary Police Officer. Ms. Lawson
moved to approve with a second by Mr. Foster. The motion was unanimously passed.
DONATION OF LEAVE TIME
A. Ms. Roberson requested the adoption of a policy for the Donation of Leave Time.
This policy would allow employees to donate a portion of their accumulated leave
time to other employees with serious health challenges or to care for family members.
Ms. Lawson moved to approve with a second by Mr. Foster. The motion was
unanimously passed.
CHANGE ORDER
A. Mr. Stiens requested the approval of Change Order No. 4 to INDOT Contract No. R-
29177 for the Salisbury Road Project Phase 1 in the amount of $9,381.63. Mr. Foster
moved to approve with a second by Ms. Lawson. Mr. Foster also noted for the
minutes that even with this change order, there is still a reduction of the contract in
the amount of $95,131.90 and there are no additional funds required from the City at
this time. The motion was unanimously passed.
RESOLUTIONS
A. Ms. Vessels requested the approval of Resolution No. 1 -2012 for the Acceptance of
the Dedication of a Certain Portion of N.W. "N" Street, and /or the Parcels Making up
Board of Works Minutes
February 2, 2012
Page 3 of 4
Such Roadway, from the Applicable Property Owners. Mr. Foster moved to approve
with a second by Ms. Lawson. The motion was unanimously passed
B. Ms. Glenn requested the approval of Resolution No. 3 -2012 Authorizing the Annual
Compensation and Benefits of the Richmond Police Officers. Ms. Lawson moved to
approve with a second by Mr. Foster. The motion was unanimously passed.
C. Ms. Glenn requested the approval of Resolution No. 4 -2012 Authorizing the Annual
Compensation and Benefits of the Richmond Fire Department. Mr. Foster moved to
approve with a second by Ms. Lawson. The motion was unanimously passed.
AGENT FOR ALL PERF ACCOUNTS
A. Ms. Glenn requested the Board to designate her as an agent to approve all PERF
accounts for the City of Richmond. Ms. Lawson moved to approve with a second by
Mr. Foster. The motion was unanimously passed. Mr. Foster then made a motion to
authorize Ms. Robinson as the board president to sign the document with a second by
Ms. Lawson. The motion was unanimously passed.
ADDENDUMS
A. Mr. Goss rquested the approval of Addendum No. 5 to Contract No. 115 -2011 which
is an interlocal agreement with Wayne County for the Geographic Information
System (GIS) in the amount of $30,000.00 a year. This amount is less than the
original amount of $50,000.00. Mr. Foster moved to approve with a second by Ms.
Lawson. The motion was unanimously passed.
B. Mr. Stiens requested the approval of Addendum No. 1 to Contract No. 58 -2006 with
Burgess & Niple on the Salisbury Road Project Phase 1 in the amount of $14,926.77.
Ms. Lawson moved to approve with a second by Mr. Foster. The motion was
unanimously passed.
BID AWARD
A. Mr. Doug Goss requested the bid for the development of a new City website be
awarded to Active Networks, headquartered in San Diego California in the amount
not to exceed $46,176.00. Ms. Lawson moved to award with a second by Mr. Foster.
The motion was unanimously passed.
BID OPENING
A. Ms. Robinson brought a bid opening to the board for the North 3rd Street Curb and
Sidewalk Rehabilitation Project. There was one bid submitted from Pro Lawn Care
& Concrete in the amount of $42,596.00
Board of Works Minutes
February 2, 2012
Page 4 of 4
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Ms. Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk
A recording of this meeting is on file in the Office of the City Clerk.