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HomeMy Public PortalAbout103-2019 - Whitewater Valley Cleaning Services - Janitorial ServicesAGREEMENT otRVGINAL THIS AGREEMENT is made and entered into this --t day of j! u b 2019, by and between the City of Richmond, Indiana, a municipal corporation actin g by y and through its Board of Sanitary Commissioners, 50 North 5` Street, Richmond, Indiana 47374 (hereinafter referred to as the "City") and Whitewater Valley Cleaning, 1400 North "J" Street, Richmond, Indiana 47374 (hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor for janitorial and cleaning service for offices and buildings of the Richmond Sanitary District. City sent a Request for Quotes on May 13, 2019, seeking quotes for janitorial and cleaning service for offices and buildings of the Richmond Sanitary District.. This request- for -quotes includes a regular monthly cleaning amount, as well as Contractor providing additional services two (2) times a year for shampooing carpets, cleaning windows.inside, cleaning windows outside, and waxing floors. In addition, there is a request for rate for any additional requests from City, for up to an additional eighty (80) hours. The Request for Quotes is attached hereto and incorporated herein by reference. as Exhibit "A": The response of Contractor, dated June 11, 2019, is contained in Exhibit"B", which. Exhibit "B" is attached hereto and incorporated herein by reference and made a part of this Agreement. Should any. provisions, terms, or conditions contained in any of the documents attached. hereto as Exhibits, or in any of the documents incorporated by feference herein, conflict with any of the provisions, terms, or conditions of this Agreement, this Agreement shall be controlling. The Contractor shall, when requested, provide the phone call, text message or email specified by City. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance and/or warranties; 2. The City is in receipt of any required affidavit signed: by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2);and. 3. A purchase order has been issued by the Purchasing Department. SECTION H. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. SECTION III, COMPENSATION City shall pay Contractor a sum not to exceed Forty -Six Thousand Dollars and. Fifty -Seven Cents ($46,000.57) for complete and satisfactory performance of the work required hereunder for the term of this contact, namely August 1, 2019 through July 31, 2020 and, if an option to renew is exercised by City, for the contact year from August 1, 2020 through July 31, .2021 at the same yearly cost of not to exceed $46,000.57. This sum is based upon monthly quotes, twice -a -year Contract No.103-2019 Page Iof6 1 quote for shampooing carpets, cleaning windows outside, cleaning windows inside and waxing floors, and anticipated additional requested work at the hourly rates of $27.50 per hour, as set forth in Exhibit B of Contractor's response to City. SECTION IV. TERM OF AGREEMENT This Agreement shall become effective August 1, 2019, and shall continue in effect until and including July 31, 2020, but with an option to renew by City at the rates set forth above in Exhibit "B" for the period fi•om August 1, 2020 through July 31, 2021. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part,, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not .be, limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report, other work product, or advice, whether oral or written, by the Contractor to the City that is incorrect, incomplete, or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make. payment for all work performed prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein. This. Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting fortthe reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. SECTION V... INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or . injury to person or property or any other claims which may arise from the Contractor's conduct. or performance of this Agreement, either intentionally or negligently; .provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage Limits A. Worker's Compensation & Statutory Disability Requirements Page 2 of 6 1. B. Employer's Liability C. . Comprehensive General Liability Section 1. Bodily Injury Section 2. Property Damage D. Comprehensive Auto Liability (if applicable) Section L Bodily Injury Section 2. Property Damage $100,000 $1,000,000 each occurrence $2,000,000 aggregate $1,000,000 each occurrence $1,000,000 each person $1,000,000 each occurrence $1,000,000 each occurrence E. Comprehensive Umbrella Liability $1,000,000 each occurrence $2,000,000 each aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before commencing work cinder this Agreement, provide the City a certificate of insurance, or a certificate fi-om the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY . PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1,7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify Program. Contractor is not required to verify the work eligibility status of all newly hired employees .of the contractor through the Indiana &Verify program if the Indiana E-Verify. program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider -the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines, that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated .under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual .damages. Page 3 of 6 SECTION VIII. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor. certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in .writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in. Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22- 16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the .manner set forth in IC 5.-22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminatethe agreement upon the expiration of'the ninety (90.) day period set forth above. SECTION IX. PROHIBITION AGAINST DISCRINUNATION A. Pursuant to lndiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting .on behalf of Contractor or any sub -contractor shall not discriminate against any employee. or applicant for employment to be employed in the performance of .this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or " indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. I3. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees: .1. That in the hiring of employees. for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or any sub -contractor shall in no manner discriminate against or intimidate any employee. hired for the performance of work under this Agreement on account of. race, religion, color, sex, national origin or ancestry; 3. That there may be deducted from the amount payable to Contractor: by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which "such person was discriminated against or intimidated in violation of the provisions of the Agreement; and 4. That this Agreement may be canceled or terminated by the City and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. Page 4 of 6 M SECTION X. RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or - agents of the same from all liability which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. SECTION XI. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment, without the prior written consent of the other party, shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall. be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties; although it may be altered or amended in whole, or in part at any time by fling with the Agreement a written instrument setting forth such changes signed by both parties.. By executing this Agreement the parties agree that this document supersedes any previous discussion, negotiation, or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all.of which shall constitute but one and the same instrument. The parties, hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement; Contractor is estopped from bringing snit or any other action in any aiternative forum, venue, or in front of any other tribunal, court, or administrative. body other -than the Circuit or Superior Courts of Wayne County, Indiana,: regardless of any right Conhactor mayhave to bring such suit in front of other tribunals or in other venues. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement, including but not limited to, City's reasonable attorney's fees. In the eventthat an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. Any person executing this .Contract in a representative capacity'hereby warrants that he or she has authorization, in writing, by his or her principal to execute this Contract on behalf of. the Contractor and that such authorization has not.been revoked or rescinded. Page 5of6 IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. °CCITY" THE CITY OF RICHMOND, INDIANA by and through its Board of Sanitary Commissioners By: Sue Mt e—r President Y� Aman Ba, u, Vice -President Date: ' / t / 1 Page 6 of 6 "CONTRACTOR" WHITEWATER VALLEY CLEANING, LLC By: Printed: Title: A2���'��f Date: 0 11 RICE. REQUEST - A a� u o CM OF iVIC.G.dLYA.®ND DEPARTA/= OF SAWrATiON 2380 L BMWAV13 ,1ToKCHIVIOAID'M1ANA47374 FliONE (765) 983-7450oFAX(765) 962-2669 'II'HgS IS NOT AN OfiBDEIB VENDOR INSTRUCTIONS This, -is a request- fora,-price.for the services of materials described below. Any- additional-. speclflcdtions may be attached hereto. This Is NOT an order_ and the City reserves . the right to accept all or part, or decline the entire proposal. "•^• Please complete-yourfull,name- and -phone.number below with signature,. itemize all. prices- and- charges where requested-, and attach: any explanation. forany-substitutlon to specifications altered. Return in a sealed envelope, in care of Richmond Sanitary District. -Board of. Commissioners to the administration building.: at •the: address above by the specified date and, time torbe:considered. . DATE: REPLY MUST BE IN:BY: PAYMENT:TERMS::. DELI.V.ER1f:REQUIRED: May 13, 2019 June 11, 2019 by 1oi00AM UPOITRECEIPTOF INVOICE. DELIVERED DESCRIPTI.O.M... This Is a request for quotes`for cleaning services... Please see..-attached,speciffcations_ All; &Verify requirements will apply to this quote. Please include -a Certificate -of-Insurance which.must-Include :Workers Compensation and any warranty information. There will be a. pre-quote-meeting.totour-all buildings. on May 23, 2019 at 10AM. , Return the quote.in a sealed.envelope-addressed to:,,.-_ Richmond Sanitary.. District-... Defi se° Johnson;: Custoiner.Sve Mgr 2389Llber1TAVemle�, Richmond, IN 473.74. " Re: Cleaning services If you have any questions please call Diana Logan or Denise Johnson at 765-983-7450. ' NAME OF FIRM QUOTING: STATE TAX EXEMPTION #.003121909-001 Richmond Sanitary District DATE Af A IT - AUTHORIZED HY SIGNATURE PHONE NUMBER TITLE 6 CLf�:���f�l,'G �F�CCiFICAT10�5 Three Days Each Week Cleaning must commence after 4:30PM and conclude prior to 7:30AM (Monday, Wednesday and Friday) AP. IVIINISTRATIORI BU10146 (1fUINOWS APROX 3412 SQ. FT.) FURNITURE Furniture in all areas shall be vacuumed at least once a month. OFFICE AREAS (including board room, hallways entrances. stairwells) To be completed twice a Week: Dust all desk and table arms/legs. Vacuum/sweep all areas. Mop all the/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. Clean reception area windows. (bullet proof glass require special cleaner) To be completed once a week: Dust window sills and tops of door frames. Clean all mini -blinds. To be completed once per month: Vacuum edges of carpeting and the around baseboards, furniture add cabinets. Dust all baseboards: BREAKROOM/KITCHEN AREA To be completed twice a week: Dust all office furniture,• shelves and fixtures. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. Clean sink, countertops, outside:areas of microwave, stove, and refrigerator. r iPB=(UUIWJIOWS APROX 1848 SQ. FT.) FURNITURE -Furniture in all areas shall be vacuumed at least once a month. OFFICES AND CONTROL'ROOM AREAS (including hallways, entrances, stairwells) To be completed twice a week: Dust all desk and table arms/legs. Vacuum/sweep all areas. Mop all the/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. To be completed once a week: Dust window sills and tops of door frames. Clean all mini -blinds. To be completed once per month: Vacuum edges of carpeting and tile around baseboar:,ds,:furniture. add cabinets.. Dust•all, baseboards. Stairwells swept and mopped. r BREAKROOM/KITCHEN AREA To be completed twice a week: , Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all file/vinyl flooring: Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. Clean sink, counters, microwave, stove, and refrigerator. ALL RESTROOMS AND LOCKER ROOMS To be completed twice a week: Empty wastebaskets and change liners. 1:'AB WINDOWS APROX 160 SQ. FT.) .FURNITURE Furniture in all areas shall be vacuumed at least once a month. OFFICES AND LAB AREAS (including hallways entrances, stairwells). To be completed twice a week: Dust all desk and table arms/legs. Vacuum/sweep all areas. Mop all the/vinyl flooring: (must use.ammonia free cleanei-in Lab)' Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. To be completed once a week: Dust window sills: and tops of doorframes. Clean all mini -blinds. To be completed once per month: Vacuum edges of carpeting and the around baseboards,J'arniture:add cabinets.: Dust all baseboards. Stairwells swept and mopped. BREAKROOMAITCHEN AREA To be completed twice a week: Dust all office furniture, shelves and fixtures.. Vacuum/sweep all areas. Mop all file/vinyl flooring.. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. Clean sink, counters, microwave, stove, and refrigerator. ALL RESTROOMS AND LOCKER ROOMS To be completed twice a week: Empty wastebaskets and change liners. Clean mirrors. , a ) d� MQ►IIUTEN%11VCE GARAGE (WINDOWS APROX 1710 SQ. FT.) FURNITURE Furniture in all areas shall be vacuumed.at least once a month. OFFICE AREAS (including parts cage area, hallways entrances, stairwells). To be completed twice a week: Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all .wastebaskets and change liners. Spot clean walls, doors and light switches. Clean desktops. Wash desktops.of cleared areas. Clean all telephones —wall and desk. To be completed once a week: Dust window sills and tops of doorframes. Clean all mini -blinds. Clean out ceiling light fixtures. To be completed once.permonth: Vacuum edges of carpeting and tile around baseboards, furniture add cabinets. Dust all baseboards. Stairwells swept and mopped. BREAKROOM/KITCHEN AREA To be completed twice a week: Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. Clean sink, counters, microwave, stove, and refrigerator. .SAND FILTER BUILDING (WINDOWS APROX 1848 SQ. FT.) 3RD FLOOR OPEN AREA (including hallways, entrances, stairwells) To be completed twice a week: Vacuum/sweep all areas: Mop all tile/vinyl flooring. Empty.all wastebaskets and change liners. Clean all telephones —wall and desk. To be completed once a week: Dust windowsills and tops of door frames. Clean all mini -blinds. To be completed once per month: Stairwells swept and mopped. ' ALL RESTROOMS To be completed twice a week: Empty wastebaskets and change liners. Clean mirrors. Spot clean cubicle dividers and doors. Disinfect and clean showers, toilets and surrounding area. Disinfect sinks and counters. Vacuum/sweep all areas. Mop all the/vinyl flooring. Maintain supply of paper products and soap. Polish all chrome and stainless steel. surfaces. ENTRANCE AREA To be completed twice a week: Spot clean entrance doorframes. -Dust fixtures, door frames and windows. Vacuum/sweep all areas. Mop all tile/vinyl flooring. To be completed every other month: ,-tA SOLID WASTE BUILIjlN(3/MRF (WINDOWS APROX 130 5Q. FT.) FURNITURE Furniture in all areas shall be vacuumed at least once a month. OFFICES AREAS (including hallways, entrances) To be completed twice a week: Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. To be completed once a week: Dust window sills and tops of door frames. Clean all mini -blinds. Clean out ceiling light fixtures. To be completed once per month: e• Vacuum edges of carpeting and tile around baseboards, furniture and cabinets. Dust all baseboards. Remove cobwebs from entire wall area. BREAKROOM/KITCHEN AREA To be completed twice a week: Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and Fight switches. Clean sink, counters, microwave, stove, and refrigerator. ALL RESTROOMS AND LOCKER ROOMS To be completed twice a week: COMP, t SOR BUILPIN RESTROOM ALL RESTROOMS To be completed twice a week: Empty wastebaskets and change liners. Clean mirrors. Spot clean cubicle dividers and doors. Disinfect and clean toilets, urinals and surrounding area. Disinfect sinks and counters. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Maintain supply of paper products and soap. Polish all chrome and stainless steel surfaces. lip 6,-k ;b , Spot clean cubicle dividers and doors. Disinfect and clean showers, toilets and surrounding area. Disinfect sinks and counters. Vacuum/sweep all areas. Mop all file/vinyl flooring. Maintain. supply of paper products and soap. Polish all chrome and stainless steel surfaces. ENTRANCE AREAS To be completed twice a week:. Vacuum carpet and runners. spot clean glass doors. Spot clean entrance doorframes. Dust fixtures; door frames and windows. Vacuum/sweep all areas. Mop all tile/vinyl flooring. To be completed every other month: Scrub tile floor with buffer. I - OUTSIDE ENTRANCE AREAS To be completed twice a week: Sweep all areas and remove cobwebs around windows and.door ways to building. A f.XY I �� ALL RESTROOMS AND LOCKER ROOMS To be completed twice a week: Empty wastebaskets and change liners. Clean mirrors. Spot clean cubicle dividers and doors. Disinfect and clean showers, toilets and surrounding area. Disinfect sinks and counters. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Maintain supply of paper products and soap. Polish all chrome and stainless steel surfaces. ENTRANCE AREAS To be completed twice a weer. Vacuum carpet and runners. Spot clean glass and elevator doors. Spot clean entrance door frames. D.ustfixtures, door frames and windows. Vacuum/sweep all areas. Mop all tile/vinyl flooring. To be completed every other month: Scrub tile floor with buffer. OUTSIDE ENTRANCE AREAS To be completed twice a week: Sweep all areas and remove cobwebs around windows and door ways to building. I,t A t)P I't Richmond Sanitary District Janitorial/Cleaning Services for 2019 Starting July 1, 2019 With Option to renew at same Price for Vear (2) 2020 and 2021 ending June 30, 2021 Contractor Name: Date: Total Monthly Cost: Additional services as requested by the District: * Shampoo Carpets (2 times a year): * Clean Windows inside 2times a year: * Clean Windows outside 2 time a year: $ * Wax floors 2 time a year: $ Additional Requests: $ per person per hour Quote Valid Till: Certificate of Insurance: E-Verify: Indiana Local Preference: *These services will be paid separately from monthly cleaning costs, extra services. District personnel will direct you when to perform the services. A minimum of two .(2) weeks' notice will be given. E-Verafy Requirements: Definitions: E-Verify Program -- A electronic verification of work authorization program of the Illegal Immigration Reform and Immigration Responsibility Act=of •1996 (P.L.104-208), Division C, Tide IV,sA03 (a), as amended, operated by the United States Department of homeland Security or successor work authorization program designated by United States Depart of Homeland Security or other federal agency authorized to verify the work authorization. status of newly hired employees under the Immigration Reform and control Act of 1986 (P.L.. 99-603). No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code.22-5-1.7-11. (a) (2); and 3. A purchase order has been issued by the Purchasing Department. a n a a a a a an a a an = a a a a noun am a a a a on no noun a a a a a a an a a a an on "noun" D a a Noonan a a a a a a a a a a a noun a vain CONMLL4,NCE WffH INDYANA E-VLRHY PROGRAM REQUIREYMNTS Pursuant to Indiana Code 22.5.1,7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required tp verify the work eligibility status of all newly hued employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of the Agreement, Contractor shall provideto the City its signed Affidavit af'�-m. that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7 (a) (2). In _the event Contractor violates IQ 22-5-1..7 the .Contractor shall be required to remedy the violation no later than thirty (3 0) days after the City notifies the Contractor of -the violation. If the Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement Will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest orpublic property, the City may allow this Agreement to remain in effect until the City procures anew contractor. If this Agreement is terminated -under this section, then pursuant to IC 22-5-1.7-13 (o) the Contractor will remain liable to the City for actual damages. `4A ext I Affidavit of Employment Eligibility Verification The Contractor, , afitims under the penalties of perjury that Contractor does not Imowingly employ an unauthorized alien:. If Contractor is self-employed and. does not employ any employees, Contractor verifies he or she is a United States citizen or qualified alien. The Contractor has not.knowingly employed or contracted -with anunauthorized alien and shall not retain an employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Pursuant to Indiana. Code 22-5-1.7, Contractor has enrolled in and verified the work eligibility status of all newly hired employees of the contractor through the Indiana E- Ve. ify program. The. Contractor has required Contractor's subcontractors to certify to the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is participating in the E-Verify program. The Contractor will maintainthis certification throughout the duration of theterm of a contract with a subcontractor. I hereby vm* under the penalty of perjury that theforegoing statement is tMe. Dated this day of (signature) (printed name) 20 IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22=16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines, during the course of this ,Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may Have pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5 22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety (90) day period set forth above. 1 PRIG. REQUEST ST. fl Q•l D �'O Z u o - * � 'IIII fi Qr�QrQ� i 7-��,�y��/�AT�, Jt OF JL�L�L+JIiLYlOND DEPARTNIk W OF SA=ATTON 2380 LIBERTY AVENM-RIC0V10ND, INDIANA 47374 PHONE (765) 983 7450.FAX(765).962 2669 r 'B'ff3[IIS IS NOT AN OYbDEYB VENDOR INSTRUCTIONS This Is a request for a price for the. services .of materials Whitewater Valley Cleanin y g described below: Any additional .specifications may be attached hereto. This Is NOT an order -and the City reserves 1400 North J Sixeei the right to accept all or part, or decline the- entire proposal. Please complete your full name and phone number below Riebwond, IN 47374 with signature; itemize all prices and charges where requested; and attach any explanation. for any substitution to speciflcations altered. Return In a sealed envelope, In care of Richmond Sanitary District Board of Commissioners to the administration building at- the address above by the specified date and time to,be considered. DATE: REPLY MUST BE IN BY: PAYMENT TERMS: DELIVERY REQUIRED: May 13, 2019 June 11, 2019 by 10:00AM UPON RECEIPT OF INVOICE DELIVERED DESCRIPTION This is a request for quotes for cleaning services. Please see attached specifications: AIC EMerify requirements will apply to this quote. Please include a Certificate of Insurance which must include Workers Compensation and any warranty information. There will be a pre -quote meeting to tour all buildings on May 23, 2019 at 10AM, we will start at the Administration Building at 2380 Liberty Avenue, Richmond, IN. Return the quote in a sealed envelope addressed to: Richmond Sanitary District Denise Johnson, Customer.Svc.Mgr 2380 Liberty Avenue Richmond, IN 47374 Re: Cleaning services If you have any auestidns please call Diana Logan or Denise Johnson at 765-983-7450. STATE TAX EXEMPTION # 003121909-001 Richmond Sanitary District �d Ld TITLE DATE PHONE NUMBER 1 a� )3 LLC> Richmond Sanitary District Janitorial/Cleanin�Services for 2019 Storting July 1, 2019 to renew at same Price for year (2) 2020 and 2021 ending June Contractor Name: Date: 2� Total Monthly Cost: $a y ! ����0 Additional services as requested by the District' ( �j Shampoo Carpets (2 times a year): ,5,�,�� *Clean Windows inside 2 times a yea r:$ " i1.2-,�; * Clean Windows outside 2 time a year: * Wax floors 2 time a year: Additional Requests: ,$ 1-1 -SO per person per hour Quote Valid Till: �2 71� ����� Certificate of Insurance: E-Verify: \ �� 'AS?:�o% Indiana Local Preference: k%k5 UL *These services will lie paid separately from monthly cleaning costs, extra services. District personnel will direct you when to perform the services. A minimum of two (2) weeks' notice will be.given. C LEANONG SPECOFO.0 ATOONS Three Days Each Week Cleaning must commence after4:30PM and conclude priorto 7:30AM (Monday, Wednesday and Friday) ADMINISfRATfO1tR l3UILDING (WINROWS APRO)t 343Z SQ. FT) FURNITURE Furniture in all areas shall be vacuumed at.least once a month. OFFICE AREAS (including board room, hallways, entrances, stairwells) To be completed twice a week: Dust all desk and table arms/legs. Vacuum/sweep all areas. Mop all flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. Clean reception area windows. (bullet proof glass require special cleaner) To be completed once a week: Dust window sills and tops of doorframes. Clean all mini -blinds. To be completed once per month: Vacuum edges of carpeting and the around baseboards, furniture add cabinets. Dust all baseboards: BREAKROOM/KITCHEN AREA To be completed twice a week: Dust all office furniture, shelves and fixtures. Vacu4in/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. Clean sink, countertops, outside areas of microwave, stove, and refrigerator. IPl3. (ffE/1fl1DC�lNS APIOX 1$48 SC3. FT) FURNITURE Furniture in all areas shall be vacuumed at least once a month. OFFICES AND CONTROL -ROOM AREAS (including hallways, entrances stairwells) To be completed twice a week: Dust all desk and table arms/legs. Vacuum/sweep all areas. Mop all the/vinyl flooring. Empty all wastebasl<ets and change liners. y Spot clean walls, doors and light switches. To be completed once a weelc: Dust windowsills and tops of door frames. Clean all mini -blinds. To be completed once per month: Vacuum edges of carpeting and tile around baseboards, furniture add cabinets. Dust all baseboards. Stairwells swept and mopped. BREAKROOMIKITCHEN AREA To be: completed twice a week: Dust all office furniturpi shelves and fixtures. Vacuum/sweep all areas. Mop all the/Vinyl flooring. Empty all wastebaskets and change liners. Spot.clean walls, doors and light switches. Clean sink, counters, microwave, stove, and refrigerator. ALL RESTROOMS AND LOCKER ROOMS To be completed twice a week: Empty wastebaskets and change liners. �13 (WIf11DOWS APRU)i;:160, SQ. F7':) FURNITURE Furniture in all areas shall be vacuumed at least once a month. OFFICES AND LAB AREAS(including hallways, entrances stairwells To be completed twice a week: Dust all desk and table arms/legs. Vacuum/sweep ail areas. Mop all tile/vinyl flooring. (must use ammonia free cleaner in Lab) Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. To be completed once a week: Dust window sills and tops of door frames. Clean all mini -blinds. To be completed once per month: Vacuum edges of carpeting and tile around baseboards, furniture add cabinets. Dust all baseboards. Stairwells swept and mopped. BREAKROOM/KITCHEN AREA To be completed twice a week: Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls; doors and light switches. Clean sink, counters, microwave, stove, and refrigerator. ALL RESTROOMs AND LOCKER ROOMS To be completed twice a week: - Empty wastebaskets and change liners. Clean mirrors. f MAINTENANCE GARAGE (1NINDQINS APROH_3710 SCI, FT:) FURNITURE Furniture in all areas shall be vacuumed at least once a month. OFFICE AREAS (including parts cage area, hallways entrances stairwells) To be completed'twice a week: Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all the/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and fight switches. Clean desktops. Wash desktops of cleared areas. Clean all telephones —wall and desk. To be completed once a week: Dust windowsills and tops of door frames. Clean all mini -blinds. Clean out ceiling light fixtures. To be completed once per month: Vacuum edges of carpeting and tile around baseboards, furniture add cabinets. Dust all baseboards. Stairwells swept and mopped. BREAKROOM/I(ITCHEN AREA To be completed twice a week Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. Clean sink, counters, microwave,.stove, and refrigerator. �i k �� j 6�6t SANA. FILTER BLIILDIiUG,(llUIND0INS.:APROX 1R48 SQ. FTJ --3t`D F600R OPEN AREA (including hallways, entratices,_stairwells) To be completed twice a week- Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Clean all telephones —wall and desk: To be completed once a week: Dust window sills.and tops of door frames. Clean all mini -blinds. To be completed once per month: Stairwells swept and mopped.. ALL RESTROOMS To be completed twice a week: Empty wastebaskets and change liners. Clean mirrors. Spot clean cubicle dividers and doors. Disinfect and clean showers, toilets and surrounding area. Disinfect sinks and counters. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Maintain supply of paper products and soap. Polish all chrome and stainless steel surfaces. ENTRANCE AREA To be completed twice a weeic Spot clean entrance doorframes. Dust fixtures, door frames and -windows. Vacuum/sweep all areas. Mop all tile/vinyl flooring. To be completed every other month: La SOLID WASTE BUILDING/MRF (WIND:OWS APROJ(330 SQ. FT ) FURNITURE Furniture in all areas shall be vacuumed at least once a month. OFFICES AREAS (including hallways, entrances) To be completed twice a week: Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light switches. To be completed once a week: Dust window sills and tops of door frames. Clean all mini -blinds. Clean out ceiling light fixtures. To be completed once per month: Vacuum edges of carpeting and tile around baseboards, furniture and cabinets. Dust all baseboards. Remove cobwebs from entire Walla ma. BREAKROOM/KITCHEN AREA To be completed twice a week: Dust all office furniture, shelves and fixtures. Vacuum/sweep all areas. Mop all the/vinyl flooring. Empty all wastebaskets and change liners. Spot clean walls, doors and light.switches. Clean sink, counters, microwave, stove, and refrigerator. ALL RESTROOMS AND LOCKER ROOMS To be completed twice a week: lb� e Faf 13 i lroMPRESSOR.l3UILDING RESTROUM ALL RESTROOMS To be completed twice a week: Empty wastebaskets and change liners. Clean mirrors. Spot clean cubicle dividers and .doors. Disinfect and clean toilets, urinals and surrounding area. Disinfect sinks and counters. Vacuum/sweep ail .areas. Mop all tile%vinyl flooring. Maintain supply of paper products and soap. Polish all chrome and stainless steelsurfaces. Spot clean cubicle dividers and doors. Disinfect and clean showers, toilets and surrounding area. Disinfectsinl<s and counters. Vacuum/sweep all areas. Mop all the/vinyl flooring. Maintain supply of paper products and soap. Polish all chrome and stainless steel surfaces. ENTRANCE AREAS To be completed twice a week: Vacuum carpet and runners. Spot clean glass doors. Spot clean entrance doorframes. ' Dust fixtures, door frames and windows. Vacuum/sweep all areas. Mop all the/vinyl flooring. To be completed every other month: Scrub tile floor with buffer. OUTSIDE ENTRANCE AREAS To be completed twice a week: Sweep all areas and remove cobwebs around_ windows and door ways to. building. �k , � ® 1 - 6 ALL RESTROOMS AND LOCKER ROOMS To be completed twice a week: Empty wastebaskets and change liners. Clean mirrors. Spot clean cubicle dividers and doors. Disinfect and clean showers, toilets and surrounding area. Disinfect sinks and counters. Vacuum/sweep all areas. Mop all tile/vinyl flooring. Maintain supply of paper products and soap. Polish all chrome and stainless steel surfaces. ENTRANCE AREAS To be completed twice a week: Vacuum carpet and runners. Spot clean glass and elevator doors. Spot clean entrance doorframes. Dust fixtures, doorframes and windows. Vacuum/sweep all areas. Mop all tile/vinyl flooring.. To be completed every other month: Scrub tile floor with buffer. OUTSIDE ENTRANCE AREAS To be completed twice a week: Sweep all areas and remove cobwebs around windows and door waysto•building. ��.� 01 Affidavit of Employment Eligibility Verification The Coniractor,%Ab d kk Ae Qom: ALL alftms under the penalties ofperjury that Contractor .does not knowingly employ an unauthorized alien. If Contractor is self. -employed and does not employ any employees, Contractor verifies he or she is a United States citizen or gualffied alien. The Contractor has not lmowingly employed or contracted with an unauthorized alien and shall not retain an employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and verified the work eligibility status of all newly hired employees of the contractor through the Indiana E- Verryprogram. The Contractor has required Contractor's subcontractors to certify to the Contractor that the subcontractor does not knowingly employ or. contract with an unauthorized alien and that the subcontractor has enrolled and. is participating in the E-Verify program. The Contractor Will maintain this certification throughout the duration of the term of a contract with a subcontractor. I hereby vejtify under the penalty of perjury that the foregoing statement is true. Dated this day of i\om _ 201�. (printed name) � Ai - (ORO F - .. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIODIYYYYI 05/29/2019 THIS CERTIFICATE IS. ISSUED AS A MATTER OF INFORMATION`ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER., AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have • ADDITIONAL INSURED provisions or be endorsed. If SUBROGA'I1ON IS WAIVED, subject to the terms and conditions of the policy, certain, policies may require an endorsement. A statement on this certificate.does not confer rights to the certificate holder in lieu of such endorsements .. PRODUCER VanVieet Insurance Agency- Indiana 1 Glen Miler Parkway Richmond IN 47374 CONE CTNAMMarcia Stroud PHONE I. 765-935=5655 FAAc Na 765 935-6164 EocRess• tmarcias v@vanvleetinsuranoe.com INSURERS AFFORDING COVERAGE NAIC C INSURERA: Celina INSURED WhlteWaterValiey (Meaning LLC' P O Ermc 483 Richmond IN 47375• IINSURERF:- INSURER B ' C -INSURER INSURER D : INSURERE: - -- ' `.v�snnr� rc�TICIf�ATG 11 RROMM. _JduL-1r l"IWa ll W,I_lde� .—THIS IS TO CERTIFY THAT -THE, -POLICIES OF INSURANCE LISTED, BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR, THE POLICY PERIOD. INDICATED., NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT. OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY. BE ISSUED OR.. MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN - IS. SUBJECT TO ALL THE TERMS, EXCLUSIONS•AND.CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR _ 'IYpEO.FINSURANCE� ADDLSURR POLICY NUMBER POLICYEFF POLICYEXP " LIMITS A X COMMERCIALGENERALLIASILITY CUUMS-MACE ® OCCUR 7197126 0211712019 02/17/2020 EACH OCCURRENCE $ 1,000,000 PREMISES occu nce $ 100,000 MED EKP (Any one person) S 5,000 . PERSONAL&ADVINJURY $ 1.000,000 GEN'LAGGREGATELIMIT A_PPLIESPER: PRO- X POLICY ❑ JECPRO- LOC OTHER: GENERALAGGREGATE $ 2,000.000 PRODUCTS-COMP/OPAGG $ 2,000.000 A AUTOMOBILE LIABILITY ANYAlrTO OWNED-- SCHEDULED AUTOS ONLY %� Auros HIRED NON -OWNED X' AUTOS ONLY X AUTOS ONLY 7197126 02/17/2019 O2I1T/2020 FOMBINEDSINGLEUMIT $ 1,000,000 BODILYPIJURY(Perperson) $ BODILY INJURY,(Peraccklenq S PROPERTYDAMAGE Perecctda $ $ A X UMBRELLA LIAB EXCESS LIAR X OCCUR CLAIMS -MADE 7197126 02/17/2019 =17/2020 EACH OCCURRENCE $ 1,000;000 AGGREGATE $ DED X RETENTION '10.1)00_ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY - ANY PROPRIErORIPARTNEED'? E ImVE YIN OFFICERIMEMBFAEXCWDED7 ❑Y (Manda(ory In NH) Ifyas descdbeunder DESdRIPTIONOFOPERATIONS belaw NIA 7197126 , 02/17/2019 02/17/2020 X PSTATUTE ER E.L EACH ACCIDENT $ 500.000 EL DISEASE -EA EMPLOYE $ 500.000 " E.L DISEASE -POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS( LOCATIONS I VEHICLES (ACORD)101,Additlonal Remarks Schedule, maybe attached If more space Is required) SHOULD ANYtOF THEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA71ON DATE 'THEREOF, NOTICE WILL BE DELIVERED IN Fil¢hmODd Sdmitaly District ACCORDANCE WITH THE POLICY PROVISIONS. 50 N 5th St AUTHORIZED REPRESENTATIVE - Richmond IN 47374 .. -•off+. � .. .. Fax_ Email: ©1988 2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2018103.) The-ACORD name and logo are registered'marks of ACORD