HomeMy Public PortalAbout10-23-2000 Workshop Session
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MINUTES
Board of Commissioners Monthly Workshop
October 23, 2000 -7:30 p.m.
Town Barn
The Hillsborough Town Board held a monthly Work Session on October 23,2000 at 7:30 PM in
the Hillsborough Town Barn. Present for the Board Work Session were Mayor Horace H.
Johnson, Sr., Commissioners Kenneth Chavious, Frances Dancy, Evelyn Lloyd, Mark Sheridan,
and Brian Lowen. Staff present was Town Manager Eric Peterson.
1. Open the Workshop
Mayor Horace H. Johnson, Sr. open the Work Session at approximately 7:30 PM.
2. Agenda Changes & Agenda Approval
By consensus, the Town Board approved the Agenda as presented.
3. Open Board Discussion, Updates, Committee Reports
There were no discussion, updates, or c6mmitee reports given.
4. Discussion of Transportation Issues in Hillsborough - Commissioners Sheridl!n and Lowen
requested the Board consider discussing key transportation issues that arE' and will be
affecting Hillsborough (e.g., Elizabeth Brady Road, cooperation and support between area
governments regarding key transportation projects, and other key issues).
The Board discussed issues and problems related to traffic/transportation in Hillsborough. The
Board agreed this is a major priority and they need to stay well informed on the lssue, explore
options, and be aggressive in pursuing their goals.
5. Review Letters of Interest for the "Citizens Advisory Task Force" to Evaluatf the Town of
Hillsborough's Water & Sewer Fund Operations - The Board may choose to select the
members of the Task Force or take other appropriate action on this matter. The letters of
interest are attached.
The Board accepted all 9 applications for the Ta~k Force. Additional In-Town representation
will be solicited. The Manager stated he planned to set a meeting date in mid-November.
6. Consider a Calling a Special Joint Public Hearing on November 28th for a Rezoning Request
and Special Use Permit
By consensus, the Board called a Special Joint Public Hearing on November 28th for a Rezoning
Request and Special Use Permit for a proposed new project located at Highway 70A and
Highway 86.
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7. Update on the 2001 Board of Commissioners Retreat - Commissioners Lowen & Sheridan,
who were appointed as the Retreat Committee, propose the following basi c components
listed below to be considered for the format of the 2001 Goal-Setting Retreat. Any
suggestions, concerns, additions, or alternate recommendations from the Board will be
appreciated in helping plan for the retreat.
· Conducted on either Saturday, January 13th or January 20th, from approx imately 10:00
a.m. to 6:00 p.m.
· Conduct the retreat at the Hillsborough House Inn, if available
· Use a facilitator from either the Orange County Dispute Settlement Center or Institute
of Government to help direct the meeting and assist the Board in identifying its
primary goals for FY2001 and beyond. Two excellent facilitato:is have been
identified as being a good "match" to help the Board conduct an effective retreat.
Once a date is set for the retreat, the committee will then start to coordinate the hiring
of a facilitator.
· The five (5) broad topic areas recommended for the retreat are 1) Development, 2)
Traffic and Transportation, 3) Downtown streetscape improvements, 4) Town
finances and overall departmental operations, and 5) Other issueslbrain!ltorminglopen
discussion. '
By consensus, the Board agreed to conduct their Annual Goal Setting Retreat on Saturday,
January 20,2001.
8. Consider Appointment to the Orange County Parks & Recreation Advisory Board - there is
currently a Hillsborough vacancy on this advisory Board, the Board mllY choose to
recommend an appointee to the Orange County Board of Commissioners for COi'lsideration
The Board took no action.
9. Update on the Cates Creek Outfall Project (time permitting)
The Board took no action.
10. Discuss Seating Arrangement of Town Staff During Board Meetings - Mlyor Johnson
wishes to discuss this item with the Board
The Board took no action.
11. Consider Request from the Chamber of Commerce to include the Town Hall on the
Candlelight Tour - The Town Hall has regularly been on the Candlelight Tour, though in
light of recent discussion on, this item, the Town Manager thought the Board may want to
consider authorizing this request
Upon a motion by Commissioner Chavious, seconded by Commissioner Lowen, the Board
agreed to allow the Town Hall to be on the Candlelight Tour and directed the Manager to have
the Town Attorney to expand on the definition of "municipal activity" as it relate:; to the Town
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Hall property deeds by a vote of 5-0. The motion was declared passed. The staffwill work with
the Attorney to draft a "use" policy for the Town Hall.
12. Consider a Motion to go into Closed Session to Conduct the Town Man"ger's Annual
Performance Review
Upon a motion by Commissioner Dancy, seconded by Commissioner Sheridan, the Board moved
to go into Closed Session to Conduct the Town Manager's Annual Performance Review by a
vote of 5-0. The motion was declared passed.
The Board returned to Open Session.
13. Other
There was no other business discussed.
14. Adjourn
Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the B(lard moved to
adjourn at approximately 10:30 PM by a vote of 5-0. The motion was declared pas~ ed.
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Respectfully submitted,
Donna F, Armbrister, CMC
Town Clerk