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Home My Public Portal AboutMinutes-4/5/2016 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: April 5, 2016—7:00 PM Web Page: www.tiffin-iowa.org Posted: April 1, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton Call to Order—6:15 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session April 5, 2016 at 6:22 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton(arrived 6:26 pm), Jim Bartels, Al Havens, Jo Kahler. Absent: Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Building Official Brian Shay, Deputy City Clerk Ashley Platz, Planning & Zoning Members Barbara Van Gorp, Stefanie Jiras, and Luther Parker, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Kahler. Second by Bartels. All ayes, agenda stands approved. C. Discussion with Planning & Zoning of Overhaul of Tiffin Zoning Code Brian Shay presents examples of updating the current Commercial Zoning Districts. Luther Parker, Barbara Van Gorp, and Stefanie Jiras spoke about the background of their work on updating this list. Brian Shay and P&Z Commission will continue to work on redesigning the Zoning Ordinance. D. Discussion of City Mowed Land Doug Boldt displayed the aerial photo of the City of Tiffin and the City owned land. Spoke about the land that is currently being mowed. Advised that currently a lot of non-owned property is being mowed. E. Adiournment Motion to adjourn by Upton Second by Havens. All ayes, motion carried. Meeting adjourned at 7:02 1:`i1' u"miri(°i1 A� ( 1 of'(n Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session April 5, 2016 at 7:03 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Absent: Mike Ryan.. Also present: City Administrator/Clerk Doug Boldt, City Attorney Raiber, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz, Building Official Brian Shay, and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Kahler. All ayes, agenda stands approved. D. Communications and Reports: 1. Unscheduled-None 2. Johnson County Sheriff's Department—Crisis Intervention Training Program Presentation Brian Adolph- Johnson County Sheriff Dept.-Presents a Crisis Intervention Training Program. If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve the consent agenda which includes City Council Minutes by Havens. Second by Kahler. All ayes, consent agenda approved. F. Mayoral Proclamation 1. Child Abuse Awareness Month- Kites for Kids April 16"'at Tiffin City Park G. Public Hearin 1. Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Tiffin Parks and Recreation Improvement Plan—Phase I Project a. Close Public Hearing and Proceed to I-1 & I-2 Motion to open Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Tiffin Parks and Recreation Improvement Plan—Phase 1 Project by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Kahler. Open at 7:42 PM Discussion:Nothing received at City Hall and no public present to speak. Motion to close Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Tiffin Parks and Recreation Improvement Plan—Phase 1 Project by Upton. Second by Kahler. Roll Call to Close: Upton, Bartels, Havens, Kahler. Closed at 7:43 PM All ayes, motion carried. H. Ordinance Approval/Amendment 1. Ordinance No. 2016-381 —Ordinance Declining the Johnson County, Iowa Minimum Wage Ordinance and Establishing a City of Tiffin Minimum Wage a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2016-381 —Ordinance Declining the Johnson County, Iowa Minimum Wage Ordinance and Establishing a City of Tiffin Minimum Wage by Upton. Second by Bartels. Roll Call: Ayes: Bartels, Havens, Upton.Nays: Kahler. Motion to approve third reading of Ordinance 2016-381. 2. Ordinance No. 2016-383 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto by Adding `Athletic Training Facility' to the Permitted Principal Uses and Structures of the M-1 (Light Industrial) and M-2 (Heavy Industrial) Zoning Districts a. Motion to Approve Second Reading b. Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 c. Motion to Approve Third Reading Motion to approve Ordinance No. 2016-383 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto by Adding `Athletic Training Facility' to the Permitted Principal Uses and Structures of the M-1 (Light Industrial) and M-2 (Heavy Industrial) Zoning Districts by Havens. Second by Upton. Roll Call: Bartels, Havens, Kahler, Upton. All ayes, motion to approve second reading of Ordinance 2016-383. Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 by Havens. Second by Kahler. Unanimous Aye vote. Motion carried. Motion to approve No. 2016-383 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto by Adding `Athletic Training Facility' to the Permitted Principal Uses and Structures of the M-1 (Light Industrial) and M-2 (Heavy Industrial) Zoning Districts by Havens. Second by Kahler. Roll Call: Bartels, Havens, Kahler, Upton. All ayes, motion to approve third reading of Ordinance 2016-383. 3. Ordinance No. 2016-384—Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2016-384—Ordinance Amending the Tiffin Zoning Ordinance No. 2007- 287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition by Upton. Second by Bartels. Roll Call: Bartels, Havens, Kahler, Upton. All ayes, motion to approve second reading of Ordinance 2016-384. 4. Ordinance No. 2016-385 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2016-385 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007- 287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space by Upton. Second by Bartels. Roll Call: Bartels, Havens, Kahler, Upton. All ayes, motion to approve second reading of Ordinance 2016-385. L Resolutions for Approval 1. Resolution 2016-023 —Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the Tiffin Parks and Recreation Improvement Plan—Phase I Project Rob Decker- HBK Engineers- spoke about the bid and which contractors came in the lowest and discussed the projected timeline. Also spoke about specific parks and features. Motion to approve Resolution 2016-023 —Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the Tiffin Parks and Recreation Improvement Plan—Phase I Project by Havens. Second by Upton. Roll Call: Kahler, Upton, Bartels, Havens. All ayes, Resolution 2016-023passed. 2. Resolution 2016-024—Resolution to Award Bid for the Tiffin Parks and Recreation Improvement Plan—Phase 1 Project Motion to approve Resolution 2016-024—Resolution to Award Bid to Woodruff Construction for the Tiffin Parks and Recreation Improvement Plan—Phase 1 Project by Kahler. Second by Bartels. Roll Call: Kahler, Upton, Bartels, Havens. All ayes, Resolution 2016-024 passed. 3. Resolution 2016-025 —Resolution Setting the Date for Public Hearing Regarding an Application for a Clean Water State Revolving Fund Loan in and for the City of Tiffin Motion to approve Resolution 2016-025 —Resolution Setting May 17,°2016 for Public Hearing Regarding an Application for a Clean Water State Revolving Fund Loan in and for the City of Tiffin by Havens. Second by Kahler. Roll Call: Kahler, Upton, Bartels, Havens. All ayes, Resolution 2016-025 passed. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Kahler. Second by Havens. All ayes, motion carried. CLAIMS REPORT 4-05-16 VENDOR INVOICE DESCRIPTION AMOUNT ALL FLAGS MEMORIAL REPLACEMENT FLAG 149.61 AW WELTAMBRISCO INSURANCE 50,750.00 BANYAN DATA SYSTEMS SEWER-UBSUPPORT 795 CALLAHAN MUNICIPAL CONSULTANTS ICMA WEBSITE ADVERTISING A/C 445.5 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS 6,250.00 PAULINE COLLINS REFUND FROM CITY HALL RENTAL 50 CONSUMERS COOPERATIVE PERM DIESEL-STREETS 87.5 CONSUMERS COOPERATIVE STREETS-PREM DIESEL 51 CONSUMERS COOPERATIVE PARKS-GRASS SEED-SUNNY MIX 144 FASTENAL COMPANY MISC NUTS&BOLTS 184.35 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 9,915.41 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 530.2 IPERS IPERS 448.39 IPERS IPERS 517.99 JAY-PLATZ,ASHLEY MARCH MILEAGE REIMB 32.65 JOHNSON COUNTY RECORDER RECORDING FEES 262 LENOCH&CILEK ACE-IOWA CITY SHOP-MISC OFFICE EQUIP 88.14 LYNCH,MICHAEL&RAIBER TIFFIN HEIGHTS LEGAL FEES 2,931.50 MATH ESON-LINWELD MONTHLY WELDING RENTALS 69.45 MID-AMERICAN ENERGY NATURALGAS 668.33 MORGANS SERVICE LIGHTS,ALARM,BELT,ETC 264.72 NORTH LIBERTY LEADER LEGAL PUBLISHING 506.4 PITNEY BOWES PURCHASE POWER POSTAGE METER 504.76 SERVPRO RENTAL HOUSE-BOILER MALFCTN 1,104.53 SHAULL,AMY MILEAGE REIMBURSEMENT 55.31 SHAY,BRIAN BUILDING OFFICIAL DUTIES 10,386.72 SHERWIN WILLIAMS HIGH SERVICE PUMP RUST-WATER P 139.9 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHON E/INTERNET 495.86 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,166.66 WALKER WELDING PARK-SHELTER EQUIPMENT 440.32 ****PAID TOTAL***** ****SCHED TOTAL***** 98,521.37 *****REPORT TOTAL***** 98,521.37 2. Consideration of Hiring a Summer Help Employee for 2016 within Public Works Department— Motion to Approve by Upton. Second by Kahler. All ayes, motion carried. 3. Discussion and Consideration of Agreement with Johnson County for Law Enforcement Protection and Council Action as Needed Motion to approve the Johnson County Agreement for Law Enforcement&Protection by Havens. Second by Kahler. All ayes, motion carried. 4. Discussion and Consideration of Consolidating Bank Accounts and Council Action as Needed Motion to approve Consolidating Bank Accounts by Kahler. Second by Bartels. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—Nothing. 2. City Council Reports—Addressing a complaint about Willow Ridge Construction start time. 3. Director of Public Work's Report- Absent 4. Building Official Report—Building season underway any issues call him to get things corrected. 5. City Engineer's Report—Rathj e Construction is one or two weeks out, being held up in Marion. Pay Estimate coming next meeting. Submitted concept statement for Roberts Ferry Rd. Spoke about traffic studies for Ireland Ave. 6. City Attorney's Report—Nothing. 7. City Administrator's Report—Spoke about Color Run coming up soon. Spoke with Moxie Solar about potential benefits and looking into more options. Goal Setting Session at 5:00pm Tuesday Aprill2th. May 3rd will be a Library Tour for an early work session. Leaf burning Open burning April 16-17th through May 7-8d'for Saturday and Sunday daylight hours. Doug is looking into the potential of having a Hazardous Materials Mobile Unit for the City Wide Clean Up day. Bids in today for the new lawn mower for Parks and will be on the next agenda. N. Adiournment Motion to adjourn by Bartels. Second by Kahler. All ayes, meeting adjourned at 8:58PM April 5, 2016 Ashley Platz, Deputy Clerk