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HomeMy Public PortalAbout02-02-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, FEBRUARY 2, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, February 2, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Brian Irvin, Police Chief Kris Wolski, Director of Human Resources and Compliance Sue Roberson, Director of Public Works and Engineering Greg Stiens, City Controller Tammy Glenn and Director of Information Technology Doug Goss. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all Board members and legal counsel were present. APPROVAL OF MINUTES Ms. Lawson moved to approve the minutes of January 26, 2012 as presented, with a second by Mr. Foster. The motion was unanimously passed. CLAIMS FOR PAYMENT Claims presented for payment on February 3, 2012 in the amount of $322,504.59 include the following: • City's portion of 9 -1 -1 salaries and benefits (Wayne County Treasurer) - $27,743.38 • Police and Fire software support (Visionair) - $18,938.12 • Two trucks for Street Department (Selking International) - $193,974.94 Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. NEW HANDICAPPED PARKING SIGNS A. Lieutenant Irvin requested approval of a New Handicap Parking Sign at 2215 Grand Blvd for Mike Davis. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. Board of Works Minutes February 2, 2012 Page 2 of 4 HANDICAPPED PARKING SIGN RENEWALS A. Lieutenant Irvin requested approval of HandicapParking Sign Renewals as follows: 1. 121 SW "E" Street - Calvary Baptist Church 2. 948 Sheridan Street - Jessica Cooper for Benna Dance 3. 216 South 14t11 Street - Linda Davis 4. 221 South 3rd Street - Mary Davis 5. 224 North 21st Street - Michael S. Durham 6. 222 North 20t11 Street - Tawn Gentry 7. 203 South 14t11 Street - William R. Hughes Jr. 8. 405 South 13t11 Street - Betty L. Kenney 9. 301 SW 3rd Street - Dorothy Traylor 10. 221 South 14t11 Street - Marla Walter Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. PROBATIONARY POLICE OFFICER A. Ms. Robinson brought to the board a request that was presented by Police Chief Kris Wolski to approve Jonathan M. Huth as a Probationary Police Officer. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. DONATION OF LEAVE TIME A. Ms. Roberson requested the adoption of a policy for the Donation of Leave Time. This policy would allow employees to donate a portion of their accumulated leave time to other employees with serious health challenges or to care for family members. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. CHANGE ORDER A. Mr. Stiens requested the approval of Change Order No. 4 to INDOT Contract No. R- 29177 for the Salisbury Road Project Phase 1 in the amount of $9,381.63. Mr. Foster moved to approve with a second by Ms. Lawson. Mr. Foster also noted for the minutes that even with this change order, there is still a reduction of the contract in the amount of $95,131.90 and there are no additional funds required from the City at this time. The motion was unanimously passed. RESOLUTIONS A. Ms. Vessels requested the approval of Resolution No. 1 -2012 for the Acceptance of the Dedication of a Certain Portion of N.W. "N" Street, and /or the Parcels Making up Board of Works Minutes February 2, 2012 Page 3 of 4 Such Roadway, from the Applicable Property Owners. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed B. Ms. Glenn requested the approval of Resolution No. 3 -2012 Authorizing the Annual Compensation and Benefits of the Richmond Police Officers. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. C. Ms. Glenn requested the approval of Resolution No. 4 -2012 Authorizing the Annual Compensation and Benefits of the Richmond Fire Department. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. AGENT FOR ALL PERF ACCOUNTS A. Ms. Glenn requested the Board to designate her as an agent to approve all PERF accounts for the City of Richmond. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. Mr. Foster then made a motion to authorize Ms. Robinson as the board president to sign the document with a second by Ms. Lawson. The motion was unanimously passed. ADDENDUMS A. Mr. Goss rquested the approval of Addendum No. 5 to Contract No. 115 -2011 which is an interlocal agreement with Wayne County for the Geographic Information System (GIS) in the amount of $30,000.00 a year. This amount is less than the original amount of $50,000.00. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. B. Mr. Stiens requested the approval of Addendum No. 1 to Contract No. 58 -2006 with Burgess & Niple on the Salisbury Road Project Phase 1 in the amount of $14,926.77. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. BID AWARD A. Mr. Doug Goss requested the bid for the development of a new City website be awarded to Active Networks, headquartered in San Diego California in the amount not to exceed $46,176.00. Ms. Lawson moved to award with a second by Mr. Foster. The motion was unanimously passed. BID OPENING A. Ms. Robinson brought a bid opening to the board for the North 3rd Street Curb and Sidewalk Rehabilitation Project. There was one bid submitted from Pro Lawn Care & Concrete in the amount of $42,596.00 Board of Works Minutes February 2, 2012 Page 4 of 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Ms. Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk A recording of this meeting is on file in the Office of the City Clerk.