HomeMy Public PortalAbout04-30-2020 THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND,INDIANA,
APRIL 30,2020
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday,April 30, 2020, in the Council Chambers at the Municipal Building, 50 North 5th Street,
Richmond, Indiana.
CALL TO ORDER
President Robinson called the meeting to order and the following business was conducted:
ROLL CALL
Board members present were: Vicki Robinson, Emily Palmer and Matt Evans.
Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk;
Kara Messler, Purchasing; Greg Stiens, Director of Public Works and Engineering; Derek Hill,
Director of Code Enforcement; and, Media.
APPROVAL OF MINUTES
Ms.Palmer moved to approve the minutes of April 16,2020, supported by Mr. Evans.Upon a vote
viva voce, the motion carried.
Ms.Palmer moved to approve the minutes of April 23,2020, supported by Mr.Evans.Upon a vote
viva voce,the motion carried.
CLAIMS FOR PAYMENT
Mr. Evans moved to approve the Claims for Payment for May 1, 2020 in the amount of Seventy
Nine Thousand Four Hundred Sixteen Dollars and nine cents ($79,416.09), supported by Ms.
Palmer. Upon a vote viva voce,the motion carried.
PAYROLL CLAIMS FOR PAYMENT
Mr. Evans moved to approve the Payroll Claims for Payment for April 24, 2020 in the amount of Eight
Hundred Eighteen Thousand Seven Hundred Twenty One Dollars and ninety nine cents ($818,721.99),
supported by Ms. Palmer. Upon a vote viva voce, the motion carried.
PAYROLL CLAIMS FOR PAYMENT FOR PENSION -None
REQUESTS -None
BID OPENINGS
Board of Works Minutes
April 30,2020
• BID RECEIVED CLARIFICATION
Ms. Palmer moved to confirm that the bid opened on April 16, 2020 for Aggregate Concrete was
actually Irving Materials, Inc. (IMI), supported by Mr. Evans. Upon a vote viva voce, the motion.
carried.
BID AWARDS
• AGGREGATE BITUMINOUS MATIERIALS
The award is as follows: •
Concrete, concrete with fiber reinforcement—IMI - Richmond, IN
Flowable Fill—Ernst Enterprises
Stone—Barrett Paving
Gravel—IMI—Cambridge City, IN
Washed Gravel and Sand -US Aggregates
Cold Mix,Base & Surface Asphalt—Milestone—Fixed Pricing
This bid award will be in effect from May 1,2020 through April 30, 2021
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion
carried.
CONTRACTS
• CONTRACT NO. 53-2020 (A249-20-LG200010) —INDOT — LOCAL ROADS AND
BRIDGES MATCHING GRANT AGREEMENT
The State is to award a grant of$577,763.25 representing 50% of the eligible cost for the
Community Crossing Project that is for milling and paving of several streets.
Ms.Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion
carried.
CHANGE ORDERS
• CHANGE ORDER NO. 1 TO CONTRACT NO. 35-2020—CULY CONTRACTORS
This change order is for removal of asbestos for demolition of the house at 112 North 18t
Street.
Not to exceed $7,506.81
Mr.Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion
carried.
Board of Works Minutes
April 30,2020
ADDENDUMS -None
RESOLUTIONS -None
PETITIONS—None
MISCELLANEOUS—None
ADJOURNMENT
After a motion was duly made, the meeting was adjourned.
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Vicki Robinson, President
ATTEST: 71/ 7,6 �
Monica Burns, Deputy City Clerk
A recording of this meeting is on file in the Office of the City Clerk.