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Home My Public Portal AboutMinutes-4/19/2016 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: April 19, 2016—7:00 PM Web Page: www.tiffin-iowa.org Posted: April 15, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton Work Session —6:00 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session April 19, 2016 at 6:00 p.m. Mayor Pro-Tem Mike Ryan called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Mike Ryan. Absent: Mayor Steve Berner. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve Work Session Agenda by Kahler. Second by Bartels. All ayes, agenda approved. C. Discussion with Chris Hoffman—Moxie Solar—Solar Panels on City Hall Chris Hoffman, Moxie Solar Sales Rep, spoke about the solar panel project for City Hall, a power purchase agreement and spoke about the pros and cons of such agreement. City Hall roof will hold up to 22- 6.05kW panels. Spoke about the benefits and answered council's questions. D. Tour of Sprin2mier Library Motion to temporarily adjourn Work Session by Bartels. Second by Upton. All ayes, motion carried. Temporarily adjourned the meeting at 6:18 PM *Meeting temporarily adjourned to drive to Springmier Library for a tour and will resume meeting once on site* Motion to resume meeting by Bartels. Second by Upton. All ayes, meeting resumed at 6:22PM Motion to adjourn the work session by Havens. Second by Kahler All ayes, temporarily adjourned work session at 6:45 PM to travel back to City Hall Motion to resume work session by Bartels. Second by Upton All ayes, meeting resumed at 6:49 PM Motion to adjourn the work session by Havens. Second by Kahler. All ayes, temporarily adjourned work session at 6:45 PM to travel back to City Hall 1.`i1' u"miri(°i1 A� ( 1 ol",9� Motion to adjourn the work session by Bartels Second by Upton. All ayes, work session adjourned at 7:00 PM A. Regular Session—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on April 19, 2016 at 7:00 p.m. Mayor Pro-Tem Michael Ryan called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Mike Ryan. Absent: Mayor Steve Berner. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Building Official Brian Shay, Deputy City Clerk Ashley Platz, and other visitors. C. Agenda Additions/Agenda Approval Motion to approve council agenda by Kahler. Second by Upton. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Special City Council Minutes Motion to approve consent agenda which includes April 5"'City Council Minutes and April 12"'Goal Setting Session Minutes by Havens. Second by Bartels. All ayes, motion carried F. Mayoral Proclamation 1. G. Public Hearin 1. H. Ordinance Approval/Amendment 1. L Resolutions for Approval 1. Resolution 2016-026—Resolution Accepting Recommendations from the Iowa Department of Transportation for Speed Limit Changes on Highway 6 Motion to approve Resolution 2016-026 Resolution Accepting Recommendations from the Iowa Department of Transportation for Speed Limit Changes on Highway 6 by Kahler. Second by Havens. Roll Call: Havens, Bartels, Upton, Kahler, Ryan. All ayes, Resolution 2016-026 approved. J. Old Business 1. l i` ,, u``miri('i1 A� ( of J� K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Bartels. Second by Kahler. All ayes, motion carried. REPORT 4-22-15 CLAIMS INVOICE VENDOR DESCRIPTION ADVANCED ELECTRICAL SERVICES JASPER AVE PARKING LOT LIGHTS 19,600.00 ALLIANT ENERGY HWY 6 EAST-PARK SHED 2,651.14 ALLIANT ENERGY 99 BROWN ST-SEWER 2,853.39 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 792.6 CONSUMERS COOPERATIVE PREMIUM DIESEL-335 GAL 2,283.50 CRYSTAL CLEAR WATER CO SEWER TESTING SUPPLIES 65 DORSEY&WHITNEY LLP LEGAL SERVICES THRU 3-31-15 4,000.00 EFTPS FED/FICA TAX 2,955.54 HART FREDERICK CONSULTAN ENGINEERING FEES 59,666.25 HBK ENGINEERING,LLC ENGINEERING TIFFIN PARKS PLAN 11,900.00 HILLS BANK&TRUST-CC COPY PAPER,FILE FOLDERS,MISC 1,134.52 IOWA CITY READY MIX,INC 4000 PSI CONCRETE&HAULING 507.83 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA DEPT OF REVENUE W/H STATE TAXES 500 IOWA DEPT OF REVENUE W/H STATE TAX 476 IOWA INTERSTATE RAILROAD,LTD SIGNAL MAINTENANCE BIKE PATH 194.4 IPERS IPERS 448.39 IPERS IPERS 517.99 IPERS IPERS 1,311.43 IPERS IPERS 1,283.74 JOHNSON COUNTY REFUSE INC RECYLCING 4,167.00 JOHNSON COUNTY SHERIFF APRIL 2015 POLICE PROTECTION 5,661.50 LINN COUNTY REC ELECTRIC ACCOUNTS 542.35 LYNCH,MICHAEL&RAMER LEGAL FEES-VILLAGES 2,373.50 MASTER BUILT CONCRETE STREET,CURB,APPROACH REPAIR 8,629.00 MCGLADREY MONTHLY SERVICE CHARGE 1,203.00 MCGLADREY COUNCIL MEETING PRESENTATION 137 MERRY MAIDS BIWEEKLY CLEANING-1ST VISIT 185 OEHL PLUMBING&HEATING REPAIR OF BOILER-210 GRANT ST 701.52 OFFICE EXPRESS PAPER&COPY HOLDER CLIP 67.35 RELIANCE TITLE SERVICES 2803 HWY 6-POST CLOSING ABSTRC 150 RIVER PRODUCTS ROADSTONE,CLEAN BALLAST STONE 5,683.34 SOLON STATE BANK F350 REVENUE LOAN 795.52 STEVE'S ELECTRIC INV14461-SOUTH LTS CONCESSION 1,450.56 THE DEPOT TIFFIN LP EXCHANGE 19.99 TITAN MACHINERY EQUIPMENT PURCHASE&REPAIRS 54.39 US CELLULAR STREETS-CELL PHONE 205.28 WELLMARK MEDICAL INSURANCE 2,866.47 WELLMARK HEALTH INSURANC 359.34 WELLMARK HEALTH INSURANC 359.34 TOTAL ACCOUNTS PAYABLE 7,245.39 PAYROLL CHECKS 8,238.99 ****PAID TOTAL***** 15,484.38 ****SCHED TOTAL***** 141,797.43 *****REPORTTOTAL***** 157,281.81 2. Consideration of Pay Estimate 91 —Metro Pavers, Inc—Motion to Approve by Bartels. Second by Upton. All ayes, motion carried. 3. Discussion and Consideration of Special Events Permit for Bella Sala and Council Action as Needed Motion to approve Bella Sala's Special Event Permit by Bartels. Second by Kahler. All ayes, motion carried. 4. Discussion and Consideration of Purchase of New Mower for Parks Department and Council Action as Needed Motion to approve the purchase of a New Mower ZD1211L-72 from Gary's Tractor for the Parks Department by Kahler. Second by Upton. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—Absent 2. City Council Reports—Nothing. 3. Director of Public Work's Report—Redbird Run has a sink hole and needs to repair due to the poor street construction. 4. Building Official Report—Absent 5. City Engineer's Report—Randy with Hart-Frederick Consultants,presented 2 maps of the proposed Waste Water Treatment Plant expansion design and grading plans. Bid date for Phase 1 will be in June. Phase 1 should be done by June 2017 and phase 2 should be awarded prior to completion of Phase 1. Jay Anderson—Gave update on current project on Roberts Ferry. Light Poles have been delivered at Willow Ridge. 6. City Attorney's Report—RISE Grant and an agreement with High Development. Roberts Ferry Road easement acquisitions process will begin shortly. 7. City Administrator's Report—Clear Creek Water Shed meeting will be at City Hall at 5:00pm. Open Burning April 16-17, 23-24, April 30-May 1, and May 7-8. N. Adiournment Motion to adjourn by Kahler. Second by Upton. All ayes, meeting adjourned at 7:47 PM April 19, 2016 Ashley Platz, Deputy Clerk CIT'v Cmif,iG'L .4y"( of i9G.