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Home My Public Portal About03-05-2020 P ` THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 5, 2020 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, March 5, 2020, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER Ms. Palmer called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Emily Palmer and Matt Evans. Absent was Vicki Robinson. Also in attendance were Kim Vessels,Assistant City Attorney; Monica Burns,Deputy City Clerk; Ben Simmons, Chief of EMS; Denise Retz, Park Superintendent; Andy Buckler, Deputy Chief of Training; Fire Chief Jerry Purcell; Joyce Can, Code Enforcement Administrative Assistant; Bill Henry, Code Enforcement; Beth Fields, Director of Infrastructure and Development; Stephanie Sherwood, Benefits Administrator; Suzanne Bias, Mayor's Office Coordinator; and, Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of February 27, 2020, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for March 5, 2020 in the amount of One Hundred Fifty Six Thousand One Hundred Ninety Three Dollars and sixty three cents ($156,193.63), supported by Mr. Evans. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT -None PAYROLL CLAIMS FOR PAYMENT FOR PENSION -None REQUESTS -None BID OPENINGS -None BID AWARDS -None CONTRACTS ' Board of Works Minutes March 5,2020 • CONTRACT NO. 29-2020—LWC INCORPORATED To provide professional services in connection with providing design support and design assistance for shade sails at the Jack Elstro Plaza. Not to exceed $6,900.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. Mr. Evans moved to allow Board Member Palmer to sign the contract, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 30-2020—TESTING FOR PUBLIC SAFETY LLC They will provide consulting and testing services in connection with the 2020 firefighter testing and promotion for the Fire Department. Anticipated amount is not to exceed $6,500 but the actual amount is contingent upon the number of candidates that participate. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 31-2020—WHISENHUNT CONSTRUCTION, INC They will perform services which includes but not limited to, furnishing the labor and materials necessary to complete the remodeling of Fire Station No. 3 for the Fire Department in connection with the plans and specifications issued by Maze Design, Inca Not to exceed $299,500.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 32-2020 — KELLEY AUTOMOTIVE GROUP, LLC D/B/A KELLEY CHEVY, LLC This is for one red 2020 four wheel drive Chevy Tahoe SSV for the Fire Department. Not to exceed $37,810.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. CONTRACT NO. 33-2020—COX AND ROYER LAWN SERVICES,LLC To provide mowing services for certain nuisance properties for the City that will be determined by the Department of Code Enforcement. The cost will be $85.00 a yard. Board of Works Minutes March 5,2020 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. CONTRACT NO. 34-2020—REDDOG ENTERPRISES, INC To provide mowing services for the City-owned right-of-way properties for the City that will be determined by the Department of Code Enforcement. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 35-2020—CULY CONTRACTING, INC. They will perform services in connection with the demolition of house and garage located at 112 North 18th Street, Richmond, Indiana. Not to exceed $13,500.00. Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion ( carried. CHANGE ORDERS • CHANGE ORDER NO. 1 TO CONTRACT NO. 68-2019 — KEMMA RESTORATION & CONSTRUCTION, INC. There was a change made to the storefront design resulting in a decreased amount of $3,323.00 Mr.Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. ADDENDUMS • ADDENDUM NO. 2 TO CONTRACT NO'. 31-2018 — GEORGE'S FAMILY PHARMACY They provide medical equipment with free home delivery at no cost to employees and their dependents who are on the City's insurance. This addendum extends the contract through 2020 with no increase in price from the 2019 contract. Mr. Evans moved to approve, supported by Ms.Palmer. Upon a vote viva voce,the motion carried. • ADDENDUM NO. 1 TO CONTRACT NO. 102-2018—LAWN PLUS, LLC Board of Works Minutes March 5, 2020 They provide lawn maintenance to the City Building. This addendum extends the contract for 2020. Not to exceed $1,695.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • ADDENDUM NO. 1 TO CONTRACT NO. 100-2019 — CENTERSTONE SOLUTIONS, INC. They provide the City's Employee Assistance Program and related services to all City Employees and their household members. This addendum extends the contract for 2020. Not to exceed $6,570.00. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. RESOLUTIONS PETITIONS MISCELLANEOUS ADJOURNMENT After a motion was duly made, the meeting was adjourned. Vicki Robinson, President ATTEST: 7 r Monica Burns, Deputy.City Clerk A recording of this meeting is on file in the Office of the City Clerk. 1