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Home My Public Portal About04-09-2020 • THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, APRIL 9, 2020 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 9, 2020, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER Member Palmer called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Emily Palmer and Matt Evans. Absent was Vicki Robinson. Also in attendance were Kim Vessels,Assistant City Attorney; Monica Burns, Deputy City Clerk; Denise Retz, Park Superintendent; and, Media. Mr. Evans moved to allow Member Palmer to sign relevant agenda items that are only signed by Board President Robinson, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of March 19, 2020, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT • Mr. Evans moved to approve the Claims for Payment for March 27, 2020 in the amount of One Hundred Two Thousand Six Hundred Six Dollars and fifty nine cents ($102,606.59), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve the Claims for Payment for April 3, 2020 in the amount of Sixty Seven Thousand Three Hundred Two Dollars and eighty four cents ($67,302.84), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve the Claims for Payment for April 10, 2020 in the amount of One Hundred Eighteen Thousand One Hundred Fifty Nine Dollars and four cents.($118,159.04), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Board of Works Minutes April 9,2020 PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the a Special Payroll Claims for Payment for March 27,2020 in the amount of Fifty One Thousand One Hundred Dollars and no cents ($51,100.00)for Firefighter clothing, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve Payroll Claims for Payment for March 27, 2020 in the amount of Seven Hundred Eighty Thousand Five Hundred Five Dollars and ninety five cents ($780,505.95), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve Payroll Claims for Payment for April 10, 2020 in the amount of Seven Hundred Four Thousand Two Hundred Sixty One Dollars and sixty eight cents ($704,261.68), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION Mr. Evans moved to approve a special Payroll Claims for Payment for Pension for March 27, 2020 in the amount of One Thousand Five Hundred Seventy Three Dollars and thirty cents ($1,573.30)for a deceased retiree, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve Payroll Claims for Payment for Pension for March 31, 2020 in the amount of Two Hundred Eighty Thousand Five Hundred Ninety Nine Dollars and eighteen cents ($280,599.18), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve a special Payroll Claims for Payment for Pension for April 3, 2020 in the amount of Eighty Two Dollars and thirty one cents ($82.31), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. REQUESTS -None BID OPENINGS -None BID AWARDS • SHADE CANOPY STRUCTURES AT JACK ELSTRO PLAZA Award the bid to Recreation Insites Not to exceed $39,820.00 The lowest bidder did not meet the specs required by the Parks and Purchasing Departments; which then deemed them to be a non-responsive bidder. Mr. Evans-moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. Board of Works Minutes April 9,2020 CONTRACTS • . CONTRACT NO. 46-2020—BAKER TILLY VIRCHOW KRAUSE, LLP They will provide professional advisory services for the Finance Department in connection with the comprehensive salary survey to complete a job classification and compensation study for the City. Not to exceed $43,810.00 and$2,160.00 for their out of pocket expenses. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 47-2020—BARNHIZER& ASSOCIATES,INC To provide services in connection with providing special precautionary cleaning and sanitizing services for the City Municipal Building. Janitorial cleaning and disinfectant rate of$31.00 per man hour with a$37.00 daily set up fee. Disinfectant fog application (minimum) $150.00. This price can increase based on square footage. Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carried. CHANGE ORDERS -None ADDENDUMS -None RESOLUTIONS -None PETITIONS • CURB CUT 1335 Clear Creek Lane Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. MISCELLANEOUS -None ADJOURNMENT After a motion was duly made, the meeting was adjourned. Board of Works Minutes • April 9, 2020 A-111 " 9 `swily Paltrier, Member ATTEST: 71/ 7/Lere--9 Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.