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HomeMy Public PortalAbout02-23-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, FEBRUARY 23, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, February 23, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Major Kevin Wampler, Community Development Specialist Sharon Palmer, Director of Public Works and Engineering Greg Stiens, Battalion Chief Jerry Purcell, Gordon Moore, Kevin Elliott from Beales Moore & Associates, Scott Plum from RD Jergen, Dave Kennison from Kennison Excavating, Derrick Bendekson from Jess Construction, Gina Davis From EDC and Joe Buckler. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the February 16, 2012 meeting. Foster moved to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson told the board that there were no claims for payment for approval this week. PROBATIONARY POLICE OFFICER A. Robinson brought to the board a request that was presented by Major Kevin Wampler for the approval of Sava M. Nevzuroff, III to be hired as a Probationary Police Officer effective on Monday, February 27, 2012. Lawson moved to approve with a second by Foster. The motion was unanimously passed. CURB CUTS A. Robinson made a request to the board to approve a curb cut at 219 South 10th Street. Foster moved to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes February 23, 2012 Page 2 of 4 B. Robinson made a request to the board to approve a curb cut at 222 South 10th Street. Lawson moved to approve with a second by Foster. The motion was unanimously passed. C. Robinson made a request to the board to approve a curb cut at 136 South 11th Street. Foster moved to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Change Order No. 1 to Contract No. 173 -2011 with Thor Construction for rehabilitation of addresses at 819 South 7th Street and 829 South 7th Street for NSP. She explained this change order did not change the contract amount it just moves monies to each property from a line item that was not suppose to be part of the bid specs. Lawson moved to approve with a second by Foster. The motion was unanimously passed. ADDENDUMS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Addendum No. 3 to Contract No. 114 -2009 with GAI Consultants for the Salisbury Road Project Phase 2 in the increased amount not to exceed $9,600.00. Foster moved to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Addendum No. 4 to Contract No. 114 -2009 with GAI Consultants for the Salisbury Road Project Phase 2 It was explained that this isn't a financial change but a legal one. Foster moved to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Addendum No. 1 to Contract No. 117 -2010 with Rundell Ernstberger Associates as a Consultant for the Cardinal Greenway and Starr - Gennett Area Redevelopment in the increased amount of $60,000.00. It was explained that this will come out of Federal funds. Lawson moved to approve with a second by Foster. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Battalion Chief Jerry Purcell for the approval of Addendum No. 1 to Contract No. 148 -2011 with LifeGas to provide services to refill D -size and M -size oxygen cylinders. It was also explained that this did not change the financial scope of the contract it was more of a Board of Works Minutes February 23, 2012 Page 3 of 4 legal matter concerning the E file verification document. Foster moved to approve with a second by Lawson. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Major Kevin Wampler for the Board to rescind Contract No. 108 -2011 with Kings Manufactured Concepts for a carport awning at the FOP gun range because the work was never done. Lawson moved to rescind the contract with a second by Foster. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 166 -2011 with LWC Incorporated for design services of a new transit building not to exceed $38,366.00. It was noted that this was to be paid for from stimulus monies. Foster moved to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Major Kevin Wampler for the approval of Contract No. 21 -2012 with IKON Office Solutions for the purchase of a copier for the Richmond Police Department in the amount of $3,073.00 with a $90.00 a monthly service package. Lawson moved to approve with a second by Foster. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Director of Public Works and Engineering for the approval of Contract No. 23 -2012 with Pro Lawn Care for the North 3rd Street Sidewalk Project not to exceed the amount of $42,596.00. It was noted that this was money that was coming out of Redevelopment. Foster moved to approve with a second y Lawson. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a request that was presented by Major Kevin Wampler to award the bid for three (3) used vehicles for the Richmond Police Department to Studebaker Buick in a total amount not to exceed $45,050.00. Foster moved to approve with a second by Lawson. The motion was unanimously passed. B. The bid award that was on the agenda for office dividers for the Detective Division of the Police Department was tabled until the next meeting. BID OPENING A. Robinson brought to the board a bid opening for the Midwest Industrial Park — Phase 2. Those bids are as follows: Board of Works Minutes February 23, 2012 Page 4 of 4 1. Jess Construction - $2,048,065.00 2. Smarelli General Contractors - $1,628,571.00 3. Milestone Contractors - $1,493,250.00 4. RB Jergens - $1,785,205.85 5. Kennison Excavating — 1,730,000.00 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk