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HomeMy Public PortalAbout12-11-2000 Regular Session . . . 1 MINUTES HlLLSBOROUGH TOWN BOARD Monday, December 11, 2000 7:30 PM, Town Barn The Hillsborough Town Board held a regular meeting on December 11, 2000 at 7:30 PM in the Hillsborough Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr., Commissioners Kenneth Chavious, Frances Dancy, Evelyn Lloyd, Mark Sheridan, and Brian Lowen. Staff present were Town Manager Eric Peterson, Finance Director Sherry Carter, Planning Director Margaret Hauth, Town Engineer Keel, Public Works Director Pete Champion, Management Intern Jim Klingler, and Town Attorney Robert E. Hornik, Jr. Mayor Horace H. Johnson, Sr. called the meeting to order at approximately 7:30 PM. 1. PUBLIC CHARGE Mayor Horace Johnson read the Public Charge. 2. REPORTS A. John Frank with Dixon Odom and Company Auditing Firm will present the Town's Annual Audit Mr. John Frank reported that the Town's internal controls are in good order. The General Fund Balance is up to 39.2% and the Water Fund Revenues decreased by $7,600. B. Jerry Passmore (Director, Orange County Department on Aging) and Florence Soltys (Chair, The Master Aging Plan Task Force) will present the Orange County Master Aging Plan to the Board Jerry Passmore and Florence Soltys discussed the Orange County Master Aging Plan stating that when the Charter for Older Americans was developed n 1976, it emphasized the basic human rights to which all seniors were entitled, including an adequate standard of living, suitable housing and access to effective social services. With the national, state, and local senior population increasing at a rate faster than the total population and the incoming Baby Boomer "age wave," these rights have become more important than ever before. The Orange County Master Aging Plan is based on that charter and serves as a proactive and comprehensive response to meet the needs of the aging population now and in the future. 3. ADDING ITEMS TO THE PRINTED AGENDA The Board added the endorsement of Commissioner Dancy to serve as the Town's delegate to TJCOG to the Consent Agenda. Town Manager Eric Peterson deleted Items 9.G and 9.H from the Printed Agenda. The Mayor asked staff to draft a letter to NCDOT requesting a traffic light at NC86 IUS70A. . . . 2 Manager Peterson added the Clean Water Management Trust Fund to the Agenda as Item 9.G. 4. AUDIENCE COMMENTS A. Matters on the printed agenda Dr..Addison asked to speak to Item 9.B. Vic Knight asked to speak to Item 9.B. Corey Winstead asked to speak to Item 9.E. B. Matters not on the printed agenda There were no audience comments. 5. APPROVAL OF THE MINUTES OF THE NOVEMBER 14,2000 REGULAR BOARD MEETING AND CLOSED SESSION, THE NOVEMBER 27, 2000 WORKSESSION AND CLOSED SESSION, AND THE NOVEMBER 28,2000 QUARTERLY JOINT PUBLIC HEARING WITH THE PLANNING BOARD Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board approved the Minutes of the November 14,2000 Regular Board Meeting and Closed Session, the November 27,2000 Board Work Session and Closed Session, and the November 28,2000 Quarterly Joint Public Hearing with the Planning Board as presented by a vote of 5-0. The motion was declared passed. 6. REPORT FROM THE TOWN MANAGER Town Manager Eric Peterson updated the Board on the status of the Fairview Park and River Park Projects. Commissioner Chavious stated that he wanted to be involved in the design phase of the Fairview Park. Peterson stated that only the ballpark will be done at this time and a plan for the rest ofthe park will be developed at a later date. Manager Peterson reported that the Citizen's Advisory Task force has asked for a 3-year financial plan for their review in January. Peterson stated the Commercial Garbage Committee met last week and that he has sent out a recommendation for the January meeting. Peterson reported that the Employee Input Committee will meet on January 3,2001 to interview :firms to conduct the Town's Pay and Classification Study. Commissioners Lowen and Sheridan will be working with the Manager on preparation for the Board's Annual Retreat. Peterson informed the Board that Management Intern Jim Klingler is currently working on the Citizen's Survey and a new Tree Ordinance. 2 . . . 3 7. REPORT FROM THE TOWN ENGINEER Town Engineer Kenny Keel gave a status report on all current water and sewer projects. 8. ITEMS FOR DECISION - CONSENT AGENDA A. Consider Adopting the updated 1997 Local Water Supply Plan ADDED ITEM B. Endorsement of Commissioner Dancy to serve as the Town's delegate to T JCOG and Mayor Johnson to serve as Alternate Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board moved to approve Items A and B of the Consent Agenda as presented by a vote of5-0. The motion was declared passed. 9. ITEMS FOR DECISION - REGULAR A. Consider awarding Bid for Street Repaving Public Works Director Pete Champion presented the Street Repaving Bids for the Board's consideration. Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the Board moved to award the Street Repaving Bid to Riley Paving in the amount of$91,415 by a vote of 5-0. The motion was declared passed. B. Kennon Borden of Borden-Bocook Commercial Real Estate will address the Board regarding the Proposed Gateway Oaks Development Kennon Borden appeared before the Board and reported that Buck Branson is contemplating becoming involved in this project. He informed the Board that property owners are anxious to see the project go forward. Borden stated that he was appearing before the Board at this meeting to see if annexation details could be worked out and a time line created. Vic Knight speaking for two ofthe three landowners (Rippy and Sparrow), Dr. Addison (the third property owner) and Brett Bocook all appeared before the Board and expressed their support of the project. By consensus, the Board agreed to consider the annexation request once they receive all the information they had requested earlier in the year from Brett Bocook. The Board directed the staff to meet with representatives and work out a schedule of requirements. C. Allen Knight will address the Board to request Annexation of a proposed 5.2 acre development off of Oakdale Drive Allen Knight presented an Annexation Request to the Board for a 5.2 acre development off of Oakdale Drive. The Board members briefly discussed their definitions of "affordable housing" and this project. 3 . . . tj Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved to proceed with the Annexation process and authorized the Town Manager to have an Annexation Feasibility Study conducted by a vote of 5-0. The motion was declared passed. D. Consider awarding Contract to Raftelis Financial Consulting to conduct a Capital Facility Fee Rate Study Manager Peterson submitted to the Board Raftelis' proposal for the Board's consideration. Upon a motion by Commissioner Sheridan, seconded by Commissioner Lloyd, the Board moved to award the Contract to conduct a Capital Facility Fee Rate Study to Raftelis Financial Consulting for an amount not to exceed $19,135 by a vote of5-0. The motion was declared passed. E. Consider adopting Amendments to Section 10-2 and Section 10-3 (Farm Animals) of the Town Code Planning Director Margaret Hauth drew the Board's attention to a letter from Zimmermann requesting a setback increases to 20' from the property line rather than distance to a neighboring house. Corey Winstead and Glen Schultz addressed the Board and their understanding for the need for such an Ordinance, but asked that the Board consider exceptions for time limited 4H projects if a person couldn't meet the proposed Ordinance standards. Mike Strayhorn spoke in favor of the proposal since he has a horse and wants to bring it into town. He asked the Board to consider reducing the setback proposed for barns. Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board moved to adopt amendments to Section 10-2 and Section 10-3 of the Town Code as presented by a vote of 5-0. The motion was declared passed. A copy of the Ordinance is hereby made a part of these Minutes as an Attachment. F. Discuss suggestions from a citizen to have a Town Flag and Place Larger Street Signs in Downtown along Churton Street Manager Peterson suggested that the Board table this Item and discuss it at the next Work Session. By consensus, the Board agreed. G. Consideration ofan Ordinance to rezone 24.72 acres at the southeast quadrant of the NC86/US70A intersection from Limited Office to Entranceway Special Use REMOVED FROM AGENDA H. Consideration of Master Plan/Special Use Permit for She1co, Inc. to develop the 24.72 acre site at the southeast quadrant of the NC86/US70A intersection for a light industrial/office use 4 . . . 5 REMOVED FROM AGENDA G. Clean Water Management Trust Fund Manager Peterson and Planning Director Hauth presented a proposal for the Board's consideration to significantly change the scope of the Town's original Clean Water Management Trust Fund Gant. The grant agreement expires on December 31, 2000. So far, the Town has spent the $32,500 allocated for survey work. The remainder ($221,500) is available to be released to the Fund. The staff recommends that the Board apply to retain $5,000 ofthe funding to bring the two interested properties to closing and $25,000 to have a consultant prepare a feasibility study for preliminary design for a walkway connecting Occoneechee Mountain Park and River Park. The scope of services for this plan would include, but not be limited to: recommending the specific route for the walkway, determining an appropriate surface to ensure accessibility and preserve water quality, and preliminary cost estimates for the project and necessary river crossing with an estimated plan completion of September 1, 2001. If, in order to get a desirable product, the project exceeds $25,000, the Town commits to fill the funding gap, up to an additional $25,000. With this change of scope, the Town would release $191,500 back to the Fund. Upon a motion by Commissioner Lowen, seconded by Commissioner Chavious, the Board moved to endorse this concept by a vote of 5-0. The motion was declared passed. 11. CLOSED SESSION A. Closed Session for the purpose of discussing Property Acquisition B. Closed Session for the purpose of discussing Potential Litigation Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board moved to go into Closed Session for the purpose of discussing Property Acquisition and Potential Litigation by a vote of 5-0. The motion was declared passed. 12. ADJOURN Respectfully submitted, Donna F. Armbrister, CMC Tow Clerk 5 . . . 6 AN ORDINANCE AMENDING THE ZONING MAP OF THE TOWN OF HILLS BOROUGH THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLS BOROUGH ORDAINS: Section 1. The Zoning Map of the Town of Hillsborough is hereby amended to rezone 24.72 acres in the southeast quadrant of the NC86/US70a intersection from Limited Office to Entranceway Special Use (Tax Map 4.40.A.9d). The affected area is shown on the attached map. Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote received the following vote and was duly adopted this 11 th day of December 2000. Ayes: S- Noes:-B- Absent or Excused:..p- ~.;/~~ onna F. Armbnster, Town Clerk