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Home My Public Portal AboutMinutes-8/16/2016 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: August 16, 2016—7:00 PM Web Page: www.tiffin-iowa.org Posted: August 12, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 16 2016 at 6:35 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Peggy Upton, Al Havens. Absent: Mike Ryan, Jo Kahler. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, City Attorney Bob Michael and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Upton. All ayes, motion carried. C. Review of Sewer Rate Increase Letter Jo Kahler arrived at 6:38pm Discussion- Council discussed the letter for any minor changes. D. Review of Street Light Banner Designs Discussion- Council reviewed the banners proposed. E. Update on Emergency Siren Purchase Discussion- Dave Wilson has spoken with Fire Chief/Asst. PW Director Brian Detert regarding the Emergency Siren placement and the grants available. F. Discussion of CCA Invoice for Joint Sidewalk Proiect Discussion- City Council spoke about the agreement. Mayor Berner stated that the CCA Schools is in breach of contract and the project is not even complete yet because the signage is not up and no easement has been obtained. Mayor Berner said the school will not receive payment until the project is complete. ol°"� G. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda H. Other Business I. Adiournment Motion to adjourn work session by Upton Second by Havens. All ayes, meeting adjourned at 7:01 PM City Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session August 16 2016 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Peggy Upton, Al Havens, Jo Kahler. Absent: Mike Ryan, Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay , City Engineer Ben Carhoff, City Attorney Bob Michael, and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Kahler. Second by Bartels All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Ted Tanberg - 245 W Goldfinch Dr.- Advised that R&A Condo needs mowed badly. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to amend the August 2,2016 minutes I-1 to remove "and everything else" also to change the date from July 19, 2016 to Aug 2nd , 2016 by Upton. Second by Bartels. All ayes, motion carried. Motion to approve the amended Consent Agenda which included August 2nd & 10'h Meeting Minutes by Havens. Second by Kahler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing o 1. H. Ordinance Approval/Amendment 1. L Resolutions for Approval 1. I Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Havens. Second by Kahler. All ayes, motion carried. CLAIMS REPORT VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK 130 ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 152.3 AEROMOD SOLENOID VALVE 137.77 AMY SHAULL MILEAGE REIMBURSEMENT 28.22 AW WELT AMBRISCO INSURANCE 30 GRACE EXCAVATION CONTRACT MOWING 3,910.00 HART FREDERICK CONSULTAN ENGINEERING FEES 245 HART FREDERICK CONSULTAN ENGINEERING FEES 13,080.00 HART FREDERICK CONSULTAN ENGINEERING FEES 1,170.00 HART FREDERICK CONSULTAN ENGINEERING FEES 85 HART FREDERICK CONSULTAN ENGINEERING FEES 170 HART FREDERICK CONSULTAN ENGINEERING FEES 1,508.75 HART FREDERICK CONSULTAN ENGINEERING FEES 425 HART FREDERICK CONSULTAN ENGINEERING FEES 1,325.00 HART FREDERICK CONSULTAN ENGINEERING FEES 1,191.25 HART FREDERICK CONSULTAN ENGINEERING FEES 5,111.25 HART FREDERICK CONSULTAN ENGINEERING FEES 175 HART FREDERICK CONSULTAN ENGINEERING FEES 17.5 HART FREDERICK CONSULTAN ENGINEERING FEES 616.25 HART FREDERICK CONSULTAN ENGINEERING FEES 285 HART FREDERICK CONSULTAN ENGINEERING FEES 1,275.00 HART FREDERICK CONSULTAN ENGINEERING FEES 1,508.75 HART FREDERICK CONSULTAN ENGINEERING FEES 492.5 HART FREDERICK CONSULTAN ENGINEERING FEES 1,488.75 HART FREDERICK CONSULTAN ENGINEERING FEES 1,508.75 HART FREDERICK CONSULTAN ENGINEERING FEES 765 HART FREDERICK CONSULTAN ENGINEERING FEES 3,570.00 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 5,572.33 IOWA DNR ANNL WW PRMT FEES 210 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA LEAGUE OF CITIES MPI WRKSHP-ASHLEY 30 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 o JAMS SMALL ENGINE & REPAR REPAIR EQUIPMENT 111.75 JOHNSON COUNTY RECORDER RECORDING FEES 140 JOHNSON COUNTY SHERIFF Aug-16 6,396.00 JOHNSON COUNTY TREASURER 2016/17 TAXES 210 GRANT ST. 3,634.00 LINN COUNTY REC ELECTRIC ACCOUNTS 24.75 LINN COUNTY REC ELECTRIC ACCOUNTS 86.49 LINN COUNTY REC ELECTRIC ACCOUNTS 384 LINN COUNTY REC ELECTRIC ACCOUNTS 39.06 LINN COUNTY REC ELECTRIC ACCOUNTS 52.05 LINN COUNTY REC ELECTRIC ACCOUNTS 92.47 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE IND SM WLDNG MIX 02 86.19 MID-AMERICAN ENERGY NATURAL GAS 12.53 MID-AMERICAN ENERGY NATURAL GAS 12.97 MID-AMERICAN ENERGY NATURAL GAS 19.98 MORGAN, RANDY GOUNDS MAINT FOR GARDENS 400 MUNICIPAL SUPPLY CURB BOX AND LID, ROD W/COT PN 210 NET-SMART INC SECRURITY MANT. 15 NORTH LIBERTY LEADER 07/01/16 TO 07/28/16 686.37 QC ANALYTICAL SERVICES WW CONFERENCE BRIAN AND BRETT 250 RATHJE CONSTRUCTION CO PAY ESTIMATE#21 203,306.77 RSM US PRODUCT SALES LLC NEW PORT SWITCH &WARRANTY 3,893.00 RSM US PRODUCT SALES LLC PROFESSIONAL SERVICES 228 SANDRA SLAYMAKER MILEAGE REIMBURSEMENT 24.03 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 776.2 SULZCO, LLC PAY EST. #5 21,015.22 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33 US CELLULAR CELL PHONES 474.28 US FOODS CONCESSION STAND ITEMS 29.96 VISA HILLS BANK CREDIT CARDS 232.06 VISA HILLS BANK CREDIT CARDS 296.8 VISA HILLS BANK CREDIT CARDS 23.14 VISA HILLS BANK CREDIT CARDS 347.23 WALKER WELDING MINI EXCAVATOR REPAIR 1,465.31 WELLMARK MEDICAL INSURANCE 6,822.59 **** PAID TOTAL***** **** SCHED TOTAL***** 309,437.48 ***** REPORTTOTAL***** 309,437.48 0.01 GENERAL 37000,00 110 ROAD USE TAX 540.31 112 EMPLOYEE BENEFITS 2729.04 200 DEBT SERVICES 795.52 303 CAP IRELAND AVE RELOC PRJ 217801.77 307 CAP PARK RD PAVING PROJ 3570 310 CAP PARKS TRAILS PROJECT 3258.75 312 ROBERTS FERRY CAP PROJECT 1488.75 600 WATER 7794.85 610 SEWER 11181.46 612 OLD TOWN I&I PRJ/SEWER 23276.47 2. Consideration of Pay Estimate 46 —SulzCo, LLC—Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 3. Consideration of Change 41 —Metro Pavers, Inc. —Motion to Approve by Upton. Second by Havens. All ayes, motion carried. 4. Discussion and Consideration of Purchase of Equipment for Public Works Department and Council Action as Needed Motion to approve the purchase of equipment for Public Works Department by Kahler. Second by Bartels. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—REAP Grant for the CCA STEM Trail submitted yesterday. 2. City Council Reports - None 3. Director of Public Work's Report—Showed the banners &banner enhancers for the new light poles. 4. Building Official Report—Spoke about P&Z will be approving the final draft of the business list table. 5. City Engineer's Report—Advised if DOT approves the stop lights then the city will be responsible to maintain the lights and will need a boom truck. 6. City Attorney's Report—nothing to report 7. City Administrator's Report—REAP Grant submitted successfully. Alliant Energy needs to come swap out the meter for the solar panels. Splash Pad at Adventureland and the surface they use has had no incidents. The surface will be painted on and will be good for seven years. N. Adiournment Motion to adjourn by Upton. Second by Havens. All ayes, meeting adjourned at 7:33 PM August 16, 2016 Ashley Platz, Deputy City Clerk