HomeMy Public PortalAbout176-2019 - Message Center - Phone Answering ServiceAGREEMENT
THIS AGREEMENT made and entered into this _JL_ day of g®y-e-*j, ,e4- , 2019, by and
between the City of Richmond, Indiana, a municipal corporation acting by and through its Board
of Sanitary Commissioners (hereinafter referred to as the "City") and The Message Center, P.O.
Box 1000, Muncie, Indiana 47308 (hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to answer Night, Weekend, and Holiday phone calls for the
Richmond Sanitary District, and to contact appropriate 'District` personnel during emergencies
through use of a beeper and cell phone system.
A Request for Quotes dated October 23, 2019 has been made available for inspection by
Contractor, is on file in the office of the Department of Sanitation, is attached as Exhibit `B"
hereto, and is hereby incorporated by reference and made a part of this Agreement. Contractor
agrees to abide by the same.
The response of Contractor to said Request for Quotes is contained on Exhibit "A", is dated
November 5, 2019, and is also hereby incorporated by reference and made a part of this
Agreement. Contractor shall provide all equipment and services listed on Exhibit `B."
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or
warranties;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2);and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
the City of Richmond. The Contractor shall provide, at its own expense, competent supervision
of the work.
SECTION III. COMPENSATION
City shall pay Contractor a sum not to exceed Three Thousand Three Hundred Dollars and Zero
Cents ($3,300.00) per year for years 2020 and the same amount for calendar years 2021 and
2022, if renewed by City, for complete and satisfactory performance of the work required
hereunder.
Contract No. 176-2019
Page 1 of 6
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective on January 1, 2020 and shall continue in effect until and
including December 31, 2020, but with an option to renew by City for year 2021 through
December 31, 2021 and also with an option to renew by City for year 2022 through December 31,
2022. City and Contractor agree that the rates for calendar year 2021 and 2022 shall remain at
$3,300 per year if City exercises its renewal option. City must notify Contractor of City's option
to renew by no later than October 31st of 2020 for calendar year 2021 and by no later than
October 31, 2021 for calendar year 2022.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least five (5) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
a. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work
performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties
by setting forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts
of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone
directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may
be held responsible.
Coverage Limits
A. Worker's Compensation & Statutory
Disability Requirements
Page 2 of 6
B. Employer's Liability
C. Comprehensive General Liability
Section 1. Bodily Injury
Section 2. Property Damage
D. Comprehensive Auto Liability (if applicable)
Section 1. Bodily Injury
Section 2. Property Damage
$100,000
$1,000,000 each occurrence
$2,000,000 aggregate
$1,000,000 each occurrence
$1,000,000 each person
$1,000,000 each occurrence
$1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM'
REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall
provide to the City its signed Affidavit affirming that Contractor does not knowingly employ
an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor
violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than
thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to
remedy the violation within the thirty (30) day period provided above, the City shall consider
the Contractor to be in breach of this Agreement and this Agreement will be terminated. If
the City determines that terminating this Agreement would be detrimental to the public
interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this section, then
pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual
damages.
Page 3 of 6
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged
in investment activities in Iran. In the event City determines during the course of this
Agreement that this certification is no longer valid, City shall notify Contractor in writing of
said determination and shall give contractor ninety (90) days within which to respond to the
written notice. In the event Contractor fails to demonstrate to the City that the Contractor has
ceased investment activities in Iran within ninety (90) days after the written notice is given to
the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-
16.5. In the event the City determines during the course of this Agreement that this
certification is no longer valid and said determination is not refuted by Contractor in the
manner set forth in IC 5-22-16.5, the City reserves the right to consider the Contractor to be
in breach of this Agreement and terminate the agreement upon the expiration of the ninety
(90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting
on behalf of Contractor or any sub -contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, because of race, religion, color, sex,
disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
person acting on behalf of Contractor or any sub -contractor, shall not
discriminate by reason of race, religion, color, sex, national origin or ancestry
against any citizen of the State of Indiana who is qualified and available to
perform the work to which the employment relates;
2. That Contractor, any sub -contractor, or any person action on behalf of Contractor
or any sub -contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money
due or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
Page 4 of 6
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability which may arise in the course of Contractor's performance of
its obligations pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
void. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. This document constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any
previous discussion, negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other
action in any alternative forum, venue, or in front of any other tribunal, court, or administrative
body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right
Contractor may have to bring such suit in front of other tribunals or in other venues.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
Any person executing this Contract in a representative capacity hereby warrants that he or she has
authorization, in writing, by his or her principal to execute this Contract on behalf of the
Contractor and that such authorization has not been revoked or rescinded.
Page 5 of 6
IN WITNESS, WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be axed on different dates.
"CITY"
"CONTRACTOR"
THE CITY OF RICHMOND, THE MESSAGE CENTER
MIANA by and through its
Board of Sanitary Commissioners
By: By: ZL44
ue Miller, President
Printed:
Title: ' �u
an Baksh'; ice -President
By: Date:
Greg Stiens, Member
Date: I ` / ) ZZ) 9-
APPROVED: I
tau . Sn
City of Richm nd, Indiana
Date: ZS
Page 6 of 6
PRICE REQUEST
p o
CYd13 OF MC MOND
DEPARTMENT OF SANITATION
2380 LMMTYAVENUE-MCHMOND, MIANA47374
PHONE (765) 983-7450.FAX (765) 962 2669
THIS IS NOT AN ORDER
VENDOR
INSTRUCTIONS
This is a request for a price for the services of materials
The Message Center
described below. Any additional specifications may be
attached hereto. This is NOT an order and the City reserves
P.O. BOX lOOO
the right to accept all or part, or decline the entire proposal.
Please complete your full name and phone number below
with signature; itemize all prices and charges where
Muncie, IN 47308
requested; and attach any explanation.for any substitution to
specifications altered. Return in a sealed envelope, in care of
ATTN• Manager
Richmond Sanitary District Board of Commissioners to
the administration building at the address above by the
s ecified date and time to be considered.
DATE:
REPLY MUST BE IN BY:
PAYMENT TERMS:
DELIVERY REQUIRED:
October 23, 2019
10:00 A.M. on November 5, 2019
UPON RECEIPT OF INVOICE
DELIVERED
DESCRIPTION
This is a request for quotes for After Hours Answering Service .
Please see attached specifications. Please include a
Certificate of Insurance which must include Workers Compensation (insurance limits enclosed).
Return this sheet in a sealed envelope addressed to:
Richmond Sanitary District
Denise Johnson, Customer Service Mgr.
2380 Liberty Avenue
Richmond, IN 47374
Re: After Hours Answering Service
Questions? Call Jeff Lohmoeller at 765-983-7464.
Quote Valid Until
Total Quote
STATE TAX EXEMPTION # 003121909-001
nitary District
NAM OF FIR QUOTING:
�L �e� the fljessle, 614K
BY L Pg,6At
AUT ORIZED BY SIGNATURE
TITLE
DATE PHONE NUMBER
Proposal Sheet
66ANSWERING SERVICE"
The Richmond Sanitary District is requesting quotes for your answering service
monthly rates.
Services -will be needed from the following:
• 4:30pm to 7:30am weekdays
• All Holidays and Weekends
• Ability to call in personnel in case of emergency (plant maintenance, sewer
back-ups, solid waste problems, using a beeper and cell phone system)
• All after hour calls need to be emailed to the Sanitary District on a daily
basis by 6:30am. A list of persons to be notified and email addresses are
attached.
• SOP for Answering calls and who to contact for different situations.
This quote will be from January 1, 2020 thru December 31, 2020 with option to
renew agreement each year for two additional years, 2021 and 2022.
�U
2020 $ A366. P Annual
2021$ b U l) , jv Annual
2022 $ 5 3W o Annual
Please summit quotes to Denise Johnson marked ".Answering Service Quote". If
you have any question please call Jeff Lohmoeller at 765-983-7464
SOP for Answering Service
Taking after hour calls for Sewer Maintenance Department:
1. Log in Time of Call
2. Name and address of resident
3. Complaint or Problem
4. Call both Cell Phones; (765) 969-3779 and (765) 969-3785
5. If no answer after calling both cell numbers you will need to call Jason Berry
Sewer Maintenance Manager (765) 993-2740.
6. If no answer then call Jeff Lohmoeller (765) 993-2670.
Calls Sewer Maintenance responds to:
1. Basement Flooding/ sewer backup
2. Street Flooding — Clogged Inlets
3. Possible Cave -In in Street
4. Manhole lid off or broken/ any type of Storm or Sanitary structure. damage.
5. Emergency Locates
6. If in doubt call Jason Berry at (765) 993-2740 or Jeff Lohmoeller at (765) 993-
- 2670 -
Calls for Wastewater Plant and Lift Station Maintenance:
1. All Lift Station (pump stations), alarming or power loss, etc.
2. Plant gates needing locked or unlocked.
3. Call Wastewater Maintenance Cell (765) 914-8305 If no response call Mike Clark
at (765) 914-1722
4. If still no response call Jeff Lohmoeller at (765) 993-2670
Calls that Solid Waste (Trash Pickup) respond to:
1. Missed trash/ complaints dealing with Trash pickup
2. Turned over trash containers
3. Dead Animals
4. Need name and address of resident
5. Time of call
6. Call Tim Lingar at (765) 969-1384 or (765) 966-3200
7. If no response call Jeff Lohmoeller at (765) 993-2670
Calls for Richmond Sanitary District Landfill:
1. Darren Duncan— (765) 9►77-6475
2. Rusty Carpenter— (765) 977-8526
3. Jeff Lohmoeller—(765) 993-2670
4. Bryan Ervin — (765) 914-9145
Calls for Richmond Sanitary Sewer Billing/Water:
1. Denise Johnson— (765) 914-3924
You will need to fax information each day to (765) 962-2669
Email the following:
• Mike Clark at mclark@richmondindiana.gov
s Pat Smoker at psmoker@richmondindiana.gov
• Jeff Lohmoeller johmoeller@jchmondindiana.gov
• Tami Pugh at tpugh@richmondindiana.gov
For calls that occurred over a weekend or over night. For daily call -ins concerning calling
in sick or late please call Mike Clark at (765) 983-7452 at 6:30am EST.
(SOP) STANDARD OPERATING PROCEDURE FOR SPILLS OR MATERIALS
RELEASED TO THE ENVIRONMENT: (ATTACHED)
If you have any questions please call me.
Thanks,
Qs�
Jeff Lohmoeller
WWTP/Maintenance Mgr.
765-983-7464 office
765-993-2670 cell
e� /1
�X�i�Oc ice`(
Dave Snow
Mayor
BryanErvin
Director
CIT`iC OF RICHMOND
DEPARTMENT OF SANITATION
2380 LIBERTY'AVENUE•RICHMOND, INDIANA 47374
PHONE (765) 983-7450-FAX (765) 962-2669
. SPILLS. AND MATERIALS RELEASE TO THE ENVIRONMENT
STANDARD OPERATING PROCEDURE —ANSWERING SERVICE
IMPORTANT! This SOP identifies the personnel that must be no in the
event that anyone calls in a spill or any other release of materials to the
environment.
ANSWERING. SERVICE RESPONSIBILITY
RSD's after-hours answering service will receive the spill call, complete the spill
report, and contact RSD administrative and operations staff.
RECEIVING A REPORT OF A SPILL
Get as much information as possible about the release prior to hanging up
from the Caller.
Ask the following questions: (These questions will also be provided on the
Notification Report Form.)
1) What is the Caller's name, and a telephone number where the Caller can be
reached?
2) What is the name and location of the facility?
3) Where is the location of the release?
4) What is the released material?
5) What is the approximate volume of the released material?
6) How much time has passed since the release occurred?
7) Was the released material contained, or did it enter a floor drain, storm water
ditch, sewer inlet, etc.?
8) If the released material did enter a floor drain or inlet, is it a storm sewer, open
drain, or sanitary sewer?
6� kjbrtA �0.� 12,
First Two
,.Individuals
Call Pat Smoker at (765) 960-0765
Call Jeff Lohmoeller .
at (765) 993-2670
Next Two
Call Wastewater Operations
Call Tim Orrill
Individuals
at (765) 969-3900
at (765) 993-4242
Last Two
If you still have not reached anyone;
Gall Elijah Welch at
Individuals
Call Wastewater Operations second
(765) 969-1590
phone at (765) 96.9-3879
OR.
Call Bryan Ervin
at (765)- 914-9145
b
CITY OF RICRMOND
Human Resources
2020 HOLIDAY SCID[EDULE
The following list of Holidays is for all employees except for those bargaining unit employees
that have their Holiday Schedule defined in their respective Labor Agreements.
HoI liday
Date
Date Observed
New Year's Day
Wednesday, January 1
Wednesday, January 1
Martin. Luther King Jr. Day
Monday, January 20
Monday, January 20
President's Day
Monday, February 17
Monday, February 17
Good Friday
Friday, April 10
Friday, April 10
Easter Sunday
Sunday, April 12
Sunday, April 12
(For those who are scheduled to work on a regular
basis on Easter)
Memorial Day
Monday, May 25
Monday, May 25
Independence Day
Saturday, July 4
Friday, July 3
Labor Day
Monday, September 7
Monday, September 7
Columbus Day
Monday, October 12
Monday, October 12
Veteran's Day
Wednesday, November I 1
Wednesday, November 1 I
Thanksgiving
Thuxsday, November 26
Thursday, November 26
Day after Thanksgiving
Friday, November 27
Friday, November 27
Christmas Eve
Thursday, December 24
Thursday, December 24
Christmas Day
Friday, December 25
Friday, December 25
IgrLj
ARTICLE F
INSTRUCTIOI3S TO )3lDDBU
INDl;l4INIFICATION, INSURANCE, AND PROTECTION OFLIVBS AND PROPERTY
F.1 INDEMNIFICATION
F. 1.1 The contractor shall indemnify and hold harmless the City of Richmond and its officers and
employees from and against all claims, damages, lossos, expenses, including but not limited to
attorney's fees, arising out of or resulting from the performance of -the contract, provided that
any suclx claim, damage, loss or expense (a) is sttributableto bodily injury, siclmess, disease or
death, or to injury to or destruction of tangible propex-iy (other than goads, materials and
equipment furnished under this contract) including the loss of -use resulting thorotom, and (b)
is paused in whole or in part by any uegligent act or omission of the contractor, any
subcontractor; or anyone directly employed•by any of them or anyo.W for whole acts any of
them maybe liable, regardless of whether or not itis caused is part by aparty lmdemnified
hereunder.
V. 1.2 Ia any and ail claims against the City or any of its officers or employees by any employee of the
contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone
for whose acts any of themmay be liable, the indemnification obligation under this paragraph
G.1 shall not be limited in any way by any limitation ofthe amount or type of damages,
compensation or benefits payable by or for the contractor or any sub -contractor under worker's
or worlcnen's compensation acts, disability benefit acts or other employee benefit acts.
F.2 WOIiIOR'S COI4RMNSA.TIONINSURANCE
F. 2.1 • For contracts involving performance ofworlcpursupat to the provisions of Indiana Code IC 22-
3 2-14 (a) bidders. arc required to furnish a certificate from the Indiana Worlt f s Board
showing that such bidder has complied with IC 22 3=.2-5, 22.3-5-1 and IC 22 3 5 2.
F.3 INSURANCE
F. 3.1 The Contractor shall, as prerequisite to this Agreement, purchase and thereafter maintain such
insurance as. will protect him from the claims set forth below which may arise out of or result
from the Contractor's operations under Us Agreement; whether such operations by the
Contractor or by any Subcontractors or by anyone who directly or indirectly employed by any
of them, or by auyono far whose acts any of them may be liable.
(con't)
Coverage
imifs
A.
Warlter's Compensation&
Statutory
Disability >zequireriieuts
B.
ftiploy, ces Liability
$100,000
C.
Comprehensive General Liability
'
i
Section 1. )36'dily injruy
$1,000,900 path occurrence
$2,000,000 aggregate
Sectioir 2.. Property Damage
$1,000,000 each occumenoe
D,
Comprehensive Auto Liability
Section I. BodilyInjury
$1,000,000 eachperson
$1,000,000 each occurrence
Section 2. ]?xopeity Damage
$1,000,000 each occurrence
Com reltensive Umbrella Liability
p
$1,000,000 each occurrence.
$2,000,000 each aggregate
MalgacticelBrrors &Omissions
$1,000,000 pox claim
Znsarance
$2,000,000 each aggregate
EVexlfy Requirements;
Definitions:
B:)Lexi Program — A electronic verification of work authorization program ofthe Illegal
Immigration Reform. and Immigration Responsibility Act -of 1996 (P.L. 104 208), Division C, Title
N,s.403 (a), as amended, operated bytheUnited States Department of Homeland Security o
successor work authorization program designated bythe United States Depart of Homeland Security
or other federal agency authorized to verify the work authorization status of newly hued employees
under the Immigration Reform and control Act of 1986 (P.L. 99-603).
No performance of services shall commence untill the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in xeeeipt of any xegt*ed affidavit signed by Contractor in accordance with
Iudiana.Code 22-5-1.7-11(a) (2); and
3. A purchase order has been issued by the Purchasing Depniment.
AAA A AA R AA A A A A A AAAAf7A A go AAAAAug a aVona AA A A 4 ago D AG Unha A,Ai7"A an On AA AAA a ago A A Ail A Ann A on Una Ulu
CON PLIANCE v4'd.d.l7l AA9.l1'I A.Iy.L'A. E-VE.CV 4.11 .PROD AM IRE' QUMJL IMNTS
Pursuant to Indiana Code 22.5.1,7, Cauftactox is required to enroll in and verify the work eligibility
status of all newly hired employees of the contractor through the Indiana E-Verify' program. Contractor
is not required to versify the work eligibility status of all newly hired employees of the contractor through
the irrdra a E-Verify program if the Indiana E Verify program no longer exists. Prior to the
performance of the Agreement, Contractor shall provide to the City its signed Affidavit affirming that
Contractor does not lcaowingly employ an unauthorized alien in accordance with IC 22-5-1.7 (a) (2). In
the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation no
later than thirty (30) daps .after the City notifies the Contractor of the violation. IMP Contractor fails to
remedy the violation within the thirty (10) clay period provided above, .the City shall consider the
Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City
determines that terminating this Agreement would be detrimental to the public interest or public
property, the City: nay allow this Agreement to remain in effect until the City procures a new contractor.
If this Agreement is terminated -under this section, then puisuant to IC 22--5-1.7-13 (c) the Contractor
will remain liable to the City fox actual damages.
®-f 1 Z.,
Affidavit of Employment Eligibility Vexification
The Contractor, �11� &&jaf=s under the penalties ofperjury that
Contractor does not knowingly ern loy an umuthozized alien. If Contractor is self-employed
anal does not employ any employees, Contractor verifies lie or she is a United States citizen or
qualified alien.
The Contractor has not knowingly employed or contracted with an. unauthorized alien: and shall
not retain an employee or contract with a person that the Contractor subsequently learns is an
unauthorized. alien. Pursuant to Iudiana Code 22-5-1.7, Contractor has enrolled in and verified
the woxk eligibility status of all newly hired employees of the contractor through the Indiana E-
vo fy program.
The Contractor has required Contractor's subcontractors to certify to the Contractor that the
subcontractor does not knowingly employ or contract with an unauthorized alien and that the,.
kibcontractox has enrolled and is pm-iicipating in the E-Verify program. The Contractor will
maintainthis certification throughout the duration ofthe term of a contract with a subcontractor.
I hereby vexi//fy under the penalty of pexjuty at the foregoing statement is true.
Dated this l� � day of ��� , 20_0
(printed name)
,��JbJA //®t 1&
IRAN INVESTMENT AcnyIT1E8
Pursuant to Indiana Code (IC) 5 22-16.5, Contractor ceitifies that Contractor is hot engaged in
investment activities in Iran. In the event City deter nines during the course of this Agreement that
this certification is no longer valid, City shall notify Contractor in writing of said determination
and shall give contractor ninety (90) days within which to respond to the -mitten notice. In the
event Contractor fails to demonstrate to the City that the Contractor has ceased investment
activities in Iran within ninety (9 0) days after the written notice, is given to the Contractor, the City
may proceed with any remedies it may have pursuant to IC 522--16.5. 1'h the event the City
determiues during the course of this Agreement that this .certification is no longer valid and said
determination is not refaced by Contractor in the ma=er set forth in IC 5 22-16.5, the City reserves
the right to consider the Contractor: to be in breach of this Agreement and terminate the agreement
upon the expiration ofthe ninety (90) day period set forth above.
�-�&44 I Z O-� it`
e
PRICE REQUEST
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CITY OF RICHMOND
DEPARTMENT OF SANITATION
2380 LIBERTY AVEMJE.RICHMOND, INDIANA 47374
PHONE (765) 983-7450.FAX (765) 962-2669
THIS IS NOT AN ORDER
VENDOR
INSTRUCTIONS
This is a request for a price for the services of materials
The Message Center
described below. Any additional specifications may be
attached hereto. This is NOT an order and the City reserves
P.O. Box 1000
the right to accept all or part, or decline the entire proposal.
Please complete your full name and phone number below
with signature; itemize all prices and charges where
Muncie, IN 47308
requested; and attach any explanation for any substitution to
specifications altered. Return in a sealed envelope, in care of
ATTN• Manager
Richmond Sanitary District Board of Commissioners to
the administration building at the address above by the
specified date and time to be considered.
DATE:
REPLY MUST BE IN BY:
PAYMENT TERMS:
DELIVERY REQUIRED:
October 23, 2019
10:00 A.M. on November 5, 2019
UPON RECEIPT OF INVOICE
DELIVERED
DESCRIPTION
This is a request for quotes for After Hours Answering Service.
Please see attached specifications. Please include a
Certificate of Insurance which must include Workers Compensation (insurance limits enclosed)...
Return this sheet in a sealed envelope addressed to:
Richmond Sanitary District
Denise Johnson, Customer Service Mgr.
2380 Liberty Avenue
Richmond, IN 47374
Re: After Hours Answering Service
Questions? Call Jeff Lohmoeller at 765-983-7464.
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Quote Valld Untll )�i a�
Total Quote $
STATE TAX EXEMPTION # 003121909-001
Richmond
ry District
NAME OF FIRM QUOTING:
BY:
OAUTHORIZED BY.$IGNATU
TITLE
DATE PHONE NUMBER
Proposal Sheet
"ANSWERING SERVICE"
The Richmond Sanitary District is requesting quotes for your answering service .
monthly rates.
Services will be needed from the following:
• 4:30pm to 7:30am weekdays
• All Holidays and Weekends
• Ability to call in personnel in case of emergency (plant maintenance, sewer
back-ups, solid waste problems, using a beeper and cell phone system)
• All after hour calls need to be emailed to the Sanitary District on a daily
basis by 6:30am. A list of persons to be notified and email addresses are
attached.
• SOP for Answering calls and who to contact for different situations.
This quote will be from January 1, 2020. thru December 31, 2020 with option to
renew agreement each year for two additional years, 2021 and 2022.
2020 $ P 6. Annual
2021 $ r3 Annual
Yzj
2022 $ Annual
Please summit quotes to Denise Johnson marked "Answering Service Quote". If
you have any question please call Jeff Lohmoeller at 765-983-7464
,4 8 0,F -(
Affidavit of Employment Eligibility Verification
The Contractor, �A-t W 1� s under the penalties of perjury that
Contractor does not knowinglk empleg an unauthorized alien. If Contractor is self-employed
and does not employ any employees, Contractor verifies he or she is a United States citizen or
qualified alien.
The Contractor has not knowingly employed or contracted with an unauthorized alien and shall
not retain an employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and verified
the work eligibility status of all newly hued employees of the contractor through the Indiana E-
Verify program.
The Contractor has required Contractor's subcontractors to certify. to the Contractor that the
subcontractor does not knowingly employ or contract with an unauthorized alien and that the
subcontractor has enrolled and is participating in the E-Verify program. The Contractor will
maintain this certification throughout the duration of the term of a contract with a subcontractor.
I hereby verify under the penalty of perjury that the foregoing statement is true.
nnC, �h
Dated this ON / day of 20_0
Aj
(signatur
(printed name)