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Home My Public Portal About2015-51 Selecting BIS Digital Inc for the purchase and installation of the audio visual equipment upgrade for channel 77 studioRESOLUTION NO. 2015 -51 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING BIS DIGITAL, INC. FOR THE PURCHASE AND INSTALLATION OF THE AUDIO VISUAL EQUIPMENT UPGRADE FOR THE CHANNEL 77 STUDIO AND VILLAGE COUNCIL CHAMBER; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN E}H CTIVE DATE. WHEREAS,the Village of Key Biscayne, Florida (the "Village") recently sought proposals for the purchase and installation of an audio/video equipment upgrade (the "Equipment") for the Channel 77 Studio and Village Council Chamber; and WHEREAS, after review and consideration of the proposals submitted, the Village staff recommended that the Village Council select BIS Digital, Inc. (the "BIS") for the purchase and installation of the Equipment as they were the lowest responsive responsible bidder; and WHEREAS, the Village Council desires to select BIS for the purchase and installation of the Equipment, and authorizes the Village Manager to execute a purchase order with BIS, consistent with the proposal attached hereto as Exhibit "A;" and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOW, 1HEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. Each of the above stated recitals are hereby adopted, confirmed and incorporated herein. Section 2. BIS Selected, The Village Council hereby selects BIS for the purchase and installation of the Equipment in an amount not to exceed $141,272.60 as further provided in the proposal attached hereto as Exhibit "A." Section 3. Village Manager Authorized. The Village Manager is hereby authorized to execute a purchase order with BIS for the purchase and installation of the Equipment in an amount not to exceed $141,272.60 consistent with the proposal attached hereto as Exhibit "A." Section 4. Effective Date. This Resolution shall be effective immediately upon adoption. PASSED AND ADOPTED this 1st day of December , 2015. MALc y/R NA LINIYSAY CuN HITA H. ALVAREZ, MMC, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY VILLAGE ATTORNEY to Rota Ex'Hiblt A BIS Digital 121EIIII® Integrating Excellence TM Business Information Systems, Inc 1350 NE 56" Street, Suite 300 • Ft. Lauderdale, FL 33334 Phone: (800) 834-7674 • Fax: (877) 858-5611 Village of Key Biscayne, Fl. - Council Chambers Digital AV Integration, Room Control, Broadcast & Control Room Solutions Date Quote Number Sales Consultant Primary Contact Billing Address Thursday, November 19, 2015 Q-8009384-11.19.2015 Village of Key Biscayne, FI. - Council Chambers Digital AV Integration, Room Control, Broadcast & Control Room Solutions Bradley Uthe (800) 834-7674 / bradley.uthe@bisdigital.com Michael Fleming, Information Technology 88 W. Mcintyre Street Key Biscayne, FI 33149 (305) 365-8912 / (786) 385-7661 (Fax) mfleming@keybiscayne.fl.gov (Email) Village of Key Biscayne (FL) / A-1006910 88 W. Mcintyre Street Key Biscayne, FI 33149 Shipping Address Users To Train Wiring Required Yes Installation Notes Item Code Qty Unit Price Total Price Biamp Professional Digital PA Mixer AVB Capable w/12 inputs & 8ch USB out BIS-MX- AVB-USB8 2 $3,700.00 $7,400.00 Biamp 5 -port AVB Network Switch BIS-MX- AVB-5NS 1 $499.99 $499.99 Biamp 4ch Output AVB Expander BIS-AVB- OUT4 1 $1,400.00 $1,400.00 Biamp Multi -Channel Audio Amplifier (50W) BIS-PA- MCA050 2 $1,875.00 $3,750.00 Biamp Surface Mount Control (For Professional Digital PA Mixer Only) BIS-MX- SM1 1 $628.00 $628.00 Biamp PoE+ Injector (For BIS-MX-AVB- 24NS Only) BIS-MX- AVB-PoE 2 $149.99 $299.98 1350 NE 56th Street -Suite 300 • Fort Lauderdale, FL 33434 • Fax: (877) 858-5611 BIS Digital Integrating Excellence TM 120 m Business Information Systems, Inc 1350 NE 56th Street, Suite 300 • Ft. Lauderdale, FL 33334 Phone: (800) 834-7674 • Fax: (877) 858-5611 Icron - USB over Cat5 Range Extender (For Pro PA Mixer w/USB only) BIS- USB/CATS 1 $630.00 $630.00 Biamp 50W transformer for 25/70/IOOV systems (For BIS-PA-MCA050) BIS- MCA050-70 2 $69.00 $138.00 Audio Technica 21" Gooseneck Microphone w/Mute Switch and Light w/ 120 degree cardiod mic element - 9 Dias members BIS-M- GNMS-21 9 $429.00 $3,861.00 Audio Technia Microphone Shock Mount Plate w/XLRF Connector -9 Dias members BIS-MS- 338646 9 $99.00 $891.00 Auido Technica Unipoint Gooseneck Microphone (Long) - One Dias member BIS-M- U55857quL 1 $450.00 $450.00 BIS Digital Gooseneck Microphone Quickmount Stand w/ Mute Switch - one Dias member BIS-MS- GNM 1 $110.00 $110.00 Audio Technica UHF Wireless System with Gooseneck Microphone - For Podium BIS-M- W66GM 2 $854.00 $1,708.00 Audio Technica UniPoint Microphone Shock Mount - for podium wireless mics BIS-MS- 338662 2 $90.00 $180.00 Audio Technica UHF Wireless Mic System 2120 - Hand -Held for Gallery BIS-M- W662120 2 $799.00 $1,598.00 Joining Hardware for Wireless Mic System BIS-MK- 118630 2 $32.00 $64.00 Atlas Handheld Microphone Desk Stand - For Gallery BIS-MS- HHD 2 $49.99 $99.98 Atlas Fap42T - 4" Non -Tile Ceiling Speakers - White (Pair) - For Dias Speakers (6) - Control Room - Back Room BIS-SP- CNT4 4 $300.00 $1,200.00 Atlas FAP82T - 8" Non -Tile Ceiling Speakers - White (Pair) _For Gallery & Hallway speakers BIS-SP- CNT2 5 $450.00 $2,250.00 JBL 25 AV - 5.25" 100W Indoor/Outdoor Wall Mount Speaker (White) - Outside front door BIS-SPRK- WM-5.25W 1 $292.00 $292.00 Atlas 8" Drop Tile Ceiling Speakers - White (Pair) - For Restrooms BIS-SP-DTC 1 $250.00 $250.00 1350 NE 56`h Street -Suite 300 • Fort Lauderdale, FL 33434 Fax: (877) 858 5611 BIS Digital Integrating Excellence TM mon Business Information Systems, Inc 1350 NE 569^ Street, Suite 300 • Ft. Lauderdale, FL 33334 Phone: (800) 834-7674 • Fax: (877) 858-5611 BIS Digital Enterprise Room Control Manager Placed on BIS provided PC server BIS-HCMK 1 $8,400.00 $8,400.00 BIS Digital Enterprise Room Control Manager Web Panels Add on 10 Panels each set BIS-HCM- WP 2 $1,800.00 $3,600.00 BIS Digital Enterprise Room Control Manager Programming (1 day) BIS-HCM- PGM 4 $1,750.00 $7,000.00 Audio/Video PC / Server for BIS Digital Enterprise Room Control Manager & DCR2 Recording software BIS-COM- WIN7 I $1,500.00 $1,500.00 Apple iPad Air 2 (16GB) BIS-iPad- Air2 I $599.00 $599.00 iPad Connection Kit (HDMI) BIS-iPCK- HDMI 1 $115.00 $115.00 iPad Security Mount (Black) BIS-iPad- SMNT-B I $119.00 $119.00 Sony - HD/SD-SDI PTZ Camera — BRCZ700 BIS-CBL- CON 4 $6,600.00 $26,400.00 DataVideo Broadcast Switcher (HD/SD-SDI) BIS-SW-BS- HDSDI 1 $7,500.00 $7,500.00 DataVideo Character Generator (HD/SD-SDI) BIS-CH- GEN-HDSDI I $5,900.00 $5,900.00 Atlona HDMI over Cat5 Distribution Amp (1 in/4out) BIS-HDMI- CAT I /4 2 $1,199.00 $2,398.00 Atlona HDMI over Cat5 Distribution Amp (1 in/8out) BIS-HDMI- CAT I /8 1 $1,999.00 $1,999.00 NEC 7200 -lumen Advanced Professional Installation Projector BIS-PRJ- 7200M 2 $5,699.00 $11,398.00 NEC Projector Mount BIS-PRJ-7200 BIS-PRJ- 7200M 2 $349.00 $698.00 Vutec 123" HD 16:9 format — Fixed Bright white screen — 65" x 112" size — viewing 60" x 107" BIS-CBL- CON 2 $1,083.00 $2,166.00 Non -Commercial Grade LED Monitor Series 2 (48") with Stand for Control Room BIS-NCG- LED48-S2 1 $1,199.99 $1,199.99 Non -Commercial Grade LED Monitor Series 2 (55") for Hallway BIS-NCG- LED55-S2 I $1,999.99 $1,999.99 Flat Screen Tilting Wall Mount (37-90") see standard rigging practices for 55" TV BIS-TVM- T37/90 I $349.00 $349.00 1350 NE 56th Street 'Suite 300 • Fort Lauderdale, FL 33434 • Fax: (877) 858-5611 BIS Digital Integrating Excellence TM Business Information Systems, Inc 1350 NE 56th Street, Suite 300 • Ft. Lauderdale, FL 33334 Phone: (800) 834-7674 • Fax: (877) 858-5611 Global Cache Control System Protocol Converter for 2 non-commercial grade LED monitors BIS-N-HA 2 $495.00 $990.00 Presentation System Podium 432 (32" Wide) * Requires Customer Signoff Prior to Ordering see specs. Sheet BIS-PS-P432 1 $3,360.00 $3,360.00 Atlona HDBaseT Input Switcher (For BIS- DPSS-824 Only) — I podium & 5 Dias BIS-SW- HBT-824 6 $499.99 $2,999.94 Atlona Digital Presentation Scaler/Switcher (8 in / 2 out) 1 Podium — 2 control room BIS-DPSS- 824 3 $3,200.00 $9,600.00 Atlona - Receiver for BIS-HDMI-CATI/x — for viewing screens BIS-HDMI- CATRX 1 1 $205.00 $2,255.00 Sony Commercial Grade Blu-Ray BIS-Blu- Ray -C 1 $560.00 $560.00 Atlas Power Supply & Conditioner w/RFI & EMI Filtering BIS-PWR- CON 1 $475.00 $475.00 HDMI Cables (3ft.) BIS-HDMI- 3FT 27 $7.99 $215.73 Belden HD -SDI Cable (1000ft) BIS-HDSDI- CX 1 $1,200.00 $1,200.00 West Penn CAT6 Cable (Plenum) - 1,000ft Roll BIS-W- CAT6 4 $499.00 $1,996.00 West Penn Microphone Wire (Plenum) - 1,000ft Roll BIS-W-MP 2 $390.00 $780.00 West Penn Speaker Wire (Plenum) - 1,000ft Roll BIS-W-SP 4 $450.00 $1,800.00 Misc hardware , Cables and Connectors BIS-CBL- CON 1 $3,000.00 $3,000.00 BIS Digital Customized On -site Setup, Installation and Training SIT 1 $12,900.00 $12,900.00 Discount For Village of Key Biscayne DISC 1 ($21,400.00) ($21,400.00) BIS Digital Annual DCR On -Site Service & Support (Contract to be issued upon installation) NMNT- DCR 1 $9,500.00 $9,500.00 Sales Tax Rate Total (Excluding Sales Tax) $141,272.60 1350 NE 56th Street `Suite 300 • Fort Lauderdale, FL 33434 • Fax: (877) 858-5611 BIS Digital Ohm® Integrating Excellence TM Business Information Systems, Inc 1350 NE 56'^ Street, Suite 300 • Ft. Lauderdale, FL 33334 Phone: (800) 834-7674 • Far (877) 858-5611 All specifications are subject to change without notice. All computers sourced from third parties must first be approved by BIS Digital prior to purchase. Village of Key Biscayne will provide Microsoft Surface PCs for the BIS Enterprise Room Control touchscreen and the ability to present from the Dias. The Dias is wired at 6 locations for HD monitors to purchase and install at a later date. This would be able to view all the presentation technology in the room. Two NEC 7200 lumen projectors are to be mounted within the room with two Vutec 123" HD 16;9 format Bright White Fixed Screens mounted directly to the right / left walls. Equipment Supply BIS Digital will furnish the equipment as specified herein. Revisions to this contract are made by approved written "Change Order". BIS reserves the right to bill for equipment as stored materials when delivery or installation is not possible. There are no additional implied or expressed operations of the system other than stated within. Electrical Installation The customer provided electrical contractor will install all AC power, relay switches & conduit as required for the proposed systems. If required, the customer provided electrician will be responsible for providing and hanging all rigid electrical junction boxes, conduit and installing same. BIS Digital has recommended and asked for Dedicated Electrical Power to be installed at 'the head -end, controlled end -user equipment or at the same location of final control(s). Dedicated Power shall be the responsibility of the end -user and any external noise or factors creating noise within the systems not exposed by installed electronic equipment shall not be BIS Digital, Inc. responsibility and shall not be reason for any hold -backs whatsoever by any party. Equipment Installation and Head End Connections BIS Technicians will install all specified equipment and make all final circuit terminations in the head -end equipment racks. The customer will provide all custom carpentry or custom room preparations as required prior to the installation. The customer will provide scaffold or high reach for all installation work in ceilings over fourteen feet. All network connection(s) are to be provided by the customer. Any changes, alterations or deviations from the Equipment and installation obligations specified herein involving extra cost for labor or material will be executed only on written orders for the same. The cost of any added labor or material will become an extra charge over and above the total specified on the Agreement. 1350 NE 56n' Street -Suite 300 • Fort Lauderdale, FL 33434 • Fax: (877) 858-5611 BIS Digital Integrating Excellence TM Business Information Systems, Inc 1350 NE 56. Street, Suite 300 • Ft. Lauderdale, FL 33334 Phone: (800) 834-7674. Fax: (877) 858-5611 C10111® Order Summa Date Thursday, November 19, 2015 Quote Number Q-8009384-11.19.2015 Account Name Village of Key Biscayne (FL) Total (Excluding Sales Tax) $141,272.60 Terms and Conditions Effective Period This proposal is a firm offer for 30 days from quote date Thursday, November 19, 2015. Tax Status Sales tax will be added to invoice unless Tax Exempt Form is on file with BIS Digital. Payment Terms Deposit: All orders above $5,000 require a 50% deposit. Once the order and deposit is confirmed {received} by BIS Digital, scheduling of the installation / and shipment of goods will occur. Balance: The remaining balance is to be paid on the completion of the installation. {delivery of goods at customer site} Restocking Fee 20% restocking fee will be charged for all cancelled orders Site Preparation Customer is required to supply all conduit and cable pulls not listed on this quote. Customer will be responsible for any additional wiring or installation supplies needed during installation. Training BIS Digital will provide full training of all system users per agreed training schedule. Limited Warranty All BIS supplied new systems (Hardware & Software) are covered for 90 days following date of installation/delivery. Warranty does not cover On -Site Technical Support, Shipping costs, or Software upgrades (See Software Assurance below). Software Assurance Annual DCR Software Assurance Subscription entitles user to all bug fixes and annual updates for DCR Software during the term at a cost of $350 per license/year. This signature and Purchase Order number states acceptance to the above price, terms and conditions, authorizing BIS Digital, Inc. to order, install and bill for the above equipment: * Accepted by: Name Title Signature Date * Accounts Payable Information * Required for order to he processed* A/P Contact: Name Email Address Is a Purchase Order required for processing'? Phone Number P.()# Fax N 1350 NE 56th Street "Suite 300 • Fort Lauderdale, FL 33434 • Fax: (877) 858-5611