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HomeMy Public PortalAbout03-08-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 8, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, March 8, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens, Sergeant Curt Leverton, City Controller Tammy Glenn, Deputy Police Chief Mark Connery, Director of Human Resources and Compliance Sue Roberson, Mike Frame and Andy Morgan from Trademark Construction, John Fox from Construction Resources and Jeff Cook and Todd Dooley from ABATE. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the March 1, 2012 meeting. Foster moved to amend the minutes, stating that the bid award that was awarded to Milestone Construction should read $1,493,250.00 instead of $493,250.00 with a second by Lawson. The motion was unanimously passed. Foster moved to approve the amended minutes with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson told the board that there was no claim for payment at this time. BID OPENINGS A. Robinson brought to the board a bid opening that was presented by Director of Public Works and Engineering Greg Stiens for the installation of bus shelters, benches and bicycle bollards. Those bids are as follows: 1. Oberle & Associates - $226,000.00 2. Trademark Construction - $188,875.00 3. Smarrelli General Contractors - $101,420.00 Board of Works Minutes March 8, 2012 Page 2 of 5 Robinson told the board in the letter from Director of Public Works and Engineering Greg Stiens, he was asking the board to take these bids under advisement and if he could come up with a recommendation later in the meeting he would ask the board to award the bid. PARADES A. Robinson brought to the board a request that was presented by Sergeant Curt Leverton and submitted by the Wayne County Boys & Girls Club for the approval for them to have a parade on April 9, 2012 beginning at 4:30 PM to kick off their "Walk a Mile in Their Shoes campaign. The parade will go from the Jeffers Unit at 1717 South "L" to South 16th Street to the Central Unit at the First United Methodist Church located at 1425 East Main Street where they will turn left into the alley behind CVS and across South 15th Street directly to the back parking lot of First United Methodist Church. Lawson moved to approve with a second by Foster. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Sergeant Curt Leverton and submitted by the Richmond Evening Optimist for the approval for them to have their Annual Opening Day Parade on Saturday, May 19, 2012, with the line up beginning at 9:00 AM at the intersection of NW 8th and NW `B" Streets and continuing down NW 8th Street to Main Street. The parade will start at 9:30 AM and will proceed to Peacock Road and turn west down Peacock Road to NW 13th Street to the Major League diamond. Foster moved to approve with a second by Lawson. The motion was unanimously passed. STREET CLOSURE A. Robinson brought to the board a request that was presented by Sergeant Curt Leverton and submitted by the Vintage Wheel Car Club for the closure of Fort Wayne Avenue from North "D" Street to North "E" Street, Neff Street and North "E" Street from North 8th Street to North 9h Street on Saturday, June 9, 2012 from 2:00 PM to 8:00 PM for the Vintage Wheels Car Club's Depot District Car Show. The request was also asking for permission to post "No Parking Signs" one hour before the show. Foster moved to approve with a second by Lawson. The motion was unanimously passed. SIDEWALK CLOSURE A. Robinson brought to the board a request that was presented by Sergeant Curt Leverton and submitted by Construction Resources for the closure of the sidewalk at 197 Fort Wayne Avenue for (7) seven to (10) ten days starting on March 12, 2012 for the repair of a brick wall. Lawson moved to approve with a second by Foster. The motion was unanimously passed. Board of Works Minutes March 8, 2012 Page 3 of 5 NEW HANDICAPPED PARKING SIGNS A. Robinson brought to the board a request that was presented by Sergeant Curt Leverton for the approval of (2) two new Handicapped Parking Signs. They are as follows: 1. 432 South 6t11 Street for David Kenworthy. Lawson moved to approve with a second by Foster. The motion was unanimously phassed. 2. 210 South 12' Street for Leslie R. Knorpp. Lawson moved to approve with a second by Foster. The motion was unanimously passed. HANDICAPPED PARKING SIGN RENEWALS B. Robinson brought to the board a request that was presented by Sergeant Curt Leverton for the approval of (11) eleven Handicapped Parking Sign renewals. They are as follows: 1. 204 North 22nd Street for Charles Arnold 2. 1517 North "C" Street for Vickie Hart 3. 110 Randolph Street for Brett McFadden 4. 245 SW 3rd Street for Lowell Nesbitt 5. 615 South 13t11 Street for Terry Pierson Sr. 6. 135 South 6t11 Street for Elaine M. Ponder 7. 35 South 15t11 Street for Gertrude Powell 8. 139 South 5t11 Street for Therapeutic Solutions (Becky Codiano) 9. 617 NW 1st Street for Patsy Tipton 10. 206 North 22nd Street for Byron Wadsworth 11. 407 North 17th Street for Angela Youkon Foster moved to approve with a second by Lawson. The motion was unanimously passed. ADDENDUM A. Robinson brought to the board a request that was presented by City Controller Tammy Glenn for the approval of Addendum No. 1 to Contract No. 24 -2010 with JP Morgan Chase Bank to provide all the banking needs of the City. Lawson moved to approve with a second by Foster. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by City Controller Tammy Glenn for the approval of Contract No. 17 -2012 that is an Interlocal Board of Works Minutes March 8, 2012 Page 4 of 5 Agreement with the Richmond Sanitary District for Accounting and Financial Services in the amount of $77,515.04. Foster moved to approve with a second by Lawson. The motion was unanimously passed B. Robinson brought to the board a request that was presented by City Controller Tammy Glenn for the approval of Contract No. 18 -2012 that is an Interlocal Agreement with the Richmond Sanitary District for a Health and Safety Officer with a total salary of $65,760.93 including benefits. Lawson moved to approve with a second by Foster. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by City Controller Tammy Glenn for the approval of Contract No. 19 -2012 that is an Interlocal Agreement with the Richmond Stormwater Management Board for a Stormwater Coordinator with a total salary of $56,448.24 including benefits. Foster moved to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Deputy Police Chief Mark Connery for the approval of Contract No. 22 -2012 with Steel Carports Inc for a carport awning at the Fraternal Order of Police gun range in an amount not to exceed $1.265.00. Lawson moved to approve with a second by Foster. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Deputy Police Chief Mark Connery for the approval of Contract No. 32 -2012 with Studebaker Buick for the purchase of (3) three vehicles for the Richmond Police Department not to exceed $45,050.00. Foster moved to approve with a second by Lawson. The motion was unanimously passed. F. Robinson brought to the board a request that was presented by Deputy Police Chief Mark Connery for the approval of Contract No. 33 -2012 with Fletcher Chrysler Products for the purchase of (6) six Dodge Chargers for the Richmond Police Department not to exceed $132,894.00. Lawson moved to approve with a second by Foster. The motion was unanimously passed. Robinson noted for the minutes that these vehicles are purchased through the State Quantity Purchase Agreement G. Robinson brought to the board a request that was presented by Deputy Police Chief Mark Connery for the approval of Contract No. 34 -2012 that is a Memorandum of Understanding with ABATE where the City of Richmond provides access to the premises commonly known as the Dana Foundry on Williamsburg Pike for their Motorcycle Training Facility. Foster moved to approve with a second by Lawson. The motion was unanimously passed. H. Robinson brought to the board a request that was presented by Director of Human Resources and Compliance Sue Roberson for the approval of Contract No. 35 -2012 between the City of Richmond and John Hennigar Lodge #63 Fraternal Order of Board of Works Minutes March 8, 2012 Page 5 of 5 Police. She explained that the only thing that had changed was the dates. Lawson moved to approve with a second by Foster. The motion was unanimously passed. RESCIND BID Robinson told the board that the request to rescind the bid that was awarded to Breathing Air Compressor Maintenance has been tabled for now. BID AWARD A. Robinson brought to the board a bid award that was presented by Director of Public Works and Engineering Greg Stiens to award the bid for the installation of bus shelters, benches and bicycle bollards to Smarrelli General Contracts in an amount not to exceed $101,420.00. Foster moved to award the bid with a second by Lawson. The motion was unanimously passed. Foster moved to allow Vicki Robinson as President of the Board of Public Works and Safety to sign the contract and any documents needed for this project once they have been prepared with a second by Lawson. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk